Creating Actionable Data for Schools, Part I

May – July 2011Dr. Yuwadee WongbundhitCurriculum and Instruction

TopicsOverview FCAT 2.0/EOC Scores

Use Excel Formula to Calculate % Correct

Monitoring Tool for FCAT 2.0 Content Assessed Benchmarks

2011 School Grade ComponentsCalculate Meeting High Standard and

Annual Leaning Gains

Work with Multiple Excel Files to Create Actionable Data for Schools Using V-Lookup

Using Pivot Tables for Data Analysis

Assumptions:You...

are familiar with FCAT 2.0/EOC assessments, school grade and AYP

are familiar with the District Interim Assessments

have some experience looking at the data

love, love, love data!!!

3

4

Norms

Listen to others

Engage with the ideas presented

Ask questionsReflect on

relevance to you

Next, set your learning into

action

NORMS

5

http://osi.dadeschools.net/actiondata

6

2010-2011 Data File

2010-2011 Data File

Student Information

Data

Student Academic

Data

2010 FCAT Data

2010 Interim Assessments

Data

2011 FCAT Data

Teacher Data

7

Student Data Sources

Student Data

Sources

Student Performance

Indicators (SPI)

Accountability Reports on Principal

Portal

Report Builder from Edusoft

File Download Manager

How will scores on the FCAT 2.0 be reported?

Link to Understanding FCAT 2.0 Reports, Spring 20118

Raw Score

Developmental Scale Score(86 to 3008)

Achievement Level

(1 to 5)

Scale Score(100 - 500)

RawScore

WP

MIA

CC

RR

Reading Content Scores

Previous FCAT Reading Scores

9

Scale Score vs. Developmental Scale Score

100 500

G4

100 500

G10

86 3008Developmental Scale Scores

100 500

G3

Scale Score

Grade 3 Grade 10

Grade Ach. Level 1 Ach. Level 2 Ach. Level 3 Ach. Level 4 Ach. Level 5

3100-258 259-283 284-331 332-393 394-500

4100-274 275-298 299-338 339-385 386-500

5100-255 256-285 286-330 331-383 384-500

6100-264 265-295 296-338 339-386 387-500

7100-266 267-299 300-343 344-388 389-500

8100-270 271-309 310-349 350-393 394-500

9100-284 285-321 322-353 354-381 382-500

10100-286 287-326 327-354 355-371 372-500

Achievement Levels for the FCAT Reading Equivalent Scale Score

Grade Ach. Level 1 Ach. Level 2 Ach. Level 3 Ach. Level 4 Ach. Level 5

3100-258

(158)259-283

(24)284-331

(47)332-393

(61)394-500

(106)

4100-274

(174)275-298

(23)299-338

(39)339-385

(46)386-500

(114)

5100-255

(155)256-285

(29)286-330

(44)331-383

(53)384-500

(116)

6100-264

(164)265-295

(30)296-338

(42)339-386

(47)387-500

(113)

7100-266

(166)267-299

(32)300-343

(43)344-388

(44)389-500

(111)

8100-270

(170)271-309

(38)310-349

(39)350-393

(43)394-500

(106)

9100-284

(184)285-321

(36)322-353

(31)354-381

(27)382-500

(118)

10100-286

(186)287-326

(39)327-354

(27)355-371

(16)372-500

(128)

Achievement Levels for the FCAT Reading Equivalent Scale Score

Grade Ach. Level 1

Ach. Level 2

Ach. Level 3

Ach. Level 4

Ach. Level 5

386-1045 1046-1197 1198-1488 1489-1865 1866-2514

4295-1314 1315-1455 1456-1689 1690-1964 1965-2638

5474-1341 1342-1509 1510-1761 1762-2058 2059-2713

6 539-1449 1450-1621 1622-1859 1860-2125 2126-2758

7671-1541 1542-1714 1715-1944 1945-2180 2181-2767

8886-1695 1696-1881 1882-2072 2073-2281 2282-2790

9772-1771 1772-1971 1972-2145 2146-2297 2298-2943

10844-1851 1852-2067 2068-2218 2219-2310 2311-3008

Achievement Levels for the FCAT Reading Equivalent DSS

Grade Ach. Level 1

Ach. Level 2

Ach. Level 3

Ach. Level 4

Ach. Level 5

386-1045

(959)1046-1197

(151)1198-1488

(290)1489-1865

(376)1866-2514

(648)

4295-1314

(1019)1315-1455

(140)1456-1689

(233)1690-1964

(274)1965-2638

(673)

5474-1341

(867)1342-1509

(167)1510-1761

(251)1762-2058

(296)2059-2713

(654)

6539-1449

(910)1450-1621

(171)1622-1859

(237)1860-2125

(265)2126-2758

(632)

7671-1541

(870)1542-1714

(172)1715-1944

(229)1945-2180

(235)2181-2767

(586)

8886-1695

(809)1696-1881

(185)1882-2072

(190)2073-2281

(208)2282-2790

(508)

9772-1771

(999)1772-1971

(199)1972-214

(173)2146-2297

(151)2298-2943

(645)

10844-1851

(1007)1852-2067

(215)2068-2218

(150)2219-2310

(91)2311-3008

(697)

Achievement Levels for the FCAT Reading Equivalent DSS

2011 FCAT 2.0 Scores

1

•FCAT Equivalent Score

2

•Achievement Level

3

•Content Area Scores

15

RawScore

V

RA

LA

IR

Reading Content Scores

2011 FCAT 2.0 ScoresRaw Score

Equivalent DSS(86 to 3008)

Equivalent Achievement

Level(1 to 5)

Equivalent Scale Score(100 - 500)

V: VocabularyRA: Reading ApplicationLA: Literary AnalysisIR: Informational Text/Research

Process

17

FCAT 1999

FCAT 2001FCAT

2002FCAT 2010

FCAT 2.0

2011

Base scale of FCAT

1996 SSS

Base scale of FCAT 2.0

2007 NGSSS

FCAT 2.0 Equivalent

Scores

FCAT 2.0

2012

2011 FCAT 2.0 Scores

18

Equipercentile Linking Example• The black and green lines

represent scores on two different assessments

• The lines show how the raw score relates to the percentile rank

• A “black” score of 260 and a “green” score of 340 are both at the 50th percentile rank and are “equivalent”

19

FCAT 1999

FCAT 2001FCAT

2002FCAT 2010

FCAT 2.0

2011

Base scale of FCAT

1996 SSS

Base scale of FCAT 2.0

2007 NGSSS

2011FCAT 2.0

Equivalent Scores

FCAT 2.0

2012

2011 FCAT 2.0 Reading Scores

New FCAT 2.0 Scale – 2012:In January 2012, the new achievement-level cut scores for the FCAT 2.0 will be created for the FCAT 2.0 in reading (G3-10) and mathematics (3-8).

20

GradeAch. Level

1Ach. Level

2Ach. Level

3Ach. Level

4Ach. Level

5

3 100-252 253-293 294-345 346-397 398-500

4 100-259 260-297 298-346 347-393 394-500

5 100-287 288-325 326-354 355-394 395-500

6 100-282 283-314 315-353 354-390 391-500

7 100-274 275-305 306-343 344-378 379-500

8 100-279 280-309 310-346 347-370 371-500

Achievement Levels for the FCAT Math Equivalent Scale Score

23

Grade Ach. Level 1

Ach. Level 2

Ach. Level 3

Ach. Level 4

Ach. Level 5

3 375-1078 1079-1268 1269-1508 1509-1749 1750-2225

4 581-1276 1277-1443 1444-1657 1658-1862 1863-2330

5 569-1451 1452-1631 1632-1768 1769-1956 1957-2456

6 770-1553 1554-1691 1692-1859 1860-2018 2019-2492

7 958-1660 1661-1785 1786-1938 1939-2079 2080-2572

8 1025-1732 1733-1850 1851-1997 1998-2091 2092-2605

Achievement Levels for the FCAT Math Equivalent DSS

Achievement Level Definitions

Level 5

indicates success with the content on the FCAT by answering most questions correctly.

Level 4

indicates success with the content on the FCAT by answering most questions correctly, except for the most challenging questions.

Level 3 indicates partial success with the content on the FCAT.

Level 2 indicates limited success with the content on the FCAT.

Level 1 indicates little success with the content on the FCAT.

24

How will scores on the Algebra 1 EOC be reported?

25

Raw Score

T-Scale Scores(20 to 80)

Achievement Level

(1 to 5)

RawScore

C1

C2C3

Algebra Content Scores

Algebra 1 EOC Scores

Algebra End-of-CourseReporting Category

C1

•Functions, Linear Equations, and Inequalities

C2

•Polynomials

C3

•Rationals, Radicals, Quadratics, and Discrete Mathematics

2011 Content Scores

28

Sample of FCAT 2.0 Reading Content Area Scores

Content Areas Points Earned

Points Possible

State Mean

Vocabulary – Use multiple strategies to determine the meaning of grade-appropriate vocabulary words. 6 10 7

Reading Application – Use a variety of strategies to comprehend text suitable for the grade level. 9 15 12

Literary Analysis: Fiction and Nonfiction – Identify, analyze, and apply knowledge of the elements of a variety of literary texts, both fiction and nonfiction.

8 15 9

Informational Text and Research Process – Comprehend and interpret informational text from a variety of sources.

6 10 729

Sample of FCAT 2.0 Reading Content Area Scores

Content Areas Points Earned

Points Possible

Avg.%Corr.

Vocabulary – Use multiple strategies to determine the meaning of grade-appropriate vocabulary words. 6 10 60%

Reading Application – Use a variety of strategies to comprehend text suitable for the grade level. 9 15 60%

Literary Analysis: Fiction and Nonfiction – Identify, analyze, and apply knowledge of the elements of a variety of literary texts, both fiction and nonfiction.

8 15 53%

Informational Text and Research Process – Comprehend and interpret informational text from a variety of sources.

6 10 60%30

Sample of FCAT 2.0 Math Content Area Scores

Content Areas (Grade 8) Points Earned

Points Possible

State Mean

Expressions, Equations, and Functions:Analyze and represent linear functions to solve linear equations and systems of linear equations; and solve and graph inequalities.

18 24 20

Geometry and Measurement:Analyze two- and three-dimensional figures by using distance and angle; and compare and convert units of measure.

15 21 17

Number: Operations, Problems, and Statistics:Solve real-world problems using operations on real numbers; and analyze and summarize data sets.

10 15 11

31

Sample of FCAT 2.0 Math Content Area Scores

Content Areas (Grade 8) Points Earned

Points Possible

Avg.%Corr.

Expressions, Equations, and Functions:Analyze and represent linear functions to solve linear equations and systems of linear equations; and solve and graph inequalities.

18 24 75%

Geometry and Measurement:Analyze two- and three-dimensional figures by using distance and angle; and compare and convert units of measure.

15 21 71%

Number: Operations, Problems, and Statistics:Solve real-world problems using operations on real numbers; and analyze and summarize data sets.

10 15 67%

32

Grade 5Total Test Scores Mean Points Earned

 Number of

Students

Mean FCAT Equivalent DSS

 Mean FCAT Equivalent Scale Score (100-500)

% in each Achievement Level

By Content

District Name

1 (474 – 1341)

2 (1342 –

1509)

3 (1510 –

1761)

4 (1762 –

2058)

5 (2059 –

2713)

Percent in

Achievement Levels 3 and Above

Vocabulary

Reading

Application

Literary

Analysis-

Fiction/Nonfiction

Informatio

nal Text/Research

Process

Number of Points Possible     10 15 15 10

STATE 196,559 1649 310 15 15 33 28 9 69 6 12 9 5

MIAMI DADE 26,398 1614 304 18 16 32 26 7 66 6 9 8 7

Sample of 2011 FCAT 2.0 Report: District and Schools

33

Grade 5Total Test Scores Mean Points Earned

 Number of

Students

Mean FCAT Equivalent DSS

 Mean FCAT Equivalent Scale Score (100-500)

% in each Achievement Level

By Content

District Name

1 (474 – 1341)

2 (1342 –

1509)

3 (1510 –

1761)

4 (1762 –

2058)

5 (2059 –

2713)

Percent in

Achievement Levels 3 and Above

Vocabulary

Reading

Application

Literary

Analysis-

Fiction/Nonfiction

Informatio

nal Text/Research

Process

Number of Points Possible     10 15 15 10

STATE 196,559 1649 310 15 15 33 28 9 69 60% 80% 60% 50%

MIAMI DADE 26,398 1614 304 18 16 32 26 7 66 60% 60% 53% 70%

Sample of 2011 FCAT 2.0 Report: District and Schools

34

Practice Handout 1 - Calculate the % correct for each content area.

Students

Points Earned By Content Area % Correct By Content Area

Content 1 Content 2 Content 3 Content 4 Content 1 Content 2 Content 3 Content 4

Number of Points Possible 7 21 11 6  

1 6 17 8 52 5 17 9 53 4 12 7 34 4 13 6 35 5 17 9 56 6 18 9 57 4 13 7 38 4 14 7 49 4 13 7 4

10 5 14 7 411 4 12 7 412 3 10 5 213 4 13 7 314 4 13 7 415 4 11 6 316 4 14 7 417 4 12 7 318 3 11 6 319 4 12 6 320 4 13 6 321 5 13 7 322 5 13 7 423 6 17 9 524 4 12 7 325 5 13 7 3

35

Practice Handout 1 - Calculate % correct for each content area.

Student

Points Earned By Content Area % Correct By Content Area

Content 1 Content 2 Content 3 Content 4 Content 1 Content 2 Content 3 Content 4

Number of Points Possible 7 21 11 6  

1 6 17 8 5 86% 81% 73% 83%2 5 17 9 5 71% 81% 82% 83%3 4 12 7 3 57% 57% 64% 50%4 4 13 6 3 57% 62% 55% 50%5 5 17 9 5 71% 81% 82% 83%6 6 18 9 5 86% 86% 82% 83%7 4 13 7 3 57% 62% 64% 50%8 4 14 7 4 57% 67% 64% 67%9 4 13 7 4 57% 62% 64% 67%

10 5 14 7 4 71% 67% 64% 67%11 4 12 7 4 57% 57% 64% 67%12 3 10 5 2 43% 48% 45% 33%13 4 13 7 3 57% 62% 64% 50%14 4 13 7 4 57% 62% 64% 67%15 4 11 6 3 57% 52% 55% 50%16 4 14 7 4 57% 67% 64% 67%17 4 12 7 3 57% 57% 64% 50%18 3 11 6 3 43% 52% 55% 50%19 4 12 6 3 57% 57% 55% 50%20 4 13 6 3 57% 62% 55% 50%21 5 13 7 3 71% 62% 64% 50%22 5 13 7 4 71% 62% 64% 67%23 6 17 9 5 86% 81% 82% 83%24 4 12 7 3 57% 57% 64% 50%25 5 13 7 3 71% 62% 64% 50%

36

Get to Know Excel Formula

37

Download file from http://osi.dadeschools.net/actiondata

Under “Excel Worksheets”, click on “Excel Practice” Click “Open” and save on the desktop

Excel Worksheet: Practice 1—Calculate Raw Score and % Correct

Download file from http://osi.dadeschools.net/actiondata

Under “Excel Worksheets”, click on “2011 FCAT ” Save the file on PCFollow handout “Excel Worksheet – Practice 1”

39

2010-2011 Data File

2010-2011 Data File

Student information

data

Student academic

data

2010 FCAT data

2010 Interim assessments

data

2011 FCAT data

Teacher Data

40

Accountability Reports on Principal Portal

Accountability Reports on Principal Portal

Bubble

Reading

Math

Gains

Reading

Math

Regress

Reading

Math

Lowest 25, 35, 45

Reading

Math

Interim Assessments

Reading

Math

FCAT 1 2Missing Intensive

Course

Reading

Math

Others

Graduation

Dual Enrollment

Top 45 for Grade 11 Science

Other Reports on Principal Portal

43

Accountability Reports on Principal Portal

Data Elements

No. Variable Name

1 Student_ID

2 Name

3 Gain

4 Bubble

5 Regress

6 Sur2_Schl

7 Sur3_Schl

8 Rank

9 Most_Recent_FCAT_Grade

10 Most_Recent_FCAT_Level

11 Most_Recent_FCAT_Scale_Score

No. Variable Name

12 Most_Recent_FCAT_DSS_Score

13 Prior_FCAT_Grade

14 Prior_FCAT_Level

15 Prior_FCAT_Scale_Score

16 Prior_FCAT_DSS_Score

17 AYP_Ethnic

18 LEP_code

19 LF___2_YR

20 LEP_Entry_Date

21 SPED_EXCP

22 Lunch_Code

Gain(Annual Learning

Gains)

Y

N

Bubble

PPossibility to be at

the next level

NNeutral

RRisk to decline the

level

Ranking: Percentile Ranking based on DSS

0-25 26-35 36-45 45-100

47

2010 FCAT Data

Accountability Report on Principal Portal

48

Student Data (AYP Subgroups)

Accountability Report on Principal Portal

Annual Learning Gains (Reading-Math)

FCAT2010

Status 2010(Performance) + Growth Annual

Learning Gains

FCAT 2.02011

Status2011

2010-11 School Year

Interim AssessmentNov. 2010

Interim AssessmentJan. 2011

BaselineSept. 2010

Level 5

2010 FCAT Grade 3

2011 FCAT 2.0 Grade 4

Level 5

Level 3

Level 5

Level 4

Level 3

Level 2

Level 1

Level 2

Level 1

-200

95

-25

50

235

DSS Gains Reading Learning Gains

?

?

?

?

?

Y

N

Y

N

Y

Elementary

Grade Reading Math

3 to 4 231 163

4 to 5 167 120

5 to 6 134 96

6 to 7 111 79

7 to 8 93 65

8 to 9 78 NA

9 to 10 78 49

Annual Learning

Gains for FCAT

Achievement

Levels 1 and 2 (Do

not use for retained students)

and Reading

Mathematics FCAT Worksheet (Middle School only)

Student

Student Grade

Achievement Level

Developmental Scale Scores (DSS)

2010-11 Meeting High Standards for School

Grade

2010-11 Making Annual Learning

Gains

2010-11 Meeting AYP Standards

2009-10 2010-11 2009-10 2010-11 2009-10 2010-11 Change Yes/No Yes/No Yes/No

1 6 7 2 2 1661 1676 15

2 6 7 4 3 1919 1926 7

3 6 7 1 1 1265 1502 237

4 6 7 1 3 1295 1853 558

5 7 7 1 1 1382 1502 120

6 6 7 3 2 1717 1748 31

7 6 7 1 1 1269 1382 113

8 7 7 2 2 1676 1748 72

9 6 7 4 4 1902 1939 37

10 6 7 1 1 1256 958 -298

11 6 7 2 3 1687 1930 243

12 6 7 3 3 1751 1870 119

13   7   2   1676 NA

14 6 7 2 1 1635 1644 9

15 6 7 3   1786   NA

Mathematics FCAT Worksheet (Middle School) - Answer

Student

Student Grade

Achievement Level

Developmental Scale Scores (DSS)

2010-11 Meeting High Standards for School

Grade

2010-11 Making Annual Learning

Gains

2010-11 Meeting AYP Standards

2009-10 2010-11 2009-10 2010-11 2009-10 2010-11 Change Yes/No Yes/No Yes/No

1 6 7 2 2 1661 1676 15 No No No2 6 7 4 3 1919 1926 7 Yes No Yes3 6 7 1 1 1265 1502 237 No Yes No4 6 7 1 3 1295 1853 558 Yes Yes Yes5 7 7 1 1 1382 1502 120 No No No6 6 7 3 2 1717 1748 31 No No No7 6 7 1 1 1269 1382 113 No Yes No8 7 7 2 2 1676 1748 72 No No No9 6 7 4 4 1902 1939 37 Yes Yes Yes

10 6 7 1 1 1256 958 -298 No No No11 6 7 2 3 1687 1930 243 Yes Yes Yes12 6 7 3 3 1751 1870 119 Yes Yes Yes13   7   2   1676 NA No NA No14 6 7 2 1 1635 1644 9 No No No15 6 7 3   1786   NA NA NA NA

IF Statement to Determine Gains

=IF(AND(Z2 = L2, Z2<3, AA2-N2>110),”Y”,”N”)

=IF(Z2 > L2,”Y”,”N”)C2 =IF(AND(Z2 = L2,Z2>2),”Y”,”N”)D2

E2

=IF(OR(C2 = “Y”, D2 = “Y”, E2 = “Y”) ,”Y”,”N”)F2

IF Statement Syntax

=IF(logical_test, value_if_true, value_if _false)

Logical test:Any value or expression that can be evaluated to TRUE or FALSE.A3 value > 69A5 = Level 3

Value_if_True:The value that you want to be returned if the logical_test argument evaluates to TRUE.IF A3 > 69 is true then “Proficient”

Value_if_False:The value that you want to be returned if the logical_test argument evaluates to FALSE.IF A3 > 69 is false then “Non-Proficient”

=if(a3 > b3, “Yes”, “No”)

Open Excel Practice

IF Statement to Determine Gains

=IF(AND(Z2 = L2, Z2<3, AA2-N2>110),”Y”,”N”)

=IF(Z2 > L2,”Y”,”N”)C2 =IF(AND(Z2 = L2,Z2>2),”Y”,”N”)D2

E2

=IF(OR(C2 = “Y”, D2 = “Y”, E2 = “Y”) ,”Y”,”N”)F2

Creating 2010-2011 Data File

2010-2011 Data File

2010 FCAT & AYP

SubGroups

2011 FCAT

Interim Assessment

Work with Multiple Excel files to Create Actionable Data for Schools Using V-Lookup

Using Pivot Tables for Data Analysis

Export file: csv format

Formatting csv file

Copy or Move worksheets

Vlookup Function Analyze Data using Pivot Table

Principal Accountability ReportSchool Grade View ReportExport Data Print

Exporting Report File Using CSV Format

Click on “Reading Gains by Grade Level”

Select grade level; next click “View Report” located at the far right-hand side

Locate the “Select a format” in the middle section and press on its arrow to select format

Next select “CSV (comma delimited)” and click on “export” next to it,

Click on “save” to save the data on you jump drive

Sample Data CSV file on Principal Portal

Student_ID,Name_1,Gain,Bubble,Regress,Sur2_Schl,Sur3_Schl,Rank,Most_Recent_FCAT_Grade,Most_Recent_FCAT_Level_1,Most_Recent_FCAT_Scale_Score_1,Most_Recent_FCAT_DSS_Score_1,Prior_FCAT_Grade_1,Prior_FCAT_Level_1,Prior_FCAT_Scale_Score_1,Prior_FCAT_DSS_Score_1,AYP_Ethnic,LEP_code,LF___2_YR,LEP_Entry_Date,SPED_EXCP,Lunch_Code

0295084,TROUTMAN OCTAVIUS, ,,,,,,,,,,05,3,296,1571,B, ,,,,F

5423900,SOSSOUS ASHLEY, ,,,3621,3621,,,,,,05,1,242,1269,B,LF,,09/11/02, ,F

0337063,CORNEJO OSCAR, ,R, ,3621,3621,0,06,1,100, 539,,,,,H,LY,,08/24/09,,

0684797,MANZANO ALEJANDRO,N,N,R,3621,3621,1,06,1,168, 916,05,1,202,1045,H,LF,,08/27/02,V,F

8802862,CANNON JESSICA,N,N,R,3621,3621,2,06,1,175, 955,05,1,247,1297,B, ,,, ,F

9986821,QUINN VERSHAE,N,N,R,3621,3621,4,06,1,196,1071,05,1,219,1140,B, ,,, ,F

9914080,TARPLEY CARTIONNA,N,N,R,3621,3621,5,06,1,206,1127,05,1,255,1341,B, ,,,,F

9452054,AVILA BRYAN,N,N,R,3621,3621,6,06,1,207,1132,05,1,233,1218,H,LF,,09/17/01,G,F

0298825,FRANCO ANGELICA,N,N,R,3621,3621,7,06,1,210,1149,05,1,246,1291,H, ,,,,F

0660391,POWELL JOSHUA,N,N,R,6761,3621,8,06,1,219,1199,05,2,279,1476,B, ,,,K,F

8760739,BRUNO EDNER,N,N,R,3621,3621,8,06,1,221,1210,05,1,217,1129,B, ,,, ,

0111261,WATKINS MITCHELL,N,N,R,3621,3621,9,06,1,223,1221,05,1,235,1229,B, ,,, ,F

0001177,VIRGIL JONATHAN,N,N,R,3621,3621,11,06,1,226,1238,05,1,240,1257,B, ,,,,F

8808018,STRACHAN JUSTIN,N,N,R,3621,3621,12,06,1,231,1266,05,1,246,1291,B, ,,,K,F

9841490,VAZQUEZ JACQUELINE,Y,N,N,3621,3621,14,06,1,236,1293,05,1,182, 933,H, ,,, ,F

6506648,LEON TASHONDA,Y,N,N,3621,3621,15,06,1,240,1316,05,1,220,1145,B, ,,,K,F

9919240,PHILLIPS TEDEISHA,Y,N,N,3621,3621,16,06,1,242,1327,05,1,198,1022,B, ,,,,F

9837140,HOLLINGSWORTH TYLER,N,N,R,3621,3621,17,06,1,244,1338,05,2,262,1381,W, ,,,F,F

5833878,NORTON SHOINTAVIA,N,N,R,3621,3621,18,06,1,245,1343,04,1,251,1179,B, ,,, ,F

6284252,FENELON TERRY,N,N,R,3621,3621,18,06,1,245,1343,05,2,278,1470,B, ,,,,F

0199940,WILLIAMS JEROME,N,N,R,6081,6081,20,06,1,247,1354,05,1,237,1241,B, ,,,,F

0738362,ANDRADE ALDO,N,N,R,3621,3621,22,06,1,248,1360,05,1,241,1263,H,LF,,08/29/02,,F

0183160,JARRETT SHAWN,N,N,R,3621,3621,23,06,1,252,1382,05,2,260,1369,B, ,,,,F

7447750,CHIBANGUZA RUFARO,Y,N,N,3621,3621,23,06,1,250,1371,05,1,233,1218,B, ,,, ,

6989357,ROBERTS SHADAISHA,N,N,R,3621,3621,24,06,1,255,1399,05,1,243,1274,B, ,,, ,F

8510605,MESA HUMBERTO,N,N,R,3621,3621,24,06,1,255,1399,05,2,284,1504,H,LF,,09/03/02,V, 62

Formatting CSV file (Open 2010 FCAT.csv)Highlight Column A

Select DATA menu

Select “Text to Columns”.The window “convert text to Column Wizard – Step 1 of 3” will appear.

Click Next

Step 2 of 3 window, select comma only

Click Next

Select appropriate Column data format

Click on “Student_ID” and select “Text” format

Click on “Sur2_Schl” and select “Text” format

Scroll to the right to select “Most Recent FCAT Grade” and select “Text” format

Scroll to the right to select “Prior FCAT Grade” and select “Text” format

Click Finish

Formatting CSV file, Step 3 of 3

Continue from Previous Page

Save the file. Click on “No” to save with the latest version..

Highlight Row 1Under Home Menu, click on ”Wrap Text” icon

Change “Most_Recent_” to “2010-“ and click “Replace All”

Delete column M to P, next save the file.

Next open “2011 FCAT” file.

Move the 2011 FCAT to be next to “2010 FCAT” file by follow direction on how to Move/Copy Worksheet

Open “2010 Interim Assessments” and move to 2010 FCAT, then Save As “2010-2011 Data”

The file should contains three sheet tabs: 2010 FCAT, 2011 FCAT, and 2010 Winter IA.

Copy/move “2010 FCAT” to the end of file. Change sheet tab name to “2010-2011 Data”

Use vlookup to merge and match data.

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How to Move or Copy Worksheet

Right click on “2011 FCAT”tab

Select “Move or Copy

Under To Book: Select “2010 FCAT”

Select (Move to End)

Select Create a copy

Click OK

2011 FCAT

Move Interim Assessment to here

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2010-2011 Data File

2010-2011 Data File

Student information

data

Student academic

data

2010 FCAT data

2010 Interim assessments

data

2011 FCAT data

Teacher Data

VLOOKUP FUNCTION

=VLOOKUP(LOOKUP_VALUE, TABLE_ARRAY, COLUMN INDEX NUMBER, FALSE)

Lookup_Value:What value are you searching for?Excel will look for a match to this value in the leftmost column of the lookup table

Table_Array:Where do you want to search?Use absolute references to “lock” the range by pressing F4 key

Col_index_numWhich column contains the search result?Count over from the first column to figure out what this number should be, starting with 1.

FALSETo force Excel to lookup value be exact match

=VLOOKUP($A2),'2011 FCAT'!$A$3:$R$103,2,FALSE)

Open Excel

Practice file

Insert Pivot Table for Data Analysis1. Click on Cell A12. On main menu, select “Insert”3. Click on “Pivot Table” then select

“Pivot Table”4. Create Pivot Table will appear.5. Check Table/Range to make sure it is

correct. Then click OK.6. Pivot Table appear with Pivot Table

Field List.

Using Pivot Table to Create the following tables

Ethnicity by 2011 FCAT Levels

ESE by 2011 FCAT Levels

List of Students 2011 FCAT Level 3 and Levels 4 and 5

Winter IA Proficiency Levels by 2011 FCAT Levels

2010 and 2011 Achievement Levels

Winter IA Proficiency by 2011 Achievement Level

List of students with 2011 FCAT Levels 1 and 2

Using Pivot Table to Answer These Questions

What percentage of students achieved proficiency (2011 FCAT level 3)?

What percentage of students achieved above proficiency (2011 FCAT levels 4 and 5)?What was the percentage increase or decrease of students maintaining proficiency from 2010 to 2011 FCAT Levels 3, 4, and 5?

What % of students made Learning gains?

What was the percentage point increase or decrease of students making learning gains?

What are the anticipated barriers to increasing the percentage of students making learning gains?

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