conference organization experience bid lisbon.pdf · conference organization experience •euro...
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Lisbon, Portugal – www.9ecm.pt
8–12 July 2024
Proposed LOC
José Francisco Rodrigues (Chair)
Nuno Crato
Cristina Sernadas
Pedro Moura
Cândida Mourão
Luís GouveiaCatarina
Santa Clara
Francisco Miguel Dionísio
Univ. Lisboa
Ana Paula Dias
Univ. Porto
Isabel Narra Figueiredo
Univ. Coimbra
Fernando Pestana da Costa
Univ. Aberta
João Araújo
Univ. Nova de Lisboa
Maria Fátima Rodrigues
Advisers to LOC
Ana Cannas
Switzerland
José Luís Fiadeiro
UK
Irene Fonseca
USA
André Neves
Luís Nunes Vicente
Rui Loja Fernandes
Marcelo Viana
Brazil
Diogo Gomes
Saudi Arabia
Symplectic Geometry
Dynamical Systems
Computer Science
Optimization
PDEs Differential Geometry
Geometric Analysis
Applied Analysis
USA
USA
USA
Somepotentialsatelliteconferences:
FrontiersoftheCalculusofVariationsOrg.:IreneFonseca (CMU),JoséMatias(Lisbon)andAnaCristinaBarroso(Lisbon)
PoissonGeometryOrg.: RuiLojaFernandes (Illinois),EvaMiranda(Barcelona)andMariusCrainic (Utrecht)
Mean-FieldGamesOrg.:Diogo Gomes(KAUST)etal.
MathematicsofDataScienceOrg.:AfonsoBandeira(ETHZurich)andCarlosFernandez-Granda (NYU)
Symplectic TopologyandMirrorSymmetryOrg.:NickSheridan(Edimburgh)etal.
Conference Organization Experience
• EURO 2010 – 24th European Conf. on Operational
Research – 2500
• AMS-EMS-SPM 2015 – International Meeting – 1100
• ECMTB 2018 – 11th European Conference on
Mathematical and Theoretical Biology – 800
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VENUE Aula Magna
Lunches
1600 1000
VENUEFaculdade de
Ciências
700
VENUE EMS CouncilAcademia
das Ciências
Proposed Schedule Time/Day Saturday, 6 Sunday, 7 Monday, 8
08:0008:1508:3008:4509:0009:15 08:45-09:45 08:45-09:45 08:45-09:45 08:45-09:45 09:30 15 R (C = 30) 15 R (C = 30) 15 R (C = 30) 15 R (C = 30)09:4510:0010:15 09:00-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 08:45-11:00 10:30 15/16 rooms room: 8.2.30 room: 8.2.47 10:00-11:00 15/16 rooms room: 8.2.30 room: 8.2.47 10:00-11:00 15/16 rooms room: 8.2.30 room: 8.2.47 10:00-11:00 15/16 rooms room: 8.2.30 room: 8.2.47 10:00-11:00 10:45 (C = 40) (C = 220) (C = 220) 15 R (C = 30) (C = 40) (C = 220) (C = 220) 15 R (C = 30) (C = 40) (C = 220) (C = 220) 15 R (C = 30) (C = 40) (C = 220) (C = 220) 15 R (C = 30)11:00 Coffee Break 11:15 11:00-11:3011:3011:4512:0012:1512:3012:4513:0013:1513:3013:4514:0014:1514:3014:4515:0015:1515:3015:4516:00 Coffee Break 15:00-16:00 15:00-16:00 15:00-16:00 16:15 16:00-16:30 15 R (C = 30) 15 R (C = 30) 15 R (C = 30)16:3016:4517:00 15:00-17:15 15:00-17:15 15:00-17:15 15:00-17:15 15:00-17:15 15:00-17:15 15:00-17:15 15:00-17:15 15:00-17:15 17:15 15/16 rooms 8.2.30 8.2.47 16:15-17:15 15/16 rooms 8.2.30 8.2.47 16:15-17:15 15/16 rooms 8.2.30 8.2.47 16:15-17:15 17:30 (C = 40) (C = 220) (C = 220) 15 R (C = 30) (C = 40) (C = 220) (C = 220) 15 R (C = 30) (C = 40) (C = 220) (C = 220) 15 R (C = 30)17:4518:0018:1518:3018:4519:0019:1519:3019:4520:00
Contributed Sessions
Contributed Sessions
Outreach Lecture
(C = 340)Tour
Outreach Lecture 18:00-19:00
Dinner
EMS council
meeting
Coffee Break 15:00-15:30
Mini-Symposia
Invited Lectures & EMS Prize
Invited Lectures & EMS Prize
Contributed Sessions
Contributed Sessions
17:00-19:30 18:00-19:30
Congress Dinner
(C = 340)
Welcome Reception 18:00-19:00
Plenary Lecture
Registration
16:30-17:30
room: 3.2.14room: 3.2.14
Closing Ceremony 15:00
15:00-16:00
Coffee Break 16:00-16:30
Contributed Sessions
Coffee Break 15:00-15:30
Mini-Symposia
Invited Lectures & EMS Prize
Invited Lectures & EMS Prize
Plenary Lecture
Mini-Symposia
Invited Lectures & EMS Prize
Invited Lectures & EMS Prize
Contributed Sessions
Coffee Break 15:00-15:30
Plenary Lecture
14:00-15:00 14:00-15:00 14:00-15:00 14:00-15:00 14:00-15:00
12:30-14:00 12:30-14:00 12:30-14:00 12:30-14:00 12:30-14:00
EMS council
meeting
Plenary Lecture Plenary Lecture Plenary Lecture Plenary Lecture
11:30-12:30 11:30-12:30
Lunch Break Lunch Break Lunch Break Lunch Break Lunch Break
Coffee Break 11:00-11:30
Poster Session 11:00-11:30
Coffee Break 11:00-11:30
Poster Session 11:00-11:30
Plenary Lecture Plenary Lecture Plenary Lecture Plenary Lecture Plenary Lecture
Coffee Break 10:30-11:00
EMS council meeting
Coffee Break 11:00-11:30
Poster Session 11:00-11:30
Coffee Break 11:00-11:30
Poster Session 11:00-11:30
11:30-12:30 11:30-12:30 11:30-12:30
Mini-Symposia
Invited Lectures & EMS Prize
Invited Lectures & EMS Prize
Contributed Sessions
EMS council
meeting
Opening & Award Ceremony
Contributed Sessions
Contributed Sessions
Contributed Sessions
Contributed Sessions
Invited Lectures & EMS Prize
Contributed Sessions Mini-
Symposia
Invited Lectures & EMS Prize
Invited Lectures & EMS Prize
Contributed SessionsMini-
Symposia
Invited Lectures & EMS Prize
Invited Lectures & EMS Prize
Contributed Sessions Mini-
Symposia
Invited Lectures & EMS Prize
Tuesday, 9 Wednesday, 10 Thursday, 11 Friday, 12
Registration Registration Registration Registration Registration(from 8:00)
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Proposed Budget900 1100 1300 1500
16 18 19 2017 17 17 175 5 5 5
77 77 77 7718 18 18 1818 18 18 183 3 3 3
50 50 50 5015 15 15 15
175 240 284 32813 13 13 138 8 8 8
415 482 527 572
900 1100 1300 1500 900 1100 1300 1500
Early registration (ER) 360 405 495 585 675 146 178 210 243Late registration (LR) 400 180 220 260 300 72 88 104 120ER EMS Members 280 180 220 260 300 51 62 73 84LR EMS Members 360 90 110 130 150 32 40 47 54ER Students 170 36 44 52 60 6 7 9 10LR Students 240 9 11 13 15 2 3 3 4Accompanying guests 150 40 50 60 70 6 7 9 10
21 21 21 2119 19 19 1911 11 11 1164 64 64 64
430 500 570 640
15 18 43 68BALANCE (K €)
TOTAL INCOME (K €)
Awards Grants
TOTAL EXPENSES (K €)
Catering - conference dinner, welcome reception, coffee breaks, lunches, social programmeEMS previous meeting (Nov. 2023) & Prize Committee (Jan. 2024) - up to 15 participants eachEMS meeting (Weekend before)
University of Lisbon supportExhibitors - publishers and industryOther Sponsors
Conference Fees
Faculty of Sciences supportSponsors and other grants
Expenses (K €)
INCOME Value (€) Participants Income (K €)
EXPENSES (including VAT)
ManagementStaff, support,...Equipment, printing, miscellaneous (proceedings, abstracts, badges, posters, consumables, ...)Website (maintenance) and event promotion
Conference spaces and support (lecture rooms, technician, security, students)Invited speakers - (10+2) Plenaries + (10+2) Prizes (travel, hotel, other expenses) Invited - 30 Invited (hotel, other expenses) Mini-Symposium Organizers
Lecturers and lectures
Other
Proposed BudgetAllScenarios
CongressParticipation Lunches
Coffeebreaks
Welcomereception
Congressdinner
SocialProgram
Accommo-dation
Travelexpenses
Feewaved
Feecomprises * ✔ ✔ ✔ ✔ ✔ ✔
Prizewinners ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔
Plenaryspeakers ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔
Invitedspeakers ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔
MSchairorganizers
✔ ✔ ✔ ✔ ✔ ✔ ? ? ✔
Scientific&PrizeCommittes
✔ ✔ ✔ ✔ ✔ ✔ ? ? ✔
Accompanyingguests
✔ ✔ ✔
Financial support for the EMS and prize committee meetings prior to the congress
* also for students
Academic Sponsors Satellite Conferences
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Potential Sponsors Outreach• Public Lecture
Pedro Nunes
• Math GamesLudus Competition
• Math CompetitionMathematics for Aliens
• Summer SchoolNovos Talentos em Matemática
• ECM Youth Forum Junior Congress Participants
• ExhibitionTeaching Tiles
• Art Highlight Almada Negreiros
PCO – ABREU Events Full Service OrganizersABREU EVENTS
• Oldest PCO in Portugal ⎼ since 1978 • A specialized department of ABREU Group
• Travel Agency & Cargo company • Around 1.500 employees in Portugal, Spain, Brazil, USA
HIGHLIGHTS• Dedicated and specialized team • In house software and hardware for congress support• Partnerships with Hotels, Venues, Catering, Transportation• An average of 60 congress per year in Portugal up to 20.000 people
OFFICES• Portugal (Lisbon, Porto, Faro, Funchal, Ponta Delgada)• Spain (Madrid, Barcelona)• Brazil (S. Paulo, Rio de Janeiro)• USA (Orlando)
WHY LISBON?
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9ECM - EUROPEAN CONGRESS OF MATHEMATICS – LISBON JULY 2024 – www.9ecm.pt 17
ACTIVITIES FOR SOCIETY 9ECM - EUROPEAN CONGRESS OF MATHEMATICS
https://lisboagreencapital2020.com/en/
Lisbon became greener: morethan 20 thousand trees were plantedby about 4500 volunteers on January21th in order to reach the goal of 100thousand trees by 2021.
YES LISBON !