Creating Digital Access to the OCAD University Zine Library through Artstor Shared Shelf

MARTA CHUDOLINSKA LEARNING ZONE LIBRARIAN

Image credit: Heather Evelyn

OCAD U ZINE LIBRARY

Started in 2007 by student employee Alicia Nauta

To date there are 2262 zines in the collection

The catalog for the collection is available for the OCAD U community through Artstor’s Shared Shelf (now JSTOR Forum) & open to the public through Artstor’s Shared Shelf Commons: https://goo.gl/hi76t

CLASSIFICATION SYSTEMS ANALYSISClassification System Pros Cons

MARC records / Library of Congress Ex: Search “zines” at http://clio.cul.columbia.edu

“Cross-referencing zines within the library’s main holdings creates a more comprehensive information space where researchers and patrons are more likely to happen upon other voices on a given topic, which can offer a fresh and unconventional angle—perhaps offering also a more human rather than academic voice that speaks more personally or realistically to the reader” (Annie Knight, 2004, p.21) “Users who search the catalog and do not find records may think the library has no zine holdings” (H p.354)

Difficult material to catalogue due to:- “the frequent use of unique content and language,”- highly irregular publishing schedules and pagination- changes in /missing information about the title, author name and publishing city (Koh, 2008, p.50) Requires time, delay between cataloguing zines and getting them out on the shelf Applying standardized classification to zines conflicts with their free and open spirit

Classification System Pros Cons

In-house database or searchable finding aid

Ex: https://denverzinelibrary.org/2010/08/21/catalog-by-title-number/

Librarians can customize the search tools and parameters used.

Can provide simple access to the collection without incorporating zines into the catalogue

Requires time, resources and technical skills to design, update and operate the software used.

In order to access the collection, users must perform a separate search

Thesaurus Ex: http://www.robertsstreet.org/n/thesaurus/out.htm

Simultaneously a learning and finding resource that “describes the subject, lists similar terms, and offers examples of prominent zines in that category” (H p.353)

Establishing and defining subject terms is a difficult task, particularly with the unique and multi-subject nature of many zines

CLASSIFICATION SYSTEMS ANALYSIS

Hubbard, C. (2005). DIY in the stacks: A study of three public library zine collections. Public Libraries, 44(6), 351-4.

Knight, A. (2004). Scratching the surface: Zines in libraries. MLIS paper written for course with Dr. Debra Hansen. http://grrrlzines.net/writing/zinesinlibraries.pdf

Koh, R. (2008). Alternative literature in libraries: the unseen zine. Collection Building, 27(2), 48-51.

FIELDS Accession Number

Title

Series

Volume / Issue

Edition

Author 1

Author 2

Email/Website

Mailing Address

Place

Publisher

Date

Price

Height

No. of pages

Material

Subject

Keywords

Notes

ACCESSION NUMBER Category Art (A), Comics (C), Fashion (F), Info/DIY (I), Multilingual (ML), Music (M), OCAD U (O), Perzines* (PER), Photography (PH), Poetry (PY), Politics (P), Queer (Q), Sex & Sexuality (S+S), Stories (S)

Size XS (under 12 cm), S (13-17 cm or quarter size), M (13-17 cm or half size), L (25 cm or full size & up)

Accession numberAssigned consecutively in the order that zines are catalogued

Sample Numbers A132XS, M32L, PER32M, S+S42S

ZINECORE

ZineCore metadata standard for zines, based on Dublin Core Schema

Photo credit: Eric Goldhagen, 2011. https://www.flickr.com/photos/ericgoldhagen/5927818775/in/photostream/

FIELDS Accession Number

Title

Series

Volume / Issue

Edition

Author 1

Author 2

Email/Website

Mailing Address

Place

Publisher

Date

Price

Height

No. of pages

Material

Subject

Keywords

Notes

Synopsis

SOFTWARE

Requirements:

● Open and accessible to the public (duty to those who have donated to the collection)

● Ease of use ● Adaptability to our needs ● Tech support ● Hosting● Various levels of permissions ● Integration (how it would work in concert with other library tools)

SOFTWARE

We considered:● CollectiveAccess - free open-source software for managing and publishing museum

and archival collections● Omeka - free, flexible, and open source web-publishing platform for the display of

library, museum, archives, and scholarly collections and exhibitions. ● LibraryThing - social cataloging web application for storing and sharing book catalogs

and various types of book metadata.

● OCAD Instructional Image Database - built by IT department using Extensis digital asset management software

○ Pros: Zines would be connected to other Library resources○ Cons: Very poor search capability○ 2011: VR Librarian Victoria Sigurdson begins evaluating alternative systems

SCANNING ZINE COVERS

Started by VR department in 2011

Determined that scanning covers would not be considered a violation of copyright by most zine creators

Followed precedent of Queer Zine Archive Project: post the images with a takedown notice

ARTSTOR SHARED SHELF

Artstor Digital Library is an online resource of more than 2 million images in the arts, architecture, humanities, and sciences. In 2011, they introduced Shared Shelf (JSTOR Forum as of this month), a Web-based cataloging and digital media management software service that allows institutions to catalog, edit, store, and share local collections.

● Open and accessible to the public - Shared Shelf Commons● Ease of use ● Adaptability to our needs ● Tech support ● Hosting● Various levels of permissions ● Integration (how it would work in concert with other library tools)

PREPARING FOR MIGRATION

Cleaning up the cataloguing, lots of fingers in the pot over the years!

● Incomplete cataloguing● Information in wrong field● Varieties of formatting (date, price, size, etc) ● Discrepancies in call numbers in catalog & in cover image

metadata, due to weeding, changing & adding new categories ● Adding zine to all keywords

MAPPING FIELDS

Accession Number = Call Number

Title

Series

Series Volume / Issue

Edition

Author 1 = Creator

Author 2= Creator

(Email/Website = Creator Email ; Creator Website)

(Mailing Address = Creator Address)

Place = Location

Publisher

Date

(Price)

Height = Measurements

No. of pages = Page Count

Materials = Materials/Techniques

Subject

Keywords

Notes

Synopsis

Location = Status

ADDING REQUIRED FIELDSEarliest Date; Latest Date (when Date unknown)

Call number broken up into subject, sequence number, size for back-end sorting Artstor Classification: Manuscripts and Manuscript Illuminations (linked to Artstor Class list)

Work Type: alternative publications (linked to Getty Art & Architecture Thesaurus)

Defined as: Publications which exist and function as an alternative to those publications sanctioned by the establishment.

Also considered: fanzine, artist’ books, booklets

ADDING REQUIRED FIELDS

Repository: OCAD University: Dorothy H. Hoover Library: Learning Zone, Toronto, Canada

Terms of Use: OCAD U educational use only, such as lecture projection or posting in Canvas. Not for publication in print or on public web sites.

Rights: © All Rights Reserved

Takedown notice: If you are the copyright holder for the content in this image and wish to have your content removed, please contact Marta Chudolinska, Learning Zone Librarian, at mchudolinska@ocadu.ca

MATERIAL KEYWORDS

(Creator Email)

(Creator Website)

(Creator Address)

Location

Publisher

Date

Earliest Date

Latest Date

(Price)

Measurements

Page Count

Materials/Techniques

Language

Keywords

Notes

Synopsis

Status

(Catalogued by)

FIELDS Call Number

Subject

Sequence Number

Size

Title

Series

Series Volume / Issue

Edition

Creator

Artstor Classification

Work Type

Repository

Country

Terms of Use

Rights

Takedown notice

PUBLISHING TARGETS

OCAD U Zine Collection - Institutional Collection in Artstor

Limited to current members of OCAD U community with valid OCAD U Login

Maximum download size 1024 pixels

OCAD University Zine Collection - Public Collection in Artstor

Open to anyone with internet access

Maximum download size 400 pixels

Image credit: Heather Evelyn

LOOKING FORWARD

Harvesting of images in the collection into Summon, from Artstor using OAI Publishing Target

● OAI, an Open Access Initiative Protocol for Metadata Harvesting (OAI-PMH) server that makes your content discoverable on your library’s discovery layer

● Summon Support has completed the OAI harvesting set up with Artstor Support and is ready to harvest our content

● Systems Librarian Ling He is working with Summon Support to harvest a test record for each collection, to see how the records map to the Summon interface

Shared Shelf renamed JSTOR Forum

Changes to Shared Shelf Commons?

LOOKING FORWARD

Catching up with our backlog of zines to catalog!

Special thanks to the ARLIS NA Ontario Chapter for the Travel Award

THANK YOU!

MARTA CHUDOLINSKA mchudolinska@ocadu.cahttp://ocad.libguides.com/zinelibraryhttps://goo.gl/hi76t

WEDNESDAY FEBRUARY 28 - 1:45PM Stimulating Creativity in Practice: Incorporating Creative Practice into the Academic Library: http://sched.co/CqN0