council annual action plan - status report second quarter ... · status report - second quarter ......

Status Report - Second Quarter1 October to 31 December 2014 A Proud Community Growing Together of 32

Symbol Number of Actions

% of Actions

The Action is completed. 22 21%

75 71%

9 8%

0 0%

Total 106 100%

Achieved

On track The Action is progressing on target to be achieved within the timeline.

Behind ScheduleThe Action has been delayed impacting on the current timeline. An explanation and the remedial action where appropriate, is provided in the 'progress comments' column with a revised due date.

Postponed The Action has been deferred for the financial year. An explanation is provided in the 'progress comments' column

Council Annual Action Plan - Status ReportSecond Quarter 2014/15

1 October 2014 to 31 December 2014

Council’s Annual Action Plan demonstrates how Melton City Council’s activities are being delivered against the Council Plan’s objectives and strategies.

The Annual Report provides additional data including Council Plan strategic measures results, financial statements and capital works program.

This report provides a summary of the achievement of the Council’s 2014/15 Annual Action Plan - Second Quarter. The Action Plan contains 106 actions.

A summary of the status at the end of the 2014/15 financial year second quarter is as follows:

Status


Outcome 1: A clear vision to connect and develop a sustainable City

Actions Status Progress Comments Target Date

1 Deliver the 2015-2020 Environment Strategy

An alternative model for the delivery of the Environment Plan has been developed. The new model provides for a more consultative process to ensure greater Council and Community ownership of the Plan.

30-Dec-15

2 Develop a Green Wedge Management Plan for the City's Northern Green Wedge.

The Green Wedge Management Plan was adopted by Council at its Ordinary meeting on 23 September 2015. 30-Sep-14

3 Complete the Toolern Public Realm Strategy

Work has commenced on the site analysis in accordance with the project management plan.

30-Jun-15

4 Develop Landscape Design Guidelines. The first draft of the guidelines is currently being developed.30-Jun-15

5 Deliver Streetscape Improvement Program with the design of the McKenzie Street and Courthouse Plaza Precinct, Melton.

Stage 1 (Taxi Shelter) of the project has been tendered. Stage 2, 3 and 4 are currently in the detailed design phase. Construction of Stage 2, 3 and 4 is subject to a Pride of Melton grant application submitted for $6.5M to the National Stronger Regions Fund being successful.

30-Mar-15

6 Housing Character Study and Design Guidelines

The Draft Character Assessment document was received 4 December 2014. The Project Control Group (PCG) has reviewed the draft document and provided comments back to the consultants.

The Final Character Assessment draft is due third quarter in accordance with the project management plan.

30-Dec-15Planning & Environment

Strategy 1.1.2: Create local identity and character through urban design and public art that creates local pride and improves the image and perception of the City.

Planning & Environment

Engineering Services

Strategy 1.1.3: Prepare structure plans and design guidelines that seek to revitalise established urban areas, commercial precincts and other key major development sites.


Strategy 1.1.5: Improve growth in housing diversity and provision of affordable housing options including public, transitional and social housing for vulnerable

Objective 1.1: Strategically plan for a well designed and built City.Responsible Service

UnitStrategy 1.1.1: Ensure appropriate land use planning for public infrastructure, non urban areas, urban development and community assets.




Status Progress Comments Target Date

7 Develop a business case for the construction of Traffic School

The benchmarking and background investigations have been completed. The Business case is scheduled to be developed in fourth quarter. 30-Jun-15

8 Implement a neighbourhood place-based development approach to enhance activation of community assets

Neighbourhood program teams are engaging with and programming for small townships and neighbourhood house activation programs with a number of community assets.

30-Jun-15

9 Delivery of a Significant Landscape Strategy

The Inception meeting with the Consultants was held on 29 October 2014. The project management plan was prepared and approved by the PCG. Consultants are now working on the draft Character Analysis and background reviews.

30-Dec-15

10 Delivery of the 2014/15 Capital Works Program

Capital construction projects continue to run to schedule and within budget.

30-Jun-15

Strategy 1.2.2: Practice a place based management approach to the planning, design, marketing, operation and maintenance of activity centres and community

Community Planning

Strategy 1.2.3: Improve our gateways and entry points, open spaces and streetscapes to enhance the presentation, local pride and accessible amenity for residents, businesses and visitors.


Strategy 1.2.5: Deliver asset needs through the capital works program including Precinct Structure Plan priority projects, aligned with Council Plan outcomes.

Capital Projects

Objective 1.2: Build a sense of place through an engaging range of community facilities and shared open spaces.

Actions

Strategy 1.2.1: Provide community access to services and opportunities for all to recreate, learn and socialise through the provision and maintenance of integrated and co-located assets and open space.




11 Development of a Social Procurement Strategy

A Procurement Paper has been presented to procurement officers and Managers. An Executive briefing is scheduled for third quarter after which a Project Working Group (PWG) will be formed.

31-Mar-15

12 Development of an Investment Attraction Strategy

The background report has been completed with consultation workshops scheduled third quarter.

30-Jun-15

13 Deliver the Building Melton Together (BMT) initiative

The BMT Website now links to the Melton Jobs Hub Employment website.

As the Western BACE is now an incorporated body, the responsibility to attract business to be incubated at the BACE is with the Western BACE Board of Management.

30-Jun-15

14 Continue to expand the 'Work's 4 Me' employment and training initiative for people with disabilities.

The "Work's 4 Me" Partnership 3 Year Action Plan completed and incorporated into the Draft 2015-2018 Learning Plan.

One Network forum held July 2014 with a further one planned third quarter.

30-Sep-14

15 Implement the Annual Action Plan of the 2011 -2014 Community Learning Plan.

The Community Learning Plan priority Actions have been completed; 1.Evaluation of current plan and 2.Development of the new Learning Plan. 31-Dec-14

Learning Communities


Strategy 1.3.3: Initiate, support and promote programs to improve links between higher education and vocational training to local jobs.


Objective 1.3: Generate an innovative local economy that stimulate opportunities for investment, business and training.Responsible Service

UnitStrategy 1.3.1: Provide support and opportunities for new and emerging business development, investment and diversity of job opportunities.

Economic Development and Advocacy


Strategy 1.3.2: Work with new and existing businesses to create local employment opportunities through the provision of training and support.


16 Commence operation of the Business Accelerator Centre of Excellence (BACE) facility

BACE Construction has been completed and the building handed over to Council. The official opening is scheduled third/fourth quarter.

The Project Manager has been relocated on site and the BACE Board continue negotiating anchor tenants.

30-Jun-15

17 Development of a Digital Economy Strategy

The Digital study, digital mapping and case studies have been completed. The background report is currently being developed.

30-Jun-15

Strategy 1.3.5: Promote opportunities from the rollout of the National Broadband Network (NBN) across the City to enhance web connectivity for businesses.


Strategy 1.3.4: Develop and promote the Western Business Accelerator and Centre for Excellence (BACE) as a key attractor for new and emerging businesses in the Western Region.




18 Develop a Water Sensitive Urban Design Policy.

The draft guidelines scope has been completed and is currently being assessed by the Project Control Group (PCG).

30-Jun-15

19 Reduce Greenhouse Gas Emissions (GHG) by replacing inefficient street lighting with energy efficient lighting technology.

The project is 95% complete with approximately 3,800 Street Lights having been replaced with energy efficient lighting light bulbs.

Propose target date to be amended to 31 March 2015 to allow for the changeover of final 200 street lights.

Amended Target Date:31-Mar-15

20 Coordinate the Community Energy Efficiency Program

Funding milestone reports have been completed and approved by the Federal Funding body.

5 successful community education programs delivered including; Energy Ambassadors, Energy Leaders and Professional Support Network. The Civic Centre Building Management System successfully installed and the Melton Wave Blanket Efficiency project has been completed.

30-Jun-15

21 Deliver the Environment Education program from the Melton Library and Learning Hub

All Primary School classes held at library incorporate the Environment Education program. Currently 100 students have been inducted. 30-Jun-15

Planning & Environment(30-Dec-14)

Strategy 1.4.2: Promote environmental outcomes in Council assets through innovative programs and management practices to reduce resource consumption including water, energy and non renewable resources.


Strategy 1.4.4: Educate the community about the value of our natural environment and the benefits in adopting sustainable practices in their daily lives.


Objective 1.4: Value and protect the natural environment for future generations.Responsible Service

UnitStrategy 1.4.1: Lead by example through innovative and environmentally sensitive design and construction of Council assets.



22 Delivering Community Environmental Education Program

7 In school programs and 10 community group environmental education programs have been delivered.

Environmental programs with 25 schools and 13 community groups are currently in progress.

30-Jun-15Planning & Environment

Strategy 1.4.5: Support community involvement in local area conservation and environmental protection projects.



23 Develop an Integrated Transport Strategy.

A project update was presented at a Council briefing including a summary of the consultation results. A Project Bulletin summarising the consultation has been completed as well as a Background Report which was signed off by the PCG December 2015.

The Stage 3 Analysis report is scheduled for third quarter in accordance with the approved Project Management Plan.

31-Dec-15

24 Review Road Asset Management Plan. Council report to be presented at the Ordinary meeting 3 February 2015 for adoption by Council. Report is inclusive of the Road Asset Management Plan (RAMP), Open Space (OSAMP), Drainage (DAMP) and Building (BAMP) Asset Management Plans.

Amended Target Date: 31-Mar-15

25 Deliver Advocacy Plan for duplication and electrification of Melton to Melbourne rail line and highlighted new train stations

The feasibility study completed and presented to Public Transport Victoria (PTV). Currently following up with PTV to complete works. Revised advocacy plan underway to seek new Government, Minister, Premier and Local Member support to progress.

30-Jun-15

26 Expand the “Its cool to walk to school" program

The current 2014/15 program is in place and funded. 18 schools currently engaged with further schools expected to participate in 2015.

Awaiting announcement of VicRoads funding for the 2015/16 program.30-Jun-15


Strategy 1.5.6: Work with the community and partners to provide flexible and sustainable alternate transport options to private vehicle ownership.


Responsible Service Unit

Strategy 1.5.1: Advocate for the early delivery of Principal Public Transport Networks and associated infrastructure to increase accessibility and safety in partnership with other levels of government.


Strategy 1.5.2: Partner to deliver and maintain an integrated road network in new and existing communities.

Engineering Services(30-Dec-14)

Strategy 1.5.5: Advocate for duplication and electrification of the Melbourne line to Melton and greater frequency of train services connecting the city with other destinations.

Objective 1.5: Support a transport system that connects and moves our community.


Outcome 2: Operating with innovation, transparency, accountability and sustainability


27 Review 'Naming of Council Community Facilities and Open Space Policy'

Draft policy completed for Executive review before scheduling a presentation with next available Policy Review Panel in fourth quarter.

Amended Target Date:

30-Jun-15

28 Review all existing Enterprise Risk Management data

All service units data reviews have been completed. Data entry into Risk Register to be completed third quarter.

30-Jun-15

29 Constitute new Risk Management Committee

Committee appointed and meeting schedule for 2015 distributed.30-Jun-15

30 Upgrade Council's online Risk Register in line with updated Risk Framework

Specifications developed and program upgrade designed. User Acceptance Testing currently underway with upgrade scheduled for third quarter.

30-Jun-15

31 Develop Long Term Asset Management Plans for buildings, open space and drainage

Council report to be presented at the Ordinary meeting 3 February 2015 for adoption by Council. Report is inclusive of the Road Asset Management Plan (RAMP), Open Space (OSAMP), Drainage (DAMP) and Building (BAMP) Asset Management Plans.


32 Develop Corporate Performance Plan to guide Council's Performance reporting and management

Draft plan has been prepared. Further consultation required to finalise the Plan. 30-Jun-15

33 Deliver the Online Project Management System

Camms have been appointed as the service provider for the Online Project Management System. System implementation and testing is in progress and is programmed for completion in third quarter.

30-Jun-15

34 Implement the Enterprise Control Management Strategy (Year 2)

Business Classification scheme project is now complete. Records Disposal Project to commence shortly.

30-Jun-15

Community Planning

Strategy 2.1.4: Continually review and improve management systems, structures and processes to ensure they are aligned, efficient and effective.

Capital Projects

Information Services

Leisure and Facilities(31-Dec-14)

Organisational DevelopmentOrganisational Development

Organisational Development

Engineering Services(30-Dec-14)

Strategy 2.1.2: Align planning, resources and reporting through the delivery of Council’s Integrated Planning Framework and Corporate Performance Management System.

Objective 2.1: Build community trust through socially responsible governance for long term sustainability.Responsible Service

UnitStrategy 2.1.1: Practice a strategic evidence based policy approach to guide Council’s decision making.


35 Implement the Enterprise Content Management Strategy (Year 1)

A final report for the Implementation of the ECM Strategies (Year 1) completed, incorporating deliver of Information Management Awareness training and the Information Management Compliance Program.

31-Dec-14

36 Implement key Information Technology infrastructure improvement initiatives

The Operations Centre, Melton Youth Services and Rusden sites have been commissioned onto new network. The scope of the project has now been expanded to include the public access network upgrade.

31-Mar-15

37 Deliver the Cloud Computing Implementation Project (Year 1)

Contract for procurement panel for cloud service providers currently out for request for quote.

30-Jun-15

38 Delivery of the business improvement project program

Standardisation of the public computer project continues to be implemented.

The Information Management Scanning Project has commenced.

30-Jun-15







39 Implementation of the Community Infrastructure Planning Framework.

Executive were briefed on the Community Infrastructure Framework November 2014. A Community Infrastructure Policy is currently being developed, to be presented to Council for adoption third quarter.

30-Jun-15

40 Evaluate and promote operations and access to Council's managed Leisure Centres.

Performance report inclusive of user group, occupancy rates and council program participation was presented and adopted by Council at its Ordinary meeting 23 September 2014.

30-Sep-14

41 Develop the City of Melton Open Space Strategy.

A shift in the scope of the strategy has necessitated the engagement of consultants to review draft background documents and to develop the Plan and associated Action plans.

30-Jun-15

Leisure and Facilities

Strategy 2.2.4: Engage with land developers in the design of open spaces and infrastructure that ensures the delivery of an accepted standard of asset.


Objective 2.2: Provide levels of service that balance community need with organisational capacity.Responsible Service

UnitStrategy 2.2.2: Implement a strategic evidence based approach for the provision, management and maintenance of civic and community assets to ensure sustainable Council operations and equitable community access.

Community Planning



42 Deliver the annual Housing Services Expo

The Housing Services team delivered its annual Housing Expo in partnership with CCI's Melton CARE Expo. The Expo attracted its biggest audience with 700 attendees, 58 exhibitors, roving performers and food vendors.

31-Oct-14

43 Increase local engagement of Council's Library Services through introduction of new Social Media tools.

A Social Media Strategy for the Libraries has been developed and approved; a prerequisite before the implementation of Social Media tools to the public.

Propose target date to be amended to 31 March 2015 to allow for the development and introduction of Social Media tools.


44 Undertake Suburb Naming Project Council endorsed the suburb naming and boundary recommendations of the Advisory Committee at Councils Ordinary meeting 21 October 2014.

The endorsed list of suburb names and geographic boundaries to establish 11 new suburbs to be submitted to Office of Geographic Place Names during third quarter.

30-Jun-15

45 Facilitate the Youth Council Four meetings held to date with 5 attending Youth Councillors.

A review of the functioning of the Youth Council has been undertaken with the new 'Youth Council' participants to commence meeting third quarter.

30-Jun-15

46 Develop a Community Engagement Framework.

Draft Policy finalised with Guidelines 80% complete. Four Internal workshops have been conducted to inform development of the Community Engagement toolkit.

30-Jun-15

Family, Youth & Housing

Learning Communities(31-Dec-14)

Strategy 2.3.2: Encourage involvement, planning and decision making through Council’s Community Engagement Framework.

Customer Engagement


Community Planning

Objective 2.3: Facilitate community engagement in planning and decision making.Responsible Service

UnitStrategy 2.3.1: Provide information about Council services and associated activities through a range of communication tools.


47 Conduct Householder Customer Satisfaction Survey to gauge the level of community satisfaction with Council services.

Metropolis Research has been contracted to design and implement the Satisfaction Survey for 800 households. Survey results to be provided to Council in third quarter.

30-Jun-15Community Planning



48 To conduct leadership engagement activity for the Business Operation Network

The inaugural Business Operations Networking session was conducted on 11 December 2014 with over 70 leaders in attendance. The CEO and all GM’s gave presentations as well as designated leaders from across specialist areas.

30-Jun-15

49 Develop Service Unit Workforce Plans. Research currently being undertaken to develop a consistent model to implement across Council for Service Unit Workforce Plans. 30-Jun-15

50 Implement STAR Awards and Reward and Recognition Framework

Nominations for Awards were received and assessed by respective panels.

A successful STAR Awards celebration was held 4 December 2014 with more than 200 staff in attendance. Over 80 staff were recognised for length of service and awards in nine new 'Value' based award categories.

31-Dec-14

51 Deliver Mentoring Framework

The Mentoring program was established with 22 staff (11 mentor relationships) participating in the first program - September to December 2014.

A second round of mentoring relationships to be established in third quarter.

30-Jun-15


Strategy 2.4.4: Empower and support our people to realise and achieve their potential through a talent management framework.



Objective 2.4: Invest into a skilled, motivated, aligned and performing workforce.Responsible Service

UnitStrategy 2.4.2: Through people leadership, drive accountability of strategic and operational commitments.


Strategy 2.4.3: Generate a culture of learning and development that attracts and retains quality employees and delivers recognition programs to support innovation and motivate high performance.


52 Deliver a Succession and Talent Management Framework.

Talent Management Framework implemented and now being rolled out with Service Units.

Talent Management and Succession Plans were completed for Organisational Development and Compliance. Implementation with OD, Finance, Compliance, IT, Community Capacity, Planning Services and Family, Youth and Housing currently in progress.

Consultation with Customer Engagement and Learning Communities to continue third quarter to complete implementation in Corporate Services.

30-Jun-15

53 Review Council's OHS approach to ergonomics risks for employees

Updated procedure and implementation plan has been endorsed by the OHS Committee.

30-Jun-15

54 Review Council's OHS approach to occupational violence risks for employees

Working Group appointed and project documentation distributed.30-Jun-15




Strategy 2.4.5: Promote and support the health and well-being of our employees, Councillors, contractors and volunteers.



55 Advocate through peak bodies and Federal Government for continued Universal Access of 15 hours pre-school for 4 year olds

Interim arrangements for Universal Access of 15 hours pre-school extended for 12 months. Advocacy to peak bodies to continue for the extension of the Universal access of 15 hours program post 30 June 2015.

30-Jun-15

56 Develop delivery model for presentation to Department of Education and Early Childhood Development (DEECD) for priority 3 school sites - Plumpton, Burnside and Eynesbury

Presentation made to DEECD, September 2014. An announcement pending on State government commitment to one priority school.

Further meetings are now scheduled for third quarter to agree to five priority land purchases to support the development of priority schools.

31-Dec-14

Strategy 2.5.3: Build on a coordinated approach to securing other Government sources of funding that will support Council’s capacity to deliver community infrastructure, planning and development opportunities and programs.


Objective 2.5: Advocate in the best interests of our community and region.Responsible Service

UnitStrategy 2.5.2: Develop and implement an advocacy framework, advocacy strategies, associated campaigns and reporting on outcomes.




57 Update the General Local Law. Extensive consultation and content reviews by internal and external resources have resulted in delays to the process, however the current Local Law is valid until October 2015.

Propose target date to be amended to 30 September 15. The extended timeline will allow for the final draft to be prepared before commencement of the community consultation phase.


30-sep-15

58 Deliver the Pool Safety Audit program Program continuing to audit illegal pools. 78 properties inspections finalised with 40 new pools inspected during second quarter. A total of 141 inspections have been completed year to date.

30-Jun-15

59 Deliver the Industrial Precinct Audit program

The current scope of the Industrial Precinct Audit program is currently being reviewed.

Planning Enforcement is currently working with the Economic Development and Advocacy team to develop a communication strategy and audit program.

30-Jun-15

60 Deliver the Animal Registration Audit program

The audit continues to target residential properties where animal owners did not renew registration for 2014/15.

A total of 776 residential properties have been inspected year to date.30-Jun-15

Strategy 2.6.2: Implement and monitor regulatory inspections to ensure industry compliance and public health and safety.

Compliance

Compliance

Compliance

Objective 2.6: Ensure timely compliance with statutory and regulatory obligations.Responsible Service

UnitStrategy 2.6.1: Update documents, local laws, practices and tools in accordance with legislation and best practice in delivering corporate and community services.

Customer Engagement


61 Undertake Community Mapping for Western Areas Resilience project

A project plan has been developed and a Project Officer appointed.

The Community leadership program was advertised with an excellent response received from the community. Positions are currently being filled with the training program to commence third quarter.

30-Jun-15

Strategy 2.6.5: Build community resilience to emergency or disaster situations through education, programs and access to the right information.

Operations


Outcome 3: A culturally rich, active, safe and connected City.


62 Provide Occasional Care places in Council facilities

Occasional Care is provided across four Council facilities with 270 places provided weekly during second quarter; an increase of 10 places per week.

30-Jun-15

63 Administer Kindergarten Central Enrolments for 4 year old children

Kindergarten central enrolments have completed 1710 enrolments for the 4 year old children and were able to provide a 4 year old Kindergarten place for all applications.

31-Dec-14

64 Deliver a Library Collection Strategy for 2015-2018

The Draft Library Collection strategy is currently being developed.30-Mar-15

65 Develop the Youth Strategy for 2014-2019.

The Youth Services team successfully engaged 1751 young people throughout the strategy planning process. Consultation was conducted through Youth forums, Councils website, social media, questionnaires, surveys, school visits and Community Consultation sessions throughout the municipality.

The Youth Strategy 2014-2019 was adopted by Council at its Ordinary meeting October 2014.

31-Oct-14Family, Youth & Housing

Objective 3.1: Provide an accessible range of services for all including children, young people, families and older adults.Responsible Service

UnitStrategy 3.1.1: Plan and coordinate appropriate and affordable services for our growing population.

Children's Services

Children's Services



66 Distribute financial support to identified and eligible residents

Financial support funding has been confirmed and received for the period up to February 2015.

37 appointments available for clients each week. Family Services responded to a significant increase in clients seeking financial Assistance during the December 2014 period.

The Department of Social Services (DSS) has advised that Council are the preferred provider for 2015/16 distribution of funding. Currently awaiting notification on funding amount.

30-Jun-15

67 Deliver the Integrated Family Support program to vulnerable families as referred through the Brimbank Melton Child FIRST Alliance

2499 case management hours have been provided year to date with 1327 provided during the second quarter.

30-Jun-15

68 Deliver The Space, a Youth GLBTIQ program

24 sessions have been held with a mix of face to face and other digital media contacts (eg. Text, email). The program has attracted a total of 159 attendances year to date with 43 attendances during in second quarter.

30-Jun-15

69 Develop a Community Service Organisation Attraction Strategy.

A Community Service Organisation (CSO) forum was held in December, with over 80 participants attending. The forum report has been compiled and circulated.

A Community Service Organisation Attraction Framework will be developed and presented to Council for their consideration in third quarter as a result of the forum and subsequent research.

Interest and the volume of data to inform the Community Service Organisation Framework has exceeded expectations and will require more time to adequately collate and analyse to ensure the Framework is relevant and achievable.


30-Jun-15

Community Planning(31-Dec-14)

Strategy 3.1.2: Provide targeted support and assistance to disadvantaged, at-risk and vulnerable residents.




Strategy 3.1.3: Support the attraction of required Community Service Organisations to our City and pursue stakeholder partnerships to ensure an integrated approach to quality community services.


70 Deliver the Girls Night In program at Melton Youth Centre

10 program sessions were held during second quarter with a total of 20 sessions year to date.

123 attendances were recorded during the reporting quarter averaging 12 attendees each session.

30-Jun-15

71 Deliver activities during Seniors Festival Week

Eight events were delivered during Seniors Festival week with six delivered by Council, and two by local community groups.

The Seniors Dinner Dance was a success attracting a sell out 156 people, with a total of 570 people attending all Seniors Festival events held

31-Oct-15

72 Deliver the supported playgroup program for children with additional needs and their families

A further 11 supported playgroups were delivered during second quarter. A total of 21 sessions have been delivered to date. 30-Jun-15Children's Services

Strategy 3.1.4: Identify opportunities to celebrate the diversity of children, young people and families and establish settings to support the intellectual, social and emotional encouragement of children and young people.


Strategy 3.1.5: Provide environments and services that encourage independent ageing in the community and at home.

Community Care & Inclusion

Strategy 3.1.6: Support the capacity of the local community to plan for and increase participation of people with a disability and their carers.



73 Administer Council's Community Funding and Partnership Grant Programs

32% of available funds distributed under Councils Community funding programs for second quarter (9 applications, 7 approved) with the balance of funds to be pooled into Councils annual grants program.

100% of funds delivered under the HRV program administered to 15 successful applicants.

30-Jun-15

74 Deliver the 2014 Whitten Project

9 participants of the Whitten project graduated in October 2014 and subsequently presented their learning's to Council in December 2014. 30-Dec-15

75 Coordination of Community Care and Inclusion Volunteers.

13 volunteers supported the CARE Melton Expo promotions at Woodgrove Shopping Centre from 9 - 16 October 2014. A total of 35 volunteers attended the volunteer Christmas function.

2 new volunteers recruited with 47 active volunteers during second quarter.

A total of 5,013 service hours delivered to date with 2,470 during second quarter.

30-Jun-15

76 Family Services Parenting Groups Program

Successfully engaged with an additional three schools with more than 20 families participating in the program. 1 additional program held at Barries Road.

30-Jun-15

77 Development of a New Community groups Resource Kit.

The Community Resource Kit is currently under development.30-Jun-15Community Planning


Strategy 3.2.3: Develop relationships that combine resources to support and promote the role of local community groups and volunteers.


Strategy 3.2.4: Provide intervention, support, education and professional development opportunities for individuals, families, groups and networks to build capacity, sustainability and self-reliance.


Strategy 3.2.5: Facilitate new community development programs and groups that support community capacity building.

Objective 3.2: Build resilient people and communities through opportunities to participate in community life.Responsible Service

UnitStrategy 3.2.1: Facilitate partnerships between relevant stakeholders to build and strengthen the community’s capacity to formulate their own solutions to issues.

Community Planning

Strategy 3.2.2: Enhance the capacity of local residents through programs that develop and promote local leadership and community participation pathways.


Actions Status Progress Comments Target

78 Deliver the Pop Culture Program Two further Pop Culture events were delivered during second quarter. The Rockabilly stage delivered at Djerriwarrh Festival featured a swing band and dancers and the candle making/decorating workshop was delivered at the Woodgrove Shopping Centre with over 2,200 participants.

30-Jun-15

79 Deliver a Band Room Program at Melton and Taylors Hill Youth Centres

3 bands engaged during the second quarter with a total of 17 band room bookings. 30-Jun-15Family, Youth & Housing

Objective 3.3: Develop an environment that supports imagination, creative expression and engagement in cultural experiences.Responsible Service

Strategy 3.3.1: Plan and provide community and neighbourhood celebrations, events and programs that create a sense of pride in our community identity.

Customer Engagement

Strategy 3.3.5: Develop the potential of existing and emerging artists through development pathways for children, young people and aspiring artists.



80 Develop the Community Learning Plan 2014-2018

Learning Plan 2015-2018 are to be presented to Council in third quarter for adoption.

30-Mar-15

Objective 3.4: Provide lifelong learning opportunities to build social connections and self development.Responsible Service

UnitStrategy 3.4.1: Facilitate flexible lifelong learning opportunities through Neighbourhood Houses, community facilities, library services and the attraction of training providers.




81 Reconciliation Action Plan

Reconciliation Policy and roadmap for Action Plan adopted by Council at its Ordinary meeting 16 December 2014.

31-Mar-15

82 Deliver Citizenship Ceremonies Citizenship Ceremony held on 10 November 2014 with 120 participants. 100% of conferees attended within 3 months of approval from Department of Immigrations and Citizenship.

30-Jun-15

83 Deliver Harmony Week Celebrations Planning has commenced with participating organisations and community groups involved in the Community Partnership Program. Internal consultation scheduled for early third quarter.

30-Apr-15

84 Deliver a publication to celebrate the 150 years of history as a local government body.

Request for Information (RFI) has been developed and is due to be market tested in third quarter. 30-Jun-15Learning Communities


Strategy 3.5.1: Celebrate diversity and generate awareness, understanding and appreciation of indigenous and other diverse communities through support, information, activities and networks.

Community Planning

Customer Engagement

Strategy 3.5.4: Deliver programs and projects to increase community knowledge and appreciation of our collective heritage and development as a City.

Community Planning

Objective 3.5: Build an inclusive community that embraces and values cultural diversity and celebrates our collective heritage.



85 Adopt the Safer Cities Plan 2014-2018 The final background paper and Safer Cities Plan currently being prepared for presentation to Council third quarter.

31-Mar-15

Objective 3.6: Create a safer community through building a sense of belonging and community pride. Responsible Service

UnitStrategy 3.6.1: Deliver community safety initiatives that connect community, increase participation, build capacity and address crime and graffiti prevention.

Community Planning



86 Establish feasibility of a framework for small towns experiencing planned rapid growth.

Induction of new Community Development officer completed and project prioritised for completion.

Propose target date be amended to 30 June 2015 to allow for research and development of the Feasibility Framework.


30-Jun-15

87 Deliver Council's Library Outreach Strategy

Outreach activities continue to be delivered in conjunction with the development of the Library Outreach Strategy. 30-Jun-15

88 Develop the Library Outreach Strategy to deliver services to local neighbourhoods and communities.

The draft Library Outreach Strategy will be reviewed after adoption of the Learning Communities Strategic Plan (31 Mar 15) so as to take into consideration the strategies/actions within that Plan.

Propose target date be amended to 30 June 2015 to allow for a review of the Outreach Strategy against the endorsed Learning Communities Strategic Plan.


30-Jun-15


Strategy 3.7.1: Build cohesive communities through the connection and integration of established and new residential areas.

Community Planning(31-Oct-14)

Strategy 3.7.2: Undertake a coordinated approach to service access and the celebration of the identity of small townships and local neighbourhoods.


Learning Communities(31-Mar-15)

Objective 3.7: Ensure our established and new communities are well connected and supported.



89 Partner with Djerriwarrh and other agencies to develop a service delivery consortium to operate from the new Community Health Centre

Regular monthly meetings have been held to date with four partner agencies including Djerriwarrh Health and the Department of Health.

30-Jun-15

Outcome 4: A City of people leading healthy and happy lives.Objective 4.1: Collaborate for an accessible, integrated and aligned health service system.


Strategy 4.1.4: Partner to support an effective and accessible referral system to ensure timely and relevant access to community health services.

Community Planning



90 Deliver a Mental Health Promotion Initiative

Planning has commenced to identify appropriate initiatives to be delivered.

30-Jun-15

91 Promote, develop programs and activities that will support men's health and wellbeing the Men's Shed facilities

The Melton Men's Shed supported 4 community based initiatives and delivered 169 activities programs during second quarter. Consumer Affairs Awareness information session was also conducted with 34 men in attendance.

A partnership with Djerriwarrh Health Services Aboriginal Men's Group and Melton Men's Shed sees up to 6 men from the Aboriginal Men's Group attending the Men's Shed each week.

The Taylors Hill Men's Shed community consultations completed with facility handover expected for third quarter. Official opening of Taylors Hill Men's Shed scheduled for 26 March 2015.

30-Jun-15

92 Deliver counselling service to individuals and families

216 counselling appointments were provided during second quarter.

387 appointments have been provided to clients year to date.30-Jun-15

93 Establish a Men’s Shed at Morton Homestead, Taylors Hill.

Construction to lockup stage completed however internal fit out is still in progress. Facility scheduled for handover during third quarter.

Propose target date be amended to 31 March 2015 to allow for final fit out and facility handover.

Amended Target Date:31-Mar-15

Capital Projects(31-Dec-14)


Strategy 4.2.2: Work in partnership to increase the community’s understanding of the impact of mental health issues.

Community Planning

Strategy 4.2.3: Implement initiatives that support and increase social inclusion for people at risk of clinical and/or preventable mental illness.



Objective 4.2: Address health inequalities in our community.



94 Educate and influence children and families to adopt behaviour change through healthy eating.

The Healthy Eating Cookbook has been completed.

An initial 2,500 copies have been printed and are being distributed via community events, kindergartens and parenting groups.

30-Jun-15

95 Deliver the Healthy Children Growing Together project.

Project planning and implementation of the project are continuing. A number of initiatives have been delivered including active play programs and participation in Children's Weeks activities. The Project Control Group, Working Group and Advisory Group (Early Partnership Network) continue to meet regularly.

270 children have participated in the project, 9 Community Centres engaged and 18 project partners identified.

30-Jun-15

96 Deliver Council's Indoor Leisure and Sporting Programs

The CSLS & MIRC continue to provide community access to a range of sporting programs and activities. Program bookings have not changed from first quarter. The occupancy rate of 66% continues to trend slightly below target due to the September and end of year school holiday period.

30-Jun-15

97 Promote healthy eating through Council service delivery

The Healthy Eating Cook Book developed is being distributed through various networks. Planning has commenced to deliver additional healthy eating initiatives during third quarter.

30-Jun-15

98 Develop a Food and Nutrition Policy. An extensive internal consultation process has been completed with specific program areas. The Healthy Food and Drink Policy will be presented to Council for consideration in third quarter.

31-Mar-14

Community Planning

Strategy 4.3.3: Undertake marketing activities to increase the levels of physical activity and access to recreation pursuits.


Strategy 4.3.4: Educate community on the importance of healthy eating and support an increase in the accessibility of fresh nutritious food.

Community Planning

Community Planning

Objective 4.3: Encourage the community to be physically active and healthy.Responsible Service

UnitStrategy 4.3.1: Reduce the burden of chronic disease on our community through education that supports positive behaviour change in healthy lifestyles.

Community Planning

Strategy 4.3.2: Research barriers and enablers to regular planned and incidental physical activity and respond through affordable, sustained and accessible physical activity programs.


99 Implement an Outdoor Gym Equipment development initiative

Quotes for outdoor Equipment being evaluated.30-Jun-15

100 Develop Aquatic Strategy.

Report endorsed by Council at its Ordinary meeting 23 September 2014.30-Sep-14

101 Undertake consultation with children regarding their participation in, or barriers to physical activity

The consultation method has been developed schools have been invited to participate in the program. 30-Jun-15

102 Develop a Playspace Strategy. Playspace Strategy to be informed by the Open space Plan yet to be completed.

30-Jun-15Leisure and Facilities

Strategy 4.3.5: Encourage and facilitate sustained physical activity in our growth areas through implementing ‘healthy by design principles’.


Strategy 4.3.7: Facilitate active lifestyles and community interaction through the provision of a range of local and regional level play spaces, sporting and leisure facilities.


Strategy 4.3.8: Consult and empower children and young people to design a diverse range of play and recreation opportunities that provide education, sensory, accessible, experiential outcomes.

Children's Services



103 Develop the 2014-18 Gaming Strategy.

Responsible Gambling Policy adopted by Council at its Ordinary meeting 21 October 2014.

31-Oct-14

104 Prepare evidence based responses to liquor licence applications using Councils Social and Amenity Impact Assessment Framework.

3 referrals relating to Liquor Licensing applications received from Planning. Social Planning advice and statements prepared for each referral.

30-Jun-15

105 Implement a Sports Club Alcohol Accord A draft Accord has been prepared in Partnership with Victoria Police and presented to the Manager Leisure & Facilities before presentation to Executive for endorsement.

30-Jun-15

106 Conduct annual sale of tobacco to minors testing program

Testing deferred to school holiday periods third and fourth quarter.30-Jun-15

Community Planning

Strategy 4.4.3: Collaborate with service agencies, venues and local community groups to explore proactive approaches in preventing and reducing the harms associated with gambling, alcohol, tobacco and other drugs.


Strategy 4.4.4: Work with the industry, venues and retailers to support awareness and lawful compliance concerning the sale and use of gaming, alcohol, tobacco and other drugs.

Compliance

Objective 4.4: Minimise social harms caused by gambling, tobacco, alcohol and other drugs.Responsible Service

UnitStrategy 4.4.1: Reduce the burden of chronic disease on our community through education that supports positive behaviour change in healthy lifestyles.

Community Planning

Strategy 4.4.2: Undertake Social Impact Assessments on venue-based liquor licence and gaming applications to minimise impact on high risk areas.

council annual action plan - status report second quarter ... · status report - second quarter ......

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