copyright © 2015, oracle and/or its affiliates. all rights reserved. | hcm stabilization and...

Copyright © 2015, Oracle and/or its affiliates. All rights reserved. |

HCM Stabilization and Modernization ProjectTown Hall Meeting at Scottsdale Community College

April 8, 2015

MCCCD and Oracle Confidential


HCM ProjectTown Hall



What is the HCM Project?

HCM = HRMS

MCCCD and Oracle Confidential 3

Human Capital Management (HCM), is the Oracle platform for unified Payroll, Time & Labor, Absence Management, Benefits, Core HR, Recruiting, and Performance Management

What is HCM?

Payroll Time & Labor Benefits Absence Management Core HR Recruiting


Why?HCM Stabilization and Modernization Project



HCM Project

1. Fix Payroll Production issues and Department Restructuring2. Implement Absence Management to remove customizations from Time and Labor

• Streamline and standardize organization wide Absence Management rules

3. Reduce extensive customizations and move to a more ‘vanilla’ environment• Utilize delivered functionality and business processes• Reduce complexities with maintenance and upgrade

4. Standardize business processes and create consistency across the organization• Reduce complexities with maintenance and upgrade

5. Consistently enforce Data Governance standards and practices.

Goals and Objectives


Copyright © 2015, Oracle and/or its affiliates. All rights reserved. | MCCCD and Oracle Confidential

HCM Project Timeline

Spring2015

HCM

Project

Starts

HCM Project

Kick Off

Comp and Class

Analysis Only

Summer Fall

Release 3

Benefits

Benefits Administration

Release 2 Time & Labor

Absence Management

Release 4

Core HR/Base Compensation

Migration to Cloud

Release 5 – 8

Performance

Profile

Recruiting

Learning

Winter 2016

Spring2016

Summer2016

More information about each of the HCM Releases can be found here.

We Are Here

Release 1 Payroll Go-

Live


• Improved reporting and approved processing of time and leave

• Better tracking and calculation of shifts, schedules, and leave

• Improve forecasting capabilities; resource planning and scheduling

• Attach documents electronically and process requests online; reduce paper processing

• Enhanced workflow for approvals and routing

• Implement delivered functionality that improves accuracy of payroll calculations for earnings and deductions

• Extend functionality for shifts, garnishments, child support orders, tax levies, bankruptcy orders, and wage assignments

• Process retroactive calculations, reconcile employee changes, and adjust balances

• Improve audit reporting to track employee changes• Improve year end processing• OMCS Production Support (Help Desk)

HCM Stabilization and ModernizationPhased Deployment

Payroll - Release 1 - Summer 2015 Absence Mgmt/Time & Labor - Release 2 - Fall 2015


So What?

How will this impact me?

We will see some changes in both:

• Payroll and• Time and Labor



Stakeholders


We will be meeting with the project’s key stakeholders throughout the eight releases

Initially, these sessions will allow us to create Awareness about the project’s timeline and scope.

Later, the sessions will provide specific details on the Benefits that each release will provide us with, and

Help us to develop Training that enables Everyone to feel comfortable using the HCM system

Each of you is a stakeholder in this project!


HCM Communication – Frequent and Honest

RoadshowsNewsletters

We will be communicating with the entire Maricopa community about the HCM project.

Our goal is to inform and educate all stakeholders about the project’s progress and prepare them for each release with ongoing training activities.

Town Hall Events



How can you help?

You can help this project to succeed by providing your:

1. Input2. Feedback3. Suggestions

Tell us how we can improve our communications.



HCM Updates


How can we go learn more?

• All of the latest information about the HCM project can be found on the HR website, here.

• This page will be updated several times each month with news about the project, presentations and additional details about both the contents and the benefits of each of the HCM releases.

https://hr.maricopa.edu/


FAQs?


• Updated weekly with answers to the questions that you submit to us.

If you have a question, send it in!


Questions?



Additional Details


Scheduled functional capabilities of HCM releases 1 through 8


• Improved reporting and approved processing of time and leave

• Better tracking and calculation of shifts, schedules, and leave

• Improve forecasting capabilities; resource planning and scheduling

• Attach documents electronically and process requests online; reduce paper processing

• Enhanced workflow for approvals and routing

• Implement delivered functionality that improves accuracy of payroll calculations for earnings and deductions

• Extend functionality for shifts, garnishments, child support orders, tax levies, bankruptcy orders, and wage assignments

• Process retroactive calculations, reconcile employee changes, and adjust balances

• Improve audit reporting to track employee changes• Improve year end processing• OMCS Production Support (Help Desk)

HCM Stabilization and ModernizationPhased Deployment

Payroll - Release 1 - Summer 2015 Absence Mgmt/Time & Labor - Release 2 - Fall 2015


• Improve accuracy of job transactions reducing downstream processing exceptions

• Improve HR Security and access to data• Extend capabilities for compensation calculations for

salary ranges vs. steps• Enable online self-service reporting and improve

approval workflow• Attach documents electronically and process requests

online; reduce paper processing• Improved reporting for compliance and performance

• Improve accuracy of deduction calculations for multiple jobs and coverage premiums

• Improve benefits administration and life event maintenance tracking; reduce manual processing

• Extend capabilities for domestic partner, flex credit, and wellness incentives

• Process Family Medical Leave Act (FMLA) eligibility /entitlement , Continuation of Coverage or COBRA, Affordable Care Act (ACA), Health Insurance Portability and Accountability Act of 1996 and improve benefit billing and reporting

HCM Stabilization and Modernization Phased Deployment

Benefits and Benefits Admin - Release 3 -Winter 2016 Core HR and Comp - Release 4 - Winter 2016


• Improve on-line job candidate experience and capture data for tracking competencies and skills for future jobs; streamline hiring and on-boarding process

• Improve recruiter experience and gain efficiency with automation

• Extend capabilities for email posting for friends and internal/external job postings


• Prerequisite – Maricopa to engage Management Consulting Firm to define the details sufficient for Oracle to scope the implementation of Comp and Class

• Complete Comp and Class Discovery and Analysis• Provide Comp and Class Implementation Proposal

Comp and Class Analysis - ~ TBD Recruiting - Release 5 – Summer 2016



• Enhance business process and extend capabilities to improve succession planning and performance tracking

• Employees can self report and maintain changes to name, address, phone number, marital status, and date of birth; reducing administration costs

• Improved HR Security• Improved workflow and delegation capabilities for

managers

eProfile - Release 6 – Fall 2016

• Enhance business process and extend capabilities to improve succession planning and performance tracking with goals, development targets, and meeting objectives

• Improve employee and manager experience working with performance documents

• Leverage Profile Management functionality• Electronically sign-off on performance documents• Improved workflow and approvals for managers

ePerformance - Release 7 - Fall 2016



• Maricopa to validate ownership• Maricopa to review procurement options• Secure funding for project• Implement recommendations

Learning Management - Release 8 - ~ TBD


Project Approach and Scope


• Project Kickoff• Core Team

Orientation• Conduct

Analysis• Align

requirements to scope

• Build initial Timeline

• Develop a Project Plan

• Communication Plan

• Update PMP

• Business Process Analysis

• Consolidate Solution Requirements

• Conceptual Designs

• Security Design• Finalize Scope• Prototype• Compile

Feedback and Iterate

• Configure Foundation and Setup Tables

• Configure Transactions, Integrations, and Reports

• Refine Security• Retire CEMLIs• Unit testing

• System Integration Test

• Cutover• User Acceptance

Test (UAT) • Contingency Plan• Production

readiness review• Communications• Change

Management Tasks

• Prepare for Production cutover

• Update Contingency Plan

• Communications• End user training

conducted• Cutover to

Production• Post Production

Support Plan executed

• Project /Release closure

Inception Elaboration Construction Testing Deployment


Where can I learn more?

All of the documentation for the HCM project is stored on the HCM Project site in SharePoint.

• The SharePoint site can be accessed using this link.• Simply use your MEID credentials to log into SharePoint.


https://dst.sp.maricopa.edu/sites/pmo/AP/HCM/Pages/Home.aspx?RootFolder=/sites/pmo/AP/HCM/Document%20Library/Communication&FolderCTID=0x0120001C8FBC44CF7C0B44A90FA17AFB557ACC&View=%7BDDF1FD97-A1FC-461E-9DF0-105036E932DA%7D

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