counseling department manual 2016-2017 · counseling department manual 2016-2017. ... sac or have...

REV 10/13/16

Basic Skills Transformation Grant

Prepared by Veronica Davalos, LCSW

COUNSELING DEPARTMENT MANUAL

2016-2017

Santiago Canyon College – Division of Continuing Education

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Overview

The Rancho Santiago Community College District is divided into two main colleges and subsequent satellite locations. Each college has a respective school of continuing education as per the drawing below

http://www.sac.edu/homex.asp


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Programs & Services

Santiago Canyon College - Division of Continuing Education has been serving the adult population of Orange, Villa Park, and Anaheim Hills for the past two decades. Enrolling literally thousands of students annually, the Orange Education Center offers non-credit, free instruction in English as a Second Language (ESL); High School Subjects, including the high school diploma and preparation for the GED; Adult Basic Education; Business Skills, with a strong emphasis on computer applications, and programs for Older Adults and the Developmentally Disabled. Counseling services are the foundation of the center’s support programs, assisting students in their educational planning, personal enrichment, and transition to college or the work place.

Instructional Programs

Adult Basic Education (ABE) Adult learners have the opportunity to develop skills, employment preparation strategies and to build a strong foundation in reading, writing, language, mathematics, English usage, grammar, communication skills, technology training and job-seeking skills.

Certificate Programs

Students can earn a certificate in a year or less to prepare for a career in a high demand occupation

English as a Second Language (ESL)

Provides instruction in English from beginning to intermediate levels and is offered at various locations throughout the district for non-native English speaking adults.

CTE Business Skills/Computers

Students learn about computer technology through classes covering the Internet and industry-standard software.

Adults with Substantial Disabilities Provides information related to topics of everyday interest & importance to adults with developmental disabilities.

High School Subjects Program All courses necessary to obtain a high school diploma through both traditional and individualized instruction methods are offered.

GED Preparation

Provides a “self-paced” & “self-contained” environment in preparation of GED exam in English or Spanish

Older Adult Program

A variety of personal enrichment classes are offered. Classes include Arts & Crafts, Physical Fitness, Sewing, Quilting, Life Story Writing, and more.

Parent Education Program

Parent Education courses emphasize intellectual, physical and emotional aspects of parenting. The classes help prepare children to succeed in kindergarten.

Health and Safety Education Provides courses specifically designed to offer lifelong education to promote the health, safety & well-being of individuals, families, & communities.


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Services

Instruction Teacher-directed and individualized, self-paced

classroom instruction is offered in academic, vocational, and basic skills area. Open-entry/open-exit format allows flexibility in planning.

Convenient Community Locations Day and evening community locations make

classes conveniently available to all adults in the district.

Weekend Classes Some classes are scheduled on Friday

evenings and on Saturdays. Summer Sessions Both day and evening classes are offered in

the summer at various locations.

Child Development Center

Child development center 714 628-4890

Associated Student Government

The ASG provides students with government and leadership experience. Opportunities are available to become involved in campus committees and council as student representatives. Additionally, there are student clubs to join. For information, contact Juan Velez at 714-628-5947.

Student Services

Counseling and Guidance Provides academic, career and personal

counseling to all adults in the continuing education program.

Outreach Assists with student recruitment and retention,

coordination of matriculation, coordination with instructors, counseling and SCC Student Services to bring in community speakers on a variety of topics and to provide workshops relevant to students’ interest and needs.

Career Planning Continuing Education students have access

Career Services at SCC Career Center in D106.

Testing A wide variety of academic, aptitude,

vocational, interest and other assessments are provided to assist adults in educational and career planning.

Class Discontinuance Policy Any class in which there is not a total of at least

20 students enrolled by the beginning of instruction may be discontinued. Any class that does not maintain satisfactory attendance may be discontinued.

Textbooks and Supplies

Supplementary books and supplies are available at the SCC bookstore. Textbooks are available for purchase by students at the SCC bookstore. A complete list of textbooks, including cost, required for each class is posted at the bookstore entrance.


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English as a Second Language

Students can take English as a Second Language classes ranging in levels from literacy, to beginning and intermediate stages.

Steps to register: o Students receive counseling orientation before placement test. o Students take the ESL placement test. o Students get results of test and can register in class if space is available. (Students are placed on a waiting list if

class is full.) o Students can schedule an appointment with a counselor to develop an educational/vocational plan. o Students in intermediate levels II and III should schedule a counseling appointment as soon as possible.

EDUCATIONAL PATHWAY CONCURRENT OPTIONS

ADULT BASIC SKILLS

W/ LEVELS II, III

ESL INTERMEDIATE

LEVELS II, III ABE, SCC CONCURRENT ENROLLMENT

HIGH SCHOOL SUBJECTS

Steps to Register:

Walk-in registration in Admissions & Records

For information call (714) 628-5900

BEGINNING 1-3 Learners develop the basics of spoken and written English.

INTERMEDIATE 1-3 Students increase communication skills; increase vocabulary development, and grammar accuracy.

Beginning Literacy No prior learning experience in English. Students learn to recognize and use common English words.

ADULT BASIC SKILLS Adult learners build a strong foundation in reading, writing, language, mathematics, English usage, grammar, and communication skills.

HIGH SCHOOL SUBJECTS Provides all courses necessary to obtain a high school diploma through both traditional and individual instruction.

COMMUNITY COLLEGE Vocational Certificates/AA Degree

UNIVERSITY Cal State, University of California, Private/Independent


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SCC ACE /OEC and SAC ESL Correlations

This chart is to be used only as a guide to assist with registration of students who have taken a placement test at SCC, SAC or have already taken a class at SCC in the ACE program. If you have additional questions, be sure to check with the ESL Coordinator or ESL Dean of Instruction.

SCC ACE Classes ESL Classes SAC EMLS Classes

042 Beginning Reading & Writing Intermediate 1 ESL 460 ESL N40A

043 Beginning Speaking & Listening Conversation 1 ESL 570 ESL N40B

052 Intermediate Reading & Writing Intermediate 2 & 3 ESL 470 and 480

ESL N49

053 Intermediate Speaking and Listening Conversation 2 ESL 580 EMLS 055

081 Improving Pronunciation American English Pronunciation ESL 530

Adult Basic Education

THE PROGRAM

The ABE program is designed to strengthen basic skills up to the eighth grade level in writing, spelling, vocabulary, math, English usage and grammar. Emphasis is placed on everyday life skills. A computerized, integrated learning system is available to students enrolled in ABE. ABE classes receive elective credit only.

BENEFITS

Demonstrated competency in ABE qualifies the student to enter the High School Subjects Program, GED program, or if appropriate, college credit courses. Reading competency is demonstrated by a 8.1 or higher score on the TABE reading test.. Intermediate ESL students may be dual-enrolled in ABE after taking the HSS placement test and meeting with a counselor to review test results.

Steps to register:

The student enrolls at Admissions and Records and schedules an appointment to take the placement test.

Student is given an orientation and takes the placement test on date of test. After testing, student schedules a counseling appointment in counseling office, Room S 105 or CWPC.

Student meets with a counselor to enroll in ABE/HSS classes.

Concurrent enrollment and transfer option to Santiago Canyon College is available.


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High School Subjects

The SCC- High School Subjects Program is “self-paced” (you work at your own pace) and “individualized” (you work on the courses you need). Classes are open-entry (you can enter at any date)/open-exit (you can complete your graduation requirements on any date). Students must be 18 years or older to register in our adult high school program.

Steps to complete your high school diploma:

Enroll as a student at Admissions & Records. Schedule an appointment to take the placement test.

Take a placement test, and attend an orientation. Make an appointment with counselor for assessment results and to register in initial classes. Bring high school

transcripts. Complete a “Provisional Evaluation” and electronic Educational Plan 1.2 with a counselor. Student should review this educational plan at each visit with a counselor. A copy should remain in paper folder in counseling.

Attend classes. Schedule ED. PLAN meeting with counselor after finishing one or more courses in High School Subjects Program

and student is within 15 credits of graduating. Official transcript must be on file to complete an official ED. PLAN 2.0 and Official Evaluation of Transferred Credits.

Students entering after July 1, 2009 must follow new Title V high school requirements; complete 160 credits, 3 proficiencies, and 20 credits of residency (refer to educational plan for more details).

Students who entered prior to July 1, 2009 and have maintained continuous enrollment are granted catalog rights and may follow old Title V high school requirements; complete 160 credits, 3 proficiencies, and 15 credits of residency. If student stops for one year, then student must follow new Title V high school requirements.

Participate in the “STARS” transfer program (Students Transition And Registration Seminar). Attend graduation ceremony at the end of the spring semester. Credits for high school are accepted from:

Previous high school Regional Occupation Programs (up to 20 credits) Foreign transcripts (see counselor, up to 100 credits) Approved private schools Work Experience / Self Employment must provide a letter from employer. (see counselor) Armed Forces work experience College work (3 units equal to 10 HS credits)

College


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Requirements for graduation:

PROFICIENCIES

Composition (pass approved Composition II test and or CAHSEE Language score accepted). Reading (8.1 or above on the TABE reading exam)

Math (pass math exam or Math Fundamentals II course final) CAHSEE accepted.

CREDITS COURSES

40 English (must include at least one composition course) 20 Mathematics 20 Natural Sciences (must include both a biological and a physical science course) 30 Social and Behavioral Sciences

5 World History, Geography, and Culture 1 5 World History, Geography, and Culture 2 5 U.S. History 1 5 U.S. History 2 5 U.S. Government 5 Economics

10 Humanities (formerly Fine Arts/Foreign Language) 40 Electives

160 160 TOTAL CREDITS * Must complete 20 credits in residence at Santiago Canyon College. Only 5 of the 20 residency credits may be challenged. GED PREPARATION: This program prepares students to pass the GED exam and gives practice test feedback. No high school credit is earned in this program. Santiago Canyon College does not administer the GED test. The student must arrange to take the GED test at a GED testing center.


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Counselor Key Appointment Tasks

First Appointment SSSP Core Services ED Plan/Evaluation & Other Appointments

□ On SARS, place notes as Orientation

Review assessment information and go over test scores with student. (On Datatel, a test score of 45 in reading translates into a 4.5 reading grade level.) Review information printed on back of long-form registration form and answer questions as needed. Review unofficial/official transcript if provided and complete PROVISIONAL EVALUATION FORM and Educational Plan 1.2, listing the first two-three classes you are recommending for the student. If no transcript is provided, assign classes based on test scores and/or student memory of courses previously completed, but emphasize the importance of verifying credits needed by evaluation of the official transcript. Remind students to return after finishing their first two classes in a high school subject to complete the Ed Plan and enter their transferred work into the Datatel system. Official transcript must be on file in order to complete this step. Assist student in preparing class schedule, including start date, reading and math scores written in upper right-hand corner of add form, and place your initials along with that information.

Walk students to classroom and introduce them to IA’s and instructor if time permits.

LOG NOTES IN SARS FILE

□Check SARS AND PAPER FILE for history of the student & document on SARS according to SSSP Service Counseling, Advising & Other Planning Services

Grad Check

Under 1 year enrollment students

Add, drop or change a class

Regular counseling; review status

or credits

STARS students

Scholarships

Switch from HSS to GED (or vice

versa)

Complaint about staff or classes

Wants to transfer to another

school

Counselor asked to see student

Student wants to challenge a class

Follow-up for At-Risk Students

ABE & BRS 1 students

Personal Issues

Mental Health Issues

DSPS

Discipline

CalWORKs

EDD

Need letter or form filled

3rd-party person status

(parent/guardian/military/prob.

Officer

Instructor needs counseling

consult regarding student

LOG NOTES IN SARS FILE

Educational Plan

Ed Plan 2 with transferred credits form after

completion of 2 HSS classes, within 15

credits of graduating & official transcript on

file.

Remind student to get Work Experience and other Certificates needed for elective credits.

Review with the student proficiencies

and courses needed to graduate.

Review student test scores in TSUM (DATATEL) or their paper file folder.

If student has completed two class requirement in HSS classes, please remind the student that it is their responsibility to return for an ED Plan and bring official transcript. In some hardship cases, our front office staff will assist student as a last resort to request and obtain an official transcript. 1. Walk the student to the front desk and

make sure they schedule follow-up appts for personal and discipline referrals.

□ Make a copy of the Add/Drop card for entry to DATATEL by our front office staff and give the student the copy to take to class. KEEP ALL REGISTRATION DOCUMENTS outside the folder for front office staff to enter into DATATEL. LOG NOTES IN SARS FILE

“Kill them with Kindness” Please refer difficult students to counseling full-time faculty.


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Business Skills Department

THE BUSINESS SKILLS DEPARTMENT OFFERS COMPUTER APPLICATIONS TRAINING. The Computer Learning program in the U Building area of SCC, provides a friendly environment where students 18 years and older can learn about computers and computer technology. Access to the Internet and industry-standard equipment and software make a new career or promotion within reach of all students. Medical Billing is also offered. Instructors Instructors facilitate the learning process and provide students with challenging opportunities throughout each term to further develop basic skills, thinking skills, and personal qualities necessary for success in the marketplace. For information contact: Estela Cuellar SCC U-84 Orange, CA 92869 (714) 628-5937 E-mail: [email protected]

Counseling

Faculty

Albert Alvano Clarice Da Fonseca Rosalba Hernandez Rosa Salazar de la Torre Monica Ayala Veronica Davalos Jennifer Ly Anacany Torres Nikta Azimi Betty Fisher Joe Rivera Laura Wirtz, DSPS (SCC) Dora Bright Rudy B. Frias Stefan Shakiba Maria Zamudio

The Counseling Department assists students in meeting their educational and career life goals through orientation, academic advisement, career planning, testing, workshops, individual and group counseling.

Academic Advisement Individual assessments of transcripts and graduation requirements Referrals to tutoring, DSPS and outside agencies Vocational/Educational planning

Personal Counseling Individual or group Initial crisis intervention Community referrals

Group/Classroom Presentations Counseling topics of instructor’s choice Community job/resource fairs Residency/Naturalization workshops


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Orientations High School, GED, Adult Basic Education, ESL Orange Unified School District El Modena H.S. & Orange H.S. Petition Programs Matriculation and College Orientation Sessions “STARS” College Placement Test and Early Registration

Counseling Sites Santiago Canyon College – 8045 E. Chapman Ave. # S105, Orange 92869 OEC Provisional Education Facility - 1937 West Chapman, Orange 92868 College & Workforce Preparation Center- 1572 N. Main St. Orange 92867

OEC Counseling Office Hours (SCC-S105): CWPC Counseling Office Hours Monday – Thursday 8:00am – 8:30pm Monday – Thursday 8am-12:30pm 5pm-8:30pm Friday 8:30am –12:30 pm Telephone: (714) 628-5929 Telephone (714)628-5999 Fax: (714) 639-2172

The following are key values critical to a professional counseling environment. Counseling Office Protocol

o Service to students is paramount. We must minimize the obstacle for students to begin courses in Continuing Education. It is important to get students registered in classes and get them started prior to accessing additional support such as DSPS services, etc. If you do not have scheduled appointments, please meet with the student immediately.

o Full-Time Counselors have access to Web attendance and will complete all forms, including CalWORKs, EDD,

Child Care, Housing, etc.

o Counseling assistants can make the appointment and access attendance records ahead of time. If no appointment is immediately available, the student can go back to class and then be called in to meet with the counselor when available. One hour can be allocated for initial meeting. Counselor must verify attendance hours prior to signing forms. Rosalba Hernandez and Rosa Salazar de la Torre will be responsible for the initial intake appointments for CalWORKs students. Full time counselors will also provide assistance or answer questions for adjunct counselors.

o Counseling Appointments: Please let students know that you have 30 minutes to meet with them. If there are

no students waiting, you may meet with them as long as needed. It is important to encourage students to make additional appointments to explore other questions and issues. Counseling front office clerks will check-in students into SARS as soon as they report for their appointment; this will send you an automated pop-up message on your computer monitor to let you know the student is waiting in the lobby.


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o Team Follow-up: In an effort to quickly resolve issues for students, please leave a note in SARS so that other counselors can assist in resolving issues for a particular student. Make sure to log and print the log as the note for your request. Please log any appointment and action taken in the student’s SARS log. Please continue to collaborate with each other to provide the best service to the student.

o LOG everything in SARS. All interaction with the student must be noted in SARS. This includes calls and

casual visits to the office if the student has an academic concern. Please remember to forward log notes of urgent matters to the “reminders” area for all to view.

Students with Learning Disabilities-. Write down your concern in Counseling Log. If student does not want to deal

with this issue it is their right to refuse assistance. Ask willing student to schedule an appointment with Laura Wirtz before they leave the office. Counselors can walk a student to DSPS office and assist them in scheduling appointment. Taking copies of test scores and other information is important.

Please remember to make copies of DSPS forms for all the instructors in HSS, ABE, and Reading. Enter in Counseling Log “New student appointment” and any appropriate details that can help the next counselor

become familiar with the student Unusual warnings should be re-typed in Log and placed in Reminders for all to view. Career Counseling Guidelines Utilize Career Center to search on Web SCC Website. www.californiacolleges.edu www.assist.org www.unigo.com www.collegeconfidential Encourage use of Career Center Services at our main campus on Chapman/Newport. Counselors may facilitate an

appointment with Job Placement, Career Center Specialist or other center staff. Encourage Counseling 116 after enrollment in College Credit Coursework Personal Counseling Guidelines Assist students in crisis to find appropriate community resources. Call clerical support and let them know you will be

utilizing more than allowed 30-minute session because of pending crisis. Assist with short-term problem solving and resource finding long-term counseling therapy. Encourage professional long-term therapy in the community.

Transcript Evaluation

ENGLISH CREDITS Reading Limit 10 credits Journalism Limit 10 credits ESL Limit 30 credits ENGLISH ELECTIVES Mass Media, Science Fiction, Short Story, Novel, American Literature, English (British) Literature, World Literature.

ENGLISH 9,10,11,12 or ENGLISH 1, 2, 3, 4 Incorporate composition into the curriculum and should meet the composition course requirement.

http://www.californiacolleges.edu/

http://www.assist.org/

http://www.unigo.com/

http://www.collegeconfidential/


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COMMUNICATION SKILLS If taken along with English, does not count as English credit.

COMMUNICATION/COMPOSITION Counted as English credit and meets the composition requirement.

ESL Counted as English credit only if specifically labeled ESL English, Language Arts, etc.

CREATIVE WRITING Counted as English credit but does not meet the composition requirement.

U.S. HISTORY CREDITS American History U.S. History (American Studies at North Park is U.S. History) SCC History 127 (Women in US History) = US History

U.S. GOVERNMENT CREDITS Civics American Democracy Legal Processes (American) Comparative Political Systems (CPS)

SOCIAL and BEHAVIORAL SCIENCE ELECTIVES (for those students enrolled prior to July 1, 2009) American Issues (not U.S. History) MEUS––Modern Europe and Urban Studies Geography World Economics World Culture World Geography MEWG––(Modern Europe and World Geography) Psychology Child Development Sociology Criminal Justice

SCIENCE Vocational Horticulture Skills Oceanography(some districts consider class as physical or life) Horticulture Health Science (Health does not meet Science requirements Animal Science Vocational Livestock Skills TA Science does not count (or Aide) Conservation of the Environment ROP --A maximum of ten units of credit may be from the following courses to meet the science requirement for graduation: Agriculture, ROP Animal Care, ROP Health Careers, ROP Nurse Assistant, ROP Medical Clerical, ROP Cosmetology. (Two semesters of Cosmetology are required for either Life or Physical Science credit. Upon completion of the second semester, students may receive 10 units of science credit.)

RESIDENCY REQUIREMENTS Students must complete 20 credits. One challenged class is accepted toward residency credits. Petition and SCC courses do count towards residency requirements.

MATH Bookkeeping/Record keeping (vocational skills) are not credited as Math. General Math Non-graded Math Accounting and Statistics Survey of Basic Math Vocational Math Business Math


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If student has taken Math Fundamentals II, they must not repeat it for credit. Advise them to take Math Essentials I or II which is review of Basic Math.

FOREIGN LANGUAGE/FINE ARTS (Humanities) Choir Drama Art Band (not PE band) Art Appreciation Dance Choreography (not dance consider PE) Graphics or Graphic Design Photography Jewelry Foreign Language Ceramics ***Notes: LAUSD- Proficiency tests Sharp=Reading, Topics=Math, Write=Composition. Beckman High (Irvine) “Media Art/Tch Adv, “Media Arts Tech” are counted as Applied Art and Visual and Performing Arts classes. Century (Santa Ana USD) Dance is counted as Fine Arts. ACCESS- Oceanography is considered a biological Science. Visual and Performing Arts Credits approved by UC/CSU. Art of Graphic Design (ROP) Art of Animation (ROP). Belmont High (LAUSD) Contemp Comp = Contemporary Composition (English), Comp Op/Lit = Computer Operations Literacy (Elective), Intro Comp = Introduction to Computer (Elective). Gilbert High (Anaheim) Instru Comm = Instruction in Communication (Elective). Creekside High (Irvine) Amer Issues is US History, Wrld Issues is World History ELECTIVES Intermediate ESL 1 and 2 students need to pass the post-test with 75% or higher to earn 5 elective high school credits. Intermediate ESL 3 students need to pass the post-test with 70% or higher to earn 5 elective high school credits. As of Fall 2011, ESL students who meet the criteria above receive a Certificate of Completion that states if the student earned 5 elective credits or not (See attached sample). Prior to Fall 2011, counselors need to check on Datatel if student finished ESL class with a “COM” or “P.” Only students who finished Intermediate ESL class with a COM are eligible to earn 5 elective high school credits. Please note that ESL students who finish Citizenship, Conversation, or any other specialty ESL classes do not earn high school elective credits. Any Business Skills class completed is eligible for 5 elective high school credits. AMERICAN COLLEGE ENGLISH (ACE) Non-Credit ESL Classes at SCC: If taken as a non-credit ESL class, students will not be charged tuition fee and will be able to register for dual

ticketed ACE classes.

Students who want to enroll in free ACE courses would inform A&R at OEC that they want to enroll in non-credit ESL

classes at SCC. These courses are dual ticketed with the ACE Program credit classes.

Most ESL students go on to the non-credit portion of Advanced Grammar and Writing, and Conversation 2 at SCC.

Early registration is strongly encouraged; there are only 10 seats available to take free ACE classes.

Some non-credit Core and Specialty ESL classes will also be offered at SCC in Fall 2016. These classes follow SCC

credit instructional calendar. Please check current class schedule for further information.

Credit ESL Classes at SCC: Intermediate ESL 3 students who would like to attend credit ESL classes at the American College English Program (ACE) at SCC can take the Test of English Language Development (TELD) at OEC. The TELD is recommended for Intermediate ESL 3 students.

Students will be referred by their instructors to take the test.


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Students need to ask their respective ESL instructors for test results.

Students will be placed in ACE classes based on their test scores.

Students who choose not to transfer to credit ESL at SCC may take the TELD again the following semester. Scores

will only be reported to SCC if students enroll in a credit ESL class.

Students can enroll with Isabel Garcia at SCC.

RSCCD Continuing Education students can receive the following elective credits: *10 hours a week for 9 ROP weeks (90 hours) = 5 credits *10 hours a week for 18 ROP weeks(180 hours) = 10 credits

OEC/Business Skills certificates: 1 certificate = 5 credits Do count “certificate of completion” (these certificates are signed by Dean and instructor) Do not count “certificate of participation” (these certificates do not have Dean’s signature)

COLLEGE UNITS TRANSFERRED Rancho Santiago Community College District transferred to SCCCEOC credits: Use form for transferring units.

1 unit = 3 credits 2 units= 6 credits 3 units = 10 credits 4 units = 13 credits 5 units= 16 credits CAP CARD High school (K-12) students under the age of 18 get permission from their high school counselor to go to community college to take credits needed for high school or college work. Courses are free of charge to CAP students. FOREIGN STUDENTS Research online, search online guide to Educational Systems Around the World. nafsa.org CSU-Websites for international transcript evaluations: Education USA http://educationusa.state.gov/centers/

International Association of Universities IAU online database http://www.unesco.org/iau/onlinedatabase/index.html

FOREIGN STUDENTS TRANSCRIPT EVALUATION

Student must bring copy of foreign transcripts that include subjects and grades.

Counselor may translate records starting from ninth grade or third year of secondary school in Mexico (tercero de secundaria) and for most Latin America countries.

If student completed a vocational or technical program after junior high (secundaria), you may apply appropriate subjects to high school credit.

A student receives an average of 60-70 credits for 3rd year of middle school (tercero de secundaria)

If a student completed high school in another country, those credits can be applied as 9th through 12th.

A student must complete: 40 credits of English 10 credits of US History 10 credits of US Government/Economics CC/Dual enrollment advisement

http://educationusa.state.gov/centers/

http://www.unesco.org/iau/onlinedatabase/index.html


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English as a subject can only be accepted from USA, Canada, United Kingdom, Australia, and New Zealand. English from other “American Schools” can be accepted as Fine Arts credits as a foreign language and elective credits.

Please be careful not to give English subject credit for students who attend “American or British Schools” in a foreign country. Review test scores and consult with a full-time faculty facilitator.

High School Petition Program Classes *Please note that some high school transcripts may list SCC High School Petition classes as “Out of District” and we must make sure not to count these credits twice when evaluating the official transcripts. Ways to meet the proficiency requirements:

Proficiency Matrix

*CAHSEE is no longer required in K-12 schools. Our Adult High School Diploma program requires students to pass 3

proficiencies. In case of DSPS students, Dr. Laura Wirtz may authorize an exemption, waiver or substitution.

Community College and High School Subjects Dual Enrollment Advisement

All courses as of Fall 2012 from Santiago Canyon College count towards the 20 residency credits.

Discuss the benefits and deficits of college enrollment vs. HS Enrollment. The college is sixteen weeks, costs money for each credit and maintains strict attendance policies. College instruction is taught in a traditional classroom setting. In contrast, the HS program is free, open-entry open-exit, has flexible attendance policies and a student can complete more than two courses in one semester’s time. Instruction is a lab setting and self-paced.

Reading

All students must pass Reading Proficiency at

SCC

Orange Education Center

Placement Assessment

Reading Score 8.1 TABE

Continuing Education Course None (Reading Proficiency class recommended)

Santiago Canyon College Credit Courses Passing Reading 102

Composition Yes

No Placement Test for HS Cont. Ed SCC– English writing sample for counselor use only

Composition II Course

Passing English 061 or above SAC: ESL 110 or above SCC: ACE 102 or above

Math Yes Math Proficiency Test Pass 70 % (not initial HSS assessment exam).

Math Fundamentals II (HSS) or higher

Passing Math N06 or higher level college math course Also Math N05 if 3 credits


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All remedial college courses and “for credit” (courses 100 and above) can be counted for HS credit. A student cannot use college credit when they have already graduated or applied towards certification for transfer to a university campus.

Students who attend college credit exclusively must still pass all their required proficiencies with our school.

Transfer credit is accepted from all community colleges. All subjects do not necessarily meet HS state requirements.

All ESL college credit courses can be accepted as English credit for the HS diploma program.

Students may elect to stay longer in continuing education courses and work on their reading, writing and math skills as preparation for college. Academic improvement will be reflected in higher college placement test scores. AB 540 students can continue to improve skills as they wait to meet the three-year HS attendance requirement.

CalWORKs Student First Appointment

Welcome student to Counseling Office.

Complete CalWORKs Intake paperwork.

Student provides you with Welfare-To Work Referral for Education/Training form often referred as form 41-05.

This form provides you with information on the student’s hourly requirement for school. Students may meet the

hour requirement set by the county through education, volunteer, and/or work activities.

Counselor completes “Section 3” of the form in addition to education provider information.

Student may already be enrolled in classes or may need help selecting coursework.

Counselor faxes completed 41-05 form to CalWORKs caseworker.

Remind student that he/she must submit attendance report to caseworker before the 10th of each month. It’s

student’s responsibility to schedule an appointment with counselor to complete this task.

Log notes in SARS.

Attendance Report Appointment

Student schedules an appointment to complete attendance report to submit to caseworker.

Student provides you Welfare to Work Attendance /Progress Report form 41-06. This form is also available on

online.

Obtain attendance report from Administrative Staff.

Complete Attendance Report 41-06 and fax to caseworker.

Check in with student on academic progress and refer student to support services as needed.

Log notes in SARS.

All Other Appointments

Counselor may request textbooks for CalWORKs students. Book request form can be found in intake packet.

Submit book request form to caseworker.

CalWORKs student may need help transitioning to college credit. Contact Juana Galvan or Susie Duarte, from

EOPS/CARE office E-108 (714) 628-4915 to schedule an appointment or you can walk student over to the

EOPS/CARE office to schedule appointment.

Log notes in SARS.


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Employment Development Department (EDD) Student First Appointment

Welcome student to Counseling Office.

Student brings EDD forms.

Complete training provider questionnaire. Student will mail out questionnaire to EDD upon counselor’s

completion.

Student completes Consent to Release Training Information form and gives form to counselor. This form allows

you to have communication with EDD personnel. Keep signed release form in student’s file.

Review class schedule and provide any other class recommendations and/or information on other instructional

programs.

Log notes in SARS.

All Other Appointments

Student schedules an appointment for attendance and enrollment verification and provides claim form for

counselor to complete.

Obtain attendance report from administrative staff. Review attendance report and confirm enrollment in our

Continuing Education program.

Counselor completes and signs “Section C” of claim form as well as stamps it with our contact information.

Check in with student on their academic progress and provide class recommendations as needed and/or referral

to student support services.

Log notes in SARS.

REMINDER New SSSP/ Educational Plans Order of Completion 1.1 Orientation Ed Plan: all students will initially have this educational plan.

1.2 Electronic Ed Plan: Student enrolled in HSS/ESL/Business Skills/Inmate Ed. Can be completed with unofficial, official or no transcript. Students in HSS will meeting an individual counselor for completion while students enrolled in ESL, Business Skills and Inmate Ed will be completed in a group setting led by a counselor. 2.0 Ed Plan: This is a 2nd updated or revised plan for HSS students who have completed at least 5 credits, they are

within 15 credits of graduation, there’s an official transcript on file, and a transfer of credits form is completed. Completing High School Subjects – Educational Plan

Enter Student’s name, ID #, Birth Date, name of counselor completing form & date of completion

Indicate Student’s Education Goal: High School Diploma, Adult Basic Education, GED or Other

Choose corresponding Academic Year

Using unofficial/official transcripts brought in by student and provisional evaluation form enter the corresponding

credits transferred and needed for each subject

If courses were completed by student indicate by placing X in corresponding completed field

Enter total amount of credits transferred, credits completed through SCC-OEC, and credits needed.

Indicate proficiencies transferred, passed (include score/grade), or needed


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Choose residency status of student, each student needs to take at least 4 courses to meet residency

requirement.

When meeting with student go over and place an X on courses needed and assist student by projecting the term

they would anticipate completion (Fall, Sum, Spn)

Counselor should use the notes section of the Ed Plan to indicate if student is taking courses as refreshers or for

GED.

Upon completion obtain Student Signature


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Counselor Key Appointment Tasks for ESL Students

Welcome student to Counseling Office and ask student to fill out Counseling Sign-In sheet with the requested

information.

Inquire about their current ESL level and reason for seeking counseling services.

Obtain information on their educational history and educational goals.

Inquire about student’s immigration status as deemed appropriate to your counseling session and provide AB

540 information.

Ask student if they have official/unofficial transcripts from their native country. If student does not have

transcripts, encourage them to begin the process of obtaining transcripts from their country of origin, if they plan

to pursue high school program and/or college education.

Complete Student Educational Plan (SEP).

For ESL Intermediate 1-3 students.

o Student can take High School Placement Assessment once they are enrolled in Intermediate 2 or 3

classes.

o Students can earn 5 credits for each ESL Intermediate class he/she completes.

o Inform student about free advanced ESL classes at SCC.

o Inform student about STARS program.

For ESL Beginning 1-3

o Encourage students to take as many ESL classes appropriate to their level to accelerate English skills.

o Students can enroll in a Beginning Multi Level 1-3 class and Conversation 1.

o Beginning 3 students can also enroll in American English Pronunciation, ESL Writing, and Computer

classes.

Inform students about other instructional programs, off-site classes, and student support services.

Encourage follow-up appointments for student educational planning and other services.

Add student as a walk-in appointment in SARS and log notes.

Other reminders:

If student needs referrals to professional services, use Community Resource Guide.

There are several off-site ESL morning classes that offer free child care. For class schedule and locations,

please refer to A&R.


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Thank you to all the Adjunct Counseling Staff for their valuable feedback!

counseling department manual 2016-2017 · counseling department manual 2016-2017. ... sac or have...

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