consider motion authorizing payment of public housing ... · 6/12/2018 · one. city council...

AGENDA

REGULAR MEETING

NEW ULM ECONOMIC DEVELOPMENT AUTHORITY

New Ulm, Minnesota

City Hall Council Chambers

Tuesday, June 12, 2018 — 8: 00 a. m.

1. ROLL CALL.

2. APPROVAL OF MINUTES.

3. EDA DIRECTOR' S ADMINISTRATIVE REPORT.

4. PUBLIC HOUSING PROGRAM.

a. Consider resolution approving the Public Housing Operating Budget.

b. Consider motion authorizing payment of Public Housing Program claims.

5. ECONOMIC DEVELOPMENT AUTHORITY.

a. Consider bids for two lots in Milford Heights Phase One.

6. GARDEN TERRACE APARTMENTS.

a. Discussion on use of Garden Terrace reserve funds.

7. ECONOMIC DEVELOPMENT REPORT.

8. ADJOURNMENT.

City ofNew UlmRequest for Economic Development Authority Action

Meeting Date: June 12, 2018 Agenda Item Number: 2.

Agenda Section: Approval of Minutes Originating Department: EDA Administration

Resolution: N/A Prepared By: Housing Coordinator

Number of Attachments: 1 Presented By: Housing Coordinator

Item: Approval ofMinutes from the Regular EDA Meeting held on May 8, 2018.

EDA Staff Proposed Action:

Motion by , second by , approving the Minutes from the Regular EDA Meeting held on May 8, 2018.

Overview:

N/A

Primary Issues/Alternatives to Consider: N/A

Budgetary/Fiscal Issues: N/A

Attachments:

Draft meeting minutes — May 8, 2018

May 8, 2018

The REGULAR MEETING of the New Ulm Economic Development Authority was called to

order at 8: 00 a.m. May 8, 2018 in the City Council Chambers at City Hall.

Roll was called and the following members were present: Commissioners Braam, Fix, Janni, Schultz and President Schmitz.

Also present were Mayor Beussman, Executive Director Gramentz, Assistant Executive

Director Dalton, Housing Coordinator Bregel and Treasurer Jorgensen.

President Schmitz stated that the next item of business was the election of officer for

Secretary -Treasurer. Commissioner Schultz made a motion to nominate Commissioner Schwartz asthe Secretary -Treasurer until December 31, 2018. Commissioner Fix seconded the motion and all

voted aye.

Commissioner Janni made a motion to approve the minutes of the April 10, 2018 Regular

Meeting. Commissioner Fix seconded and all voted aye.

The Economic Development Coordinator reported on various economic development

activities in the community.

The Housing Coordinator reviewed for the Commissioners highlights of the administrativeactivities during the month ofApril 2018, as follows:

Housing Choice Voucher Program — She reported that the Housing Assistance Paymentsdisbursements from HUD exceeded payments to landlords by $3, 680 for the month. HUD

Administrative Fee disbursements exceeded expenses by $ 1, 290 for the month. Total

vouchers are at 87 as of May 1, 2018. The current waiting list is at 67. Public Housing Program — Net assets in the program are $ 596,974.67 as of April 30, 2018.

Broadway Haus is fully leased with 55 on the waiting list. The Family Units have twovacancies with 29 on the waiting list. The Housing Coordinator gave an update on theOperating Reserve Offset Lawsuit. EDA — Investment pool assets of $684,803 as of April 30, 2018. The revenue increase was

due to the sale of the spec house at 633 Pfaender Drive. Expenses increased due to paymentof the first half of the 2018 assessments for the nine unsold lots in Milford Heights Phase

One. City Council approved the EDA Amended By -Laws on April 17, 2018. Property Rehabilitation Loan Program — Available funds of $261, 860 as of April 30, 2018.

Rental Properties — Cash investment assets of $80,791 as of April 30, 2018.

Garden Terrace Apartments — Garden Terrace has two vacancies. There was one turnover

during the past month and no move -out notices have been received for June. The waitinglist is at 48.

Commissioner Fix made a motion to accept the Administrative Activities Report.

Commissioner Janni seconded the motion and all voted aye.

ECONOMIC DEVELOPMENT AUTHORITY MEETING 139 MAY 8, 2018

The Authority considered a motion authorizing staff to solicit proposals for participation inthe Project Based Voucher program and set a proposal opening date for June 29, 2018. Commissioner Braam offered the motion. The motion was duly seconded by CommissionerSchultz and all voted aye.

The Authority considered a resolution to declare two office desks and four desk chairs assurplus property and authorize disposition pursuant to City Code 2. 75 Subd. 3. Commissioner

Schultz offered the motion. Commissioner Janni seconded and all voted aye.

Commissioner Schultz offered a motion to authorize payment of the following claims for thePublic Housing Program:

CLAIMANT

PUBLIC HOUSING CLAIMS

May 8, 2018

AMOUNT PURPOSE

VOID VOID VOID #8461 - 8464

Former Tenant 300.00 Refund Pet Deposit/ 1318 S German St

Former Tenant 367.09 Refund Sec Dep/ Int/ 1627 S Minnesota St300.00 Refund Pet Deposit/ 1627 S Minnesota St

City ofNew Ulm 8, 204. 19 April 2018 Expenses

Public Utilities Commission 3, 314.94 Utilities/BH (3/ 6/ 18 to 4/3/ 18)

6.35 Utilities (3/ 29/ 18 to 4/ 2/ 18)/ 1318 S German St

48.95 Utilities (3/ 23/ 18 to 4/2/ 18)/ 1625 S Minnesota St

C. Naber & Associates 120.00 April 2018 Accounting ServiceEcowater Systems 82.20 5/ 1/ 18 Softener Salt/Broadway Haus

34.25 5/ 2/ 18 Softener Salt/Family UnitsRiver View Sanitation 117.54 May 2018 Garbage Service/BH

23.40 Garbage Pick Up/ 1625 S Minnesota StAH Hermel 19. 87 Supplies

Abels Electric 446.45 Rebuild Circulating Pump #2/ Broadway HausAuto Value 5. 99 Supplies

Design Home Center 128.27 Bedroom Door/416 17th St S

3,324.23 Flooring/Broadway Haus # 208Full Service Electric 294.07 Service Call/Broadway Haus #205 & # 208

Gag Sheet Metal, Inc 73. 22 Supplies

265. 70 Service Call/615 N German/ 1318 S German

Klassen Mechanical 160.00 Service Call/ 1627 S Minnesota St

Kraus Tree Service 80.00 Snow Removal/ 1318 S German/ 1625 S Minn St

MN Elevator 110. 01 Preventative Maintenance/Broadway Haus

MR Paving & Excavating, Inc. 318. 00 Snow Removal 3/ 6/ 18- 3/ 7/ 18/ Broadway Haus49.00 Snow Removal 3/ 24/ 18/ Broadway Haus

ECONOMIC DEVELOPMENT AUTHORITY MEETING 140 MAY 8, 2018

Menards

New Ulm EDA

New Ulm Glass

Picker Uppers

Public Utilities Commission

Quality Appliance & Television

Renuit Cleaning ServicesRetzlaff s Ace Hardware

111. 00 Snow Removal 3/ 25/ 18/ Broadway Haus481. 19 Supplies ( 8)

23. 22 Tenant Services

6. 50 Supplies

105. 00 Repair Two Window Screens

125. 00 Remove Abandoned Property/ 1625 N Minn St5. 00 May URPBroadway Haus #405

45.00 May URP/ 1320 S German St89.99 Delivery Charge/ 1625 S Minnesota St

150.00 Clean Basement Floor/ 1625 S Minnesota St

35.42 Supplies ( 5)

Runnings $ 122.06 Supplies (2)

South Central Painting $ 1, 810.00 Painting/BH #402/ 1318 S German/ 1625 S Minn21, 303. 10

Commissioner Braam seconded the motion, and all voted aye.

The Authority received notice of amended income limits for the Public Housing and Section8 Housing Choice Voucher Programs. The Department of Housing and Urban Development issuedthe amended income limits which supersede the income limits released on April 14, 2017. The

amended income limits for Brown County were effective April 1, 2018.

The Authority considered a motion authorizing application for Federal Home Loan Bankgrant funds for an owner occupied rehabilitation program. Commissioner Schultz offered themotion. Commissioner Fix seconded and all voted aye.

The meeting thereupon adjourned at 8: 43 A.M.

Michael Schwartz, Secretary

EcONomc DEVELOPMENT AUTHORITY MEETING 141 MAY 8, 2018


Meeting Date: June 12, 2018 Agenda Item Number 3.

Agenda Section: EDA Director' s

Administrative Report Originating Department: EDA Administration



Item: From EDA staff regarding Administrative Activities during the month ofMay 2018.


Motion by , second by accepting the Economic Development Authority AdministrativeActivities for the month ofMay 2018.

Overview:

Monthly Staff Reports Highlights:

Section 8 ( pp. 1- 5) 12p. 1- 2 Note 87 Vouchers for the month of May. Housing Assistance Payments (HAP) payments to landlordsexceeded disbursements from HUD by $1, 849 for the month. Monthly HUD Administrative Fee ( AF) programexpenses exceeded disbursements by $753 for the month. pp. 3- 4 Note HAP and AF unaudited balances as ofMay 31, 2018. p. 5 Note 87 Vouchers as of June 1St and Waiting List of 66. Staff has submitted an application for additional Set -Aside funding under the Category 2b: Portability. Theapplication deadline is June 29, 2018. We have applied for and received this funding in the past to offset the costof participants who " Port Out" to higher cost areas.

Public Housing (pp. 6- 9) pp. 6- 7 Note monthly and year-to-date program activity. As of May 31 St, program expenditures have exceededrevenues by $20, 767. Note cash assets summary. R. 8 Broadway Haus is fully leased with 55 on the Waiting List. 99 Family Units are fully leased with 30 on the Waiting List. On May 18, 2018, HUD issued a notice stating that on May 8, 2018, the President notified Congress that he isproposing rescissions to prior -year appropriations, including HUD' s 2015-2017 unobligated balances in thePublic Housing Capital Fund. Congress has 45 days to review and act on the proposed rescissions throughlegislation. If after 45 days Congress does not act, the funds become available for HUD to obligate. The

New Ulm EDA currently has closed out the 2015 and 2016 grants and has an unobligated balance of $46,373. 59on the 2017 grant.

HUD notified us of our 2018 Capital Fund Program (CFP) grant award in the amount of $94,026. These funds

are not affected by the President' s proposed rescissions and are available to be utilized for projects.

EDA (p. 10) Note revenues and expenditures status, and cash assets of $675, 919.

Properly Rehabilitation Loan Program (pp. 11- 12) Note available funds of $266,473. 80 as of May

31St.

One limited loan application is pending and two commercial rehab loan applications are pending.

Rental Properties (p. 13) 0 Note revenues and expenditures status and cash assets of $81, 316.

Garden Terrace Apartments (pp. 14- 15) Total Cash $ 11, 103, 778

Total Current Liabilities $ 96, 987

Monthly Income $ 79, 890

Monthly Expenditures $ 54,733

Net Income (Before Depreciation) $ 25, 157

Garden Terrace has 87 units leased with 50 on the Waiting List. Garden Terrace currently has one vacancy. There were no turnovers during the past month and one move -outnotice has been received for July.



Attachments:

EDA Director' s Administrative Report

SECTION 8 HOUSING CHOICE VOUCHER PROGRAM

May 2018 and Preceding 12 Months

Month

Number of Vouchers

Leased -Up

Housing AssistanceHUD

Disbursements

Payments

EDA

Payments

Administrative Fee

HUD EDA

Disbursements Expenses

May 2018 87 26,470 28,319 4,134 4,887

April 2018 86 28,093 24,413 4,239 2, 949

March 2018 83 27, 158 23, 101 4,239 5, 007

February 2018 84 27,070 23,750 4,362 3,466

January 2018 85 27,070 25,951 4,361 3, 185

December 2017 88 28, 144 27,542 4, 101 2,752

November 2017 86 23,223 26,625 4, 100 3, 241

October 2017 86 13, 881 25,449 4,389 5, 633

September 2017 87 30, 992 26,539 4,389 4,299

August 2017 91 30,992 27,438 4,389 3,443

Julv 2017 94 30,448 27,592 4,387 4,067

June 2017 97 29,928 28,900 4,509 2, 989

May 2017 99 29,928 29,520 4,508 3, 557

Page 1

oAdmin.

Disbursements

Admin. Expenses

SECTION 8 HOUSING CHOICE VOUCHER PROGRAM

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New Ulm Economic Development AuthoritySection 8 Housing Choice Voucher Program

Housing Assistance Payments

Fiscal Year 2017 - 2018

Revenues

Over/(Under)

Month HAP Revenue HAP Expenditures Vouchers Expenditures

Forward 06/ 30/ 17 REAC Filing/Audit 5, 541

07/ 17 30,448 27,592 94 2, 856

08/ 17 30, 992 27,438 91 3, 554

09/ 17 30, 992 26,539 87 4,453

10/ 17 13, 881 25,449 86 11, 568)

11/ 17 23,223 26,625 86 3,402)

12/ 17 28, 144 27,542 88 602

01/ 18 27, 070 25,951 85 1, 119

02/ 18 27, 070 23,750 84 3,320

03/ 18 27, 158 23, 101 83 4,057

04/ 18 28, 093 24,413 86 3,680

05/ 18 26,470 28,319 87 1, 849)

FY CURRENT BALANCE ( Unaudited) $ 13,618

HUD Held Reserves $ 7, 194

Total Reserves $ 20,812

Page 3

New Ulm Economic Development AuthoritySection 8 Housing Choice Voucher Program

Administrative Fees

Fiscal Year 2017 - 2018

Revenues

Over/(Under)

Month AF Revenue AF Expenditures Vouchers Expenditures

Forward 06/ 30/ 17 REAC Filing/Audit 23,904

07/ 17 4, 387 4,067 94 320

08/ 17 4, 389 3,443 91 946

09/ 17 4, 389 4,299 87 90

10/ 17 4, 389 5,633 86 1, 244)

11/ 17 4, 100 3, 241 86 859

12/ 17 4, 101 2, 752 88 602

01/ 18 4, 361 3, 185 85 1, 176

02/ 18 4, 362 3,466 84 896

03/ 18 4,239 5, 007 83 768)

04/ 18 4,239 2,949 86 1, 290

05/ 18 4, 134 4,887 87 753)

FY CURRENT BALANCE (Unaudited) $ 26,998

Page 4

STATUS OF THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM ( HCV) As of June 1, 2018

Total HCV' s that are available for 1 year ( 124 x 12) 1488

Total HCV' s available from 01/ 01/ 18 - 06/ 30/ 18 ( 124 x 6 mo) 744

Total HCV' s used from 01/ 01/ 18 - 06/ 30/ 18 68. 8% 512

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Total HCV

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CountyHCV

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HCV

Total HCV

on Program

New On

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Off

Program

ShopMode

HCV Issued

Not Used

WaitingList

June 2018 124 82 5 87 1 1 0 5 66

May 2018 124 82 5 87 2 1 1 0 7 67

Aril 2018 124 82 4 86 4 1 1 9 73

March 2018 124 79 4 83 1 3 1 5 76

February 2018 124 80 4 84 0 1 0 4 78

January 2018 124 81 4 85 0 3 0 1 75

December 2017 124 83 5 88 2 0 0 2 81

November 2017 124 82 4 86 3 3 1 4 82

October 2017 124 82 4 86 4 5 1 1 77

September 2017 124 83 4 87 1 5 0 3 75

August 2017 124 87 4 91 1 4 1 2 70

July 2017 124 90 4 94 0 2 1 0 1 67

June 2017 1 124 93 1 4 1 97 0 1 2 1 0 1 0 1 62:::]

Total HCV' s that are available for 1 year ( 124 x 12) 1488

Total HCV' s available from 01/ 01/ 18 - 06/ 30/ 18 ( 124 x 6 mo) 744

Total HCV' s used from 01/ 01/ 18 - 06/ 30/ 18 68. 8% 512

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PUBLIC HOUSING PROGRAM

May 2018 and Preceding 12 Months

MONTH

MONTHLY

PROGRAM ACTIVITY

YEAR-TO-DATE

PROGRAM ACTIVITY

Revenues Expenditures Revenues Expenditures

May 2018 25,800 21, 303 302,560 323,327

April 2018 19, 578 45, 215 276,760 302,024

March 2018 18, 313 16, 190 257, 182 256,809

February 2018 18, 093 17, 878 238, 869 240,619

January 2018 31, 654 28,246 220,776 222,741

December 2017 17, 155 34,487 189, 122 194,495

November 2017 81, 567 79, 566 171, 967 160,008

October 2017 19, 800 19, 514 90,400 80,442

September 2017 19, 734 16, 590 70,600 60,928

August 20171 34,496 30, 917 50, 866 44,338

July 2017 16, 370 13, 421 16,370 13, 421

June 2017 51, 435 51, 414 254,771 269,225

May 2017 17, 598 17, 139 203, 336 217,811

Public Housing Program Cash Assets Summary (as of May 31, 2018): Checking Account: $ 601, 471. 24

Page 6

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PUBLIC HOUSING - BROADWAY HAUS

June 1, 2018

40 Total Units: 38 one -bedroom, 2 two-bedroom

New Ulm Economic Development Authority - Public Housing Authority

Date

Total Expected

Leased Lease Date

No. on

Waiting ListJune 2018 40 55

May 2018 40 55

Aril 2018 38 May 1, 2018 61

March 2018 40 53

February 2018 40 46

January 2018 40 40

December 2017 40 38

November 2017 40 43

October 2017 39 48

September 2017 38 October 1, 2017 47

August 2017 39 October 1, 2017 41

July 2017 39 38

June 2017 39 July 1, 2017 33

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PUBLIC HOUSING - FAMILY UNITS

June 1, 2018

10 Total Units: 2 two- bedroom, 6 three-bedroom and 2 four-bedroom

New Ulm Economic Development Authority - Public Housing Authority

Date

Total

Leased

Expected

Lease Date

No. on

Waiting ListJune 2018 10

OJ

30

May 2018 8 June 1, 2018 29

April 2018 9 May 1, 2018 40

March 2018 10 42

February 2018 10 37

January 2018 10 28

December 2017 10 23

November 2017 10 29

October 2017 10 26

September 2017 10 22

August 2017 10 18

July 2017 10 17

June 2017 10 15

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EDA Sheet

NEW ULM ECONOMIC DEVELOPMENT AUTHORITY (EDA)

COMMERCIAL PROPERTY REHABILITATION LOAN PROGRAM

June 12, 2018

Original Current

Loan Programs/Programs Description Program Period # Loans Balance # Loans Balance

Residential Property Rehabilitation Loans July 1984 - April 1985 19 179, 343.41 0 $ 0. 00

Loans made by the New Ulm HRA utilizingCommunity Development Block Grants

Commercial/ Residential Property Rehabilitation Loans Sept 1986 - Sept 1991 13 79,958. 76 0 0. 00

Loans made by the New Ulm HRA utilizingrepayments from original Residential PropertyRehabilitation Loans and private lender funds.

Commercial Property Rehabilitation Loans Oct 1991 - Present 79 1, 468,400. 50 18 285,523.40

Loans made by the New Ulm HRA and EDA utilizingrepayments from previous property rehabilitationloan programs and private lender funds.

Total 111 $ 1, 727,702.67 18 $ 285,523.40

Reconciled Balance as of 05/ 31/ 18

Other Information

A. Current Program Status

Number of Loans 79

Principal value of EDA loan funds 1, 468, 400. 50

Principal value of private lender loan funds 1, 468,400. 50

TOTAL principal value of loans 2, 936, 801. 00

B. Available EDA Funds available for the loan

program as of May 31, 2018 266,473. 80

C. Miscellaneous

Page 11

Jllny18 , Account Account

255-128010 255- 6323- 36225

1, OAW BgCA,NGE mount

Loan Nofe Orrg nal Term Mohthly interest Ba%ahce Prmcrpal s°. BalancexPmts Re resentin" P gAPayment.._:;, Name. Date. ,-.: = Amount fMths)- Rate.:. Ihfeiest

95 George & Karen Cottom 7/7/ 2008 29, 626. 46 120 272.72 2. 0% 1, 565.00 1, 355.21 209. 79 5 1, 363.60 8. 39 ACH

97 Barbara A. Saffert 8/ 15/ 2008 25, 000. 00 120 230.36 2. 0% 1, 783.51 1, 140.93 642.58 5 1, 151. 80 10.87 ACH

98 Don Wendel (Horace Mann) 4/ 29/ 2009 18, 983. 77 120 177. 80 2. 0% 2, 382.52 872. 38 1, 510. 14 5 889.00 16.62 ACH

99 David Berg DBA Ulmer Cafe 7/9/ 2009 12,867.12 120 124. 40 2. 0% 1, 556.89 611. 26 945.63 5 622. 00 10. 74 ACH

100 Stake Properties, LLC 8/ 14/ 2009 25, 000. 00 120 231. 31 2. 0% 4,381. 88 1, 124.41 3, 257.47 5 1, 156. 55 32. 14 ACH

101 Nierengarten & Hippert 8/ 26/ 2009 23, 000. 00 120 212.05 2. 0% 4,095.69 1, 030. 14 3,065.55 5 1, 060.25 30. 11 ACH

102 Tate & Karen Stillwell 10/ 14/2009 5, 000.00 120 46. 10 2. 0% 982.96 223.20 759.76 5 230.50 7.30 ACH

103 Sisters Bridal & Tux, LLP 10/22/ 2009 30, 302. 92 120 281. 15 2. 0% 5,754. 75 1, 363. 18 4,391. 57 5 1, 405.75 42. 57 ACH

107 Strategic Wealth Properties, LLC 1/ 30/2013 25, 000. 00 120 230.37 2. 0% 13,726.94 1, 043. 17 12, 683. 77 5 1, 151. 85 108. 68 ACH

110 Broadway Plaza South, LLC 5/ 21/ 2013 25, 000. 00 120 230.37 2. 0% 14,380.96 1, 037.80 13,343. 16 5 1, 151. 85 114.05 ACH

112 LIKA, LLC 4/ 1/ 2016 25, 000. 00 120 230.36 2. 0% 21, 181. 71 982.04 20, 199.67 5 1, 151. 80 169. 76 ACH

113 Vaharoslee, Inc. 4/ 1/ 2016 25, 000. 00 120 230.36 2. 0% 21, 181. 71 982.04 20, 199.67 5 1, 151. 80 169.76 ACH

114 Skovbroten, Derek 6/ 28/ 2016 10, 000. 00 84 128. 00 2. 0% 8, 090.04 575.82 7,514.22 5 640.00 64. 18 ACH

115 Be Well Center, LLC ( Joan Lindholm) 8/ 29/2016 50, 000. 00 120 460. 71 2. 0% 44,282.54 1, 948. 31 42, 334.23 5 2,303.55 355.24 ACH

117 REGroup, Inc 4/ 21/ 2017 50, 000. 00 120 460.73 2. 0% 47,405. 79 1, 922.84 45,482.95 5 2,303.65 380.81 ACH

118 Bailey Creek Boutique LLC ( Tim & Sandy F 4/ 14/2017 15, 857. 00 120 146. 50 2. 0% 15, 185.63 610.49 14,575. 14 5 732.50 122. 01 ACH

119 Home Grown Properties, LLC 5/ 15/2017 50, 000. 00 120 460.77 2. 0% 47,804.43 1, 919.76 45,884.67 5 2, 303.85 384.09 ACH

120 FN Properties, LLC 12/ 27/ 2017 50, 000. 00 120 460.07 2. 0% 50,000.00 1, 476.57 48, 523.43 4 1, 840.28 363.71 ACH

1, 848, 800. 32 17,601. 02 308,066.29 22, 542.89 285,523.40 36,260. 14 2,402.55

separate excel loan calc wksht Amt from General Ledger 283, 120. 85 Interest recorded at time of receipt

Add back int 2, 402.55

285,523.40

05/ 31/ 18 balance from wksh 285, 523.40

Difference

Page 12

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Page 13

GARDEN TERRACE

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13 Net Income

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GARDEN TERRACE APARTMENTS

June 1, 2018

88 Total Units

New Ulm Economic Development Authority

Date

Total

Leased

No. on

Waiting ListJune 2018 87 50

May 2018 86 48

Aril 2018 86 43

March 2018 85 41

February 2018 84 68

January 2018 85 70

December 2017 85 69

November 2017 86 69

October 2017 86 68

September 2017 87 76

August 2017 87 75

July 2017 87 74

June 2017 87 73

1009080706050

403020

100

0N

0 0 0 0 0 0 0 0 0OP

0 0 No0ti ti ti ti ti ti ti ti ti ti ti ti ti

So J2

1c1

QJ e

eQO

Units Leased

Waiting List

Page 15


Meeting Date: June 12, 2018 Agenda Item Number: 4. a.

Agenda Section: Public Housing Program Originating Department: EDA Administration

Resolution: Yes Prepared By: Housing Coordinator


Item: Consider resolution approving the Public Housing Operating Budget.


Motion by , Second by , adopting a resolution and waiving the reading, approving the PublicHousing Operating Bcuget for the Fiscal Year June 30, 2019.

Overview -

The Public Housing Operating Budget covers the day-to-day operations of the EDA' s 50 Public Housing units, 40 units atthe Broadway Haus and 10 family units. Submittal of the operating budget for the upcoming fiscal year (July 1, 2018 — June 3 0, 2019) to HUD is required prior to the beginning of the fiscal year. Staffworks with fee accountant C. Naber toassemble the budget into the proper HUD format.

Primary Issues/Alternatives to Consider: This proposed budget is primarily a status quo budget compared to the current fiscal year. Over the years, staff has beenable to project accurately what the routine costs to operate the 50 units of Public Housing will be. Capital Fund Grants arenot included in this budget. The EDA has adequate Public Housing reserve funds to address any out -of -the -ordinary orcatastrophic events that might occur.

Budgetary/Fiscal Issues: OperatingReceipts (Lines 070- 130)

Overall 1 % increase compared to current budget.

Dwelling Rental Receipts based on past six months activity. Operating Expenditures ( Lines 140-210)

Overall 2% increase compared to current budget.

Administrative Salaries based on past nine months activity. Salaries adjustment of 2. 5% based on cost -of -living projection effective January 1, 2019.

Tenant Services ( Lines 220-250) Maintain at current budget level.

Utilities (Lines 260-320) Overall 2. 5% increase compared to current budget. Based on past 12 months usage.

Ordinary Maintenance and Operation (Lines 330-360) Overall 6% decrease compared to current budget. Labor" expenditure is Maintenance Technician wages based on a 30 hour per week work schedule, with a projected

2. 5% cost -of -living adjustment effective January 1, 2019. Contract Costs" include any electrical, plumbing, elevator, HVAC, painting, snow removal and miscellaneous repairs

and services contracted for during the year. These costs vary and are adjusted from year to year. General Expense (Lines 410-470)

Overall 4% increase compared to current budget. Total Routine Expense (Line 480)

Maintain at current budget level.

OperatingSubsidyubsidy Contribution (Line 630) Anticipated HUD Grant for upcoming fiscal year.

Residual Receipts (Line 700)

Anticipated Operating Deficit for upcoming fiscal year. The current budget projected an operating deficit of $34,740. The EDA can follow operating balance from month to month on the Administrative Activities — Public Housingfinancial report. For 2018, through May, there is a deficit of approximately $20,767.

The projected deficit for the upcoming budget is caused by several factors, lower rental revenue due to stagnant cost ofliving increases for social security recipients combined with increased Medicare premiums and an operating subsidyproration of 95%. Attachments: 1. Operating Budget (Fiscal Year Ending 6/ 30/ 19) 2. PHA Board Resolution

Operating Budget U. S. Department of Housingand Urban Development

Office of Public and Indian Housing

See page four for instructions and Public reporting burden statement

a. T of Submission bscal Year Ending c. No. of months ( check one)

ff . Fi

Original El No.: 06/30/ 19 X 12 mo. Other (specify

e. Name of public Housing Agency/ lndian Housing Authority ( PHARHA)

NEW ULM HOUSING AUTHORITY

f. Address (city, State, zip code)

100 NORTH BROADWAY

NEW ULM MN 56073

g. ACC Number h. PAS/LMCS Project No.

C-•4130 MN12800219J

Unit Months m. No. of projectsNo. of Dwelling Units k. No. o of UJ. 9

Available

50 600 ONE ...... ......

Line Acct.

No. No, Description

0)

Homebuyers Monthly Payments for. 010 7710 Operating Expense

020 7712 Earned Home Payments

030 7714 Nonroutine Maintenance Reserve

Operating Receipts070 3110 Dwelling Rental

080 3120 Excess Utilities

090 3190 Nondwelling Rental100 Total Rental Income (sum of lines 070, 08{

110 3610 Interest on General Fund Investment

120 3690 Other Income

130 Total Rental Income ( sum of lines 100, 11(

Operating Expenditures - Administration: 140 4110 JAdministrative Salaries145 atto4s Administrative Benefits

150 4130 LegalExpense

160 4140 Staff Training170 4150 Travel

180 4170 Accounting Fees190 4171 Auditing Fees

200 4190 Office Expense

200 4192 Adveritsing & Marketing200 F4194 Other Admin Exoense

Utilities:

260 4310

270 4320

280 4330

290 4331

300 4390

310 4391

OMB Approval No. 2577-0026 ( exp. 9/ 30!2006) {

i

T of HUD assisted project(s)

X PHA/iHA-Owned Rental Housing

IHA Owned Mutual Help Homeownership

PHA/ IHA Leased Rental Housing

PHARHA Owned Tumkey III Homeownership

PHA/ IHA Leased Homeownership

HUD Field Office

MINNEAPOLIS

Actual XIEstimates

258.77 155, 260

8. 00

Last Fiscal I DorActual

8, 000

RoMquested Bud t Estimates

Yr. Current Budget yr. Estimates HUD

MdificaZZ06/30/ 17

283. 48

06/30/18

85. 49

fPHAJAIHAAmount Amount

PUM PUM PUMto nearest $ 10) Pi/M ( to nearest $10)

2) 3) 4)( 5)

100

8) ( 7)

1. 17 1. 17

0.00

0. 00 1. 67 1. 67 1, 000

0. 00

3. 67 4. 00 2, 400

4. 58

0.00

5. 83 3, 500

253.37 262.73 258.77 155,260

9. 13

0. 14 0.33 0.00 0

2. 67 2. 67

0.00 0.00 0

66. 67

and 090 253.51 263.06 1 258.77 155, 260

8. 00 4.42 13. 33 8, 000

12. 33 13.33 11. 313 6,830

and 120 273.84 280.81 283. 48 170,090

85. 49 114.35 115.78 69,470

29.74 31. 00 31. 67 19,000

0.00 0. 17 0. 17 100

0.00 1. 17 1. 17 700

0. 00 1. 67 1. 67 1, 000

3. 62 3. 67 4. 00 2, 400

4. 58 5.83 5. 83 3, 500

12. 59 10.75 10.92 6,550

of line 140 thru line

ices Benefits

Publications and Other Services

0.14 0.83 1 0.67 400

0.66 4.54 5.63 1 3, 375

200 136.82 173.98 177.49 106,495

0.00 0

0.00

0. 92 1. 67 1. 67 1, 0W

0.00

and 240 0.92 1. 67 1. 67 1, 000

5. 15 5.67 5. 67 3 400

21. 14 21. 67 21. 67 13,000

0. 79 1 2.50 2.50 1, 500

20.24 20.00 23.33 14,000

9. 13 12.50 10.83 6,500

2.27 2. 67 2. 67 1, 600

58.72 65.01 66. 67 40,000

0.00

form HUD -52554(3/95)

Previous editions are obsolete Page 1 of 3 ref. Handbook 7475.4

Name of PHAIIHA

NEW UL.M HOUSING AUTHORITYFiscal Year Ending06/30/19

Line

No.

Aod.

No. Description

1)

Actual

Last Fiscal

Yr.

06/30/ 17

PUM

2)

X Estimates

Flor Actualcurrent Budget Yr.

06/30/18

PUM

3)

PUM

4)•

HUD Modifications

Amount Amount

to nearest $10) PUM ( to nearest $10)

5) ( s) 7)

Ordinary Maintenance and Operation: 330 4410 Labor 26.29 34.50 34. 50 20,700

335 44io45 Maintenance Benefits 0.00 2.63 2.63 1 1, 680

340 4420 Materials 21. 69 22. 33 16.67 10,000

350 4430 Misc contract Costs 14.09 21. 17 16.67 10,000

350 4432 Heating & Co ling Contracts 7. 16 8. 33 5,83 3,500

350 4433 Snow Removal Contracts 2.73 4.58 3. 33 2,000

350 4434 Elevator Maintenance Contracts 8.73 7. 00 10. 00 6,000

350 4435 Landscape & Grounds Contracts 3. 12 7.50 7.50 4,500

350 4436 Unit Turnaround Contracts 8. 95 6.67 6.67 4,000

350 4437 Electrical Contracts 4.95 3. 33 3. 33 2,000

350 4438 Plumbing Contracts 7. 10 6.67 5. 83 3, 500

350 4439 Extermination Contracts 2.77 3. 33 3.33 2,000

350 4440 Janitorial Contracts 2.03 1. 67 1. 67 1, 000

350 4441 1 Routine Maintenance Contracts 4.52 4.17 8.33 5,000

360 Total Ordinary Maintenance & O eration Expense lines 330 to 350 114. 13 133.88 126.30 76,780

General Expense:

410 4510 1 insurance - Property 16.29 19.04 21. 45 12,867

410 4511 insurance - Liability 3.88 3.83 4.00 2,400

410 4512 Insurance - Work Comp 1. 25 1. 88 1. 96 1, 175

410 4513 Insurance - Other 0.00 0.00 0

420 4520 Pa ments in Lieu of Taxes 19.48 19.83 19. 23 11, 540

430 4530 Terminal Leave Payments 0.00

450 4570 Collection Losses 2. 95 0.00 0.00 0

460 4590 Other General Expense 2.83 5.83 5. 83 3,600

470 Total General Ex se sum of lines 410 to 460) 46.68 50.41 52.47 31, 482

480 Total Routine Expense sum of lines 210, 250, 320, 360, and 470 357.27 424.95 424.60 254,757.00

550 Total Total Operating Expenditures 357.27 424.95 424.60 254 757.00

Prior Year Adjustments:

560 16010 J Prior Year Adjustments Affecting Residual Receipts 0.00

Other Expenditures:

570 IDeficiency in Residual Receipts at End of Preceding Fiscal Yr. 0.00

580 Total Operating Expenditures, including prior year adjustments andother expenditures line 550 plus or minus line 560 pAlus line 570 357.27 424.95 424.60 254,757

590 Residual Receipts (or Deficit) before HUD Contributions and

provision for operating reserve line 130 minus line 580 83.43 141. 11 84,667

HUD Contributions:

600 8010 1 Basic Annual Contribution Eamed- Leased Pr ects:Current Year 0.00

610 8011 Prior Year Adjustments -( Debit)_Credit 0.00

620 Total Basic Annual Contribution (line 600 plus or minus line 610) 0.00 0.00 0.00 0

630 B020 Contributions Earned -op. Subsidy: -Cur. Yr. ore ear -end j) 95. 15 86.23 111. 41 66,845 2018 Subsidy 95%

640 Mandatory PFS Adjustments net : 0. 00

650 Other (specify): 0. 00

660 Others a : 0.00

670 Total Year -End Ad stmentsiother( plus or minus lines 640 thru 660) 0.00 0.00 0.00 0

680 8020 Total Operating Subsidy -current year ( ane63o tuswn* wstine& 95. 15 121. 58 111. 41 66,845

690 Total HUD Contributions sum of lines 620 and 680 95. 15 121. 58 111. 41 66,845

700 Residual Receipts (or Deficit) ( sum of line 590 plus line 690)

Enter here and on tine 810 11. 72 22.56) 29.70) _ 17,822)

form HUD -52564(3/96}

Previous editions are obsolete Page 2 of 3 ref. Handbook 7475. 1

Name of PHAlIHA

NEW ULM HOUSING AUTHORITYFiscal Year Ending

06/30119

Part if - Provision for and Estimated or Actual Operating Reserve at Fiscal Year End

Operating Reserve PHAIIHA Estimates HUD Modifications

780

Part I - Maximum Operating Reserve - End of Current Budget Year

Op± rating Reserve at End of Previous Fiscal Year - Actual for FYE ( date): 06/ 30/ 15

740 2821 PHAIIHA-Leased Housing - Section 23 or 10(c) 50% of Line 480, column 5, form HUD -52564

790

Comments

PHA! IHA Approval Name

Title

Signature Date

Field Office Approval Name

Title

Signature Date

form HUQ4ZVA( 3195)


Part if - Provision for and Estimated or Actual Operating Reserve at Fiscal Year End780 Op± rating Reserve at End of Previous Fiscal Year - Actual for FYE ( date): 06/ 30/ 15 638,908

790 Provision for Operating Reserve - Current Budget Year (check one)

FRI Estimated for FYEActual for FYE

800 Operating Reserve at End of Current Budget Year (check one)

FX Estimated for FYE 638,908

Actual for FYE

810 Provision for Operating Reserve - Requested Budget Year Estimated for FYEEnter Amount from line 700 9,428

820 Operating Reserve at End of Requested Budget Year Estimated for FYESum of lines 80D and 810 648, 336

830 Cash Reserve Requirement- 25 % Of line 400

63,689

Comments

PHA! IHA Approval Name

Title

Signature Date

Field Office Approval Name

Title

Signature Date

form HUQ4ZVA( 3195)


PHA Board Resolution OMB No. 2577-0026Approving Operating Budget ( exp. 07/31/ 2019)

U. S. Department of Housing and Urban DevelopmentOffice of Public and Indian Housing

Real Estate Assessment Center (PIH- REAC)

Previous editions are obsolete form HUD -52574 ( 08/2005) Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection ofinformation. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. Thisinformation is required by Section 8( c)(4) of the U. S. Housing Act of 1937. The information is the operating budget for the low-income public housing program andprovides a summary of the proposed/ budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specifiedamounts. HUD reviews the information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and that thePHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality.

PHA Name: NEW ULM ECONOMIC DEVELOPMENT AUTHORITY PHA Code:

PHA Fiscal Year Beginning: 7/01/ 18 Board Resolution Number:

MN128

Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the followingcertification and agreement to the Department of Housing and Urban Development (HUD) regarding the Board'sapproval of (check one or more as applicable):

DATE

X Operating Budgets ( for COCC and all Projects) approved by Boardresolution on:

Operating Budget submitted to HUD, if applicable, on:

Operating Budget revision approved by Board resolution on:

Operating Budget revision submitted to HUD, if applicable, on:

I certify on behalf of the above-named PHA that:

1. All statutory and regulatory requirements have been met;

2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;

3. Proposed budget expenditure are necessary in the efficient and economical operating of the housing for thepurpose of serving low-income residents;

4. The budget indicates a source of funds adequate to cover all proposed expenditures;

5. The PHA will comply with the wage rate requirement under 24 CFR 968. 110(c) and (f); and

6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968. 325.

1 hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, if applicable, is true and accurate.

Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. ( 18

U. S. C. 1001, 1010, 1012.31, U. S.C. 3729 and 3802)

Print Board Chairperson's Name: Signature: Date:

Previous editions are obsolete HUD -52574 ( 04/2013)


Meeting Date: June 12, 2018 Agenda Item Number: 4. b.

Agenda Section: Public Housing Program Originating Department: Housing Administration


Number of Attachments: 1 Tpresented By: Housing Coordinator

Item: Consider motion authorizing payment of Public Housing Program claims.


Motion by , second by______, authorizing payment ofPublic Housing Program claims for June 12, 2018 andorder filed.

Overview:

Bills submitted to the Authority for payment total $ 21, 705. 57.



Attachments:

Public Housing Program Claims — June 12, 2018

PUBLIC HOUSING CLAIMS

June 12, 2018

CLAIMANT AMOUNT PURPOSE

Former Tenant 126.46 Refund Sec Dep/Interest/Broadway Haus # 104

City ofNew Ulm 8, 210.37 May 2018 ExpensesPublic Utilities Commission 2, 878.47 Utilities/BH (4/ 2/ 18 to 5/ 2/ 18)

17. 23 Utilities/BH #205 ( 4/2/ 18 to 5/ 1/ 18)

19.74 Utilities/BH #208 ( 4/2/ 18 to 5/ 1/ 18)

87.46 Utilities/ 1318 S German St (4/ 2/ 18 to 5/ 1/ 18)

92.38 Utilities/ 1625 S Minnesota St ( 4/2/ 18 to 5/ 1/ 18)

0.93 Utilities/418 17th St S ( 4/ 30/ 18 to 5/ 1/ 18)

C. Naber & Associates 120.00 May 2018 Accounting Service100.00 Preparation of 6/ 30/ 19 Budget

Ecowater Systems 82.20 5/ 30/ 18 Softener Salt/Broadway Haus82.20 6/ 6/ 18 Softener Salt/Family Units

River View Sanitation 117. 54 May 2018 Garbage Service/BH35. 98 Garbage Pick Up/ 1625 S Minnesota St

Ahrens Heating & Air Conditioning 259.33 Service Call/Broadway Haus 3rd floor A/C unitDesign Home Center 167.29 Family Room Door/ 1509 N Minnesota St

300.56 Entry and Closet Doors/ 1627 S Minnesota St519.89 Entry Door/416 17th St S ( 2)

Full Service Electric 67.80 Service Call/Broadway Haus Exterior Light141. 60 Supplies

Gag Sheet Metal, Inc 510.65 Service Call/Broadway Haus # 303 ( 2) 85. 60 Supplies

HD Facilities Maintenance 76.48 Supplies

Kibble Equipment 119. 82 Supplies/Broadway Haus Lawn MowerKraus Tree Service 90.00 Lawn Mowing/ 1627 S Minn/418 17th St SMR Paving & Excavating, Inc. 247.50 Snow Removal 4/ 4/ 18- 4/ 5/ 18/ Broadway Haus

24.50 Snow Removal 4/ 9/ 18/ Broadway Haus430.00 Snow Removal 4/ 15/ 18- 4/ 16/ 18/ Broadway Haus

Menards 143. 17 Supplies ( 6)

New Ulm Furniture 3, 182.70 Flooring/ 1318 S German StNew Ulm Glass 221. 50 Repair Three Window Screens/ 1627 S Minn St

Olympic Fire Protection Corp 578. 49 Repair/Broadway Haus Sprinkler SystemPublic Utilities Commission 45. 00 June URP/ 1320 S German St

2.00 June URP/ 418 17th St S

Public Utilities Commission 36.99 Flourescent Bulb Recycling/Broadway HausQuality Appliance & Television 499.99 Spare Range/Broadway HausRenuit Cleaning Services 350.00 Clean Basement/418 17th St S

175.00 Clean Basement/ 1627 S Minnesota St

Retzlaffs Ace Hardware 46.94 Supplies ( 3)

River Creek Nursery 178. 90 Tenant Services

River Bend Business Products 33. 94 Supplies

South Central Painting 695. 00 Paint/418 17th St S ( 2)

Von Essen Locksmith Service 100. 00 Service Call/ 1625 S Minnesota St

152. 99 Service Call/ 1318 S German St

250.98 Service Call/418 17th St S/ 1627 S Minnesota St

21, 705. 57



Agenda Section: Economic Development

AuthorityOriginating Department: EDA Administration



Item: Consider bids for two lots in Milford Heights Phase One.

EDA StaffProposed Action:

1) Motion by , seconded by , a) approve or reject bid for Lot 7, Block 4 in the amount of12, 103. 00.

2) Motion by , seconded by , a) approve or reject bid for Lot 2, Block 4 in the amount of

13, 247.63.

Overview:

The EDA authorized staff to solicit bids for the nine unsold lots in Milford Heights Phase One. Two bids were received.

Primary Issues/Alternatives to Consider: 1) A bid was received for Lot 7, Block 4 in the amount of $12, 103. 00.

a. The minimum bid for this lot was $ 12, 000.00.

b. The Declaration of Covenants, Conditions and Restrictions require home construction to be completedwithin eighteen months of the lot purchase. If the home is not completed within this designated timeframe, the purchase agreement for the Lot will indicate that the lot will revert back to the EDA. The

bidder is requesting an extension to this requirement from eighteen months from the lot purchase to threeyears from the lot purchase.

c. Staff recommends granting the bidder' s request to have three years from the lot purchase to completetheir home and approving the bid as submitted.

2) A bid was received for Lot 2, Block 4 in the amount of $13, 247. 63. a. The minimum bid for this lot was $ 12, 000.00.

b. The Declaration of Covenants, Conditions and Restrictions require home construction to be completedwithin eighteen months of the lot purchase. If the home is not completed within this designated timeframe, the purchase agreement for the Lot will indicate that the lot will revert back to the EDA. The

bidder is requesting an exemption to this requirement. If they cannot be exempted from this requirement, they withdraw their bid.

c. Staff recommends rejecting the bid and returning the earnest money.

Budgetary/Fiscal Issues: Milford Heights Phase One is a TIF District. Once a house is constructed, the EDA collects property taxes to make

payments to the TIF District. The EDA collects no property tax revenue on an empty lot.

Attachments:

Milford Heights Phase One Plat Map

MILFORD 14EIGHT9FIRST ADDITIONNEW ULM, MN

Bare Lots FOR SALE./

s

Beinhorn St.

NAM

9

Lot Prices

12, 500

15, 000

20, 000

sold soldAli

Bird qtld

FOR MORE INFORMATIONContact New Ulm EDA

Located on Mender Drive just off West County Road 27 ( 3 blocks west of 5th North St & Highland Ave) Phone 507-354-9227



Agenda Section: Garden Terrace Originating Department: EDA Administration


Number of Attachments: N/A Presented By: Housing Coordinator

Item: Discussion on use of Garden Terrace reserve funds.


No action taken.

Overview:

The EDA recently paid early the mortgages for both buildings at Garden Terrace, Garden Terrace I in 2013 and GardenTerrace H in 2015. Since that time, the reserve account has grown to a significant amount. The EDA has talked about

potentially using a portion of the cash reserves to fund other EDA projects.

Primary Issues/Alternatives to Consider: Staff would like to propose a few ideas for consideration:

1) Down Payment Program for Garden Terrace tenants to transition to home ownership

2) Owner Occupied Rehab Program

3) Rental Rehab Program

Budgetary/Fiscal Issues: The EDA might want to consider a minimum amount to keep in cash reserves for Garden Terrace operations.

Attachments:

N/A


Meeting Date: June 12, 2018 Agenda Item Number: 7.

Agenda Section: Economic Development

Report Originating Department: EDA Administration

Economic DevelopmentResolution: N/A Prepared By: Director/Asst. City Manager

Number of Attachments: N/A Presented By: Economic Development

Director/Asst. City Manager

From the Economic Development Director/Assistant City Manager regarding activitiesItem•

during the month ofMay, 2018.


Motion by , second by , accepting the Economic Development Director/Assistant City Manager' sreport regarding activities during the month of May, 2018.

Overview:

Economic Development - Attended monthly New Ulm Economic Development Corporation meeting, met with Windingssite rep and DEED to talk about relocation plan, met with Windings VP to talk about relocation plan and incentives, metwith Eric Bode about possible plans for Marktplatz Mall, met with DLC to talk about relocation plans and incentives, met

with AMPI to introduce myself and get acquainted with their operation, met with Cindy Winters to talk about Heart ofNew Ulm and how to continue the program, met with DEED reps to get information about State run incentives, met with

the Chamber of Commerce to talk about Economic Development and started the process on three EDA Loan applications.

Housing — Attended the Single -Family Housing Development conference in St. Cloud hosted by Minnesota Housing, attended EDA monthly meeting, attended the Governor' s Housing Task Force Regional Forum in Sleepy Eye and assistedthe Housing Coordinator with an application to the Federal Home Loan Bank of Des Moines for a single-family housingrehab program.



Attachments:

N/A

consider motion authorizing payment of public housing ... · 6/12/2018 · one. city council...

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