cpo forum

CPO ForumCPO Forum

USPHS Scientific USPHS Scientific and Training and Training SymposiumSymposium

June 2007June 2007

Cincinnati, OhioCincinnati, Ohio

www.usphs.govwww.usphs-hso.org


OutlineOutline

Category DemographicsCategory Demographics Summary of PHS Transformation PPSummary of PHS Transformation PP

– Goals of TransformationGoals of Transformation– Recruitment, Training, Career Recruitment, Training, Career

DevelopmentDevelopment– WPDGsWPDGs– Major Accomplishment to dateMajor Accomplishment to date

HS PAC Chair “State of the Category”HS PAC Chair “State of the Category” Questions and Answer SessionQuestions and Answer Session



Who We AreWho We AreHSOs By RankHSOs By Rank

as of 5/15/07as of 5/15/07

0

50

100

150

200

250

300

2004 103 188 187 140 181

2006 69 221 232 161 146

2007 81 236 250 168 136

LTJG LT LCDR CDR CAPT

2004



Who We AreWho We AreHSOs By Subcategory HSOs By Subcategory

(N=872 as of 15 MAY 2007 )(N=872 as of 15 MAY 2007 )

23%

22%55%

Clinical Administration Basic & Applied Sciences



Who We AreWho We AreHSO Clinical DisciplinesHSO Clinical Disciplines

as of 15 MAY 2007as of 15 MAY 2007

136

104

8470

62

14 1015 135

131 2 2

0

20

40

60

80

100

120

140

160

PA SW MT Opt DH Cl Psy Pod

N=480

eligible for retirement; N=51; ~9%



Who We AreWho We AreHSO Administrative HSO Administrative

DisciplinesDisciplinesas of 15 MAY 2007as of 15 MAY 2007

97

43

2619

3

19

4 60

0

20

40

60

80

100

120

PH General Hlth Adm MedicalRecords

PH Ed Adm Psy

N=188eligible for retirement; N=30; 16%



Who We AreWho We AreHSO BAS DisciplinesHSO BAS Disciplines

as of 15 MAY 2007as of 15 MAY 20075650

29 25 24

1374 4 8

15

1 5

0

10

2030

40

50

60N=204

eligible for retirement; N=29; 14%



253

131 12393 80 68

30 22 16 153013 6

16 177 11 5 1 2

0

50

100

150

200

250

300

Where We WorkWhere We WorkAgencies With Agencies With >>15 15

HSOsHSOsas of 15 MAY 2007as of 15 MAY 2007

29%

15%14%

11%9%

HCFA=11, ATSDR=9, EPA=8/2, USDA=6, Interior=4, DoD=2, CIA=1

eligible for retirement; N=110; 8%

Percent of category; N=872



Where We WorkWhere We Work

States With >30 States With >30 HSOsHSOs

as of 15 May 2007as of 15 May 2007189

78 74 72

5140 40 38 37 32

020406080

100

120140160180200

MD GA DC AZ NM NC CA TX OK AK

30% of HSOs work in MD or DC



How We Have GrownHow We Have GrownNew HSOs by Year of EntryNew HSOs by Year of Entry

as of 15 May 2007as of 15 May 2007

23

4050

70

11299

82 7990

37

0

20

40

60

80

100

120

1998 1999 2000 2001 2002 2003 2004 2005 2006 2007

Year of entry

New HSOs

15 MAY

100



History of this History of this TransformationTransformation

Secretary Thompson’s directive to Secretary Thompson’s directive to transform the Corps (October 2001)transform the Corps (October 2001)

Evolution of the Secretary’s directiveEvolution of the Secretary’s directive Options papers (October 2004)Options papers (October 2004) Secretary Leavitt’s decisions and Vision Secretary Leavitt’s decisions and Vision

(December 2005)(December 2005) Transformation Workgroups (February Transformation Workgroups (February

2006)2006) Implementation Plan (October 2006)Implementation Plan (October 2006) Working Policy & Design Groups Working Policy & Design Groups

(ongoing)(ongoing)



Goals: Force Management and Goals: Force Management and Career Development/Officer Career Development/Officer

SupportSupport

Assess current and future needs of the Assess current and future needs of the CorpsCorps

Respond proactively to changes in Respond proactively to changes in those needsthose needs– RecruitmentRecruitment– SelectionSelection– AssignmentAssignment– TrainingTraining– Promotion and AssimilationPromotion and Assimilation– Other IncentivesOther Incentives



Transformation Transformation Workgroups (2006)Workgroups (2006)

Five workgroups with representation from Five workgroups with representation from each OPDIV/STAFFDIV and non-HHS each OPDIV/STAFFDIV and non-HHS agency to which officers are assignedagency to which officers are assigned– Readiness and ResponseReadiness and Response– Sizing of the CorpsSizing of the Corps– Recruitment, Training and Career Recruitment, Training and Career

DevelopmentDevelopment– AssignmentsAssignments– Classification and PositionsClassification and Positions

Worked from Secretary’s decisions of Worked from Secretary’s decisions of December 2005December 2005



Transformation Transformation Workgroups (2006)Workgroups (2006)

Reports finalized in March 2006Reports finalized in March 2006 Meetings among the Meetings among the

OPDIV/STAFFDIV Heads and OPDIV/STAFFDIV Heads and Secretary Leavitt to discuss the Secretary Leavitt to discuss the workgroup recommendations and workgroup recommendations and decide on implementation plandecide on implementation plan

Transformation Implementation Transformation Implementation Plan published in October 2006Plan published in October 2006



Assumptions and Assumptions and RequirementsRequirements

Force Management must consider:Force Management must consider:– Emergency response requirementsEmergency response requirements– Historical, public health roleHistorical, public health role

Target size: 6,600 to meet its Target size: 6,600 to meet its missionsmissions

Improved services Improved services – personnel,personnel,– officer supportofficer support



RecruitmentRecruitment

Aggressive and targetedAggressive and targeted New, robust call system that links New, robust call system that links

in the Associate Recruitersin the Associate Recruiters Public relations campaign Public relations campaign Attractive and informative printed Attractive and informative printed

and electronic materialsand electronic materials ““Every officer is a recruiter”Every officer is a recruiter”



Application, Application, Selection and Selection and

AccessionAccession Electronic application system (eCAD)Electronic application system (eCAD)

– improved selection system to link improved selection system to link officers with vacancies (especially 3H officers with vacancies (especially 3H assignments)assignments)

Reduce process time to 8-12 weeksReduce process time to 8-12 weeks– streamline process (PE and clearance)streamline process (PE and clearance)

New Basic Officer CourseNew Basic Officer Course– Within 5 weeks of entryWithin 5 weeks of entry



Functional Functional Classification of Classification of

OfficersOfficers Functional GroupsFunctional Groups

– ClinicalClinical– Applied Public HealthApplied Public Health– Mental HealthMental Health– ResearchResearch

Areas of Concentration (AOC)Areas of Concentration (AOC) Functional Advisory CommitteesFunctional Advisory Committees



Assignment of Assignment of OfficersOfficers

Officer ProfilesOfficer Profiles Each officer on a unique billetEach officer on a unique billet

– Defines Category and Functional GroupDefines Category and Functional Group Knowledge, Skills and Abilities (KSA) Knowledge, Skills and Abilities (KSA)

LibraryLibrary OCCO CAM compare Officer Profiles OCCO CAM compare Officer Profiles

with vacancy announcementswith vacancy announcements– A panel of qualified officers is forwarded to A panel of qualified officers is forwarded to

selecting officialselecting official



Assignment Assignment IncentivesIncentives

For Officers:For Officers:– 3H Incentive Pay3H Incentive Pay– Specified tour Specified tour

length and rotation length and rotation schedule schedule

– Receive priority Receive priority career counselingcareer counseling

– Receive priority Receive priority placement for placement for follow-on follow-on assignmentsassignments

For Dependents:For Dependents:– Spousal and family Spousal and family

member member employment employment assistance programassistance program

– Childcare supportChildcare support– Counseling, Counseling,

information and information and referral supportreferral support

– Relocation Relocation Assistance upon PCSAssistance upon PCS



Training and Career Training and Career DevelopmentDevelopment

Career-long training Career-long training beginsbegins at the PHS OBC, at the PHS OBC, but includes Intermediate, Advanced and but includes Intermediate, Advanced and Executive coursesExecutive courses

Categories and FACs will develop training Categories and FACs will develop training matrices for career progression within the matrices for career progression within the Categories and in the Functional GroupsCategories and in the Functional Groups

Training will emphasize leadership Training will emphasize leadership development applicable to:development applicable to:– Deployment activitiesDeployment activities– Meeting agency missionsMeeting agency missions

CAM will assist officers with career CAM will assist officers with career developmentdevelopment



WPDGs to DateWPDGs to Date

Billets, Officer Profiles and Selection Billets, Officer Profiles and Selection SystemsSystems

Career Development and TrainingCareer Development and Training RecruitmentRecruitment ““3H” Assignments (Isolated/Hazardous duty, 3H” Assignments (Isolated/Hazardous duty,

Hardship, Hard-to-fill)Hardship, Hard-to-fill) Family SupportFamily Support Sizing of the CorpsSizing of the Corps Additionally, the Functional Advisory Additionally, the Functional Advisory

Committee Leadership has been namedCommittee Leadership has been named



Implementation of Implementation of the Secretary’s planthe Secretary’s plan

Transformation Implementation Planning Transformation Implementation Planning Coordination Group (IPCG) has been formedCoordination Group (IPCG) has been formed

12 officers assigned to OCCO and OCCFM to 12 officers assigned to OCCO and OCCFM to lead the implementationlead the implementation

Working Policy and Design Groups (WPDGs)Working Policy and Design Groups (WPDGs) Policy summaries drafted by WPDGs, Policy summaries drafted by WPDGs,

reviewed by IPCG and forwarded to the ASH reviewed by IPCG and forwarded to the ASH decision on approval of policy conceptdecision on approval of policy concept

Policies written by OCCFM, reviewed by PACs, Policies written by OCCFM, reviewed by PACs, CPOs, IPCG, then forwarded to ASH for review CPOs, IPCG, then forwarded to ASH for review and decision on approvaland decision on approval



Major Major AccomplishmentsAccomplishments

3H Assignments-Assignment Incentive Pay 3H Assignments-Assignment Incentive Pay ((Approved by IPCGApproved by IPCG))

Officer Profiles (Officer Profiles (Approved by IPCGApproved by IPCG)) Billets (Billets (Approved by IPCG and Templates Approved by IPCG and Templates

for Category-Specific Billets have been for Category-Specific Billets have been createdcreated))

Training-OBC and Competencies (Training-OBC and Competencies (Awaiting Awaiting Approval of IPCGApproval of IPCG))

Model for Corps Sizing (Model for Corps Sizing (Presented to IPCGPresented to IPCG)) Billet Locator and Officer Placement Billet Locator and Officer Placement

System (System (Presented to IPCGPresented to IPCG))



Ready for Presentation to the IPCGReady for Presentation to the IPCG– Functional Group SystemFunctional Group System– 3H Assignments-Family Support3H Assignments-Family Support

In Preparation for Presentation to In Preparation for Presentation to IPCGIPCG– 3H Assignments-Family Support3H Assignments-Family Support

Major Major AccomplishmentsAccomplishments



New Recruitment New Recruitment MaterialsMaterials

New Corps Web Presence Matching Fact Sheets and Brochures



IT SystemsIT Systems

The Chief Information Officers Council The Chief Information Officers Council has approved a plan to form a has approved a plan to form a relationship with the Coast Guard to relationship with the Coast Guard to handle our personnel systems using handle our personnel systems using their IT infrastructuretheir IT infrastructure

eCAD is ready to launch. It will enable eCAD is ready to launch. It will enable applicants to complete and submit applicants to complete and submit their SF-50 and accompanying their SF-50 and accompanying documents electronically.documents electronically.



MembersMembers SubcommitteesSubcommittees PAGsPAGs ActivitiesActivities AccomplishmentsAccomplishments Future WorkFuture Work

HS PAC ChairHS PAC Chair“State of the “State of the Category”Category”



RADM Michael MilerChief Health ServicesProfessional Officer

CDR John Cardarelli IIHS PAC Chair

CDR Brad AustinChair Elect

LCDR Sianat Kamal

LCDR Jason Jurkowski

LCDR Michael Weahkee CDR Janet Hawkins

CDR Laura Aponte

LT Rebecca Bunnell

LCDR Karen Sicard

Photos: Not AvailableCAPT Jose BelardoCAPT Daniel KavanaughCAPT Richard KennedyCDR Nancy NicholsCDR George DurginLCDR Felicia WilliamsLCDR Timothy Pappalardo

CDR Beth Finnson

LCDR Audrey GY Lum LCDR Nicholette Hemingway



SubcommitteesSubcommittees

AwardsAwardsLCDR Felicia Binion LCDR Felicia Binion

WilliamsWilliamsCAPT Frank Cross CDR Nancy Nichols CDR Gina Woodlief CDR Keith Cespon CDR Elise Young LCDR Michael Weahkee LCDR Frances Placide LCDR Gail Davis LCDR Karen Sicard LCDR Iris Valentin-Bonn LCDR Michael DavisLT Elizabeth Claverie

ReadinessReadinessLT Rebecca Bunnell

872 officers

≈83% basic qualified

163 Not basic qualified

63 FMRB recipients

OFRD – Quarterly

ChecksSpecial thanks to LCDR Special thanks to LCDR

Jurkowski and his staff (6 Jurkowski and his staff (6 HSOs and 1 EHO) for HSOs and 1 EHO) for immediate action last immediate action last

December!December!




Education and Career &Education and Career &CDR Janet Hawkins

LCDR Michelle ColledgeCDR Cheryl Wiseman

Website Development TEAM

57 Liaisons / 300 appl. 96 Assoc. Recruiters

– lost >50% AR due to new requirements

New ARP webpage!

Recruitment and Recruitment and RetentionRetention

CDR Beth FinnsonCDR Beth FinnsonLCDR Michelle Colledge LCDR Michelle Colledge

LCDR Rhondalyn CoxLCDR Rhondalyn Cox

LCDR Darin DalyLCDR Darin Daly

LCDR Kimberly McIntosh-LittleLCDR Kimberly McIntosh-Little

LCDR Michelle PelkeyLCDR Michelle Pelkey

UpdatingUpdating– HSO Welcome PacketHSO Welcome Packet– WebpageWebpage

These subcommittee roles and responsibilities are under review and may be consolidated.




CommunicationsCommunicationsLCDR Audrey LumLCDR Audrey Lum

PolicyPolicyLCDR Jason JurkowskiLCDR Jason Jurkowski Resource Directory 50% Resource Directory 50%

(Aug Target Date)(Aug Target Date)

CDR Brad AustinCDR Brad AustinLT Maria BenkeLT Maria BenkeCDR Jeff BosshartCDR Jeff BosshartCDR John CardarelliCDR John CardarelliLT Andrew ChenLT Andrew ChenLCDR Daniel LCDR Daniel CovielloCovielloCDR Beth FinnsonCDR Beth FinnsonCDR Michael FloodCDR Michael FloodLTJG Kristin HarrisLTJG Kristin HarrisLT Marna HoardLT Marna Hoard

LCDR Helen HunterLCDR Helen HunterLT Thomas JaniskoLT Thomas JaniskoLCDR Delia JonesLCDR Delia JonesLT Ieshia JonesLT Ieshia JonesCAPT Dan KavanaughCAPT Dan KavanaughCDR Elijah MartinCDR Elijah MartinLT Mark McKinnonLT Mark McKinnonCDR Sheila MerriweatherCDR Sheila MerriweatherCDR Ron NowalkCDR Ron NowalkLTJG Damon SmithLTJG Damon SmithCDR Craig WilkinsCDR Craig Wilkins

CDR Kellie ClellandCAPT Amy BarkinLCDR Helen HunterLCDR Vernita JonesLCDR Sunil PatelLT Carlos BellLT Andrew TranLT Van Tran LT Armando Santiago




MembershipMembershipLCDR Karen SicardLCDR Karen Sicard

Nomination requests Nomination requests have been published, have been published, deadline is deadline is June 30June 30..

Contact LCDR Sicard at Contact LCDR Sicard at [email protected] [email protected] or770-488-5839.770-488-5839.

Nomination forms are Nomination forms are available at the HSO available at the HSO booth or on the HSO booth or on the HSO membership committee membership committee website.website.

7 slots filled in 20077 slots filled in 2007 6 slots to fill in 20086 slots to fill in 2008

MentorMentorLCDR Nicholette HemmingwayLCDR Nicholette Hemmingway

CDR Celia GabrelCDR Celia GabrelLCDR Davis LauLCDR Davis LauLCDR Joy Ann MatthiasLCDR Joy Ann MatthiasLT Candece LoftlandLT Candece Loftland

# Mentor relationships? 159 # Officers wanting mentors? 9 Working on improving system

so that mentors and mentees can log into database to update their info.



Professional Advisory Professional Advisory GroupsGroups

Chief HSOChief HSO

HS PAC

SWPAGSWPAGCDR Wanda Finch

HAPAGHAPAGCDR Craig Wilkens

MTPAGMTPAGLCDR Rich Henry

DHPAGDHPAGLCDR Rhonda Plake

ITPAGITPAGLCDR Laurie Hall

OPAGOPAGLCDR Maricela Bonilla

PAPAGPAPAGLCDR James Zink

BASPAGBASPAGCDR Sheila Merriweather

PSYPAGPSYPAGCDR Scott Salvatore



Additional ActivitiesAdditional Activities• Billet WPDG

• Sizing WPDG

• Recruitment WIPDG

• Training & Career Dev. WIPDG

• 3H WPDG

• Discipline and Retention WIPT

• Uniforms WIPT

• Readiness WIPT

• Applied Public Health FAC

• Standardized PAC Charter

• Research FAC

• Mental Health FAC

• Clinical FAC

• COF Conference

• PY08 Promotion Benchmarks

• PY09 Promotion Benchmarks

• Social Work Appt Standards

• Emerging Health Initiative

• Transformation

Subcommittee (ad-hoc)



PAC PAC AccomplishmentsAccomplishments

Readiness Status to 83%Readiness Status to 83% Updated Website !!!!Updated Website !!!! Resource Directory (August)Resource Directory (August) PY08 BenchmarksPY08 Benchmarks PAC Chair ChatsPAC Chair Chats 2007 Category Day Agenda!!!!2007 Category Day Agenda!!!!



Future WorkFuture Work

Increase CPO Support Increase CPO Support Combining Education and Career and Combining Education and Career and

Retention SubcommitteeRetention Subcommittee Update PAC CharterUpdate PAC Charter PY09 BenchmarksPY09 Benchmarks Readiness Status to be within top 3!Readiness Status to be within top 3! Review/comment on WIPT and WPDGsReview/comment on WIPT and WPDGs Deployments on USNS ComfortDeployments on USNS Comfort



Questions?Questions?

cpo forum

Documents

retirement n

subcategory n

percent of category

orgtransformation workgroups

arehso clinical disciplinesas

arehso bas disciplinesas

training symposiumjune

secretarys decisions