core oklahoma the office of state finance core hcm forum december 15, 2010...
TRANSCRIPT
CORE Oklahoma
The Office of State Finance
CORE
HCM Forum
December 15, 2010
__________________________________________________
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CORE Oklahoma
AgendaYear End Processing
Lisa Raihl & Jean Hayes
ELM Update, HR Changes & Helpdesk
Stacy Bonner
2011 Training Schedule, January Supp & Off-Cycle & Before-Tax Deduction Priorities
Nancy Tarrant
__________________________________________________
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CORE Oklahoma
Year End Processing
Lisa Raihl – Office of State Finance
521-3258
Jean Hayes – Office of State Finance
522-6300
__________________________________________________
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CORE Oklahoma
ELM Update, HR Changes & Helpdesk
Stacy Bonner – CORE
The Office of State Finance
522-1734
__________________________________________________
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CORE Oklahoma
What’s Happening and What’s on the Way?
ELM and other Upcoming PeopleSoft Applications
__________________________________________________
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CORE Oklahoma
What is the role of CORE?• Keeper of the Software Functionality
• Partner with OPM to develop Business Processes applying State Laws & Rules to PeopleSoft systems
• Maintain, Upgrade and Implement New Software Services
• Support Oklahoma’s HR & PY Professionals
• Conduct independent HR & PY Enhancement Projects with Agencies
• Evaluate Business Processes for Agencies
__________________________________________________
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CORE Oklahoma
PeopleSoft System Integration
How is it changing the way the State of Oklahoma takes care of business?
__________________________________________________
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System Integration
How is it changing the way we do business?
-No more duplicate entry
-Reducing the error rate
-Provides for more accurate reporting
-Allows for time to do other tasks
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CORE Oklahoma
Mandatory PeopleSoft Applications
• HCM – HR & Payroll• Financials – Payables,
General Ledger, Procurement, etc.
• CRM – Helpdesk• EPM - Budgeting• ELM – CORE & HRDS
Classes
Optional PeopleSoft Applications
• HCM – Employee Self Service, Manager Self Service, Bi-weekly Payroll, etc
• Financials – Grants, Contracts, Projects, etc
• ELM – Internal Catalog Management
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__________________________________________________
CORE Oklahoma
ELM
Enterprise Learning Management
__________________________________________________
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CORE Oklahoma
What’s is ELM and why do I keep hearing about it?
__________________________________________________
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ELM: Enterprise Learning Management
ELM is an internet-based training solution that enables the State of Oklahoma to manage, track, deliver and report on learning delivered through established methods, within or outside of the organization.
ELM is the State of Oklahoma’s central system of record for learners, managers, instructors and administrators.
ELM can be utilized at multiple role levels.
CORE Oklahoma
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ELM: Why do I keep hearing about it?
• CORE Training has been in the ELM Environment since August 2009
• HRDS Training will be in the ELM Environment beginning February 2011
• HCM Administer Training will no longer be utilized for training in 2011
CORE Oklahoma
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CORE Oklahoma
How is ELM going to effect my agency?
__________________________________________________
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ELM: Changes for the Nominating Official
1. Nominating Officials will utilize the ELM system to enroll their employees in CORE and HRDS Courses
2. Paper notifications for HRDS courses will no longer be provided
3. Training notifications will be sent via E-mail
4. Employees will automatically fill classes through a Waitlist as seats become available
CORE Oklahoma
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ELM: Changes for agencies using software to manage an Internal Catalog
1. Take advantage of integration with HCM
2. Ability to track training units
3. Employees can enroll in courses and print transcripts
4. Training history follows Learner upon transfer within the State of Oklahoma
CORE Oklahoma
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ELM: Changes for the HR Professional
• Requires maintenance of the Business Email and Phone information
• If utilizing ELM Manager Self Service, then the Reports To information must be maintained ( also required for Time & Labor Manager Service)
CORE Oklahoma
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Who is using the ELM application?
• Since August 2009 - CORE & DEQ
• 12/1/10 - ODOT, OSEEGIB & CareerTech
• 2/1/11 - OSDH & OPM *HRDS Classes*
• 4/1/11- OSF for OFMA 22
For management of the Agency’s Internal Catalog ~ Learning Administrators
• Enroll individual learners and groups• Manage waitlists, approve enrollments and override
prerequisites• Maintain information for facilities, equipment and other
resources• Manage enrollment• Schedule Learning Activities and Programs• Automatically notify Learners by email
CORE Oklahoma
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ELM Self Service allows Learners to:
• Browse and Search for Learning Activities, Programs and Certifications
• View Learning History and Program/Certification status• Enroll in Activities and Programs (and drop if the
employee was self-enrolled)
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ELM Manager Self Service allows the supervisor to:
• Enroll team members• Approve enrollment requests• Plan and assign learning for team members• Record supplemental learning for team members• View the team’s progress• Review team members’ planned, current and completed
learning
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What other services are available from CORE?
HCM – Employee Self Service
View paychecks and Leave Accruals
Update addresses, contact information, etc
HCM – T&L Phase I - Manager Self Service
Complete Time Sheets
Manager approval of Time & Labor Reporting
HCM – T&L Phase II
Rule Enhancements (Ex: Auto Calc of O/T)
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What else is going on at CORE?• Moving to 30th and Lincoln• Study being conducted of other applications owned by
the State• Higher Ed Implementation• DEQ and ODOC Go-Live on Grants, Projects, Contracts• Currently under consideration
– Disciplinary Actions and Grievance tracking– Electronic Personnel Action Forms for transaction
review
CORE Oklahoma
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How does your agency get involved in CORE Services?
HELPDESK Request“ I would like _______.”
“I need to know about _______.”
CORE Oklahoma
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CORE Oklahoma
2011 Training Schedule, January Supp & Off-cycle &
Before-Tax Deduction Priorities
Nancy Tarrant– CORE
The Office of State Finance
522-4363
__________________________________________________
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January 2011
• Training and HCM Forum 2011 Schedule
Handout
Please make sure this is distributed throughout your Agency.
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January Payroll Deadlines• 6 January 2011 - Payroll Deadline for DHS, Biweekly
Pay Cycles. EBC Full Sync load will be the Evening of
6 January 2011.
• 15 January 2011 - Payroll Deadline for Monthly Anticipatory Payrolls. EBC Full Sync load will be over the weekend of 16 and 17 January 2011.
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Taxable Income vs Before Tax Deductions
Handout
Due to this change in the payroll calculation process, CORE, along with members from the HCM Advisory Board, will be reviewing the Deduction Priority setup.
Watch for future notifications regarding this topic.
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