counseling and fitrep writer's guide midn 1/c cobbs fall 2010
DESCRIPTION
Overview Counseling Block-by-block rundown of FITREPS Writing Comments Common Mistakes Using NavFit98ATRANSCRIPT
Counseling and FITREP Writer's Guide
MIDN 1/c CobbsFall 2010
Objectives
Learn how to conduct midterm counseling Be able to identify all elements of FITREPS Be able to fill out a FITREP correctly Know and avoid common pitfalls when filling out
FITREPS
Overview
Counseling Block-by-block rundown of FITREPS Writing Comments Common Mistakes Using NavFit98A
Who Writes FITREPS?
LPO DIV LCPO DIVO DEPT LCPO DEPT HEAD
BN CMC BNXO BNCO
DIV MBR 1 2
LPO 1 2
DIV LCPO 1 2
DIVO 1 2
DEPT LCPO 1 2
DEPT HEAD 1 2
DEPT GDE 1 2
BN CMC 1
BNXO 1
Counseling
Choose a time and place that is convenient for both parties
Be knowledgeable of the people you are counseling
Require Brag Sheets (format in The Word) Do not go over FITREPS with other MIDN, they
are for the MIDN and Chain only
Mid-Term Counseling
First round FITREP must be filled in, reviewed, signed by MIDN, and turned in
Identify strengths and shortcomings Address performance problems Present a performance growth plan Ensure member understands their performance Review what is required before next period MAKE SURE TO PROVIDE EXAMPLES
Grading Your Subordinates
Guard against grade inflation Leave room for improvement Order subordinates from best to worst, make
the median MIDN average Stay consistent and objective Grade based on criteria presented, not on
outside circumstances
Blocks 1-3
Block 1 Name of member (All capital letters) Ex: BURDELL, GEORGE P
Block 2 Grade/Rate: 1/c, 2/c, 3/c, 4/c List OC's rate; List MOS & Rank for MECEPs
Block 3 – Designation Blank for MIDN, OC for OCs, MECEP's rank
Blocks 4-7
Block 4 – SSN Use MHID
Block 5 – Duty/Competitive Status For MIDN – INACT For OCs/MECEPs – ACT (For active duty)
Block 6 – UIC 68881
Block 7 – Ship/Station NROTCUMH
Blocks 8-13
Block 8 – Promotion Status REGULAR
Block 9 – Date Reported 5th year – 06AUG21 1/c – 07AUG20 2/c – 08AUG18 3/c – 09AUG17 4/c – 10AUG23
Blocks 10-13 – Occasion For Report PERIODIC
Blocks 14-19
Blocks 14-15 – Period of Report (length of semester) Example: 10JAN11 & 10MAY08
Block 16 – NOB Report Leave Blank
Block 17-19 – Type of Report REGULAR
Blocks 20-22
Block 20 – Physical Readiness PRT Code
P, F, M (Pass, Fail, Medical) Weight/Body Fat Code
WS, NS, MW (within standards, not, medical waiver) Block 21 – Billet Subcategory
NA Block 22 – Reporting Senior
KIRBY, S.H.
Blocks 23-26
Block 23 – Grade CAPT
Block 24 – Designator 1320
Block 25 – Reporting Senior Title CO
Block 26 – UIC of Reporting Senior 68881
Block 27-28
Block 27 – Reporting Senior's SSN Leave Blank
Block 28 – Command Employment and Command Achievements DEVELOP NROTC MIDSHIPMEN MORALLY,
MENTALLY AND PHYSICALLY THROUGH THE CORE VALUES IN PREPARATION TO ASSUME THE HIGHEST RESPONSIBILITIES OF COMMAND, CITIZENSHIP AND GOVERNMENT AS OFFICERS IN THE UNITED STATES NAVY AND MARINE CORPS.
Blocks 29-31
Block 29 – Primary/Collateral/Watch standing Duties See The Word
Block 30 – Date Counseled Leave blank for Mid-Terms AFTER Spring Break in yrMODda format
Block 31 – Counselor Advisor's name in all caps with no punctuation Example: LT B O SMELLY
Blocks 32-39
Block 32 – Signature of Individual Counseled Leave Blank
Blocks 33-39 – Performance Traits 1.0s and 5.0s MUST be explained in comments
Block 38 – Leadership Mark NOB for all Division members
Block 29 – Warefare Qualifications Mark NOB for all members
Blocks 33-37
Block 33 – Knowledge of COD, Watch Quals, Swim Quals, Knowledge of Unit Functions
Block 34 – Participation in Unit Activities Block 35 – PFA Score. Must have Outstanding
to merit 5, but not a guarantee Uniform. Block 36 – Volunteer Activities and Overall
Followership Block 37 – Catch all for unit/goal
accomplishments
Blocks 38-40
Block 38 – NOB for all Division members Block 39 – NOB for all personnel Block 40 – Billet Recommendation
2 Billets Use abbreviations from The Word Mid-Term leave blank Leave blank for Division member recommendation
Blocks 41-44
Block 41 – Comments (blank for Mid-Term) Block 42 – Promotion Recommendations
Leave Blank Block 43 – Quintile Projections
Automagically calculated by NavFit98 Block 44 – Reporting Senior Address
COMMANDING OFFICERNAVAL ROTC ATLANTA REGION 225 NORTH AVENUEATLANTA, GA 30332-0125
Blocks 45-47
Block 45 – Signature of Reporting Senior Leave Blank
Block 46 – Signature of Individual Counseled Leave Blank
Block 47 – Typed name, grade, UIC and signature of Regular Reporting Senior S.H. KIRBY, CAPT, 63301
Writing Comments
Constructive Comprehensive Sometimes negative
Fleet vs. Training Command 2 sets of comments
1st and 2nd round writers Changes in score from 1st to 2nd round must be
explained
Writing Comments
Use 10 point font At least one positive comment Use the Brag Sheets
Common Mistakes
Lack of all caps (except comments section) Not having ALL dates in yrMONda format Punctuation other than commas in names Block 29 inaccurate – check with your people Grammar and spelling in comments
Check yourself in a word processor. Copy and paste into NavFit98A
Using NavFit98A
Yes! It really is more than a decade old! Can download from nrotc.gatech.edu site Requires Windows (works in Wine) Crashes often...save your work! Complete your Fitreps Email all FITREPs to MIDN 1/c COBBS,
Conclusion
Use FITREP Writer's Guide PPT and The Word Put time and effort into your FITREPs Ask questions BEFORE deadlines
Use chain of command As a last resort contact MIDN 1/c COBBS
Due Dates
First Round FITREPS from Mid-Term counseling are due to ADMINO by COB 1 NOV 10
Second Round FITREPs are due 19 NOV 10 (Week before Thanksgiving)
Questions?