An Equal Opportunity University

CPE Workshop

Case Study -- tools

An Equal Opportunity University

CPE Workshop Case Study

• UK: large campus with 27,000 students and about 15,000 employees in all 120 counties

• Communicating effectively, quickly and fully is a challenge

• Several tools traditionally employed, each with advantages/disadvantages:

An Equal Opportunity University

CPE Workshop Case Study

• Media Releases• Web notification on home page

through safety alerts• Broadcast e-mails• Fliers on campus

An Equal Opportunity University

CPE Workshop Case Study

• New tool this year:• UK Alert – new emergency notification

system• Students, faculty, staff, community …. And

media sign up at www.uky.edu/UKalert• Utilizes several devices to deliver safety

message:– Text– VM

An Equal Opportunity University

CPE Workshop Case Study

– E-mail– Cell phone– Land line– Pagers– Fax

• System purchased from Nashville-based W.A.R.N (wide area rapid notification)

An Equal Opportunity University

CPE Workshop Case Study

• Designed for use in immediate or potential threat to all or part of campus community

• Examples include: active shooter, potential catastrophic weather

• University-wide emergency• Occupants of specific buildings can be

contacted if emergency contained to specific area

An Equal Opportunity University

CPE Workshop Case Study

• UK Alert Web Site provides detailed information, FAQ and allows visitors to register

• Notifications can be received in multiple ways and in order of preference

• I get phone call on cell and at home as well as e-mail

• Participants – through log-in/password system – can update and change their contact information

An Equal Opportunity University

CPE Workshop Case Study

• On-line registration easy (I did it) and only takes a few minutes

• Constant promotion necessary• Incentives offered for early

participants: four Apple iPhones given away in random drawings

• Nearly 13,000 people people now registered