create child support payable · web viewname optional a word or phrase that constitutes the...

Work InstructionFunctional Area: Payroll Create Child Support Payable Garnishment

Purpose

Use this procedure to create a child support payable garnishment.

Trigger

Perform this procedure when the proper payroll deduction authorization forms are received in the Human Resources Service Center (HRSC).

Prerequisites

None

Menu Path

Use the following menu path to begin this transaction:

Select Human Resources Personnel Management Administration HR Master Data Maintain to go to the Maintain HR Master Data (UC Basic Personnel Data) screen.

Transaction Code

PA30

Helpful Hints

The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).

On certain screens you may have to scroll to view some data entry fields. All garnishments require a release to stop a deduction. When a Chapter 13 is received, contact the bankruptcy court to verify which existing

garnishments are to be stopped or continued. When a non-voluntary tax levy has been entered, the employee is not allowed to start a new

payroll deduction of any type.


Procedure

1. Start the transaction using the menu path or transaction code.

Maintain HR Master Data (UC Basic Personnel Data tab)

2. As required, complete/review the following fields:

Field R/O/C Description

Person ID Required Unique Employee Identification number

Example:10000280

3.Click .

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01_PY_PA30_Cr Chld Sup Pay Garn_PY1_0.udc© University of Cincinnati 2/16


Maintain HR Master Data (UC Basic Personnel Data tab) (2)

4. Perform one of the following:If You Go ToKnow the infotype number or name Step 5Do not know the infotype number or name Step 7

The employee’s information is now displayed on the screen. Infotypes created for the

employee have a displayed to the right of the Infotype text field.

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Maintain HR Master Data (UC Basic Personnel Data tab) (2)



Infotype Required Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number

Example:0194

You can also type the name of the infotype (Garnishment Document).

6. Go to Step 9.

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7.Click the tab.

Maintain HR Master Data (UC Payroll Data tab)

8.Click to the left of Garnishment Document.

Scroll down to locate this infotype.

9.Click .

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Create Garnishment Document (0194)



Start Required Date and/or time when operation commences

Example:02/19/2006

This is the check date.

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to Required End value when specifying a range of values, dates and/or times

Example:12/31/9999

The system defaults to 12/31/9999. This date can be overridden in the case of stackable garnishments.

Case no. Required Official identification number assigned to the garnishment case by the presiding legal authority

Example:70010000109

Received Required Date garnishment order is recieved

Example:02/10/2006

This is the date on which the garnishment document is entered into the system. This date does not correspond to the date that the garnishment legally takes effect.

This date will never change. This date is used when there are multiple garnishments to prioritize the deduction order.

Priority Required Three-digit number used to identify the priority with which the garnishment will be deducted

Example:1

Priority assignment: Child Support 1 Chapter 13 1 IRS Levies 2 Educational Loans 2 Creditor Garnishments 3

Jurisdiction Required State from which the garnishment document originated

Example:Ohio

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Category Required Code identifying the category of the garnishment document that has been issued

Example:Support

SAP category types are available in the drop-down selection menu. Additional field entries may be displayed upon selecting the garnishment category.

Vendor Required Business partner that provides materials or services

Example:500008

If this is a new vendor, a vendor number must be assigned by the Accounts Payable department. The garnishment order cannot be entered until the vendor number has been assigned. Once the vendor number is entered, the vendor address will default on the screen.

Originator Required Vendor who originated the garnishment order

Example:Court

SAP originator types are available in the drop-down selection menu.

Name Optional A word or phrase that constitutes the distinctive designation of a person or thing

Example:Hamilton County Child Support

This is the name of the company sending the order. This field is only used for informational purposes only, it is not mandatory.

Street Optional Street address of vendor/customer

Example:P.O. Box 145145

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City Optional City where company is located or ORG unit address

Example:Columbus

Zip code Optional A five or nine digit code used to reference a delivery area

Example:43215

Remittance Required Determines when and how often garnished wages will be remitted to the vendor

Example:Bi-Weekly - ACH

SAP remittance codes are available in the drop-down selection menu.

11.Deselect to the left of Issue Separate Check to Vendor.

This will send one garnishment payment to the vendor for all employees.

12.Click .

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Create Garnishment Document (0194) (2)

13.Click .

The system displays the message, “Print request for notice letter stored.”

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Create Garnishment Document (0194) (3)

14.Click .

The system displays the message, “Save your entries.”

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Create Garnishment Order (0195)



Deduction Required Amount to deduct from an employee's earnings

Example:175.00

This can be either a percentage or a dollar amount that defines how much pay will be garnished.

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Blank field (to the right of Deduction)

Required Description of the deductionExample:Pay period amount

SAP deduction value text is available in the drop-down selection menu.

Fed.exempt (35%-50%) Required Percentage of an employee's earnings that are exempt from this payroll deductionExample:40.00

This field represents the “exempt” percentage of the employee’s earnings. The court order will indicate the “non-exempt” percentage. For example: Garnish 60% of employee’s disposable earnings.

The system displays the message, “Record created.”

16.Click .

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Create Garnishment Order (0195) (2)

17.Click .

The system displays the message, “Save your entries.”

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Maintain HR Master Data (UC Payroll Data tab) (2)

18.Click until you return to the SAP Easy Access screen.

The system displays the message, “Record created.”

19. You have completed this transaction.

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Result

You have created a new non-declining balance child support payable garnishment.

Comments

None

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create child support payable · web viewname optional a word or phrase that constitutes the...

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