council minutes june 2013 - shire of tambellup

Ordinary Meeting of CouncilOrdinary Meeting of CouncilOrdinary Meeting of CouncilOrdinary Meeting of Council

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REQUEST FOR PEOPLE WITH A DISABILITY.REQUEST FOR PEOPLE WITH A DISABILITY.REQUEST FOR PEOPLE WITH A DISABILITY.REQUEST FOR PEOPLE WITH A DISABILITY.

LIST OF MOTIONS

27 June 2013 Page No 2013-2014 Fire Break Order and Information Booklet 51 Application Seeking Retrospective Planning Approval for an Outbuilding/Storage Shed to be used for Rural Industry (Feed Pellet Mill) – Lot 253 Broomehill-Gnowangerup Road, Broomehill 41 Application Seeking Retrospective Planning Approval for an Outbuilding/Storage Shed to be used for Rural Industry (Feed Pellet Mill) – Lot 516 Broomehill-Gnowangerup Road, Broomehill 37 Asset Management Plan 2013-2033 7 Naming of Garden area located between the Town Hall and Hotel, Jasper Street, Broomehill/Request to Honour World War 1 Personnel 59 Naming of Garden area located between the Town Hall and Hotel, Jasper Street, Broomehill/Request to Honour World War 1 Personnel 59 Community Strategic Plan – Revision June 2013 19 Confirmation of Previous Meeting Minutes 16 May 2013 2 Corporate Business Plan 16 Creditors Accounts paid May 2013 5 Emergency Services Review – Option to Transfer Local Bush Fire Brigades Impact Assessment 53 Financial Statements for May 2013 3 Housing and Land Strategy Review 23 Long Term Financial Plan 2013-2023 13 Proposed Amalgamation – Lots 310-311 Birt Street and Lots 326-329 Norrish Street, Tambellup (WAPC: 148081) 28 Proposal to Rename Roads 62 Proposed Home Business (Beauty Therapy) – Lot 304 (No.1) Taylor Street, Tambellup 25 Proposed Tambellup Sports Ground and Pavilion Upgrade 69 Proposed Telecommunications Infrastructure – Lot 1 (No 3766) Gnowangerup-Tambellup Road, Bobalong 31

Proposed Temporary Planning Approval – Lot 4 Old Nardlah Road, Broomehill 46 Regional Development Australia Fund 69 Request to Close Norrish St – Youth ‘Street Ball’ 56 Request to keep a Sheep and Shetland pony in Broomehill townsite 66 Request to Waive Hall Hire fees for Seniors Group 21 Workforce Strategic Plan 2012-2016 10

Minutes of Ordinary Meeting of Council – 27 June 2013 Page 1

SHIRE OF BROOMEHILL - TAMBELLUP

Minutes of the Ordinary Meeting of Council of the Shire of Broomehill - Tambellup held in

the Tambellup Council Chambers on Thursday 27 June 2013 commencing at 4.10pm.

1. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

Present: Cr BG Webster President Cr GM Sheridan Deputy President Cr KW Crosby

Cr MR Turner Cr SJF Thompson Cr M Sadler Cr DCN Kempin JM Trezona Chief Executive Officer (CEO) JA Stewart Manager Corporate Services GC Brigg Manager of Works Apologies: Nil

2. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2.1 The President welcomed Councillors and staff and declared the meeting open at 4.10pm. Meriel Blake attended the Meeting.

3. RESPONSE TO PREVIOUS QUESTIONS TAKEN ON NOTICE

Nil

4. PUBLIC QUESTION TIME

Nil

5. APPLICATION FOR LEAVE OF ABSENCE

Nil

6. DECLARATION OF INTEREST

Cr Webster declared a Proximity Interest in Item 10.12 Cr Sheridan declared a Proximity Interest in Item 10.20 Cr Kempin and Cr Thompson declared a Proximity Interest in Item 10.14 Cr Thompson declared a Financial Interest in Item 10.15

7. PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

Nil


8. CONFIRMATION OF PREVIOUS MEETING MINUTES

8.1 ORDINARY MEETING OF COUNCIL MINUTES 16 MAY 2013

130601

Moved Cr Turner, seconded Cr Sheridan

“That the Minutes of the Ordinary Meeting of Council held on the 16 May 2013 be confirmed as a true and accurate record of proceedings.”

CARRIED 7/0

9. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION

Nil

10. MATTERS FOR DECISION


10.01 FINANCIAL STATEMENTS FOR MAY 2013

Program: Other Property and Services

Attachment: Monthly Financial Statements for May 2013

File Ref: Nil

Author: KP O’Neill Finance Officer

Date: 19 June 2013

Disclosure of Interest: Nil

Summary:

Council to consider the monthly financial report for the period ending 31 May 2013.

Background:

Notes have been provided throughout the statements for Councillors information and comment.

Comment:

The Local Government (Financial Management) Regulations 1996 require a statement of financial activity to be prepared each month and prescribe the contents of that report and accompanying documents. The report is to be presented at an ordinary meeting of the Council within 2 months after the end of the month to which the report relates. Each financial year, Council is required to adopt a percentage or value to be used in the statement of financial activity for reporting material variances. As part of the 2012/13 budget process, Council adopted 10% or $10,000 as the material variance for reporting purposes for the year.

Consultation:

Nil

Statutory

Environment:

Local Government (Financial Management) Regulations 1996 34. Financial activity statement report (1) A local government is to prepare each month a statement of financial

activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22 (1)(d), for that month in the following detail – (a) annual budget estimates, taking into account any expenditure

incurred for an additional purpose under section 6.8(1)(b) or (c); (b) budget estimates to the end of the month to which the statement

relates; (c) actual amounts of expenditure, revenue and income to the end of

the month to which the statement relates; (d) material variances between the comparable amounts referred to

in paragraphs (b) and (c); and (e) the net current assets at the end of the month to which the

statement relates. (2) Each statement of financial activity is to be accompanied by

documents containing – (a) an explanation of the composition of the net current assets of the


month to which the statement relates, less committed assets and restricted assets;

(b) an explanation of each of the material variances referred to in subregulation (1)(d); and

(c) such other supporting information as is considered relevant by the local government.

Policy Implications: Nil

Financial

Implications:

The report represents the financial position of the Council at the end of the previous month.

Strategic

Implications:

This issue is not dealt with in the Plan

Voting Requirements:

Simple Majority

Council Resolution:

130602 Moved Cr Kempin, seconded Cr Sadler “That the Financial Statement for the period ending 31 May 2013 be adopted.”

CARRIED 7/0

Reason For Change to

Recommendation:


10.02 CREDITORS ACCOUNTS PAID MAY 2013

Program: Other Property and Services

Attachment: List of Payments for May 2013

File Ref: Nil

Author: KP O’Neill Finance Officer

Date: 10 June 2013


Summary:

Council to consider the list of payments made from the Municipal and Trust Funds during May 2013.

Background:

The Local Government (Financial Management) Regulations 1996 prescribe that a list of accounts paid under delegated authority by the CEO is to be prepared each month, providing sufficient information to identify the transactions. The list is to be presented to the Council at the next ordinary meeting after the list is prepared and recorded in the minutes of that meeting.

Comment:

Summary of payments made for the month:- Municipal Fund $649,920.74 Trust Fund $13,016.50 Credit Cards $1,967.05 Total $664,904.29

Consultation:

Nil

Statutory

Environment:

Local Government (Financial Management) Regulations 1996 13. Lists of accounts (1) If the local government has delegated authority to the CEO the

exercise of its power to make payments from the municipal fund or the trust fund, a list of accounts paid by the CEO is to be prepared each month showing for each account paid since the last such list was prepared – (a) the payee’s name; (b) the amount of the payment; (c) the date of the payment; and (d) sufficient information to identify the transaction.


Financial

Implications:

Lists the payments made from Municipal and Trust Funds during the previous month.

Strategic

Implications:




Simple Majority

Council Resolution:

130603 Moved Cr Turner, seconded Cr Crosby “That the list of accounts paid during May 2013, represented by:-

• Municipal Fund cheques numbered 2057 to 2081 inclusive and electronic payments numbered EFT4243 to EFT4346 inclusive and totalling $649,920.74;

• Trust Fund cheques numbered 341 to 343 inclusive and EFT4384 totalling $13,016.50;

• Credit Card payments totalling $1,967.05; be adopted.”

CARRIED 7/0


Recommendation:


10.03 ASSET MANAGEMENT PLAN 2013-2033

Program: Governance

Attachment: Asset Management Plan 2013-2033

File Ref: ADM0380

Author: JM Trezona Chief Executive Officer

Date: 19 June 2013


Summary: Council to adopt the Shire of Broomehill-Tambellup Asset Management Plan 2013-2033.

Background:

As part of the Department of Local Governments ‘Integrated Planning and Reporting Framework’ all local governments are required to deliver by 1 July 2013 the following outcomes:-

• A long term strategic plan that clearly links the community’s aspirations with the Councils vision and long term strategy;

• A corporate business plan that integrates resourcing plans and specific Council plans with the strategic plan;

• A clearly stated vision for the future viability of the local government area.

Asset management is an informing strategy under the Integrated Planning umbrella. The Department has developed an ‘Asset Management Framework’ for local governments to refer to when preparing asset management plans. The Framework addresses the minimum processes and activities required to improve asset management by local government. The Department of Local Government provided Council with grant funding of $60,000 to engage consultants to prepare the Asset Management Improvement Strategy and Asset Management Plan. Consultant, Bruce Lorimer from Core Business was engaged to develop the Strategy and Plan, with input from staff.

Comment:

Asset Management is about Council having the necessary plans in place to ensure that adequate funds and resources are on hand at the optimum time to renew and replace assets before they become worn out and threaten the ongoing delivery of services. The Asset Management Plan sets out how Council will implement and improve asset management practices and processes. The key outcome is the development of credible plans which link to the long term financial plan setting out the resources we intend to allocate in the coming years. Ideally, the Plan will be reviewed in the first half of the financial year, each year. A review early in the financial year will ensure the plan is tied into the planning cycle and the result being that sufficient resources are allocated in the budget.


The Plan is a ‘First Cut’ document that meets core requirements. It is based on a compilation of existing information from across the organisation. There are a number of information and process gaps that need to be filled over time to produce a more comprehensive plan. A number of recommendations are included to identify the gaps, which will be addressed over time. Whilst there is no legislative requirement for Council to adopt the Asset Management Plan by absolute majority, the acquittal document for the grant funding provided by the Department of Local Government requires an absolute majority decision.

Consultation:

Bruce Lorimer, Core Business Department of Local Government – Integrated Planning and Reporting Framework and Guidelines, Asset Management Framework

Statutory

Environment:

Local Government Act 1995 and Local Government (Administration) Regulations 1996 Regulation 19DA Corporate business plans, requirements for states (in part):- (1) A local government is to ensure that a corporate business plan is

made for its district in accordance with this regulation in respect of each financial year after the financial year ending 30 June 2013.

(2) A corporate business plan for a district is to cover the period specified in the plan, which is to be at least 4 financial years.

(3) A corporate business plan for a district is to – (a) set out, consistently with any relevant priorities set out in the

strategic community plan for the district, a local government’s priorities for dealing with the objectives and aspirations of the community in the district; and

(b) govern a local government’s internal business planning by expressing a local government’s priorities by reference to operations that are within the capacity of the local government’s resources; and

(c) develop and integrate matters relating to resources, including asset management, workforce planning and long-term financial planning.

Policy Implications: Policy 1.13 – Asset Management Policy states (in part):-

‘…the Shire of Broomehill-Tambellup is committed to ensuring that Asset Management is recognised as a major corporate function within Council and that staff are committed to supporting the function in line with this policy. The Shire is committed to making informed decisions in relation to its assets. To achieve this, the Shire will prepare an Asset Management Improvement Strategy that will guide the implementation of asset management practices across the organisation. The major outcome being the adoption by Council of an Asset Management Plan…’


Financial

Implications:

Resources will be allocated in the 2013/14, and subsequent years, budgets for the maintenance, renewal and upgrade of Councils assets, and the ongoing progression of the Asset Management Plan.

Strategic

Implications:

Strategic Objective 5 – Corporate Governance highlights the following objectives of the Council which seek to:-

• Improve organisational performance measurement and reporting;

• Develop financial sustainability and effective asset management indicators

Voting

Requirements:

Absolute Majority

Council Resolution:

130604 Moved Cr Sheridan, seconded Cr Turner “That the Shire of Broomehill-Tambellup Asset Management Plan 2013-2033 be adopted, as presented.”

CARRIED 7/0 By Absolute Majority

Reason For Change

to Recommendation:


10.04 WORKFORCE STRATEGIC PLAN 2012-2016

Program: Governance

Attachment: UNDER SEPARATE COVER

Workforce Strategic Plan 2012-2016

File Ref: ADM0383


Date: 19 June 2013


Summary: Council to adopt the Shire of Broomehill-Tambellup Workforce Strategic Plan 2012-2016.

Background:





The Workforce Plan is an informing strategy under the Integrated Planning umbrella. The Department has developed a toolkit for Workforce Planning to assist with:-

• Reviewing and developing the workforce to meet community aspirations identified in the Strategic Community Plan in the best possible way; and

• Meeting the requirements of the Strategic Community Plan and Corporate Business Plan.

The toolkit provides a basic approach to Workforce Planning, sets out the main elements and what is involved in implementing these. The Department of Local Government provided Council with grant funding of $25,000 to engage consultants to prepare the Workforce Plan. Marg Hemsley, of LG People, was engaged to develop the Plan, in consultation with staff.

Comment:

Workforce Planning has been defined as “a continuous process of shaping the workforce to ensure that it is capable of delivering organizational objectives now and into the future.” (Australian National Audit Office 2004) This definition highlights the key elements of Workforce Planning. Workforce Planning:-

• is continuous, not a one-off activity;

• is a process, not a static action or set of actions;

• is about shaping the workforce with a clearly identified purpose and to bring about particular changes;


• has its purpose linked with organisational objectives; and

• applies not just to the current workforce, but anticipates future workforce requirements.

Whilst there is no legislative requirement for Council to adopt the Workforce Plan by absolute majority, the acquittal document for the grant funding provided by the Department of Local Government requires an absolute majority decision.

Consultation:

Marg Hemsley – LG People Department of Local Government – Integrated Planning and Reporting Framework and Guidelines, Workforce Planning – The Essentials

Statutory

Environment:








Policy Implications: Policy 1.12 – Integrated Workforce Planning and Management Policy

Policy objective:- ‘To demonstrate that the Shire is committed to ensuring that strategic, operational and legislative objectives are met by effective workforce planning and resourcing...’

Financial

Implications:

Sufficient resources will be allocated in the 2013/14, and subsequent years, budgets for implementation of the strategies contained in the Workforce Strategic Plan.


Strategic

Implications:


• Improve development and management of staff;


• Develop and continually improve human resource capability and corporate governance.

Voting

Requirements:

Absolute Majority

Council Resolution:

130605 Moved Cr Turner, seconded Cr Kempin “That the Shire of Broomehill-Tambellup Workforce Strategic Plan 2012-2016 be adopted, as presented.”


Reason For Change

to Recommendation:


10.05 LONG TERM FINANCIAL PLAN 2013-2023

Program: Governance

Attachment: Long Term Financial Plan

File Ref: ADM0381


Date: 19 June 2013


Summary: Council to adopt the Shire of Broomehill-Tambellup Long Term Financial Plan 2013-2023.

Background:





The Long Term Financial Plan is an informing strategy under the Integrated Planning umbrella. The Department has developed a ‘Long Term Financial Planning Framework’ which outlines the methodology Councils should consider when preparing their Plan. The Framework addresses the minimum requirements for the Plan. The Department of Local Government provided Council with grant funding of $25,000 to engage consultants to prepare the Long Term Financial Plan. Ron Back was engaged to develop the Plan, in consultation with staff.

Comment:

Long term financial planning is a key element of the Integrated Planning and Reporting Framework. It enables Council to set priorities, based on their resourcing capabilities, for the delivery of short, medium and long term community priorities. The Long Term Financial Plan is a ten year rolling plan that informs the Corporate Business Plan to activate Strategic Community Plan priorities. From these planning processes, annual budgets that are aligned with strategic objectives can be developed. The Plan indicates Councils long term financial sustainability, allows early identification of financial issues and their longer term impacts, shows the linkages between specific plans and strategies, and enhances the transparency and accountability of the Council to the community. Whilst there is no legislative requirement for Council to adopt the Long Term Financial Plan by absolute majority, the acquittal document for the grant funding provided by the Department of Local Government requires an absolute majority decision.


Consultation:

Ron Back Department of Local Government – Integrated Planning and Reporting Framework and Guidelines, Long Term Financial Planning Framework

Statutory

Environment:









Financial

Implications:

The Long Term Financial Plan is a guide for the allocation of resources in future years to ensure delivery of Council services and maintenance, renewal and upgrade of assets.

Strategic

Implications:



• Develop financial sustainability and effective asset management indicators

Voting

Requirements:

Absolute Majority

Council Resolution:

130606 Moved Cr Kempin, seconded Cr Thompson “That the Shire of Broomehill-Tambellup Long Term Financial Plan 2013-2023 be adopted, as presented.”



Reason For Change

to Recommendation:


10.06 CORPORATE BUSINESS PLAN

Program: Governance

Attachment: Corporate Business Plan 2013

File Ref: ADM0358


Date: 19 June 2013


Summary: Council to adopt the Shire of Broomehill-Tambellup Corporate Business Plan 2013.

Background:





The Local Government (Administration) Regulations 1996, Regulation 19DA sets out the requirements for preparation of the Corporate Business Plan.

Comment:

The Corporate Business Plan is part of a series of strategic and forward planning documents used by the Shire. The overall process is shown below. The Strategic Community Plan sets out the vision, aspirations and objectives for the community over the next 10 years. It is the principal strategy and planning document. This means that it governs all of the work that the Shire undertakes, either through direct service delivery, partnership arrangements or advocacy on behalf of the community. The clear direction set by the Council ensures asset and service provision is focused to meet the requirements of the community, now and into the future. The process has led to the development of priorities for social, economic, environmental, changing demographics and land use, and civic leadership. Objectives are set for the short, medium and long terms. Informing strategies are included in other planning documents such as the Asset Management Plan, Long Term Financial Plan and the Workforce Strategic Plan. The Corporate Business Plan provides the internal business planning tool that translates Council priorities into operations within the resources available. It details the services, operations, projects, and the associated cost, the Shire intends to deliver over the next four years. To assist in the implementation and activation of this Plan the Shire has considered its current and future resource capacity.


The Corporate Business Plan will assist in the realisation of our community’s vision and aspirations in the medium term. It details the actions, services, operations and projects the Shire will deliver within a 4 year period, the resources available and associated costs. The goals of the Strategic Community Plan have been incorporated into a Corporate Business Plan for a rolling 4 year period. The Corporate Business Plan will be subject to an annual review. The Annual Budget will further break this down for each financial year, with the annual report detailing progress towards goals listed. An absolute majority decision is required to adopt the Corporate Business Plan.

Consultation:

Department of Local Government – Integrated Planning and Reporting Framework and Guidelines

Statutory

Environment:

Local Government Act 1995 and Local Government (Administration) Regulations 1996 – Regulation 19DA Corporate business plans, requirements for (1) A local government is to ensure that a corporate business plan is







(4) A local government is to review the current corporate business plan for its district every year.

(5) A local government may modify a corporate business plan, including extending the period the plan is made in respect of and modifying the plan if required because of modification of the local government’s strategic community plan.

(6) A council is to consider a corporate business plan, or modification of such a plan, submitted to it and is to determine* whether or not to adopt the plan or the modifications.

* Absolute majority required. (7) If a corporate business plan is, or modifications of a corporate

business plan are, adopted by the council, the plan or modified plan applies to the district for the period specified in the plan.



Financial

Implications:

The strategies and goals highlighted in the Corporate Business Plan will be considered in the annual budget each year.

Strategic

Implications:


• Ensure community strategy and plans meet changing community needs and expectations;

• Effectively manage the Shires resources;

• Regularly assess the organisation against best practice leadership and management practices;


• Develop financial sustainability and effective asset management indicators;

• Develop and continually improve human resource capability and corporate governance.

Voting

Requirements:

Absolute Majority

Council Resolution:

130607 Moved Cr Kempin, seconded Cr Sheridan “That Council adopts the Shire of Broomehill-Tambellup Corporate Business Plan 2013, as presented.”


Reason For Change

to Recommendation:


10.07 COMMUNITY STRATEGIC PLAN – REVISION JUNE 2013

Program: Governance

Attachment: Revised Community Strategic Plan

File Ref: CP.PR.24

Author: PA Hull Community Services Officer

Date: 6 June 2013


Summary:

Council to endorse the revised Community Strategic Plan.

Background:

The Community Strategic Plan (CSP) was developed as a requirement of the Department of Local Government’s (DLG) Integrated Planning Framework. Council adopted the document, following an extensive community consultation process, in September 2012. Since that time more information has been forthcoming from DLG in relation to the minimum standards required for the Plan to comply with the Integrated Planning Standards. Amendments have been made where required, and Councils endorsement of these changes is required.

Comment:

The changes made to the CSP provide clarification and will ensure linkages to other corporate documents, including the Corporate Plan, are consistent. Changes include:

• Page 7 - inclusion of a seventh theme - ‘Being well governed’. This theme was identified through the community workshops, however as it did not present as a major concern by attendees, it was omitted from the first draft. After further consideration, it has been decided the CSP should reflect this theme (aspiration) and the commitments aligned with it, as distinct from Councils ‘business as usual’ responsibilities.

• Page 8 - Addition of the ‘Being Well Governed’ community aspiration and commitments to the Commitment Register

• Page 9 - Addition of new paragraph - ‘Measuring Commitments’. This clarifies the method of measuring progress which is required for ongoing reviews and reporting.

• Page 10 - Addition of ‘Being Well Governed’ background and commitments.

• Page 11 - removal of two paragraphs relating to governance - these have been moved to page 10 (above)

• Other minor changes to wording have been made. Once Council has adopted the CSP it will be advertised that the document is available to the public.

Consultation:

Jamie Robertson - 361 Degrees Stakeholder Engagement Services Chief Executive Officer


Statutory

Environment:

Local Government (Administration) Regulations 1996 states

r.19C(7) A Council is to consider a strategic community plan, or modifications of such a plan, submitted to it and is to determine whether or not to adopt the plan and its modifications.

*Absolute majority required.


Financial

Implications:

Nil

Strategic

Implications:

The Community Strategic Plan provides direction for Councils short, medium and long term planning for the ten year period to 2022.


Absolute Majority required.

Officer Resolution: “That Council adopts the revised Shire of Broomehill-Tambellup Community Strategic Plan 2012-2022 as presented.”

Council Resolution:

130608 Moved Cr Sheridan, seconded Cr Thompson “That Council adopts the revised Shire of Broomehill-Tambellup Strategic Community Plan 2012-2022 as presented.”



Recommendation:

Correction of Title of Plan.


10.08 REQUEST TO WAIVE HALL HIRE FEES FOR SENIORS SOUP

LUNCHEONS

Program: Governance

Attachment: Nil

File Ref: ADM0066

Author: LK Cristinelli Executive Assistant

Date: 7 June 2013


Summary:

Tambellup Community Resource Centre (CRC) is seeking Council’s consideration to waive the hire costs of the Tambellup Hall once a month during the winter months for the seniors of the community over the age of 60 for a “Senior’s Soup Luncheon”.

Background:

The “Senior’s Soup Luncheon” event is proving to be a success throughout the winter. With this success the CRC has quickly realised that they will require a larger venue if the numbers continue to increase. This event relies totally upon members of the community donating their time and culinary skills to look after the seniors during the winter months, which allows the luncheon to be provided at no cost to the seniors.

Tambellup CRC provides the equipment required and would only need the use of the heaters.

The luncheon would be held from 11.30am to 1.00pm in the Tambellup Hall then a movie is presented following the lunch at the Tambellup CRC.

Comment:

Traditionally Council is reluctant to waive the hire costs of its facilities with the exception of those instances highlighted in Council’s Policy Manual. Council may wish to consider that the CRC is providing substantial support to the community through their activities, and as the Senior Citizens Christmas Luncheon is no longer available to the community, may wish to include the “Senior’s Soup Luncheon” to the list of waiving of hire costs of its facilities.

Consultation:

Chief Executive Officer

Statutory

Environment:

Nil

Policy Implications: Policy 1.2 – Use of Shire Facilities

Financial

Implications:

A reduction in revenue will be realised against the Tambellup Hall of $250 if the hire fees are waived.


Strategic

Implications:

Council’s ‘Plan for the Future’ Strategic Objective 2 – People and Community includes an action to ‘Develop partnerships to improve aged care facilities and services.’


Simple Majority

Officer Resolution: “That Council

• Agree to waive the hire cost of the Tambellup Hall once a month for the Community Resource Centre to provide the ‘Senior’s Soup Luncheon’.

• Amends Policy 1.2 – Use of Shire Facilities to reflect this.”

Council Resolution:

130609 Moved Cr Turner, seconded Cr Sheridan “That Council

• Agree to waive the hire cost of the Tambellup Hall once a month for the Community Resource Centre to provide the ‘Senior’s Soup Luncheon’ subject to it being advertised across the Shire.

• Amends Policy 1.2 – Use of Shire Facilities to reflect this.” CARRIED 7/0


Recommendation:

To be advertised across the whole of the Shire.


10.09 HOUSING AND LAND STRATEGY REVIEW

Program: Governance

Attachment: Under Separate Cover - Draft Housing and Land Strategy

File Ref: ADM0123

Author: JA Stewart Manager Corporate Services

Date: 20 June 2013


Summary:

Council to conduct its annual Housing and Land Strategy (Strategy) review.

Background:

Following the amalgamation of the Shires of Broomehill and Tambellup in 2008, the new Shire of Broomehill-Tambellup Council adopted (in April 2009) a Housing and Land Strategy combining and detailing housing and land stocks previously under the umbrella of the two separate Councils. An annual review has been conducted and updated changes tracked in the attached Draft Housing and Land Strategy document (amended cells within the 10 Year Residential Housing Replacement Strategy are highlighted yellow).

Comment:

Whilst the reviewed document follows the same format as the original Strategy, the author has updated details to reflect changes that have occurred since Council’s last review of the document in June 2012. A list of Council’s Reserves has been included and Councillors will observe that Lots recently ceded to Council have been moved within the document (and highlighted accordingly on the map labeled ‘Land in Tambellup’). Due to Water Corporation infrastructure being located on Lot 270 Norrish Street, Tambellup, it is suggested that this Lot be removed from Council’s list titled ‘Vacant Land with potential for building but not owned by Council’. Council will also note that details for the land referred to as ‘university blocks’ has been updated due to these Lots being listed for sale since the 2012 review. Professional property valuations are being sourced for Lot 54 India Street, Broomehill and 5 Taylor Street, Tambellup due to these properties currently being listed in Council’s 10 Year Residential Housing Replacement Strategy (Replacement Strategy) as being under consideration for sale. Council’s attention is drawn to the strategies at the end of the main section of the document to ensure they reflect Council’s vision for the future. It has been noted on the Replacement Strategy that Council may wish to consider the option of selling the two aforementioned houses and replacing them with one executive standard residence in Tambellup where the Shire’s main administration centre is located. Should Council wish to consider the selling of two houses with replacement of only one, it would need to amend Housing Replacement Strategy 2 accordingly. For Council’s comment/amendment and adoption.

Consultation:


Statutory

Environment:

Nil



Financial

Implications:

This issue has no financial implications for Council

Strategic

Implications:



Simple Majority

Council Resolution:

130610 Moved Cr Turner, seconded Cr Sheridan “That Council adopts the June 2013 Housing and Land Strategy, as presented with amendments.”

CARRIED 7/0


Recommendation:


10.10 PROPOSED HOME BUSINESS (BEAUTY THERAPY) – LOT 304

(NO.1) TAYLOR STREET, TAMBELLUP

Program: Planning

Attachment: Nil

File Ref: A186

Author: Gray & Lewis Landuse Planners

Date: 14 June 2013

Disclosure of Interest: Gray & Lewis receive planning fees for advice to the Shire therefore

declare a Financial Interest – Section 5.65 of Local Government Act 1995

Summary:

Council is to consider an application for a ‘home occupation’ on Lot 304 (No. 1) Taylor Street, Tambellup. The application has been advertised for public comment and no submissions have been received. This report recommends that the ‘home occupation’ be conditionally approved.

Background:

The property is zoned ‘Residential’ under the Shire of Tambellup Town Planning Scheme No 2 (‘the Scheme’). An ‘R10/30’ density Code applies.

Comment:

Site Description The subject lot contains an existing residence and has an approximate area of 1077m2. Description of application The applicant proposes to utilise one room in the existing residence to provide a beauty therapy/salon service. The applicant has advised as follows; a. The business will focus on waxing, tinting, pedicures, manicures,

facial treatments and relaxation massage. b. The business will operate 7 days per week between 9.30am to

3.00pm depending on client availability. c. The room measures no more than 16m2 d. The applicant may also travel to clients dwellings and other

towns to provide an off site service. e. Clients will attend by appointment only with a maximum of 4

clients per day. f. Parking is available in the existing driveway. Two cars can park

in the existing driveway. The applicant occupies the dwelling and will be the sole operator / employee. The applicant has confirmed they are fully qualified and have a Certificate in Beauty Therapy.


Scheme requirements Council has discretion to consider a ‘home occupation’ in the Residential zone under the Scheme. A Home Occupation is defined as a use that: ‘a. Does not employ any person not a member of the occupier’s

household; b. will not cause injury to or adversely affect the amenity of the

neighbourhood; c. does not occupy an area greater than 20 square metres; d. Does not display a sign exceeding 0.2 square metres in area. e. Does not involve the retail sale, display or hire of goods of any

nature; f. In relation to vehicles and parking, does not result in the

requirement for a greater number of parking facilities than normally required for a single dwelling or an increase in traffic volume in the neighbourhood, does involve the presence, use or calling of a vehicle more than 2 tonnes tare weight, and does not include provision for the fuelling, repair or maintenance of motor vehicles; and

g. Does not involve the use of an essential service of greater than normally required in the zone.’

Health Requirements There are health regulations which have to be met by anyone who wishes to operate a commercial skin penetration business. Skin penetration includes ‘depilatory waxing’. The applicant will need to comply with the Health (Skin Penetration Procedure) Regulations 1988 and the Code of Practice for Skin Penetration Procedures. The Shires Environmental Health Officer has inspected the premises. Recommendation It is recommended that the application be conditionally approved.

Consultation:

The Shire has advertised the ‘home occupation’ for public comment for a period of 21 days in accordance with Clause 8.3.3(a) of the Scheme. Advertising closed on the 24 May 2013 and no submissions were received.

Statutory

Environment:

Shire of Tambellup Town Planning Scheme No 2 - the main Scheme requirements are explained in this report.



Financial

Implications:

Council has received an application fee.

Strategic

Implications:

It should be noted that the requirements and definitions of ‘home occupations’ vary between the Shires Tambellup and Broomehill Town Planning Schemes. This matter will be resolved once the Shire has a new combined Town Planning Scheme.


Simple Majority

Council Resolution:

130611 Moved Cr Thompson, seconded Cr Turner “That Council: 1. Approve the application for a home occupation (beauty

therapy/salon) on Lot 304 (No. 1) Taylor Street, Tambellup subject to the following conditions:

(i) The maximum floor area for the proposed business within the existing dwelling shall be limited to a maximum of 20m2.

(ii) The home occupation approval is only for beauty therapy / salon services including waxing, tinting, pedicures, manicures, facial treatments and relaxation massage as stated in the application. No approval is granted for any piercing services.

(iii) No retail sales of any products or goods shall occur from the site at any time. (iv) Any sign for the business must be located within the property

boundaries and the sign face shall not exceed an area of 0.2 square metres.

(v) This approval is issued specifically to Carrie Melinda Dowsett as occupier of Lot 304 (No. 1) Taylor Street, Tambellup and shall not be transferred or assigned to any other person or property.

(vi) The applicant / operator to undertake measures to ensure that customers park within the property boundaries and that adequate on site carparking for customers is provided (minimum 2 carbays). 2. Include a footnote on the planning approval that ‘Please be

advised that the Shire has the ability to rescind any planning approval for a home occupation if, in the opinion of Council, the home occupation is causing a nuisance or annoyance to owners or occupiers of land in the locality (under Clause 7.8.2 of the Shire of Tambellup Town Planning Scheme No 2)’.”

CARRIED 7/0


Recommendation:


10.11 PROPOSED AMALGAMATION – LOTS 310-311 BIRT STREET

AND LOTS 326-329 NORRISH STREET, TAMBELLUP

(WAPC: 148081)

Program: Planning

Attachment: Submission

Subdivision Plan

File Ref: S148081


Date: 12 June 2013


declare a Financial Interest - Section 5.65 of Local Government Act 1995

Summary:

An application has been lodged with the Western Australian Planning Commission (WAPC) to amalgamate six existing lots into one land title.

The WAPC has referred the application to the Shire for recommendation and comment. It is recommended that the Shire recommend that the application be approved by the WAPC unconditionally.

Background:

All of the lots (“subject land”) are zoned ‘Light Industrial’ under the Shire of Tambellup Town Planning Scheme No 2 (‘the Scheme’). The existing lot sizes range from 976m2 to 1029m2. A location plan is included below for ease of reference.

The applicant advises that the Western Australian Planning Commission previously issued approval for amalgamation of the lots subject to connection of underground electricity supply.

Amalgamate into one lot


The owner did not proceed with the amalgamation at that time due to the costs of connecting to underground power. The applicant has requested unconditional approval by the WAPC and advised that existing development has now been connected to underground electricity supply as approved by Western Power.

Comment:

Description of Application

The subject lots are utilised by Tambellup Rural Traders and there is an existing building which traverses existing Lots 327-329 Norrish Street, Tambellup. There is a separate building on Lot 326. Lots 310 and 311 Birt Street are vacant however are used to access the existing buildings to the south. The application seeks to amalgamate six existing lots into one 6053m2 lot. The applicant advises that the amalgamation is simply to consolidate the existing landholdings. It is recommended that the application be unconditionally supported as it merely recognises existing development and will result in an improved situation as the existing building will be located on one lot. Relevant Scheme provisions Under the Scheme the objectives for the Light Industrial zone include ‘to provide for the needs of light and service industries, and showroom uses to support the community’. The amalgamation will allow for the existing business to continue operating consistent with the zoning.

Consultation:

Consultation has been conducted by the WAPC who has referred the application to Western Power and the Water Corporation for comment.

Statutory

Environment:

Shire of Tambellup Town Planning Scheme No 2


Financial

Implications:


Strategic

Implications:



Simple Majority


Council Resolution:

130612 Moved Cr Sadler, seconded Cr Crosby “That Council; (1) Recommend that the Western Australian Planning Commission

unconditionally approve the application to amalgamate Lots 310-311 Birt Street and Lots 326-329 Norrish Street, Tambellup (WAPC Reference 148081).

(2) Authorise the Chief Executive Officer to provide a copy of this report to the WAPC as it includes the assessment conducted of the application.”

CARRIED 7/0


Recommendation:


10.12 PROPOSED TELECOMMUNICATIONS INFRASTRUCTURE –

LOT 1 (NO 3766) GNOWANGERUP-TAMBELLUP ROAD,

BOBALONG

Program: Planning

Attachment: Planning Report by NBN Co Limited

File Ref: ADM0205


Date: 12 June 2013


declare a Financial Interest – Section 5.65 of Local Government Act 1995 Cr Webster declared a Proximity Interest

Cr Webster declared a Proximity Interest in Item 10.12 and left the room at 4.30pm. Cr Sheridan assumed the chair. Summary:

An application has been lodged for telecommunications infrastructure on Lot 1 (No 3766) Gnowangerup-Tambellup Road, Bobalong. The application has been advertised for public comment and no submissions have been received. This report recommends that the application be conditionally approved.

Background:

Lot Description

The lot has an area of approximately 55.6 hectares and is currently used for farming. It contains an existing house in the south west corner. Zoning The subject lot is zoned ‘Farming’ under the Shire of Tambellup Town Planning Scheme No 2 (‘the Scheme’). Previous Council consideration

A report on the application was referred to Council in April 2013.

Council determined that the proposed telecommunication infrastructure may be consistent with the objectives of the Farming zone and thereafter follow the advertising procedures of Clause 8.3 in considering an application for planning approval. Council also resolved to authorise the Chief Executive Officer to advertise the application for 21 days.

Comment:


The application is for an 81 metre high guyed mast to provide high speed wireless broadband coverage to Tambellup. The tower includes ancillary components such as 2 outdoor units which will be enclosed in a secure compound measuring approximately 96m2.


There will be three anchor points securing the guyed wires to the ground, located approximately 57 metres from the mast. The applicant has advised as follows:

– NBN Co is a government business enterprise and is a wholly federal government owned company established to design, build and operate the National Broadband Network.

– The tower will provide a fixed wireless network which is like a fixed broadband network but delivered over air instead of fibre optic cable.

– This site is part of the greater Katanning area and is amongst the first release areas nationally.

– A number of candidate sites were examined for in depth investigation and this site was considered the preferred option.

– The compound will be setback approximately 63 metres from the main road to the south and 426 metres from Cremasco Road to the west.

– The compound will be accessed by a proposed track along the south corner to connect to Gnowangerup Tambellup Road.

– Vegetation removal is limited to some minor shrubs. – A total construction period of 10 weeks is anticipated.

A copy of the applicants planning report is included as Attachment 1. Farming zone objectives Under the Scheme the objectives for the Farming zone include ‘..to ensure the continuation of broad hectare farming as the principle land use in the District..’ and ‘..to consider non rural uses where they can be shown to be of benefit to the district..’. The proposed tower will still allow for continuation of the existing farming use on the balance lot area. Western Australian Planning Commission Statement of Planning Policy No 5.2 on ‘Telecommunications Infrastructure’. The Western Australian Planning Commission (WAPC) has an adopted Statement of Planning Policy No 5.2 for Telecommunications Infrastructure (‘SPP 5.2’) (March 2004) (which predates the NBN). The applicant has addressed compliance with SPP 5.2 in detail in Section 8.4 / Appendix 4 of their Planning Report (Attachment 1). SPP 5.2 states “Modern telecommunications are an essential and beneficial element in the life of communities and in the State and national economy........For opportunities and benefits to be realised it is important that appropriate and adequate telecommunications infrastructure is provided.” The WAPC Policy discusses issues such as the need to meet the communication needs of the community and minimising potential adverse visual impact.


Objectives of SPP5.2 include:

• ‘To facilitate the provision of telecommunications infrastructure in an efficient, cost-effective and environmentally responsible manner to meet community needs and

• To minimise disturbance to the environment and loss of amenity in the provision of telecommunications infrastructure.’

The Policy includes a series of guiding principles for the location, siting, and design of telecommunications infrastructure such as “Telecommunications facilities should be located and designed to meet the communication needs of the community”. The Policy discusses the long term benefits of telecommunications infrastructure, however still includes guiding principles aimed to minimise adverse impacts on the visual character and amenity of the surrounding area and minimising potential adverse visual impact. In particular, impacts on prominent landscape features, general views in the locality, and individual significant views. It is important to acknowledge the Policy references “to minimise” and that SPP2.5 does not require a tower to be invisible or have no visual impact. From a practical perspective, height is an essential attribute of telecommunications infrastructure and is integral to the development being able to provide a service to the community. Importantly, one of the guiding principles of SPP 5.2 is ‘unless it is impractical to do so telecommunications towers should be located within commercial, business, industrial and rural areas and areas outside identified conservation areas’. Gray & Lewis consider that the proposed development complies with SPP5.2 particularly as it is in line with the policy principle to locate towers in rural areas. It is noted that the SPP5.2 requires the local government to have regard to a number of factors including the ‘extent to which the proposal contributes to the social and economic benefits of affordable and convenient access to modern telecommunications services for people and businesses throughout the State’ and ‘the extent to which the proposal....maintains visual amenity including streetscape and minimises adverse visual impact’. Visual Impact and Amenity The hierarchy of land uses in descending order of visual impact and amenity sensitivity is residential, commercial, industrial and rural (as set out in Planning Bulletin Number 46 “Applications for Telecommunications Infrastructure” WAPC November 2000).


The guyed mast is proposed to be 81 metres high and will be located approximately 63 metres from Gnowangerup-Tambellup Road and 426 metres from the western lot boundary. The tower height means that the structure will be visible in the streetscape, however Gray & Lewis does not consider that the overall impact is so significant that it outweighs the community benefit of having improved services with increased reliability. Landscaping There are some existing scattered trees and low scrub along the lot frontage which appears to be mainly within the Gnowangerup-Tambellup Road reserve. Council can require further landscaping if deemed necessary and impose the following conditions:

• A landscaping and watering plan with species capable of screening the base of the tower from Gnowangerup-Tambellup Road shall be submitted within 6 months of the issue of a building permit for separate written approval by the Shire Chief Executive officer.

• All landscaping to be planted within 12 months from the date of the issue of a building permit in accordance with a landscaping plan approved by the Shire.

• All landscaping to be maintained to the satisfaction of the Shire Chief Executive officer.

Health Impacts Electromagnetic energy (EME) can best be described “as waves of electric and magnetic energy moving together through space. EME is emitted by natural sources like the sun, the earth and the ionosphere. Radiofrequency EME is emitted by artificial sources such as mobile phone base stations, broadcast towers, radar facilities, some types of remote control devices, and electrical and electronic equipment.” Source: Australian Government Australian Communications and Media Fact Sheet Statement of Planning Policy No 5.2 discusses health issues and advises that:

– Use of mobile phones has raised public interest in possible health issues associated with exposure to electromagnet emissions.

– All carriers are required to comply with the Australian Communications Authority’s Radiocommunications (Electromagnet Radiation – Human exposure) Standard 2003.

The applicant guarantees that they comply with the Australian Safety Standards and submitted a compliance report on EME Levels with their application (Appendix 5 of Attachment 1).


The development must comply with standards that are separate to planning and scheme requirements.

Consultation:

The application has been advertised for public comment in order to provide key stakeholders an opportunity to comment on the application. The advertising closing date was the 22 May 2013 and no submissions have been received. Advertisement was in the Great Southern Herald on 1 May 2013.

Statutory

Environment:

Shire of Tambellup Town Planning Scheme No 2


Financial

Implications:


Strategic

Implications:



Simple Majority

Council Resolution:

130613 Moved Cr Kempin, seconded Cr Turner “That Council: 1. Having determined that the proposed development of

telecommunication infrastructure on Lot 1 (No 3766) Gnowangerup-Tambellup Road, Bobalong may be consistent with the objectives and purposes of the Farming zone (in April 2013), note that the application for development by NBN has been advertised in accordance with the Shire of Tambellup Town Planning Scheme No 2 and no submissions have been received.

2. Approve the application lodged by Daly International for ‘telecommunications infrastructure’ on Lot 1 (No 3766) Gnowangerup-Tambellup Road, Bobalong subject to the following conditions: (a) All development to be in accordance with the plans

lodged as part of this application (Drawing 6KAT-51-03TAM-C2 Rev.02), unless otherwise agreed to in writing by the Chief Executive Officer.

3. Advise the applicant through footnotes on any planning consents as follows:

i. A planning consent is not an approval to commence any works. A building permit is required for construction works.”

CARRIED 6/0



Recommendation:


10.13 APPLICATION SEEKING RETROSPECTIVE PLANNING

APPROVAL FOR AN OUTBUILDING/STORAGE SHED TO BE

USED FOR RURAL INDUSTRY (FEED PELLET MILL) – LOT 516

BROOMEHILL-GNOWANGERUP ROAD, BROOMEHILL

Program: Planning

Attachment: Nil

File Ref: A6022


Date: 17 June 2013



Cr Webster returned to the meeting at 4.31pm and reassumed the chair. Summary:

An application has been lodged seeking retrospective planning approval for an outbuilding / storage shed to be used for a Rural Industry (feed pellet mill) on Lot 516 Broomehill-Gnowangerup Road, Broomehill. Gray & Lewis is of the understanding that the shed has already been constructed (with a building licence), however has not been approved to be used for processing feed and producing pellets.

The application has been advertised for public comment and no submissions have been received.

This report recommends that the application be conditionally approved.

Background:

Lot 516 has an area of 29.985 hectares and the shed has already been constructed. It is understood that the pellet business already operates on site and is advertised locally. The land is substantially cleared and used for farming. The owner of Lot 516 also owns nearby and adjacent Lots 1988, 1989, 2371 and 6348 to the north, north east and south east. All of the lots operate as one farm. The lot is located near the local government boundary that separates the Shire of Broomehill-Tambellup and the Shire of Gnowangerup.

The shed is accessed via an existing driveway on Broomehill- Gnowangerup Road. A location plan is included overpage for ease of reference.


Source: Landgate Lots under same ownership as Lot 516 (Longawarra Nominees Pty Ltd)

Comment:


The application seeks retrospective planning approval to utilise an existing shed for producing and processing stock feed (pellets). The outbuilding / storage shed has an approximate floor area of 745m2. The applicant has advised that the shed will be used for making stock pellets and has applied for a ‘processing plant’. The applicant has verbally advised Gray & Lewis as follows:

– The processing plant takes grain and produces pellets which the owners use on their own farm and also sell from their property.

– The pellets are made using grain, wheat, barley and lupin which are all grown and sourced from the owners farm.

– The owner operates the business with assistance of one employee who also works on the farm.

– The pellets are sold directly to the public from the premises. The owner has advised that for half the year there are no customers. For the other half of the year customer numbers vary and they may get 3-5 people in a week.

– The nearest neighbour is over 2 kilometres away to the north west.

Zoning The subject lot is zoned ‘Farming’ under the Shire of Broomehill Town Planning Scheme No 1 (‘the Scheme’). The objectives of the Farming zone mainly discuss subdivision however one main objective is ‘the Council intends the predominant form of rural activity in the farming zone will continue to be based on large farming units. It will generally be opposed to the fragmentation of farming

Lot 516


properties through the process of subdivision.’ Farming can continue to operate on the balance land. Landuse classification and permissibility There is no specific landuse definition for ‘processing plant’ or ‘feed pellet mill’ under the Shire of Broomehill Town Planning Scheme No 1 (‘the Scheme’). It is recommended that the use be processed as a ‘Rural Industry’ as it involves treating and processing primary products grown in the locality to produce the stock feed pellets. A ‘Rural Industry’ is defined in the Scheme as ‘means an industry handling, treating, processing, or packing primary products grown, reared, produced, or used in the locality, and a workshop servicing plant or equipment used for rural purposes in the locality’. A ‘Rural Industry’ is permitted in Farming zone under the Scheme ‘provided it complies with the relevant standards and requirements laid down in the Scheme and all conditions (if any) imposed by the Council in granting planning consent.’ Buffers The Environmental Protection Authority ‘Guidance for the Assessment of Environmental Factors Western Australia Separation Distances between Industrial and Sensitive Land Uses’ (June 2005) recommends a buffer of 300-500 metres between a flour mill (grain or seed milling premises) and sensitive premises. There is no specific buffer for a stock pellet mill. The proposed ‘Rural Industry’ has significant buffers to surrounding lots and it is recognised that the owner owns land to the north, north west and south west of Lot 516. Whilst there may be some potential for noise / dust, the Rural Industry has been operating for some time and there has been no evidence of landuse conflict or complaints.

Consultation:

The advertising period for the application closed on the 14 June 2013. No submissions have been received.

Statutory

Environment:

Shire of Broomehill Town Planning Scheme No 1


Financial

Implications:



Strategic

Implications:

It may assist in strategic planning for any approved rural industry to be recognised on any future Local Planning Strategy map.


Simple Majority

Council Resolution:

130614 Moved Cr Thompson, seconded Cr Kempin “That Council: 1. Approve the application lodged by Richard House seeking

retrospective approval for a 745m2 shed to be used for pellet making (Rural Industry) on Lot 516 Broomehill-Gnowangerup Road, Broomehill subject to the following conditions: (a) Development shall be generally in accordance with the

application and plans as submitted. (b) The applicant to undertake adequate measures to ensure

no adverse dust nuisance occurs beyond the lot boundaries in association with the Rural Industry (stock pellet making) use.

(c) This planning approval is limited to a Rural Industry use for stock pellet making only.

(d) Provision to be made so that all commercial vehicles and trucks associated with the Rural Industry use can ingress and egress the site in forward gear. Trucks include any motor vehicle with a gross vehicle mass over 4.5 tonnes, except a bus or tractor as defined in the Road Traffic Code 2000.

(e) Any loading or unloading of vehicles associated with the Rural Industry shall be accommodated on site within the boundaries of Lot 516.

2. Authorise the Chief Executive Officer to write to the planning officer at the Shire of Plantagenet (with a copy to Kojonup Shire) and advise that the approved Rural Industry on Lot 516 should be identified on any Local Planning Strategy maps.”

CARRIED 7/0


Recommendation:


10.14 APPLICATION SEEKING RETROSPECTIVE PLANNING

APPROVAL FOR AN OUTBUILDING/STORAGE SHED TO BE

USED FOR RURAL INDUSTRY (FEED PELLET MILL) – LOT 253

BROOMEHILL-GNOWANGERUP ROAD, BROOMEHILL

Program: Planning

Attachment: Nil

File Ref: A6011


Date: 17 June 2013


declare a Financial Interest – Section 5.65 of Local Government Act 1995 Cr Thompson declared a Proximity Interest

Cr Kempin declared a Proximity Interest

Cr Thompson declared a Proximity Interest in Item 10.14 and a Financial Interest in Item 10.15 left the meeting at 4.32pm. Cr Kempin declared a Proximity Interest in Item 10.14 and left the meeting at 4.32pm. Summary:

An application has been lodged seeking retrospective planning approval for an outbuilding / storage shed to be used for a Rural Industry (feed pellet mill) on Lot 253 Broomehill-Gnowangerup Road, Broomehill. Gray & Lewis is of the understanding that the shed has already been constructed (without planning approval or a building licence). The application has been advertised for public comment and no submissions have been received.

This report recommends that the application be conditionally approved.

Background:

The lot traverses several roads and has a combined area exceeding 4840 hectares. The land is substantially cleared, used for farming and contains an existing dwelling, associated sheds, and dams. An existing dwelling has driveway access from Treasure Road.

Source: Landgate

Lot 253

Approx. location of

house

Lot 253 Lot 253

Lot 253


Comment:


The application seeks retrospective planning approval for an outbuilding / storage shed that has been constructed to the immediate south-east of the existing dwelling and 40 metres south of an existing outbuilding. The outbuilding / storage shed has an approximate floor area of 504m2, a wall height of 7.2 metres and a maximum roof height of 10.7 metres. The building also includes a small 15m2 boiler room on the west side wall. The applicant has advised that the shed will be used for making stock pellets and has applied to use the shed as a ‘processing plant’. The applicant has advised as follows:

– The processing plant takes grain and puts it through a pelletising plant which mills the grain and passes it through an extruder before cutting into pellets with a knife. These pellets are used to feed stock, particularly to fatten lambs.

– Machinery used is the pellet mill, handling equipment and a small boiler.

– Number of employees is about 1-2 for 20 hrs per week. – Truck deliveries if pellets are supplied outside property, would

be about one or two semis per week, the same number as would be used if they sent the grain directly off the farm.

– The boiler is used to supply steam to soften the grain making it easier for the stock to digest and allowing it to pelletise more effectively.

– Initially the plant is intended for the owners own use to fatten lambs on the property, but they want the ability to produce materials for supply in Australia and possible future export.

– No chemicals will be used or stored on site, but bagged pellets and silos will be used for storage and bulk handling.

– Raw materials are grains such as wheat, oats and barley. End product is stock feed in pelletised form normally stored in silos.

For ease of reference, Gray & Lewis has compiled an aerial plan below.


Zoning The subject lot is zoned ‘Farming’ under the Shire of Broomehill Town Planning Scheme No 1 (‘the Scheme’). The Scheme objectives of the Farming zone mainly discuss subdivision however one main objective is ‘the Council intends the predominant form of rural activity in the farming zone will continue to be based on large farming units. It will generally be opposed to the fragmentation of farming properties through the process of subdivision.’ The shed is on a portion of the lot not actively used for farming, and farming can continue to operate on the balance of land. The proposed business will be complementary to the existing farm. Landuse classification and permissibility There is no specific landuse definition for ‘processing plant’ or ‘feed pellet mill’ under the Shire of Broomehill Town Planning Scheme No 1 (‘the Scheme’). It is recommended that the use be processed as a ‘Rural Industry’ as it involves treating and processing primary products grown in the locality (wheat, oats and barley) to produce the stock feed pellets. A ‘Rural Industry’ is defined in the Scheme as ‘means an industry handling, treating, processing, or packing primary products grown, reared, produced, or used in the locality, and a workshop servicing plant or equipment used for rural purposes in the locality’. A ‘Rural Industry’ is permitted in Farming zone under the Scheme ‘provided it complies with the relevant standards and requirements laid down in the Scheme and all conditions (if any) imposed by the Council in granting planning consent.’

Existing dwelling

Approx. location of shed


Buffers The shed location complies with the setbacks outlined in Clause 5.5 of the Scheme. The proposed ‘Rural Industry’ will be located central to the farm operation on Lot 253 and therefore has significant buffers to surrounding lots. The Environmental Protection Authority ‘Guidance for the Assessment of Environmental Factors Western Australia Separation Distances between Industrial and Sensitive Land Uses’ (June 2005) recommends a buffer of 300-500 metres between a flour mill (grain or seed milling premises) and sensitive premises. There is no specific buffer for a stock pellet mill. Whilst there may be some potential for noise / dust, the Rural Industry is proposed adjacent to an existing dwelling, therefore the owners have a vested interest in ensuring the operation does not cause negative emissions. It is noted that the proposed Rural Industry will support continued use of the land for Farming, and the owners may sell any excess pellets that they do not need to feed their own sheep.

Consultation:

The advertising period for the application closed on the 14 June 2013. No submissions have been received.

Statutory

Environment:



Financial

Implications:


Strategic

Implications:

It may assist in strategic planning for any approved rural industry to be recognised on any future Local Planning Strategy map.


Simple Majority


Council Resolution:

130615 Moved Cr Turner, seconded Cr Sheridan “That Council: 1. Approve the application lodged by Dan Turner seeking

retrospective approval for a 504m2 shed and the landuse of pellet making as a ‘Rural Industry’ on Lot 253 Broomehill- Gnowangerup Road, Broomehill subject to the following conditions: (a) Development shall be generally in accordance with the

application and plans as submitted. (b) The applicant to undertake adequate measures to ensure

no adverse dust nuisance occurs beyond the lot boundaries in association with the Rural Industry (stock pellet making) use.

(c) This planning approval is limited to a Rural Industry use for stock pellet making only.

(d) Provision to be made so that all commercial vehicles and trucks associated with the Rural Industry use can ingress and egress the site in forward gear. Trucks include any motor vehicle with a gross vehicle mass over 4.5 tonnes, except a bus or tractor as defined in the Road Traffic Code 2000.

(e) Any loading or unloading of vehicles associated with the Rural Industry shall be accommodated on site within the boundaries of Lot 253.

2. Authorise the Chief Executive Officer to write to the planning officer at the Shire of Plantagenet (with a copy to Kojonup Shire) and advise that the approved Rural Industry on Lot 253 should be identified on any Local Planning Strategy maps.”

CARRIED 5/0


Recommendation:

Cr Kempin returned to the Meeting at 4.33pm.


10.15 PROPOSED TEMPORARY PLANNING APPROVAL – LOT 4 OLD

NARDLAH ROAD, BROOMEHILL

Program: Planning

Attachment: Nil

File Ref: ADM0284


Date: 20 June 2013



More than half the members grow grain and deliver to CBH and

may have a financial interest. A request has been made to the

Department of Local Government and Regional Development for

Ministerial approval for members to deal with this matter. The

Department of Local Government and Regional Development has

advised that elected members interest is determined as an ‘Interest

in Common’ and no elected member declaration is required.

Cr Thompson declared a Financial Interest in this matter

Summary:

An application has been lodged for a new temporary planning approval for two open bulkheads for grain storage on Lot 4 Old Nardlah Road, Broomehill. This report recommends that a new approval be granted for a 2 year period.

Background:

Lot number changes

It is important to note that Lot 4 Nardlah Road was previously known as Lot 531 and Lot 2 Nardlah Road was previously known as Lot 530.


Historic planning approvals were issued under the former Lot numbers. A summary of historic approvals is included below;

• 2008 Temporary Approval – Lot 531 (now Lot 4)

In September 2008, Council received a planning application from Bulkwest Engineering on behalf of Cooperative Bulk Handling (CBH) to establish two emergency open bulkheads on then Lot 531 Nardlah Road, Broomehill West. The approval was for 12 months and expired on 23 September 2009.

• 2009 Temporary Approval – Lot 531 (now Lot 4) In June 2009, Council considered and approved an extension to the planning approval for Lot 531 to 25 September 2010 as the applicant had advised; - Development in accordance with the planning consent for (then) Lot

530 Nardlah Road will take time to develop. - It would take time for the building licence to be processed and

approved. - Once planning and building consents are obtained, it would take

time to complete construction of infrastructure.

• 2009 Planning Approval – Lot 530 (now Lot 2) A planning approval was issued in July 2009 for development of then Lot 530 for a CBH receival point. It was anticipated that development of Lot 530 would provide a long term solution to cater for increased crop yields, and eliminate the need for the temporary facility on Lot 531. Formal approval was issued on the 21 July 2010 subject to a number of conditions.

• 2010 Temporary Approval Planning Approval – Lot 531 (now Lot 4)

In October 2010, CBH attended a Council meeting and advised that the Broomehill Receival point had not been identified for any funding in the immediate future, and CBH reviews Capital Works Projects annually.

CBH requested that Council support a new temporary approval for Lot 531 and advised CBH hoped to relocate the temporary facility for the 2012 – 2013 growing season.

At its meeting held on the 21 October 2010 Council granted a new temporary planning approval for a bulk storage facility at Lot 531 Old Nardlah Road. The approval was granted until 30 October 2011.


• 2011 Temporary Approval Planning Approval – Lot 531 (now Lot 4)

In August 2011, Council issued a two year approval for open bulk heads and grain storage to remain on Lot 531 Old Nardlah Road, Broomehill subject to a management plan. Council advised CBH that ‘If a new planning application is lodged after the 2 year period the Shire requests that CBH provide an update on strategic planning and long term direction of CBH.’

• 2012 Planning Approval – Lot 2 (previously Lot 530)

In 2012 CBH advised they wanted to proceed with development of Lot 2, and they prepared a new layout (varying from the approved 2009 plans). A revised layout for a receival point on Lot 2 was approved by Council in June 2013.

Comment: Zoning The subject lot is zoned ‘Farming’ under the Shire of Broomehill Town Planning Scheme No 1 (‘the Scheme’).

A ‘Rural Industry’ is permitted in Farming zone under the Scheme ‘provided it complies with the relevant standards and requirements laid down in the Scheme and all conditions (if any) imposed by the Council in granting planning consent.’

A ‘Rural Industry’ is defined in the Scheme as ‘means an industry handling, treating, processing, or packing primary products grown, reared, produced, or used in the locality, and a workshop servicing plant or equipment used for rural purposes in the locality’. Description of Application The applicant has lodged a new application on the 7 June 2013 seeking a further ‘temporary’ planning approval to retain two open bulkheads for grain storage on Lot 4 Nardlah Road until after the 2014/2015 harvest period. The applicant advises that: (i) Development on Lot 2 was in the network review and will be

completed for the 2013/2014 harvest. A Building Permit was issued on the 18 September 2012.

(ii) Due to the amount of grain in storage from the 2012/2013 and to be received during the 2013/2014 harvests, the open bulkheads on Lot 4 are still required.

CBH has progressed plans for future development of Lot 2 and has taken positive steps by securing a building permit.


Relevant Scheme Provisions Under Clause 7.3.3 of the Shire of Broomehill Town Planning Scheme No 1, Council may limit the time for which a planning consent remains valid. It is open to Council to issue a new planning approval for the CBH bulkheads on Lot 531 and limit the approval to a specified number of years (as a condition). It is recommended that any new approval be limited to 2 years. Buffers and Landuse Compatibility It is desirable from a planning perspective to avoid locating uses near one another where there is potential for conflict or impact on amenity. The Environmental Protection Authority has ‘Guidance for the assessment of environmental factors – separation distances between Industrial and Sensitive Landuses’ (‘EPA Guidelines’). The EPA Guidelines recommend a buffer of 500 metres between any grain elevator and sensitive landuse. As the use on Lot 4 has become more permanent with regular extensions and recurring approvals, the issue of buffers was examined in detail as part of the last temporary approval issued in 2011 (under Lot number 351). CBH lodged an aerial in 2011 which showed a 500 metre buffer measured from the centre of the bulkheads. The Council needs to be mindful of the buffer and ensure it is taken into consideration when dealing with development in the surrounding area, and any strategic planning documents such as a Local Planning Strategy. Gray & Lewis is not aware of any complaints lodged about the facility or any documented adverse impacts on existing residences. Dust Management Plan CBH lodged a Dust Management Plan to the Shire in 2011 for the development on Lot 4 (then Lot 531). Gray & Lewis has liaised with CBH and the dust management plan is still significantly sound. However CBH has indicated they will update the Lot number references, contact details and finalise a 2013 Dust Management Plan.

Consultation:

Council has the ability to advertise any application under the Scheme. No consultation has been undertaken.

Statutory

Environment:




Financial

Implications:

Nil

Strategic

Implications:

The buffer to CBH should be taken into account for strategic planning.


Simple Majority

Council Resolution:

130616 Moved Cr Turner, seconded Cr Sheridan “That Council; A. Approve the application lodged by CBH on the 7 June 2013 for

open bulk heads and grain storage to remain on Lot 4 Old Nardlah Road, Broomehill subject to the following conditions:

1. The term of this approval is limited to a maximum period of two years from the date of the written planning consent.

2. Lodgement of a new Dust Management Plan and all operations to be in accordance with the Dust Management Plan to the satisfaction of the Shire Chief Executive Officer.

B. Advise CBH that; 1. A new approval has been granted for 2 years. The Shire

only has the ability under its Town Planning Scheme to limit the time of any approval. The Shire has no suitable scheme provisions which allow for extensions to any planning approval issued, therefore will require a new application to be lodged if the use is proposed to continue in the longer term.

2. It is noted that CBH had a 2011 Dust Management Plan which is still sound, however condition 2 has been included so that CBH can update the Dust Management Plan by referencing the new lot number 4 and reviewing contact details. The 2011 Dust Management Plan can simply be updated and revised into a 2013 version.”

CARRIED 6/0


Recommendation:

Cr Thompson returned to the Meeting at 4.34pm.


10.16 2013-2014 FIRE BREAK ORDER AND INFORMATION BOOKLET

Program: Law, Order and Public Safety

Attachment: Copy of draft Fire Break Order and Information Brochure

File Ref: ADM0146


Date: 24 May 2013


Summary:

Council to endorse the 2013-2014 Fire Break Order and Information Booklet.

Background:

The Fire Break Order and Information Booklet is published annually and distributed to all residents in the Shire. The Fire Break Order provides landowners with information on their responsibilities with regard to fire prevention, in accordance with the Bush Fires Act 1954. Updated contact details for Councils bushfire brigades and the Tambellup Volunteer Emergency Unit are included.

Comment:

Apart from updating contact brigade contact details, the only other change this year has been to include information about the splitting of the shire into two zones for the purpose of imposing harvest bans and mop up operations after a fire. The following paragraph is included on pages 10 and 13: “HARVEST BAN ZONES The Shire of Broomehill-Tambellup has been split into two zones for the purpose of imposing harvest bans and mopping up operations. The zones will be known as EASTERN ZONE and WESTERN ZONE, with the boundary between the two zones being along the Great Southern Highway. Any harvest ban imposed on a specific zone will also INCLUDE BOTH TOWNSITES by default. Please refer to the map in this booklet for more information.” The shire map included in the booklet (page 17) has been amended to show brigade boundaries and also zone boundaries. Council endorsement of the publication is required prior to printing and distribution.

Consultation:

Broomehill-Tambellup Fire Advisory Committee Chief Executive Officer

Statutory

Environment:

Bush Fires Act 1954


Financial

Implications:

Provision is made in the budget for the printing of the booklet.


Strategic

Implications:

Council’s ‘Plan for the Future’ Strategic Objective 2 - People and Community includes an action to ‘liaise with State agencies and develop processes on issues of public safety (preventative and proactive)’.


Simple Majority

Council Resolution:

130617 Moved Cr Crosby, seconded Cr Thompson “That Council endorses the 2013-2014 Shire of Broomehill-Tambellup Fire Break Order and Information Booklet as presented.”

CARRIED 7/0


Recommendation:


10.17 EMERGENCY SERVICES REVIEW – OPTION TO TRANSFER

LOCAL BUSH FIRE BRIGADES IMPACT ASSESSMENT

Program: Law, Order and Public Safety

Attachment: Copy of correspondence:

- Department of Fire & Emergency Services

- Association of Volunteer Bush Fire Brigades

Community Development and Justice Standing Committee - 2006 Inquiry into Fire and Emergency Services Legislation - Chapter 6

Summary of issues for consideration

File Ref: ADM0254


Date: 29 May 2013


Summary:

The Department of Fire and Emergency Services (DFES) is seeking feedback on the proposal to transfer responsibility for bushfire brigade operation and administration to that Department.

Background:

DFES is currently in the process of conducting a review of the Emergency Services Legislation. A part of the process is to develop a Concept Paper that will facilitate consideration of a number of key issues that have been identified through the consultation process and previous reviews. One key issue that has been identified is the administration and operation of bushfire brigades. Through the consultation process so far a number of submissions and discussions have made reference to specific recommendations from the 2006 Community Development and Justice Standing Committee (CDJSC) - Inquiry into Fire and Emergency Services Legislation. These recommendations are as follows: Recommendation 55

• The emergency services legislation is to provide for FESA (now DFES) and local government to enter into an agreement for the purpose of local government transferring the following responsibilities to FESA on a permanent basis: - Emergency Incident control; - Bushfire Brigade operations and administration; - The determination and administration of ESL (Emergency

Services Levy) in relation to the capital and recurring costs associated with Bushfire Brigades

Recommendation 56

- Such an agreement is only to be entered into if both FESA and the local government agree to terms and conditions.

Recommendation 58

- Any additional costs of transfer of Bushfire Brigades from local government to FESA, apart from those normally funded under the Emergency Services Levy, are to be borne by the State.


As background to the request for feedback, in 2008 the State Government established the Regulatory Gatekeeping Unit (RGU) to give due consideration to business and the community in designing regulatory proposals, and to provide an early warning to the Government of unintentional consequences of proposals. A requirement of the RGU is for viable options being considered to include detail on costs and benefits of the option, and that feedback on the impact of various options should be requested from affected parties, hence the correspondence received. The DFES Project Team conducting the review of Emergency Services Legislation is required to assess the economic impact to the State of the recommendations if they were implemented, and is seeking to better understand the quantity and physical location of brigades that may be transferred from local government. As such they are seeking a response to the following question: ‘If future legislation provided the option for local governments to transfer the responsibility for bush fire brigade operations and administration to DFES, would your local government be likely to retain or transfer the responsibility?’ Any response provided is indicative only, and does not obligate the local government in any way.

Comment:

The intent of the request is to enable the impact of the proposal to be assessed from the State Government’s perspective, and as such, there is no information provided on the likely impact to local governments. The relevant section of the source document Community Development and Justice Standing Committee - Inquiry into Fire and Emergency Services Legislation - 2006 has been perused, and some points which Council may wish to consider are attached to this item. For discussion.

Consultation:

Chief Executive Officer Russell Gould - DFES Chief Fire Control Officer

Statutory

Environment:

Fire Brigades Act 1942 Bush Fires Act 1954 Fire and Emergency Services Act 1998


Financial

Implications:

Nil

Strategic

Implications:




Simple Majority

Council Resolution:

130618 Moved Cr Sadler, seconded Cr Sheridan “That Council advises the Department of Fire and Emergency Services that at this time it supports maintaining the status quo in relation to retaining or transferring the responsibility for operations and administration of Bushfire Brigades to the Department of Fire and Emergency Services.”

CARRIED 7/0


Recommendation:


10.18 REQUEST TO CLOSE NORRISH ST – YOUTH ‘STREET BALL’

Program: Recreation and Culture

Attachment: Map showing proposed road closure

File Ref: ADM0162


Date: 10 June 2013


Summary:

Council to consider a request to close part of Norrish St, Tambellup to facilitate a youth ‘street ball’ program.

Background:

The Tambellup Community Resource Centre (CRC) has advised it is working with the Nyoongar Sports Association to organize a youth ‘Street Ball’ basketball event. The CRC has identified that alcohol and drug use amongst youth in the community is an issue, and wishes to hold the event in conjunction with other agencies that will provide speakers and information about drug and alcohol and the dangers associated with their use. The CRC advises it has the support of parents, who will attend to assist with supervision. Local police will also attend to engage with youth. All equipment will be provided by Nyoongar Sports Association, who have also sourced the services of a DJ for the event to add to the atmosphere. They are proposing to hold the event on a monthly basis, on a Friday afternoon/evening from 5.30 - 7.30pm. The CRC seeks Councils approval to close Norrish St from the Tambellup Health Centre to Crowden St on each occasion to enable the event to take place. As they are still in the planning stages of the project, firm dates have not yet been set, but will be advised.

Comment:

The proposal by the CRC is a proactive initiative that is worthy of Council support. While a number of external agencies provide services to the community to assist people with drug and alcohol related issues, this project is ‘by local people, for local people’ and has the potential to reach the intended group through sport. The closure of Norrish St to facilitate the event can be achieved under the provisions of the Local Government Act s. 3.50, and landowners in the vicinity will be advised. It is considered that the impact on traffic flow at that time of the day will be minimal. The following map shows the location of the proposed road closure:


For Council discussion.

Consultation:


Statutory

Environment:

Local Government Act s. 3.50 (1) A local government may close any thoroughfare that it manages to

the passage of vehicles, wholly or partially, for a period not exceeding 4 weeks.


Financial

Implications:

Minimal staff wages to close and open the road.

Strategic

Implications:

A commitment of Council’s Community Strategic Plan 2012 under Strengthening Community Spirit is to ‘Identify and support a local organisation that has the ability to give local youth a voice on local issues.’


Simple Majority

Crowden St

Norrish St


Council Resolution:

130619 Moved Cr Turner, seconded Cr Sadler “That Council advises the Tambellup Community Resource Centre that it supports the closure of the section of Norrish Street Tambellup from the Crowden Street intersection to the southern side of the Tambellup Health Centre to enable the ‘Youth Street Ball’ program to take place, subject to the following:

• there being no detrimental impact on landowners affected by the road closure;

• firm dates are to be provided to the Chief Executive Officer as soon as possible to enable the road closures to be done in a timely manner;

• any marking on the road surface not to be permanent;

• no holes to be put into the road surface;

• the section of Norrish Street to be left clean and tidy at the conclusion of each event.”

CARRIED 7/0


Recommendation:


10.19 NAMING OF GARDEN AREA LOCATED BETWEEN THE TOWN

HALL AND HOTEL, JASPER STREET, BROOMEHILL/

REQUEST TO HONOUR WORLD WAR 1 PERSONNEL


Attachment: Correspondence - Broomehill Historical Society

Four Buildings Broomehill – Conservation Plan: pages 58 and 59

Map of garden area

File Ref: ADM0396


Date: 19 June 2013


Summary:

Council to consider naming the garden area located between the Broomehill Shire Hall (Hall) and the Broomehill Hotel (Hotel) and the placement of plaques at the base of the trees, in this location, in honour of Broomehill service personnel who died in World War One (WW1); the latter consideration being requested by the Broomehill Historical Society (Society).

Background:

In September 2012, as part of the Hidden Treasures Bloom Festival, Council engaged the services of Aaron East Landscaping and Design for the construction of the garden that occupies the area between the Hall and the Hotel in Broomehill (a copy of the concept sketch for this area [within green border] and surrounding areas is attached). Volunteers assisted celebrity Aaron East in the construction of the garden. The garden has been unofficially referred to as the Sheridan-Garrity Memorial Garden. Council now maintains this garden area. In 2003, a Conservation Plan (Plan) titled ‘Four Buildings Broomehill’ was produced (Lynne Farrow FRAIA Architect with Erickson & Taylor October 2003) which includes history relating to the Hall (referred to as ‘Sheridan’s Hall’) and the Hotel (referred to as ‘Garrity’s Imperial Hotel’). The Plan states that the Hall was built for Mrs Kathleen Sheridan in 1910 and that Mrs Sheridan became the licensee of Garrity’s Imperial Hotel in 1905 and, in 1909, the Hotel’s lessee in her own right; the owner of the Hotel being Mrs Garrity (page 58).

Comment:

As per the attached correspondence, the Society is interested in applying for funding, through the Returned Soldiers League State branch, to assist with the purchasing of plaques (similar to those in King’s Park, Perth) in honour of local, fallen WW1 service personnel with a view to having such plaques in place by 25 April 2015 (100th Anniversary of ANZAC Day). Due to the Society’s request, it is timely to also consider the official naming of this relatively new garden area. Councillors may recall discussing this matter during a briefing session last year wherein the name ‘Sheridan-Garrity’ was mentioned. Sheridan and Garrity would appear to be names very appropriate to the area of garden concerned; however, Council may be aware of other equally appropriate names for this area.


This item is presented to Council for two purposes: consideration of the Broomehill Historical Society’s suggestion of the Society erecting plaques in honour of local fallen WW1 service personnel, in the garden area between the Broomehill Imperial Hotel and the Broomehill Shire Hall, and the determination of a name for this area.

Consultation:

Nil

Statutory

Environment:

Nil


Financial

Implications:

Future costs associated with a formal ceremony to officially name and open the garden area between the Broomehill Shire Hall and Broomehill Imperial Hotel and any signage that may be erected.

Strategic

Implications:

Strategic Objective 2 – People and Community


Simple Majority

Officer Resolution: “That Council: 1) Does/does not approve the Broomehill Historical Society’s

request to honour fallen World War One service personnel by way of the Society providing plaques for placement at the base of the trees in the garden area located between the Broomehill Shire Hall and the Broomehill Imperial Hotel.

2) Officially names the garden area, located between the Broomehill Shire Hall and the Broomehill Imperial Hotel, the ‘Sheridan-Garrity Memorial Gardens’.”


Council Resolution:

130620 Moved Cr Turner, seconded Cr Kempin “That Council:

1) Does not approve the Broomehill Historical Society’s request to honour fallen World War One service personnel by way of the Society providing plaques for placement at the base of the trees in the garden area located between the Broomehill Shire Hall and the Broomehill Imperial Hotel.

CARRIED 6/1

Council Resolution: 130621 Moved Cr Turner, seconded Cr Kempin “That Council:

2) Invites the Broomehill Community, including the Broomehill Historical Society, to suggest a historically significant name for the garden area located between the Broomehill Shire Hall and the Broomehill Imperial Hotel.”

CARRIED 4/3


Recommendation:


10.20 PROPOSAL TO RENAME ROADS

Program: Transport

Attachment: Nil

File Ref: RD9, RD23 & RD58


Date: 7 June 2013

Disclosure of Interest: Cr Sheridan declared a Proximity Interest

Cr Sheridan declared a Proximity Interest and left the Meeting at 4.41pm. Summary:

The purpose of this report is for Council to consider renaming South Punchmirup, a portion of Nookanellup and Warrenup Roads to have the same name to reflect the fact that it is now a continuous road.

Background:

As part of the formulation of the Roads 2030 Strategy for the Great Southern, Council made application to have the South Punchmirup, a portion of Nookanellup and Warrenup Roads considered for inclusion. Over the years the roads have been changed/realigned to provide a more appropriate route particularly for heavy transport heading south to the Cranbrook grain storage facilities and the port in Albany. The following map shows the roads in question. A recent review of Councils Functional Road Hierarchy members determined to consider a change of name for the South Punchmirup/Nookanellup/Warrenup route.


Comment:

The entire length of the route is approximately 29.67kms made up in the following manner

• South Punchmirup Road – 9.41km

• Nookanellup Road (portion) – 7.36km

• Warrenup Road – 12.9km In changing the name Council has the option to rename the entire road Warrenup Road, Punchmirup Road or consider a new name. In changing the road name the GNC will no longer allow names to include directions such as north, south etc hence not being able to retain South Punchmirup as a name. Also hyphenated names are no longer permitted either. The GNC has provided a copy of its Policy and Standards for Geographical Naming in Western Australia. In requesting the name change for the road Council will need to provide the following information

• The reason for the proposal or name change

• The local government where the road is located

• A map clearly indicating the extent and precise start and end points

• Any other supporting documentation

As part of the deliberation Council’s attention is drawn to Management Practice 1.3 – Naming of Streets and Roads which states the following Management Practice: 1. All street names shall comply with the following criteria, set down

by the Geographic Names Committee (Landgate): (a) Names should not be a duplication of an existing name. (b) Names of living individuals are not normally suitable. (c) Names characterised as follows are usually inappropriate:

(i) Incongruous names (ii) Christian names (iii) Christian and surname combinations (iv) Corrupted names (v) Unduly cumbersome or difficult to pronounce names (vi) Obscene or derogatory names (vii) Racist or discriminatory names (viii) Company or commercialised names

(d) Preferred sources of names include: (i) Aboriginal names (ii) Pioneers, early settlers, war casualty lists (iii) Thematic names. eg flora, ships etc.

2. Applicants for new names may either use one or more of the approved names from a list of names which the CEO will maintain and update periodically, or may submit names for approval.

3. Those names submitted must have accompanying supporting explanation / history to be considered.

4. All names must be submitted to the Geographic Names Committee for confirmation and official status.


Consultation:

Contact has been made with the Geographic Names Committee (GNC) to determine the correct procedure that Council will need to follow. As part of that contact information was sought on any historical background that may be available to better clarify why the roads were originally named. The GNC have no historical data on any of the three names. A quick browse of the internet found that the rail line from Katanning to Kojonup did have sidings named Punchmirup and Nookanellup so it is logical to assume that the South Punchmirup and Nookanellup Roads may have been routes from the south to these sidings. There was no information available on the name Warrenup that related to this area however for the purpose of designating regions for mapping our cadastre maps show the area as Warrenup. Once Council settles on a proposed new name it needs to write to the landholders along the road, plus relevant State and government agencies advising of the proposal and seek any comments they may have. Alternatively Council may wish to seek name suggestions from the affected landowners prior to making a decision. Once the decision is made Council forwards its proposal to the Geographic Names Committee for consideration and approval. For Council consideration and decision.

Statutory

Environment:

Nil


Financial

Implications:


Strategic

Implications:

Council’s ‘Plan for the Future’ Strategic Objective 3 - Managing the Built and Natural Environment includes an action to ‘Review our Regional Road network in relationship to roads within adjoining Shire’s to ensure the standards of our regionally significant roads and priority for funding is equal, and maintains this equality, to that of the state road network.’


Simple Majority


Officer Resolution:

“That Council advertise its intent to rename

• The entire length of South Punchmirup Road from the start at the intersection of Broomehill-Kojonup Road to the terminus at the intersection of Nookanellup Road – total SLK 9.41

• Portion of Nookanellup from the intersection of South Punchmirup to the intersection of O’Neill Road – slk 8.96 to slk 16.32 (total of 7.36kms)

• The entire length of Warrenup Road from the start of the road at the intersection of O’Neill Road to the terminus at the intersection of Albany Highway – total SLK 12.91

to ……………………………………………….. Road. The proposed name change be advertised with stakeholders inviting comment prior to making a final decision to forward an application to the Geographic Names Committee to approve the name change.”

Council Resolution: 130622

Moved Cr Turner, seconded Cr Thompson “That Council advertise its intent to rename

• The entire length of South Punchmirup Road from the start at the intersection of Broomehill-Kojonup Road to the terminus at the intersection of Nookanellup Road – total SLK 9.41

• Portion of Nookanellup from the intersection of South Punchmirup to the intersection of O’Neill Road – slk 8.96 to slk 16.32 (total of 7.36kms)

• The entire length of Warrenup Road from the start of the road at the intersection of O’Neill Road to the terminus at the intersection of Albany Highway – total SLK 12.91

to Warrenup Road. The proposed name change be advertised with stakeholders inviting comment prior to making a final decision to forward an application to the Geographic Names Committee to approve the name change.”

CARRIED 6/0


Recommendation:

Cr Sheridan returned to the Meeting at 4.50pm.


10.21 REQUEST TO KEEP A SHEEP AND SHETLAND PONY IN

BROOMEHILL TOWNSITE

Program: Health

Attachment: Nil

File Ref: A1010


Date: 14 June 2013


Summary:

Council to consider a request to keep one sheep (Beasty) and a Shetland Pony (Caprice) at 57 India Street Broomehill.

Background:

The owner of 57 India Street (Lot 51) also owns the adjoining Lots 50, 52, 53 and 54, has written seeking Council approval to keep a pet sheep and small Shetland Pony on the property at India Street Broomehill.

The applicant has advised that the animals will be located well away from the house and have permanent water and a reliable food supply. The property is well fenced.

Comment:

The applicant is well able to comply with the conditions of the Shire of Broomehill-Tambellup Health Local Law 2008. In considering the application the Council should reserve the right to withdraw the approval should it be of the opinion that the keeping of the animals specified in the approval is causing a nuisance or is injurious, offensive or dangerous to health.


Consultation:

The Environmental Health Officer has visited the site and has confirmed that the applicant can readily meet the requirements of the Health Local Law. The EHO has indicated that it is not necessary for a stable or manure receptacle for the horse as there is sufficient land available for the use of the animal. It would be prudent for Council to note on the approval that should the circumstances change ie the area of land be reduced or hygiene issues arise, the EHO may require a stable and manure receptacle to be installed on the land where the horse is kept.

Statutory

Environment:

The Shire of Broomehill-Tambellup Health Local Law 2008 states the following in relation to the keeping of large animals

Division 3—Keeping of Large Animals 5.3.1 Interpretation In this Division, unless the context otherwise requires—

“approved animal” includes a horse, cow or large animal the subject of an approval by the local government under Section 5.3.2;

“cow” includes an ox, calf, or bull; “horse” includes an ass, mule, donkey or pony; and “large animal” includes a pig, sheep, goat, deer or camel.

5.3.2 Conditions for keeping of an animal (1) An owner or occupier of premises, within a townsite shall not keep a horse, cow or large animal on those premises without approval of the local government. (2) An owner or occupier of premises who has an approved animal shall ensure—

(a) the premises has an area of not less than 0.2 hectares for the exclusive use of the approved animal; and

(b) the approved animal does not approach within 30 metres of a dwelling.


Financial

Implications:


Strategic

Implications:



Simple Majority


Council Resolution:

130623 Moved Cr Crosby, seconded Cr Thompson “That Council grants permission to the owner of 57 India Street Broomehill to keep one sheep and one small Shetland pony at the property which comprises Lots 50, 51, 52, 53 and 54 subject to

• Council reserving the right to withdraw the approval should it be of the opinion that the keeping of the animals specified in the approval are causing a nuisance or are injurious, offensive or dangerous to health

The applicant to be advised that should the circumstances change of where the animals are kept, the Environmental Health Officer may require additional works in the form of a stable and manure receptacle in order for the animals to remain at the property.”

CARRIED 7/0


Recommendation:


10.22 PROPOSED TAMBELLUP SPORTS GROUND AND

PAVILION UPGRADE


Attachment: UNDER SEPARATE COVER

Feasibility Study for Tambellup Sports Ground and Pavilion

Upgrade

• Final report

• Summary for Council

File Ref: ADM0385


Date: 21 June 2013


Summary:

Council to consider the Feasibility Study report commissioned to explore options for the proposed upgrade of the Tambellup Sports Ground and Pavilion (TSGP).

Background:

As a result of a Council decision in May 2010 a resolution was passed that determined two actions

• Look at funding methods to consider the replacement of the asbestos roof on the existing sporting pavilion • Meet with the relevant sporting groups to ascertain their view on the refurbishment of the interior of the building

Council submitted an application to the Community Sporting & Recreational Facilities Fund (CSRFF) for the replacement of the asbestos roof that was not successful as the proposed replacement was not considered urgent. A meeting was held with the sporting groups and a number of suggestions were made for consideration in any proposed renovation to the existing building. Council engaged the Services of H+H Architects in Albany who did a first draft of plans, taking into consideration the suggestions from the meeting with the sporting groups, for the refurbishment of the existing building. This included a proposal to accommodate the Tambellup Bowling Club. Quantity Surveyor estimates were obtained that indicated a renovation and upgrade would cost in the order of $2.41m. Council then requested that the Architect do a concept design and costing for the replacement of the existing building with a new one. David Heaver of H+H Architects met with the Building, Planning and Economic Services Committee on 10 April 2012 and presented a concept design incorporating a bowling green for a total cost estimate of $3.21m.


At the April 2012 Council meeting Council resolved the following:

Res 120420 Moved Cr Turner, seconded Cr Sadler “That Councils preferred option for the Tambellup Sporting Pavilion is to construct a new purpose built facility.” CARRIED 4/3

Subsequent discussions with the Department of Sport and Recreation (DSR) indicated a Feasibility Study is a requirement of any future application to the CSRFF. A successful application to the 2012-2013 CSRFF Small Grants Round saw the Shire receive $7,888 to assist with the development of a Feasibility Study. H & H Architects, in conjunction with Keston Technologies, were engaged to complete the study, which included consultation with current users of the Sports Pavilion, and the wider community. The final report and a summary document are attached for Councils consideration and endorsement.

Comment:

Summary of the Feasibility Study:

Background:

• Study undertaken to examine options for the TSGP, including possible relocation of the bowling green to the site, alterations to, or replacement of the building, and future management options for the facility.

• Includes a Needs Assessment identifying needs of existing users and the wider community, an Options Analysis identifying options that respond to the identified priority needs, and a Financial Analysis assessing financial viability of the preferred option and associated socio-economic benefits.

• Included extensive consultation with various stakeholders and interviews with existing and potential users of the facility.

Summary of needs as identified through consultation:

• TGSP valued as an asset to the community.

• Deficiencies with the current facilities include inadequate heating, external lighting and kitchen facilities and general disheveled appearance, and other key facilities.

• Expectation that an upgrade will increase participation rates in sporting and other activities through removal of current constraints, provision of facilities for new sports, potential relocation of lawn bowls to the site, and improved community pride.

Options:

• Two principal options are: (1) Refurbishment of the existing building, and (2) Construction of new facilities.

• Refurbishment option will be lower in capital costs to achieve and can be staged over three phases if necessary.

• New build option will enable a number of features to be incorporated into a clear community facility.


A further option is to stage the development, particularly with regard to the co location of the bowling green.

• An analysis of the options identified the preferred option being a new build:

∗ Cost difference between refurbishment and new build is modest (a difference of $504K);

∗ As with refurbishment, a new build can be staged;

∗ New build will provide purpose built facilities, contemporary club facilities with better flows and flexibility and the ability to incorporate one or two community spaces;

∗ New build will enable the facility to be built at a lower height to work better with sports surfaces, and 270 degrees interaction with the sports around it;

∗ New build option will have lower maintenance costs and be more sustainable in the longer term.

Costs:

The following table provides a comparison of the indicative costings for the two principal options:

OPTION 1

Refurbishment/alteration/

addition of Existing Building

OPTION 2

New

Building

Building component

Stage 1 – $312,550 $1,702,855

Stage 2 - $375,000 $425,700

Stage 3 - $562,500

External works, fees and

contingencies

$1,361,400 $986,445

Total $2,611,400 $3,115,000

Option 1: if staged, potential stages include:

1. Refurbishment of change rooms 2. Modifying the existing kitchen and relocating the bar 3. Extending/modifying the main hall area 4. Refurbishing/modifying the toilet area 5. Undertaking external works (car parks/access to oval,

landscaping) 6. Installation of new bowling green

Option 2: if staged, potential stages include: 1. Construction of main hall, kitchen, bar toilets and change

rooms 2. Construction of meeting room, stores and office 3. Undertaking external works (car parks/access to oval,

landscaping) 4. Installation of a new bowling green

Socio-economic benefits:

• Increased capacity and use;

• Increased participation in sports;

• Reduced costs;

• Increased provision of facilities for the community;


• Increased sustainability, through increased use of the facility by both sporting clubs and the community.

Governance:

• Existing Shire management of the facility is suitable for overseeing the redevelopment of the TSGP, but should be substituted by an appropriate Executive Management Committee (EMC) and relevant sub-committees for future operations.

• The transfer of the liquor license from the Tennis Club to the TSGP EMC should be viewed as a priority to be addressed, along with the inclusion of ongoing fundraising in the EMC’s terms of reference.

• A risk management plan is presented that assesses major risks associated with the development and plans for their mitigation. Also a governance structure for the redevelopment project.

Recommendations:

• New build option is considered preferable because the cost differential with the refurbishment option is modest while it will provide purpose built facilities that meet all clubs’ full requirements with contemporary club facilities that incorporate better flows and flexibility in community spaces.

• Significantly, the new build will enable the facility to be built at a lower height that will work better with the sports surfaces than the current building, and with a 270 degree interaction with the sports around it.

• The new build option will have lower maintenance costs and be more sustainable in the longer term.

• It is recommended that the incorporation of lawn bowls is considered as a second stage to the development.

Council’s acceptance of the report is required to progress the project, and to support future funding applications. Funding:

A significant source of funding available to Council is through the CSRFF 2014/2015 Annual and Forward Planning funding round which opened on 1 June 2013. Applications are required to be submitted to the local government by 30 August 2013 for assessment prior to lodgement with DSR. CSRFF funding is extremely competitive. Funding applications for capital projects of this nature require a significantly detailed business plan commensurate with the cost of the project to be developed. Richard Ball from Keston Technologies has provided a quote of $6,800 plus GST to complete the CSRFF application, as well as an application to the Regional Development Australia Fund - Round 5 (item for consideration in this agenda) on Council’s behalf. Given the detail required in the submissions, it would seem to be an appropriate course of action.


Consultation:

David Heaver - H & H Architects Richard Ball - Keston Technologies Chris Thompson - Department of Sport and Recreation Chief Executive Officer

Statutory

Environment:

Nil


Financial

Implications:

Staff have commenced preliminary investigations into funding sources. A successful application to CSRFF can provide up to 1/3 of the funding. There is also a possibility of attracting 50% of the funding through CSRFF if a project can meet the “development” criteria. This however seems to be difficult to achieve. Council has earmarked $200,000 from the CLGF 2012-2013 allocation towards the project and the Tambellup Recreation Ground and Pavilion Reserve has a current balance of $315,000. An application to the Regional Development Australia Fund - Round 5 may provide a potential $98,908. A ball park estimate of funding so far is as follows:

As mentioned funding investigations are very preliminary and there are still a number of options to explore. There has been no allowance made for works that can be undertaken by the Council. Indicative quotes have been obtained for a $1.0m and $1.5m loan over a 10, 20 and 30 year repayment period. A copy of the quote will be tabled at the meeting for information.

Funding Sources New Building Upgrade/Renovation

CLGF 2012-2013 200,000 200,000

Pavilion Reserve 315,000 315,000

RDAF - if successful 99,000 99,000

CSRFF - if successful 1,038,000 870,000

Balance required 1,463,000 1,127,000

TOTAL 3,115,000 2,611,000

Strategic

Implications:

‘Shire of Broomehill-Tambellup Community Strategic Plan - Staying active and being entertained: Undertake a feasibility study to upgrade the sporting pavilion in Tambellup as a multi use building with private function and meeting facilities.’


Simple Majority


Officer Resolution:

“That Council accepts the ‘Report on Feasibility Study for Tambellup Sports Ground and Pavilion Upgrade’ as presented by Keston Technologies.”

Officer Resolution:

“That Council engages Keston Technologies to complete the funding submission to the Community Sporting and Recreation Facilities Fund 2014-2015 Round.”

Council Resolution: 130624

Moved Cr Sheridan, seconded Cr Crosby “That Items 10.22 and 10.23 be deferred to a special meeting to be held on Monday 8th July 2013.”

CARRIED 7/0


Recommendation:


10.23 REGIONAL DEVELOPMENT AUSTRALIA FUND


Attachment: Nil

File Ref: ADM0389


Date: 25 June 2013


Summary: Council to consider projects for funding allocated to the Shire from the Regional Development Australia Fund - Round 5 (RDAF5).

Background:

Regional Development Australia (RDA) has recently announced the latest round of funding which is available specifically to local governments. $150 million is provided for capital infrastructure, including the construction of new infrastructure, and the refurbishment or renovation of existing infrastructure. Funds will be allocated on a per capita basis to eligible local governments, which are those that received the General Purpose funding component of the local government Financial Assistance Grants (FAGS) in 2012-2013. A base grant of $30,000 to each eligible local government is available, with the remaining funding in each State and Territory being distributed in the same proportion as the General Purpose funding component of 2012-2013 FAGS. The allocation to the Shire of Broomehill-Tambellup is $98,908. There is some urgency with this funding round, as applications are required to be submitted by 22 July 2013.

Comment:

Projects submitted for funding consideration are required to satisfy the following criteria:

1. The applicant must be an eligible organisation;

• This criterion is met as outlined above. 2. The application must be for an eligible project;

• Projects must be for the construction of new infrastructure or the refurbishment or upgrade to existing infrastructure

• Projects must be ‘investment ready’, i.e. the project must be completed no later than 31 December 2016. The project must also be ready to commence construction within 12 months of signing the funding agreement.

3. The project must provide community benefit, economic growth or support the environment.

4. The project must be viable. Applications should demonstrate this by provision of:

• Evidence of approvals - whether in place, applied for or otherwise expected to be received to allow construction to start within 12 months;

• Evidence of co-contributions - that the project will be fully funded through commitment of partnership contributions in cash or in-kind;


• Evidence of planning - that the project will be delivered on time and to budget;

• Evidence of costing - that the project should be appropriately costed, with the level and detail of costing and procurement processes commensurate with the value of the project.

Due to the short timeframe provided for applications to this funding round, projects must be at an advanced level of planning to meet the criteria. One project which is at this stage is the proposed upgrade of the Tambellup Sports Pavilion. Council has previously identified this as a priority project and has allocated funds from its 2012-2013 Country Local Government Fund towards it. Additionally, the final report on the Feasibility Study for the upgrade proposal has been received and will be considered by Council separately in this agenda. It is recommended that Council take this opportunity to secure additional funding for the Tambellup Sports Pavilion upgrade, through application to the RDAF5. Funding applications for capital projects of this nature require a significantly detailed business plan to be developed. Following on from the Feasibility Study to be considered, Richard Ball from Keston Technologies has provided a quote of $6,800 plus GST to complete the application to RDAF5, as well as an application to the Community Sporting and Recreation Facilities Fund (CSRFF-due in August) on Council’s behalf. Keston Technologies have, in the past, been engaged by the Shire of Katanning, for the development of the business case for the new Katanning Saleyards, and the City of Albany for the business case for the Centennial Park redevelopment project. Both projects received significant funds from earlier rounds of RDAF. Given the urgency of the RDAF5 submission in particular, and the extensive detail required in the submissions, it would seem to be an appropriate course of action.

Consultation:


Statutory

Environment:

Nil


Financial

Implications:

Provision of $6,800 can be made in the 2013-2014 budget for the development of both the RDAF5 and proposed CSRFF applications by Keston Technologies. Funding of $98,908 will be received from RDAF5 towards the proposed upgrade of the Tambellup Sports Pavilion.


Strategic

Implications:

‘Shire of Broomehill-Tambellup Community Strategic Plan - Staying active and being entertained: Undertake a feasibility study to upgrade the sporting pavilion in Tambellup as a multi use building with private function and meeting facilities.’


Simple Majority

Officer Resolution:

“That Council submits an application to the Regional Development Australia Fund – Round 5 for funding of $98,908 towards the Tambellup Sports Pavilion Upgrade project.”

Officer Resolution:

“That Council engages Keston Technologies to develop funding applications to the Regional Development Australia Fund – Round 5.”

Council Resolution: Please see resolution 130624 deferring the matter to a Special Meeting

of Council to be held on 8 July 2013


Recommendation:


12.1 PLANT REPORT FOR JUNE 2013

Program: Transport

Attachment: Nil

File Ref: Nil

Author: GC Brigg Manager of Works

Date: 14 June 2013


Reg No. Description Current

Kms/Hrs

Next

Service

Due

Year of

Manufacture

Year of

Purcha

se

Changeover Comments

0TA Holden Caprice 2012 2012 1 yr / 15,000km ok

1DCF 535 TORO 3500D 530 500 2009 2009 ok

1TA Toyota FJ 3,000 2012 2012 1 yr / 30,000 kms ok

1 TIU 961 Papas Tandem Fuel Trailer

2008 ok

1TMR361

Rockwheeler Side Tipper Trailer

2,831 2012 2012 ok

BH00 Colorado 4x4 Dual Cab

21,473 30,000 2012 2012 1 yr / 30,000 kms ok

BH000 Holden Colorado 1036 2012 2012 ok

BH001 CAT vibe Roller 1,433 1,500 2009

New flexible scraper fitted to drum roller, new beacon fitted, coolant overflow bottle replaced

BH002 ISUZU 6 Wheel Tipper

113,179 120,000 2008 2008 7yrs / 250,000km ok

BH003 Isuzu NPR300 crew cab truck

86,772 90,000 2009 5yrs / 200,000km ok

BH004 CAT 12M 3,264 3,500 2009 2009 8 yrs / 8,000 hrs

Oil leak from PTO drive , replace under warranty, 3,250 hrs service done at 3,218 hrs

BH005 Cat multi tyre 1,503 1,750 2011 2011 8 yrs / 8000 hrs

1,500 hrs service done at 1,471 hrs , LH outer final drive chain snapped damaging wheel hub gear, repaired under warranty

BH006 CAT 12M 549 750 2012 2012 8 yrs / 8,000 hrs 500 hrs service done at 472 hrs

BH007 Toro 360 mower 487 400 2011 2011 5 yrs / 5,000 hrs ok

BH008 VOLVO L70D Loader

7,352 7,500 2001 2001 8 yrs / 8000 hrs Fitted 2 new batteries

BH009 Colorado 4x4 Tray Back

7,759 15,000 2012 2012 1 yr / 30,000 km ok

BH010 6x4 Fuel Trailer 1981 1981 ok

BH012 Isuzu Fire Truck 7,443 1995 2004 ok

BH013 John Deere 315SG Backhoe

3,163 3500 2003 2003 10 yrs / 8,000 hrs ok

BH014 Colorado 4x4 Tray Back

14,466 15,000 2012 2012 1 yr / 30,000 km ok


BHT92 CAT 259B3 Skid Steer

97 250 2012 2013 8 yrs / 8,000 hrs ok

TA001 Colorado 4x4 Dual Cab

6,800 15,000 2013 2013 1 yr / 30,000 kms 3,000 km service done at 3,500 km

TA005

TA017 Isuzu Tipper 106,743 120,000 2009 5 yrs/200,000 km ok

TA052 Colorado 4x4 Tray Back

13,050 15,000 2012 2012 1 yr 30,000 km ok

TA06 Jet Patcher Isuzu 110,280 120,000 2007 2010 8 yrs/ 8,000 hrs ok

TA092 Iveco Strais AD500 8-4

7,835 20,000 2012 2012 5 yrs/250,000 km ok

TA18 12H Grader 6,758 6,750 2006 2006 7 yrs / 8,000 hrs Fitted new RHF head light

TA1880 Isuzu Gigamax Truck

108,217 120,000 2008 2008 8 yrs/250,000 km

Repaired side tip safety cable mount to bin , welded cracked LBR bin pillar , repaired air leak on splitter gear knob

TA281 930G Loader 5,046 5,250 2007 2007 8 yrs / 8,000 hrs 5,000 service done at 5,046 , replaced LHF indicator

TA386 Isuzu Tipper 6,811 15,000 2012 2012 5 yrs/200,000 km ok

TA392

TA417 John Deere Gator

354 400 2009 4 yrs Fitted new battery

XTR579 Road Broom 10 yrs ok

Slasher 10 yrs ok

RECEIVED


12.2 WORKS AND MAINTENANCE REPORT FOR JUNE 2013

Program: Transport

Attachment: Nil

File Ref: Nil

Author: GC Brigg Manager of Works

Date: 14 June 2013


Broomehill

• Weed spraying around town is up to date.

• After some plants were replaced in garden beside the hall, somebody has vandalized more by jumping in the middle of the plant breaking the crowns. Some plants need replacing again.

• Town dam has been 200mm from full. Currently pumping up to the complex dam. This will take time as residents have complained about the electric pump being noisy. We are now limited to pumping during working hours.

• Paul Plant repaired refuse site gate, but someone has cut the chain once again.

• Woodlands have forwarded the tests from the oval. They have recommended a program to improve the oval.

• Footpath finished in India Street. Street trees to be planted.

• Western Power have identified more trees to be trimmed under power line. These are mainly trees around the university block.

• James Beaton is still to complete town dam stand pipe and Greenhill Road standpipe.

Tambellup

• Gardeners have finished mowing around town. Weed spraying has commenced.

• More plants have been purchased for the bank on the oval. Row of particular species has suddenly died. They are currently dying around other gardens.

• Paul Plant to complete fencing around gazebo where the grader is housed.

• Footpath in Taylor Street is completed.

• Monash Electrical still to complete insurance claim for Jam Creek dam.

• Woodlands have returned the tests from the oval. They have given council a remedial program to get the oval back into good condition. This is a very expensive program but is well worth the effort. The 2013/14 budget will reflect the extra work required.

• New gazebo for cemetery will be delivered in mid June. Paul Plant will construct as soon as it arrives.

Roads

• Broomehill-Kojonup Road has been sealed. This project has run well over budget. The section from 2011/12 was one kilometre short of completion when the budget was used. We hoped that half of that one kilometre could be done during this year for keeping RRG, SLKs consecutive with the program. We were unable to keep the cost limited on the 12/13 section. This made the project run over significantly.

• Currently all the gravel has been exhausted to widen the Tambellup West Road reconstruction project. Need to stockpile more gravel before we can proceed further and the bulldozer is booked. The road requires more gravel to increase the thickness before bitumen can be removed underneath. Once complete it will be ripped, final trimmed and sealed. Cold


sealing will be used for this section. Road will need to be closed for 24 hours for the first coat seal.

• Crew currently working on Warrenup Road. Gravel sheeted 2.6km of the 3km. Vegetation widening still to be done on this section.

• Moving to Nookanellup section next for gravel sheeting which is R2R funding.

• Jetpatcher is required to carry out repairs on our own bitumen network once it returns.

• Maintenance crew have been working in town sites completing footpaths and other works around town like drainage repairs.

• Maintenance graders currently working down the eastern side of the shire from the north heading south.

• Commodity Route funding and RRG projects have been called for the 2014/15 year. Broomehill-Tambellup has 3 widening sections left on the Tambellup West Road. All three will be applied for through RRG with reseal work across all RRG roads.

• We will continue to apply for funding through Commodity Routes to continue work on Warrenup Road and widening Fairfield Road. These roads were successful because of traffic counts. Other shire roads which aren't RRG roads don't have the volume of traffic to be considered for funding.

• With the finishing projects on Broomehill-Kojonup and Gnowangerup Road we will need to look at construction and sealing of Pallinup South Road.

Plant

• Backhoe arrival date is 29th June delivered to Fremantle. Then it has to have all pre-delivery work done. Still on track for mid August.

• Iveco and dog currently working but experiencing small issues with switches etc.

• Caterpillar loader was used for Katanning to help sweep the airstrip to get ready for sealing as the bitumen company couldn't supply their own broom.

• New Caprice has been ordered for the CEO but still won't be delivered before the end of July. This is a new model so changeover will be significant. Future changeovers should settle down again after the initial purchase.

• Jetpatcher has been to Cranbrook and is now in Kojonup.

• Caterpillar multi tyre roller has an engine governor problem. Westrac has advised us that the engine needs to be removed from the machine to complete the repairs.

RECEIVED


12.3 BUILDING SURVEYORS REPORT FOR MAY 2013

Program: Economic Services

Attachment: BSR Report and Activity Statement

File Ref: ADM0076

Author: D Baxter Building Surveyor

Date: 31 May 2013


Summary:

Attached are the BSR Report and the Activity Statement for the month of May 2013 that have been sent to all the relevant authorities that are required by legislation.

Background:

These reports advise of the building approvals and the activity of the Building Surveyor for the month of May 2013.

Comment:

These reports confirm the activity of the Building Surveyor.

Consultation:

Nil

Statutory

Environment:

Nil


Financial

Implications:


Strategic

Implications:



Simple Majority

Council Resolution:

“No recommendation required – Councillor information only”


Recommendation:

RECEIVED


12.4 BUILDING MAINTENANCE PROGRAM

Program: Various

Attachment: Building Maintenance Program Report to 20 June 2013

File Ref: Nil


Date: 19 June 2013


Summary:

Report on the Building Maintenance Program for 2012-13 to 20 June 2013.

Background:

Nil

Comment:

The Building Maintenance Program Report is updated to 20 June 2013 and presented for Council’s information, comment and discussion, if required.

Consultation:

Nil

Statutory

Environment:

Nil


Financial

Implications:

Provision was made in the 2012-13 budget or, if unbudgeted expenditure, by Council resolution since, to meet the building maintenance costs within the attached Report.

Strategic

Implications:



Nil

Council Resolution:

“No recommendation required – Councillor information only.”


Recommendation:

RECEIVED


12.5 QUARTERLY OCCUPATIONAL SAFETY AND HEALTH (OS&H)

REPORT

Program: Various

Attachment: Nil

File Ref: Nil


Date: 19 June 2013


Summary:

Report on Occupational Safety and Health matters – for Council information, comment and/or discussion.

Background:

Nil

Comment:

The following represents a summary of OS&H related matters either completed between March and June 2013 or currently being addressed (emanating from administration workplace inspections and associated administrative requirements):

1) Staff have leveled and capped the water bores in the Tambellup administration office staff carpark and Norrish Street and water level monitoring has commenced on the Production Bore (staff carpark) as per Department of Agriculture and Food WA’s recommendation and Council resolution 120916;

2) Formation of a Business Continuity Plan (BCP) is progressing with the majority of initial Impact Analyses completed;

3) Administration and Depot inspections were completed 29th April 2013;

4) An emergency drill has been conducted at the Tambellup Depot; and

5) One administration staff member has completed and two others are progressing a Certificate 111 in Local Government.

• The following represents a summary of upcoming/progressing OS&H matters: 1) Tambellup will host the next Regional OS&H meeting in September 2013; 2) Formation of a Safety Based Preferred Supplier (contractor) list, based upon online safety course completion, is progressing with follow up correspondence being forwarded to contractors for either completion of the course or supply of current credential and/or insurance documentation; 3) Progression of the 5 Year OS&H Plan – due to changes, this Plan (now known as the Occupational Health, Safety & Environment Management Plan) will now be assessed by Council’s Regional Risk Coordinator who will advise of any new requirements; 4) Training in the use of fire extinguishers (all staff); 5) Advanced Traffic Management, Dogging, Rigging Working at Heights training is being investigated; and


6) Gardeners and new Works staff are completing a Certificate 111 in Construction. Where other Depot staff have completed Certificate 111 in Construction, some will continue on to do Certificate IV.

Changes to OS&H legislation (OS&H law harmonisation across Australia) are anticipated to come into effect late 2013/early 2014.

Consultation:

Nil

Statutory

Environment:

Occupational Safety & Health Act 1984 Occupational Safety & Health Regulations 1996

Policy Implications: Policy 2.2 – Occupational Safety and Health

Financial

Implications:


Strategic

Implications:

This report is not dealt with specifically in Council’s Strategic Plan; however, its contents fall under Strategic Objective 5 – Corporate Governance – Compliance with Legislation (Performance Measurement).


Nil

Council Resolution:



Recommendation:

RECEIVED


12.6 LIBRARY REPORT - MAY 2013

Program: Recreation & Culture

Attachment: Library Report – May 2013

File Ref: ADM0097

Author: C Brown

S Reed

Library Officers

Date: 5 June 2013


Summary:

Attached is a Library Report prepared by Library Officers Colleen Brown for Tambellup Library and Siegrid Reed for Broomehill Library, outlining the activities of both Broomehill and Tambellup libraries within each town.

Background:

This report outlines the activities of both Broomehill and Tambellup libraries for the month of May 2013.

Comment:

For Council information

Consultation:

Nil

Statutory

Environment:

Nil


Financial

Implications:


Strategic

Implications:



Nil

Council Resolution:



Recommendation:

RECEIVED


12.7 CLUB DEVELOPMENT OFFICER REPORT MAY 2013

OVERVIEW – MAY 2013

CLUB DEVELOPMENT OFFICER (CDO)

SERVICING THE SHIRE OF BROOMEHILL-TAMBELLUP & SHIRE OF KOJONUP

ACTIVITIES FOR THE MONTH:

• CDO attended two compulsory Professional Development days at the Department of Sport & Recreation (DSR), Perth on Tuesday 14 and Wednesday 15 May.

• Grant Writing Made Easy Workshop held Thursday 16 May was successful. The workshop educated thirty attendees on grant writing and representatives from Lotterywest, DSR and the Shire of Kojonup conducted a presentation on their grant rounds. All feedback was positive.

• Annual Club Updates for 2013/2014 financial year have been sent to all sporting clubs

• CDO assisting the Kojonup Golf Club in the first stages of a DSR Volunteers Grant Application.

• CDO attended the Sports House meeting held at (DSR) Albany.

• Active After Schools, a DSR supported program is in the process of being available for Broomehill Primary School children.

• The Tambellup Oval flood lighting project upgrade report has been completed on behalf of the Tambellup Hockey Club Inc. This report includes quotes which will enable the club to proceed with the next stage of their flood lighting project. The club has requested to attend the July 2013 Ordinary Council Meeting to make a presentation to Council on their project.

• Kojonup Pony Club has applied for a grant through the Shire of Kojonup Community Grant round.


PROPOSED Activities/workshops: Following is a list of proposed activities/workshops for 2012/13 financial year. PROPOSED ACTIVITY DATE: Grant writing course – Kojonup COMPLETED

16 MAY 2013

Website training – to be confirmed AUGUST 2013

• ONGOING Activities:

• Kojonup Netball Club - seeking funding to replace current bitumen courts

• Kojonup Pony Club – financial assistance for equipment

• Tambellup Hockey Club – Flood lighting project AMELIA SIMPSON CLUB DEVELOPMENT OFFICER

RECEIVED Meriel Blake left the Meeting at 5.15pm


13. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION

OF COUNCIL

Moonies Hill Discussion Cr Sheridan declared a Proximity Interest and left the Meeting at 5.15pm. Cr Sheridan returned to the Meeting at 5.20pm.

14. DATE OF NEXT MEETING

18 July 2013

15. CLOSURE

There being no further business the President thanked Councillors and staff for their attendance and declared the meeting closed at 5.40pm.

council minutes june 2013 - shire of tambellup

Documents