consultancy services - landscape architect · the consulting landscape architect, known as...

MAURITIUS REVENUE AUTHORITY

Construction of an Integrated Governmental Clearance Centre (IGCC) at the Airport

REQUEST FOR EXPRESSION OF INTEREST

for

Consultancy Services - Landscape Architect

(Ref: MRA/EOILANDSCAPEARC_IGCC/05/17)

Authorised under section 24(2)(a) of the Public Procurement Act 2006

1. Introduction:

The Mauritius Revenue Authority (MRA) intends to appoint a firm of Landscape Architects,either solely or in formed joint ventures/consortium/association of local firm of LandscapeArchitects for the provision of Landscape Architectural Consultancy Services, also known asConsultants, for the implementation of the above project.

2. Objectives:

The main objective of this exercise is to shortlist capable and experienced firms that willsubsequently be invited to submit bids for the Consultancy Services. The appointed Firmshall be responsible for the implementation of the project from its inception stage to itscompletion and the activities involved include design, preparing detailed constructiondrawings, coordination of all services, selection of materials, assist in preparation of tenderdocuments, supervision, completion and commissioning.

The Consulting Landscape Architect, known as Consultants, shall work within a teamcomprising the Project Manager, Architect, Civil/Structural Engineer, Mechanical Engineer,Electrical Engineer, Quantity Surveyor and ICT Consultant.

3. Scope of the Project

MRA Customs Department dealing with Air Cargo is presently located in a building that isbeing leased. With the government initiative to set up a new Cargo Village with a Freeportzone in the vicinity of the airport, to be developed by Airports of Mauritius Ltd (AML),MRA Customs needs to have a Customs Office to administrate the clearance of air cargo and

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passengers. The proposed Customs Office will house Customs Officers and officers of otherministries and agencies responsible for the clearance of goods and passengers.

The new Integrated Governmental Clearance Centre (IGCC) will have modernAdministrative building having minimum Green Building standards, library, auditorium,cafeteria, dormitories, detention area, training centre, computer room and other ancillarybuildings along to house staff of other ministries etc. The total covered gross floor area isenvisaged to be in the range of approximately 5,000m² and with and including ± 10%additional gross floor area.

The principal components of the project shall include:

Administrative Block (G+2 floors, totalling to about 5000m2 built-up area) includingancillary buildings and on-site infrastructure.

Stand-alone storage building of about 75 m².

Landscaping and horticulture

Boundary outer fencing

Access driveway

Parking spaces

Detention Centre

Dog kennels

Water supply, sewerage, storm-water, electricity network within the site as well asinside all buildings

Incoming utilities

Solar energy system on all the buildings

The indicative budget for the project is about MUR 365 Million including VAT.

MRA has already appointed Chuttur and Partners Ltd as Project Manager.

4. Time Schedule

The Consulting Services shall be provided as follows:i. Preliminary Design, Approval, Detail Design including interior and landscape design

and Bid Document for approximately 6 months; and ii. Construction period for approximately 15 months from the commencement of the

works (tentative to be confirmed on finalisation of the design) and 12 months ofDefects Liability Period.

5. Eligibility of Applicant

a) A consultant that is under a declaration of ineligibility by the Government ofMauritius in accordance with applicable laws at the date of the deadline for bidsubmission shall be disqualified.

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b) Proposals from consultants appearing on the ineligibility lists of AfricanDevelopment Bank, Asian Development Bank, European Bank for Reconstructionand Development, Inter-American Development Bank Group and World Bank Groupshall be rejected.

Links for checking the ineligibility lists are available on the PPO’s website:ppo.govmu.org

c) Consultant should submit a statement on past and present declaration of ineligibility,if any, by any international agency or any termination of contract for unsuccessfulcompletion of assignment, giving adequate details to enable a fair assessment.

d) The Consultant may associate with other Consultants/Firms to enhance theirqualifications and capabilities. In case of a joint venture/consortium/association, allthe Members will be evaluated for the purpose of short listing.

e) Sub-consultants undertaking assignments on behalf of main Consultants are alsosubject to registration as applicable to Consultants.

f) In case of joint venture/consortium/association, the Applicant shall specify the LeadPartner/Firm/Consultant. The Members of a joint venture/consortium/associationshall be jointly and severally liable for the assignment and shall sign the form ofundertakings that they would make themselves available for the implementation ofthe project. Interested Firms/Consultants should clearly indicate the structure of their‘’association’’ and the duties of the Partners and Sub-Consultants in their application.

g) A Firm shall submit only one Expression of Interest.

h) Any change in the structure of the joint venture or the other arrangement post-shortlisting shall be subject to the approval of the Client. Any change in the structure ofthe entity shall be of at least the same level as for the EOI which enabled the entity(Partner/Firm/Consultant) to be shortlisted.

i) The Consultant including any party to the entity shall provide a detailed history ofproject non-performance and reasons thereof and litigation related to past and on-going projects giving details of their clients, ground of these litigations and damagesclaimed or settled. Any non-performance of project or a consistent and significanthistory of litigations resulting in decisions against the Applicant or any Member of ajoint venture may result in rejection of the applicant.

6. Qualifications of the Firm(s)

Each Consultant will be evaluated on its own content and merits.

For this assignment, the Consultancy Firm shall meet the mandatory requirements as follows:

(i) At least 3 years of General Experience; and

(ii) Should have handled at least two projects with landscaping area of approximately 2000M2.

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(iii) Minimum MUR Five Hundred Thousand (0.5M) as fees received from LandscapeArchitect consultancy services over each of the last Three years.

Firms not satisfying the above criteria shall not be shortlisted.

7. Profile of Personnel

Proposed Personnel mobilised under this contract must:

Have excellent communication and analytical skills

Be proficient in report drafting; and

Have excellent team working abilities.

Any qualifications, skills, and experience stated in the respective CV of a proposed personnelmust be substantiated by supporting documents (with accurate translation into English), suchas copies of degrees or diplomas and Employers’ certificates/references.

The original recent signed CV of the respective proposed personnel should clearly indicate thestart and end date (month and year) of the assignments completed, and make a link from theCV to the supporting documents. Number of the reference in the CV should correspondto the number in the supporting Documents.

Qualification and skills

Degree in Landscape Architecture with at least 3 years post qualification experience.

8. Applicants are required to fill in the annexed Application forms 1 to 5A.

9. Submission of Expression of Interest.

The EOI and all documents in a sealed envelope clearly marked:MRA/EOILANDSCAPEARC_IGCC/05/17 for the “Construction of an IntegratedGovernmental Clearance Centre (IGCC) at the Airport” shall be deposited in the TenderBox at the address indicated below, on or before 30th August 2017 up to 1400 Hours (localtime):

Level 8, Ehram Court,Cnr. Mgr Gonin & Sir Virgil Naz Streets;Port-Louis ,Mauritius.

Electronic submission shall not be permitted. Late submission shall not be considered.

10. Prices should not be submitted at this stage.

11. Any request for clarification should be forwarded via fax 2133144/2076022 or [email protected]/[email protected]. and should be submitted not later than10 days prior to the closing of this expression of interest exercise.

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mailto:[email protected]

12. The Mauritius Revenue Authority reserves the right to accept or reject any interest expressedand to annul the whole Expression of Interest exercise without thereby incurring any liabilitywhatsoever to any participant.

Date: 09 August 2017

APPLICATION FORM 1

GENERAL INFORMATION

All individual parties/firms and each partner of a joint venture/consortium/association applying for the Expression of interest are requested to complete the information in this form. Nationality information should be provided for all owners or applicant who are partnerships or individually-owned firms

1 Name of Firm

2 Head Office Address

3 Telephone Contact

4 Fax E-mail

5 Place of Incorporation Year of Incorporation

5

Nationality of owners

Name Nationality1

2

3

4

5

APPLICATION FORM 2

BRIEF DESCRIPTION OF ORGANISATIONName of Applicant or partner of a joint venture/consortium/association

…………………………………………………………………………………………………

All individual parties/firms and each partner of a joint venture/consortium/association are requested to complete this form. The information supplied should include the structure of the organization, the general staffing, logistics and support.

Use a separate sheet for each partner of a joint venture.

Applicants may enclose testimonials, certificates, and publicity materials with their applications. However, they will not be taken into account in the evaluation of the qualifications.

STRUCTUREOF THE ORGANISATION

GENERAL STAFFING LOGISTICS AND SUPPORT

Please provide company organogram and proposed organogram for project

Please list resources and years of experience

Please list organisation plant and equipment

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APPLICATION FORM 3

PARTICULAR EXPERIENCE RECORD

Name of Applicant or partner of a joint venture/consortium/association

……………………………………………………………………………………………………..

To enable evaluation and short listing, the Applicant shall be required to fill in the Form (3).

On a separate page, using the format of Form 3A, the Applicant is requested to list all projects of a similar nature and complexity to the present assignment for design construction and supervision undertaken during the last 3 years and based on which the applicant wishes to be shortlisted.

Applicant to attach certificates (feedback letters) from the employer by way of documentary proof.(Issued by the Office of the Employer with authorised signatory, name and other contact details .)

The information is to be summarized, using form 3A, for each consultancy contract completed or under execution (at least 70% complete), by the Applicant or by each partner of a joint venture/ consortium/association.

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APPLICATION FORM (3A)

DETAILS OF ASSIGNMENTS/CONTRACTS OF SIMILARNATURE AND COMPLEXITY

Use a separate sheet for each Contract.


………………………………………………………………………..

Assignment name: Approx. value of the contract (in current US$ or Euro or MUR equivalent):

Country:

Location within country:

Duration of assignment (months):

Name of Client: Total No of staff-months of the assignment:

Address: Approx. value of the services provided by your firm under the contract (in current US$ or Euro or MUR equivalent):

Start date (month/year):

Completion date (month/year):

No of professional staff-months provided by associated Consultants:

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Name of associated Consultants, if any: Name of senior professional staff of your firm involved and functions performed (indicate most significant profiles such as Project Director/Coordinator, Team Leader):

Narrative description of Project:

Description of actual services provided by your staff within the assignment:

APPLICATION FORM (4)

SUMMARY SHEET:

CURRENT CONTRACT COMMITMENTS/SERVICES IN PROGRESS


……………………………………………………………………………………………………..

Applicant and each partner to an application should provide information on their current commitments

On all contracts of similar nature and complexity that have been awarded, or for which a letter of intent

Or acceptance has been received, or for contract approaching completion.

Name of contract Value (MUR) Start date and scheduled completion date.

1.2.3.4.5.6.

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APPLICATION FORM (5)

PERSONNEL CAPABILITIES


……………………………………………………………………………………………………..For specific positions essential to contract implementation, applicants should provide the name of a candidate qualified to meet the requirements for each position. The data on their experience should be supplied in separate sheets using one Form (5A) for each Candidate.

The candidates should be graduates having the relevant experience in their respective fields as morefully described under section 7 of the Invitation for Expression of Interest

1 Title of position

Name of Candidate

2 Title of position

Name of Candidate

Title of position

Name of Candidate

Title of position

Name of Candidate

APPLICATION FORM (5A)

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CANDIDATE SUMMARY


……………………………………………………………………………………………………..

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:

5. Education [Indicate college/university and other specialized education of staff member, giving names of institutions, degrees obtained, and dates of obtainment]:

6. Membership of Professional Associations:

7. Other Training [Indicate significant training since degrees under 5 - Education were obtained]:

8. Countries of Work Experience: [List countries where staff has worked in the last ten years]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]:

10. Employment Record [Starting with present position, list in reverse order every employment held by staffmember since graduation, giving for each employment (see format here below): dates of employment, name ofemploying organization, positions held.]:

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From [Year]: To [Year]:

Employer:

Positions held:

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11. Detailed Tasks Assigned

[List all tasks to be performed underthis assignment]

12. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

[Among the assignments in which the staff has been involved,indicate the following information for those assignments that bestillustrate staff capability to handle the tasks listed under point 11.]

Name of assignment or project:

Year:

Location:

Client:

Main project features:

Positions held:

Activities performed:

13. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describesmyself, my qualifications, and my experience. I understand that any wilful misstatement describedherein may lead to my disqualification or dismissal, if engaged.

Date:

[Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:

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