create 2-8-07 revised 6/2/2010 office of information, technology and accountability intermediate...

Create 2-8-07 Revised 6/2/2010

Office of Information, Technology and Accountability

Intermediate PowerPoint

Office of Information, Technology and Accountability2


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Launch PowerPoint Create a blank document with 2 slides Insert one graphic Name and save to the desktop

Nine Elements of Digital Citizenship

Student Learning and Academic Performance

1. Digital Access: full electronic participation in society2. Digital Literacy: the process of teaching and learning about technology and the use of technology3. Digital Communication: electronic exchange of information

School Environment and Student Behavior

4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world5. Digital Etiquette: electronic standards of conduct or procedure6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world

Student Life Outside the School Environment

7. Digital Commerce: electronic buying and selling of goods8. Digital Health and Wellness: physical and psychological well-being9. Digital Law: rights and restrictionsCreate 2-8-07

Revised 6/2/2010 3


Digital Citizenship Links:

www.digitalcitizenship.net www.digitalcitizenshiped.com/

Curriculum.aspx www.netsmartz.org http://cybersmart.org/ www.bpscybersafety.org/index.html www.staysafeonline.info/

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Standards Addressed

Standard 1. Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.

Standard 3. Demonstrate ability to use technology for research, problem-solving, and communication.



Intermediate PowerPoint

By the end of this session you will know and be able to:

Create a slide presentation using appropriate applications

Identify and use editing and formatting featuresInsert images from other files



You Will Demonstrate This By ~

Create a 10 slide presentation Include an animationOne photographTwo transitions



What is PowerPoint? Why should I learn how to use it?

PowerPoint is a high-powered software tool used for presenting information in a dynamic slide show format. Text, charts, graphs, sound effects and video are just some of the elements. Whether it's a classroom lesson, a parents' group meeting, a teachers' seminar or an unattended kiosk at the Science Fair - PowerPoint shows you how to make a powerful impression on your audience.



Creating a presentation

After opening PowerPoint you will see a screen such as this one

You can choose to open a previous presentation, to create a new one or use a template.



Slide Masters

Select View|Master|Slide Master from the menu bar.

Format the master slide just as you would format a regular slide by formatting text, formatting lists, adding background patterns and effects, and setting footers.

Click the Close button on the Master toolbar to quit editing the master slide and return to the presentation.



Slide Master

The slide master stores the styles for the template—such as font styles, layout (where the text, headers, and footers are positioned), background design, and color scheme. It's a place where you can make global style changes to your slides. For example, if you want the font to be a different color throughout the show, change it on the slide master.



The Title Master

For the most part, the templates included in PowerPoint have both a title master and a slide master. The title master's layout and design differ slightly from the slide master's. This makes your title slides stand out from the other slides and also enables you to make changes that will affect all but your title slides or nothing but your title slides.



Title Slide With Customizations

The title master makes it possible for you to customize your title slides to your liking without affecting the rest of your slides.

Customizing the title master is especially beneficial if you plan to use the title slide multiple times in your show. For instance, you could use title slides to introduce new sections in the show. All the customizations you've made to the title master show up on each title slide.



So, exactly what do we mean by "title slide," anyway? A title slide is one that uses a Title Slide layout. The layout's name shows in the ScreenTip when you point to the layout thumbnail.

When you open a new presentation in PowerPoint, the first slide in it is always the title slide.

Whenever you want a title slide—and the styles from the title master—apply a Title Slide layout

Title Slide



To display the title master, on the View menu, point to Master, and click Slide Master. This opens Slide Master view. Click the second slide thumbnail in the left of the window to display the title master.

The title master might look a little intimidating at first; it just takes some getting used to.

Color scheme, background, font style and color, shapes, art, and some animations can be changed or added here to make title slides unique. For example, to change the font style for the title, you'd select the boilerplate text and change the style, but you wouldn't type text her

Title Slide



Choosing Graphics

Be sure they enhance your presentation Too many may distract your audience



Inserting Graphics



Graphics

The Drawing Toolbar provides many commands for creating and editing graphics. The toolbar is located at the bottom of the Power Point screen or it can be activated by selecting View|Toolbars|Drawing from the menu bar.



Graphics Menu

Grouping - Images can be grouped together so they become one image and can be moved together or the same formatting changes can be applied to both at once. Select all the images that will be grouped by holding down the SHIFT key and clicking once on each image. Then select Group from the Draw menu. The images can be ungrouped by selecting Ungroup from the same menu.

Order - The order of overlapping images can be changed using this feature. In the example of two rectangles below, the green rectangle is selected and the Send Backward command was used to move the image below the blue rectangle. Send Backward and Bring Forward will move elements by one layer. Send to Back and Bring to Front move the elements to the back or top of a series of several overlapping graphics.



Graphics

Nudge - Use the nudge actions to move an object slightly in one direction.

Align or Distribute - Select a group of objects and choose one of the commands from the Align or Distribute menu to change the position of the objects in relation to one another.

Rotate or Flip - Rotate an object 90 degrees or flip the object over its x- or y-axis.



Graphics Select objects - Deactivate all drawing functions. Free rotate - This button will place green handles on certain objects so they can be arbitrarily

rotated. Click and drag the handles to rotate the objects. AutoShapes menu - Click the small down arrow to the right of the "AutoShapes" text to select a

shape. Line and Arrow - Click and drag the mouse on the slide to add lines. Hold down the SHIFT key

to draw a straight line. Use the end points of the completed line to stretch and reposition the line. Rectangle and Oval - Click and drag the mouse on the slide to add rectangles and ovals. Hold

down the SHIFT key to add squares and circles. Text box - Click to draw a text box on the slide. Word art - Click to add WordArt. Picture - Click to add a clip art image to the slide. Fill color - Choose a fill color for rectangles, ovals, and clip art. Line color - Select a border color for shapes and pictures. Font color - Highlight text on the slide and click the small down arrow next to the Font color icon

to select a color. Line style - Highlight a line or arrow that has been drawn and click this button to select a

thickness or style for the line. Dash style - Highlight a line or arrow and select a dash style. Arrow style - Change the arrow head style for an existing arrow or change a line to an arrow. Shadow - Select a text box to add shadow to text or choose any other object on the slide to add

a drop shadow. 3D - Add a three-dimensional effect to text and other objects.



Photos Select Insert|Picture|From File from the menu bar.

Click the down arrow button on the right side of the Look in: window to find the image on your computer.

Highlight the file name from the list and click the Insert button.



Pictures

We love to use them, but they tend to make file sizes huge.You can avoid this—saving room on your

hard disk and reducing download time—by using Compress Pictures, a feature on the Picture toolbar. It gives you options for reducing image resolution; applying compression with no loss to quality; and discarding unwanted information, such as the cropped parts of an image.



Web/Screen optimizes the resolution to 96 dots per inch (dpi). Print optimizes the resolution to 200 dpi.

Select No Change if you don't want the resolution touched at all and are choosing other options.

The Compress pictures option reduces color format with no loss to picture quality. (This has the same name as the main feature button but has a specific purpose here.)

When you click Compress Pictures on the Picture toolbar, you see the dialog box shown on the left.

Pictures



Reduce Resolution Note the area in the middle of the dialog box called

Change resolution. Use this when you don't need every single pixel in the current image to get an acceptable version of it for your slide show or Web presentation or your printed output. This can be effective with images you've scaled to be smaller, as their "dots per inch" actually increase in that case.

Changing the resolution can affect image quality. Before saving your file, look at your images in Slide Show mode after reducing the resolution. If you're not happy with the reduced resolution, select that picture in normal view, and use the Reset Picture button on the Picture toolbar to restore the original resolution.



Reduce Color Format

Depending on how many colors are used in the image, sometimes its color format can be reduced to make its file size smaller. The Compress pictures option (within the Compress Pictures dialog box) does this, making color take up fewer bits per pixel. There's no loss in quality.



Borders

Adding borders to pictures is a nice addition to pictures. It frames the pictures for more emphasis.



To Add A Border

Right click on the pictureSelect format picture



Borders

Click on colors and lines tab

Clicking here you can add the line and change the color



Transitions

Transition, is the way in which the slide is revealed using an effect like a wipe or a checkerboard pattern.



Auto Transitions

Transitions can be set to automatically move by checking box and setting the time

The speed of transitions can be set

A sound may also be set to play with the transitions.



Custom Animation Entrance, such as text fading in or flying in. Emphasis or dimming — emphasis calls attention to

a bullet point by making the text stand out; dimming de-emphasizes a bullet point once you've moved on.

Exit — a fly out, fade out, bounce out, and the like. Motion path, which traces a pattern for an object to

follow. Ellipse and Neutron are two schemes that use motion paths.

A typical scheme for a bulleted list will have the text enter line by line and dim each line when a new line enters. Two such schemes in PowerPoint are called Fade in and dim and Appear and dim.



Animation effects give motion to text, pictures, and other content on your slides. Besides adding action, they help you steer audience focus, emphasize important points, transition between slides, and maximize slide space by moving things on and off. Used well, animation effects bring flair, spice, and surprise.

Custom Animation



Animations



Custom Animations

A motion path moves items around on a slide in lines, curves, diagonals, squiggles, shapes such as stars and figure eights, or any unique design you're inspired to draw. Unlike with an entrance or exit effect, you can use a path simply to move something on the slide from one position to another. Stretch, shrink, rotate, and reposition the path to your heart's content.



Custom Animation

Draw a custom path Line : Drag to draw a straight path.

Curve : Drag for a line and click at points where you want a curve. Double-click to end it.

Freeform : Drag for freehand and release the mouse wherever you want a straight line. Click again for freehand. Double-click to end it.

Scribble : Drag for a completely freehand shape.



Custom Animation

A preset path is a pre-drawn line, curve, or shape that you position and edit but do not originally draw.

Advantages to usingThe line or shape is created for you. You can

then tweak it, enlarge it, shrink it, lengthen it, reshape it—but the initial line, curve, or whatever, is there, smooth; if you need a circle, you get a perfect one.



To apply a motion path effect, you select the item (text box, picture, shape) on the slide, then add the effect from the menu on the Add Effect button in the Custom Animation task pane.

The animation on the left illustrates the process for applying first a preset path and then a custom path. Notice that the different types of paths appear in different places on the Motion Paths submenu:

Preset paths (default and recently used) are at the top of the submenu; for the full gallery, click More Motion Paths.

Custom path types appear when you point to Draw Custom Path, near the bottom of the menu; click a type from that submenu (Line, Curve, Freeform, or Scribble) and draw it.

Custom Animation



Move, Size, Rotate a Path To position the path: Point to the path and look

for the four-headed arrow , and then drag the path.

To size the path: Point to the path, see the four-headed arrow, and then click. This selects the path. You'll see sizing handles. Point to a handle and look for the two-headed arrow ; drag to resize.

To rotate the path: Once the path is selected, point to the top of the rotator handle and drag the circular arrow to rotate the path. (Straight-line paths don't have this handle. Also, sometimes you need to zoom the slide pane to a higher percentage to see the handle.)



Looping

Click Slide show

Select “set up Show”



PrintingYou can also select a printout type and other print options in the Print dialog box, opened by clicking Print on the File menu, or by clicking the Print button in print preview. Print one slide per page



Preview a printout Open print preview by clicking the Print Preview button on the Standard toolbar (or, on the File menu, click Print Preview). Select printout types in the list for the Print What box.

Printout Types



Printing

The Slides printout type. This prints the slide bigger than any other printout type.

The Handouts (1 slide per page) type. This leaves larger margins than the slides type and lets you include page headers and footers.

Print multiple slides per page Choose any of the handout types from two to nine slides

per page. Print multiple slides per page with lines for audience notes

Click the Handouts (3 slides per page) printout type. Print speaker notes

Click the Notes Pages printout type. This prints one slide per page with your speaker notes underneath. Print an outline



Printing

For notes pages, you can: Change font and paragraph formatting for

notes, headers, and footers. Change the size and position of slides, notes,

header, and footer areas. Change the border color and style of slides,

notes, and header and footer areas; change the fill color for notes, header, and footer areas.



Printing

For handouts and outlines, you can: Change font and paragraph formatting for

headers and footers. Change the size and position of header and

footer areas.

Change the border color, style, and fill color of

header and footer areas.



Your Turn Create a 10 slide presentation

Include an animationOne photographTwo Transitions



RUBRICCATEGORY 4 3 2 1

Effectiveness Project includes all material needed to gain a comfortable understanding of the topic. It is a highly effective study guide.

Project includes most material needed to gain a comfortable understanding of the material but is lacking one or two key elements. It is an adequate study guide.

Project is missing more than two key elements. It would make an incomplete study guide.

Project is lacking several key elements and has inaccuracies that make it a poor study guide.

Sequencing of Information Information is organized in a clear, logical way. It is easy to anticipate the type of material that might be on the next card.

Most information is organized in a clear, logical way. One card or item of information seems out of place.

Some information is logically sequenced. An occasional card or item of information seems out of place.

There is no clear plan for the organization of information.

Text - Font Choice & Formatting Font formats (e.g., color, bold, italic) have been carefully planned to enhance readability and content.

Font formats have been carefully planned to enhance readability.

Font formatting has been carefully planned to complement the content. It may be a little hard to read.

Font formatting makes it very difficult to read the material.

Use of Graphics All graphics are attractive (size and colors) and support the theme/content of the presentation.

A few graphics are not attractive but all support the theme/content of the presentation.

All graphics are attractive but a few do not seem to support the theme/content of the presentation.

Several graphics are unattractive AND detract from the content of the presentation.

Background Background does not detract from text or other graphics. Choice of background is consistent from card to card and is appropriate for the topic.

Background does not detract from text or other graphics. Choice of background is consistent from card to card.

Background does not detract from text or other graphics.

Background makes it difficult to see text or competes with other graphics on the page.

Resources:

ISTE Publications, Digital Citizenship in Schools by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No: 978-1-56484-232-9.

http://www.actden.com/pp/ http://office.microsoft.com/en-us/default.aspx http://einstein.cs.uri.edu/tutorials/csc101/powerpoint/

ppt.html http://www.fgcu.edu/support/office2000/ppt/

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create 2-8-07 revised 6/2/2010 office of information, technology and accountability intermediate...

Documents

accountability slide

office of information

digital technology world

use of technology

digital communication

digital rights

slide presentation

digital health