cross border declaration exchange · pdf fileclearing & shipping ... document-specific...

2007

Cross‐Border Declaration Exchange Project

Between TNL, UK and Dagang Net, Malaysia

2007

Data Repetition in Trade Documentation

Customs Declarations

CommercialInvoices

Request ForDelivery

Space Booking

DGDeclarations

Integrated Export

Documents

ExportPermits

Manifest

Insurance 95% data repetition

70% data repetition

30% data repetition

30% data repetition 70% data repetition

40% data repetition

70% data repetition

90% data repetition

2007

Common Data Many Entities

INSU

RANC

E

INVO

ICE

P.O

./D.O

.

CU

STO

MS

RFD

/RO

T

L.C

.

BL / M

ANIF

EST

Description of shipment.Value of shipment.Sender / Seller details.Receiver / Buyer details.

Production& Sourcing

Logistics& Haulage

Finance -Insurance

Clearing &Shipping

Finance -Settlement

Document-specific data +

Manufacturer Distributor Transport Co. Insurance Co.Forwarding

AgentShipping

AgentTrade

Financier

Various / Different Controlling Govt. AgenciesVarious / Different Controlling Govt. Agencies

2007

Service Provider’s Role in Trade / Supply Chain Aggregation

Extended Data Re‐useAccuracyEfficiency

SpeedSingle point‐of‐referenceCost Savings

INSU

RANC

E

INVO

ICE

P.O

./D.O

.

CU

STO

MS

RFD

/RO

T

L.C

.

BL/M

A NI F

EST

Further Aggregation of Trade / Supply Chain viaIntegration of E-Commerce Information

Manufacturer Distributor Transport Co. Insurance Co.Forwarding

AgentShipping

AgentTrade

Financier

2007

Overview of Cross‐Border Trade Flow

Exporting Country Importing Country

ClientsClients IntermediariesIntermediaries GovernmentGovernment GovernmentGovernment IntermediariesIntermediaries ClientsClients

ORDERSORDERS

SHIPMENTSHIPMENT

PAYMENTSPAYMENTS

INVOICESINVOICES

GOODSGOODS MALAY

SIA

2007

Cross‐Border Information Collaboration – Aggregating the Chain Across Borders

Exporting Country Importing Country

ClientsClients IntermediariesIntermediaries GovernmentGovernment GovernmentGovernment IntermediariesIntermediaries ClientsClientsE-TradeVANE-TradeVAN

E-TradeVAN

E-TradeVAN

GOODSGOODS MALAY

SIA

2007

Key benefits include data re‐usability – such as data population & uploading. Your business partner’s export declaration auto populate becomes your import declaration, and vice versaIncreased efficiency & productivity – by eliminating re‐keying in, data entry errors and turnaround time for transactions are significantly reduced.Countries in progress for export declaration exchange:• CrimsonLogic, Singapore• Trade‐Van, Taiwan• TNL, UK

E‐enabling business beyond bordersE‐enabling business beyond borders

2007

Phase 1: Export Malaysia, Import UK

eDeclareMalaysiaFA

UKImporter

TNL’s

MercorS

ystem

Dagan

g Net

Gatew

ay

1. Export Declaration

4. Pre‐DeclarationMessage

5. Email Notification

2. ExportDeclaration

3. CustomsResponse

6. Import Declaration

CustomsSystem

Customs Malaysia

6. Login to system to re‐classify goods to submit Import Declarations

CustomsSystem

CustomsUK

Notes:1. Malaysia FA creates export declaration using eDeclare.

2. Submit export declaration to Malaysia Customs.

3. Malaysia Customs send Response.

4. DN generates Pre‐Declaration to TNL.

5. TNL’s Mercor System populates declaration data into database and send notification to the UK importer.

6. UK importer completes the import declaration for submission to UK Customs.

2007


4. SP Status Response

Phase 2: Exchange of Status Response

Exporting FA

Declaration System

Sending FA

Declaration System

Send

ing SP

’sGatew

ay

1. Declaration

Receiving SP

’sGatew

ay


3. DeclarationData


CustomsSystem

Customs

5. User Acceptance Response

Notes:

This Scenario is to cater for1. Sending SP to be notified for the validity of the data (Flow 4).

2. Provision for users to accept/reject the message and to notify the Sending SP (Flow 5).

3. Value add services for Sending FA to be notified about the Customs status of the receiving country (Flow 9).

2007

Phase 3: Export UK, Import Malaysia

eDeclare Malaysia FA

UKExporter

TNL’s

MercorS

ystem

Dagan

g Net’s

Gatew

ay



5. DeclarationData

Email Notification

2. ExportDeclaration

3. CustomsResponse


CustomsSystem

Customs Malaysia


CustomsSystem

CustomsUK

Notes:1. UK exporter creates export declaration using TNL’sMercor System

2. Submit export declaration to UK Customs.

3. UK Customs sends Customs Response.

4. Mercor System generates Pre‐Declaration message to DN.

5. DN populates declaration data into eDeclare and send notification to FA.

6. Malaysia FA completes the import declaration for submission to Malaysia Customs.

2007

4. Customs Response

Phase 4: Request for Customs Response

Exporting Importer / FA

Declaration System

Sending Importer / FA

Declaration System

Send

ing SP

’sGatew

ay

Receiving SP

’sGatew

ay

1. Request for Customs Response

2. Extract Customs Response

3. CustomsResponse

Notes:

This Scenario is to cater for1. Sending SP to request for Customs Response as

and when required.2. Value-add service to Sending FA.

2007

Phase 5: Trade Document Exchange

Importer

Document Exchange Service

Document Exchange Service

5. Booking / Shipping Note (FCL) or Integrated Export Doc (LCL)

1. Invoice2. Packing List3. Forwarding

Instruction4. COO

Messages for supporting documents 1,2,3,4,5 Supporting

documents 1,2,3,4,5

Exporter

Importing FA

Declaration System

Exporting FA

Declaration System

Expo

rting Cou

ntry

Gatew

ay

Export Declaration

Impo

rting Cou

ntry

Gatew

ay

Pre‐DeclarationMessage

Declaration Data

Notes:1. The sequential number denotes the priority of the implementation.2. Exporting FA and exporter to submit electronic Invoice, Packing List, Forwarding Instruction, COO and Booking/Shipping Note (or Integrated Export Doc) to their Serive Provider’s Document Exchange Service.

3. Exporting SP to route these documents to import SP.4. Exporter to receive these documents from Exporting country SP’s Document Exchange Service.

2007

Work done for TNL‐DN Project

Definition of national data requirement for Customs Declarations and mapped to WCO Data Set 2Mapped of Malaysia Export Declaration to UNeDocs Workbase Version 2.0 (“New Delhi Version”)Mapped Mercor Response message to UNeDocs Workbase Version 2.0 (“New Delhi Version”)Migration to “Stockholm Version” in progressPhase 1 System development in progress

2007

Snapshot of the mapping document

2007

Challenges & Experiences

ChallengesTo find value proposition for senderReadiness of both service providersBusiness process re‐engineeringUser acceptance and justification of the eventual benefits at the initial stage of implementation

ExperiencesRequirement for B2G exchange is more predictableProvide value added services

2007

About TNL

Internet software development businessContent managementE‐learningMember of SITPRO Advisory CouncilDevelopment & maintenance of UNeDocsUKKnowledge in International tradeParticipate in ASEAL (The Asia Europe E‐commerce Alliance)

2007

Presented by:

Eva ChanDagang Net Commerce Sdn Bhd, Malaysia

[email protected]