cost savings by utilising a centralised print solution presented by mathew hope & matthew...
TRANSCRIPT
COST SAVINGS BY UTILISING A CENTRALISED PRINT SOLUTION
Presented by Mathew Hope & Matthew Broderick
Why we chose to centralise printing
• Principal encouraged departments to find ways in which to save money
• Recognised the amount of money that was being spent on printing (toner, hardware, staff time)
• IT department looked into ways in which to save money through reducing print costs.
Printers - prior installation
Printer Type Count
Small HP’s 20
Medium HP’s 30
Large HP’s 20
Inkjet 10
Photocopiers 3
Xerox 3
TOTAL 86
Prior to installing a centralised print solution the College had a variety of desktop printers and a selection of photocopiers
Printers - post installation
Printer Type Count
Oce FX3000 (desktop printer) 5
Oce VL2822c 7
Oce CS173 2
Inkjet 3
Networked HP Laser 1
TOTAL 17
After installing a centralised print solution the number of printers is dramatically less
Benefits of Centralised Printing• Cost Saving
• Reducing Energy• Gain information about who is printing & when• Reduce waste• Space saving in classrooms and offices• Full colour printing College wide• Increased redundancy when printers go faulty
as staff are able to print to any of the new printers
Cost Saving• Toner costs reduced
– Toner costs are included in lease price of Océ devices
– Fixed price per page• Maintenance
– Reduction in hours spent by IT department replacing toner and maintaining faulty desktop printers• Less devices = less toner to replace• Océ service are responsible for any maintenance that
needs be carried out on their devices
• Energy
Energy SavingThe below tables show an estimate of the amount of energy that has been saved since the installation of the centralised print solution
Pre-install Total Energy/hourSmall HP’s 280W
Medium HP’s 240W
Large HP’s 360W
Inkjet 20W
Photocopiers 333W
Xerox 600W
Total 1.8 KW/hour
Post-install Total Energy/hourOce FX3000 (desktop printer) 90W
Oce VL2822c 483W
Oce CS173 169W
Inkjet 6W
Networked HP Laser 14W
Total 760 W/hour
Producing a saving of over 50% power usage while printers are in stand by
*The figures shown are based on the printers being in stand by or power save mode
PCounter – the benefits• Enable finance to charge for printing
per department• Follow me printing• Monitor printing on per department or
per user basis
Issues we encountered• Finding suitable locations for the
multipurpose printers• Locating printers where there is sufficient space
and in a suitable location to give access to staff and students
• Changing the way staff print• No printer on office desk
– Advised to pick print jobs off as they walk pass printers rather than making special journeys
Any Questions?