Minutes of a CUBO Executive Committee Meeting held at Royal Holloway, University of London(RHUL) on 2 nd July 2014

Present:Frances Stone (FS) ChairCatherine Anderson (CA) Executive SecretaryAlison Smith (AS) Executive MemberRichard Kington (RK) Research PortfolioEmma Furnival (EF) (Executive Secretary designate)

Items 1 to 4 onlyMelanie Loizou (ML) Conference OrganisationJanet Heaney Executive Officer, Campus Services, RHUL teamKasia Kacprzak Account Executive, Conferences & Catering, RHUL team

Apologies

Pat McGrath (PM) Knowledge Sharing Portfolio

ActionItem 1. Apologies.

1. Pat McGrath had sent her apologies.

Item 2. Pecuniary Interests.

2. There were no pecuniary interests declared.

Item 3. Summer Conference 2014

3. Programme . PV had received more information about UNITE’s session and had distributed and the programme wording had been reviewed and amended by Faye Sully to make it more appealing to the CUBO Membership. ML informed the Committee that the conference was on course to run as expected in accordance with the programme (appendix 1).

4. Delegates . PV had supplied the final summer conference spreadsheet to Peter Church and confirmed Peter’s agreement to £325 early bird and £375 full delegate rate to the RHUL team. The list of delegates (appendix 2) was noted.

5. Exhibition . The only issue that had arisen was with the planning of the exhibition where the company employed had incorrectly measured the area available for stands and there had been some last minute changes and, as of the time of the meeting, not all the exhibitors had arrived. It was hoped that the action taken by the RHUL team would prevent any complaints by the exhibitors but the position would be monitored and the company responsible for the mis-measurement would have a severe reduction in their payment. The final list of exhibitors (appendix 3) was noted.

6. Exhibitors’ panel sessions . ML had reduced the number of exhibitor sessions to 4 and renamed the panels where appropriate and PV had distributed the panel brief to exhibitors and reserved places as appropriate. The chairs of the panel had been previously agreed and the composition of the panels was noted and detailed at appendix 4. FS agreed to open the debrief session in the main auditorium following the individual panels’ discussions.

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7. Speakers Introductions . The speakers’ introductions were decided and CA would close the conference on behalf of FS who had to leave early on the Friday morning.

8. FS thanked ML for her continued management of the conference despite having left RHUL and noted Kinetic Solutions positive contribution in allowing ML the time to remain involved with the planning.

9. Decisions . It was decided that:

a. RHUL Team would: RHUL Team

i. Monitor the reaction of the exhibitors to the new exhibition arrangements and bring any adverse criticism to the attention of the Executive.

ii. Drastically reduce the payment to the contractor responsible for mis-measuring the stand space.

b. CA would: CA

i. Introduce Jeff Grout.

ii. Thank Jeff Grout at the end of the second session and tell the conference about the meeting arrangements for the evening plus reminding the delegates of the 0900 start on Thursday.

iii.Close the Conference on behalf of FS on Friday 4th July.

c. FS would open the debrief session in the main auditorium following the individual panels’ discussions and then introduce Mark Allan.

FS

d. AS would introduce Elena Antonacopoulou AS

e. EF would introduce Daryll Scott. EF

f. AS would introduce Lynne Kennedy for both of her sessions. AS

g. RK would introduce Helen Krag for both of her sessions. RK

Item 4. CUBO Awards 2014 - Event

10. There were no changes to the CUBO Awards event/Conference gala programme (enclosure 1) which had brought the pre-drinks forward to 1845 from the provisional schedule with dinner served at 1930. Professor Katie Normington (Vice principal (Staffing) and Executive Dean of Arts and Social Science at RHUL would be the RHUL speaker and Geoff Pringle was confirmed as the MC for the evening. The extra seats had been allocated and despite some late cancellations 211 out of the 218 places were filled and the Executive noted the list of diners (appendix 5).

11. FS thanked Janet and Kasia from the RHUL team for their work on both the conference and the awards.

Item 5. Minutes of CUBO Executive Meeting held at Royal Holloway on 27 th March 2014

12. The minutes were agreed as a true record of the meeting.

Item 6. Matters arising (not elsewhere covered on the agenda)

13. Item 9. Guidelines for Holding Conferences . AS had circulated the AUDE guidelines

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for their conference and PV was continuing to develop guidelines for CUBO along with the Summer Conference. CA stated that she would circulate the BACHE guidelines. It was agreed that:

a. PV would continue to develop the guidelines PV

b. CA would circulate the BACHE guidelines CA

14. Item 12. ACUHO-I Award . RK had informed Rebecca Padley of her success in gaining the ACUHO-I award and had also let the unsuccessful candidates know. Although it had been thought that Rebecca might make a short presentation to the Winter Conference, there was a view that another form of presentation, such as a case study posted on the website might be more appropriate. It was thought that RK and PM (as the host for the winter conference) should discuss further outside the meeting. It was decided that RK and PM should liaise and decide upon the relevant feedback format for Rebecca.

PM/RK

15. Item 23. Any Other Business:

a. Roger Smith . FS had not needed to invite Roger Smith to attend the gala dinner as he was registered as a delegate; however, he would receive a special mention in FS’s speech at the dinner.

b. Conference and Awards Video Clip . It had been decided not to video any part of the conference; however, PV would liaise with RHUL and University Business to see what could be arranged.

PV

Item 7. Minutes and Action List from Strategy Meeting – 23 May 2014

16. The CUBO Strategy Meeting had taken place on 23 May 2014 at College Court, at the University of Leicester with all members of the Executive attending without the Executive Officer. The iLab Feedback from the 2013 Conference had been considered along with, amongst other items, the Financial Statement, Draft Budget for FY 14/15, benchmarking and partnerships, for which FS had produced the articles of association for TUCO.

Item 8. Matters arising from Strategy Meeting (not elsewhere covered on the agenda)

17. Matters arising were not discussed per se, however, subsequent to the meeting the action list was revisited and revised for clarification. [Sec’s note: This is being sent out to accompany the minutes]

Item 9. UUK Code of Practice

18. The UUK Code of practice was administered by Newcastle University on a 3-year contract on behalf of CUBO. There was concern that the link between the Executive and the UUK Code administration had been weakened through lack of contact. An invoice from the UUK Code that had been seen had also raised questions as to whether the fee for the code was realistic as ANUK’s was much higher. It was thought that ANUK had an aim to bring the 2 codes together and were in the stronger position and would be able to dictate the agenda. It was known that the contract for administration would be open for tender in late 2014 and the Executive needed to engage with the administration and the process for tender.

19. It was decided that:

a. EM would talk to PV and subsequently to Margaret Hunter (Newcastle EM/PV

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University) about the running of the UUK Code including the fees charged.

b. PV would ascertain at what date the administration contract was due for renewal. [Sec’s note: Newcastle University took over on 1st April 2012 for a 3 year period]

PV

Item 10. Future Membership and Subscription Proposals

20. At the Strategy AwayDay it had been agreed that membership should be further opened up and an increase to charges, which had remained the same for the last 3 years, should be made from 1st August. Membership changes would also affect the Constitution so it was agreed to propose membership changes prior to reviewing and revising the constitution for approval at the Winter Conference.

21. Subscriptions for FY 13/14 were £475 pa for a primary and £100 pa for an associate member. The proposal was to move to a tiered system, with a base level of £500 for one primary and one associate member was proposed, with £150 increments for another 2 associates and again for another 3. When compared with the existing membership there would be a very small but negative impact on CUBO Finances but conversely there would probably be a higher income from increased attendance at events caused by increased membership numbers.

22. Decisions. It was agreed that:

a. CA and EM would propose the following new membership format and subscription rates at the business meeting for implementation for 1st August 2014 to 31st July 2015:

EM/CA

i. One primary and up to 1 associate member - £500 pa

ii. One primary and up to 3 associate members - £650 pa

iii.One primary and up to 6 associate members - £800 pa

b. Changes to the Constitution required as a result of changes to the membership criteria would be drafted by EM for the next meeting of the executive with the intention of proposing them for a vote at the Winter Conference.

EM

Item 11. Winter Conference 2014

23. It was understood that planning for the Winter Conference was well in hand by PM for which she was thanked in her absence. PV had a mild concern about whether the opportunity for sponsorship had been opened to the potentially interested exhibitors.

24. It was decided that PV would talk to PM about the sponsorship of the conference. PV

Item 12. Summer Conference 2015

25. The summer conference 2015 had been agreed to be held at the University of Liverpool with CA as the resident CUBO member in charge of the Conference. However, CA was leaving with a contractual agreement with the University for only 6 months from 1st August. Her involvement with the Conference 2015 had not been agreed with the University nor what the future CUBO membership would be at Liverpool. It was recognised that a much better conference would be had with a CUBO member at the helm and that had always been the aim. Contractually there was no commitment to Liverpool although it was noted that there was a strong moral obligation to continue with the arrangement. However, as a first step in confirming the future of the 2015 conference it was thought that assurance should be obtained from Liverpool.

26. Decision . AS agreed to request assurance from the University of Liverpool about AS4

having suitable arrangements for the 2015 conference.

Item 13. Financial Statement

27. The CUBO Income and Expenditure Summary –for the FY 13/14 (appendix 6) was presented and duly noted. It was observed that CUBO had made a net surplus in the year but that £575 in subscriptions was irrecoverable as it was owed from members who had left; conversely £1,958 was still outstanding from 4 full and one new member [Sec’s note, the original statement incorrectly stated it was 3 full members and one new member]

PV

28. It was agreed that:

a. £575 would be written off from the expected subscriptions for FY 13/14. CA/PV

b. PV would continue to chase the £1958 in outstanding subscriptions PV

Item 14. Future Conferences

29. It was noted that the summer conference in 2015 was the last one listed and there was a need to agree future venues. There was much discussion about what would form a useful overview to send out to ask for expressions of interest and how ambitious CUBO should be in terms of numbers of delegates and the size of the Gala/Awards dinner. It was thought that it should be mentioned at the business meeting that CUBO were looking for future venues and follow this up with a document listing CUBO’s requirements for HEIs to be able to express their interest. AS kindly volunteered to lead.

30. It was agreed that AS would: AS

a. Inform members at the Business Meeting on 3 July about forthcoming opportunities to host the summer and winter conferences beyond July 2015.

b. Circulate a draft document to be sent out to all CUBO members requesting expressions of interest to hold a CUBO conference.

Item 15. Unity Trust Bank – Changes to Authorisations Signatories

31. The CUBO bank, the Unity Trust Bank, required all changes to the bank signatories and internet users to be authorised in the minutes. There was a need to remove Geoff Pringle, who had internet viewing rights, as he had now stepped down from the Committee and for EM to be given full signatory authorisation with CA removed from the list once EM was approved. This would leave EM and PV with full signatory authorisation and FS with internet viewing rights.

32. It was agreed that PV would: PV

a. Arrange for EM to take over from CA with full authorisation for the bank.

b. Arrange for Geoff Pringle to be removed from the bank listing.

Item 17. Draft Budget FY 14/15

33. EM had not been able to consider the draft budget for FY 14/15 and it was agreed that she would consider it in depth prior to the next executive meeting.

EM

Item 17. Portfolios – update from leads

Item 18. Research and International Affiliations.

34. ACUHO-I . RK had just returned from the ACUHO-I conference in Washington DC

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where he had noted an interest in an embryonic interregional benchmarking, with areas as far apart as Canada and South Africa keen to participate. He would keep an eye on progress and he also noted that CUBO membership of ACUHO-I had risen to 21 member HEIs. RK was congratulated on receiving the Roelf Visser Global Initiatives Award from ACUHO-I where he had also been invited to be part of the transition committee to find Sallie Traxler’s replacement, Sallie had been the Executive Director of ACUHO-I since 2004.

35. Educational Benchmarking, Inc (EBI) . RK reported that the issues with EBI and data access continued but he hoped that these could be resolved in the near future.

36. CUBO Study Tour of Germany . The proposed study tour of Germany was expected to be run, in association with Deutsches Studentenwerk in March or May 2015. RK outlined the rough draft of the programme.[Sec’s Note: Although not presented to the Committee the full draft programme and associated detail is at Appendix 6]

Item 19. Alison Smith

37. AS stated that she had received only one interest in mentoring in the recent past and she would be happy to focus on coaching instead in the future.

Item 20. Benchmarking

38. Whilst CUBO benchmarking would probably change in the future and EM would speak to PM about the Finance Group taking the lead for this, for 14/15 it was thought best to continue with the current benchmarking.

39. It was agreed that :

a. EM would discuss the Finance Group taking over the benchmarking function with PM.

EM/PM

b. PV would issue and manage the CUBO Benchmarks for 14/15 in accordance with the practice for previous years.

PV

Item 21. Partnering

40. ANUK . FS reported on the management meeting for ANUK for which she was the CUBO member. [Sec’s note: Minutes of that meeting are available here ].

41. BPF . FS had attended the Student Accommodation Committee meeting of the BPF and she thought CUBO was greatly benefitting from joining. BPF was a particularly influential group which had already been successful in lobbying government on immigration issues. She further noted that Council Tax would probably become a bigger issue with local authorities trying to remove the ‘empty periods’ regulation in order to gain an improved financial return for their depleted coffers.

42. UCAS Media . There were a number of concerns voiced about UCAS media and their website on living at University. Notably there were significant inaccuracies even promoting a provider on a University blacklist. Urgent action was required.

43. Decision . It was decided that FS would raise the concerns about the website inaccuracies with UCAS media. FS

Item 22. Communications

44. There would be no communications update until a new member was appointed.

Item 23. Knowledge Sharing6

45. Although PM was unable to attend the meeting and the conference she had provided a report in the form of slides for the Business Meeting. These were included in the Business Meeting presentation at enclosure 2.

Item 24. CUBO Business Meeting

46. The running order and content of the Business meeting was discussed with the additional need to highlight opportunities for the membership to volunteer for the Executive. The vacancies were for the posts of Research, Quality Assurance, Sustainability with Marketing and Communications and Benchmarking to be respectively filled by the Chairs of the Marketing and Finance Steering Groups. It was noted that Ian Robertson would present on Knowledge Sharing.

47. Decision . It was decided that PV would put together the slides for the presentation [Sec’s Note: These are at enclosure 2] PV

Item 25. Any Other Business

48. Wouter Onclin . Wouter Onclin, Research & Program Manager at The Class of 2020 in the Netherlands had requested to join the Conference. It had been agreed that he would attend as CUBO’s guest on Thursday 3rd July.

49. Catherine Anderson . The Committee joined FS in thanking CA for her exceptionally long and loyal service to CUBO. PV

Item 26. Date, time and location of next meeting

50. Although in error it was not discussed, subsequently it has been agreed that the next meeting of the Executive would be held at the University of Sheffield on 11th September, times to be notified.

P N VergnanoCUBO Executive Officer

1 September 2014

Distribution:

Frances StoneAlison Smith Richard Kington Pat McGrath Emma Furnival

Items 1 to 4 onlyMelanie LoizouRoyal Holloway Team

Appendices:

1. CUBO Conference 2014 – Programme2. Conference Delegate List3. Exhibitor List by Company Name

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4. Panel Sessions – Thursday 3rd July – 0900 to 1000 5. CUBO Awards Diners’ List6. CUBO Income and Expenditure Summary – FY 13/147. CUBO Study Visit to Germany 2015

Enclosure

1. CUBO Awards 2014 – Programme (Web Link)2. 2014.07.03 CUBO Business Meeting Presentation

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Appendix 1

CUBO Conference 2014 – Programme

Wednesday 2 July

11.00 – 14.00 Registration

12.00 – 14.00 Exhibition and Lunch

13.30 – 14.00 New Members WelcomeFrances Stone, Chair of CUBO

14.00 – 14.15 Welcome and Chair’s RemarksFrances Stone, Chair of CUBO and Professor Paul Layzell, Principal, Royal Holloway.

14.15 – 15.00

Keynote Speaker: session 1Jeff Grout, Business Consultant, JG Consulting

What Do Leaders Really Do? Forgetting complex models and theories, Jeff will focus on the realities of leadership. How do leaders really spend their time? Are they preoccupied with strategy? At a time when strong leadership is needed more than ever in the changing landscape of higher education, Jeff will explain what it takes to be a good leader, and how good leaders motivate their people and get ‘buy in’ to business strategy.

15.00 – 15.30 Exhibition and Refreshments

15.30 – 16.30

Keynote Speaker: session 2Jeff Grout, Business Consultant, JG Consulting

What Do Leaders Really DoIdentifying the core skills and behaviours displayed by leaders, Jeff will examine how they deal with people and the approaches used to inspire top performance.

17.30 onwards Social evening at Kempton Racecourse

TBC Late Bar

Thursday 3 July

07.00 – 09.00 Breakfast

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09.00–10.00

Panel sessions: Impacting the Student Experience (Choice of 4 sessions)

Student experience is top of every university’s agenda. These four parallel sessions will focus on what the student life might look like over the next decade and what we need to be thinking about now in respect of the products, services and environments we create for that future.

Each panel will be chaired by a CUBO Executive member and include four exhibitors. These will be highly interactive sessions between the panel and delegates. At the end all four groups will come together to share their main conclusions. Delegates will be asked to select in advance which session they would like to attend.

The sessions are:1.) Catering2.) Accommodation3.) Safety & Security4.) Technology

10.00 – 11.00

Presentation from the conference sponsorMark Allan, CEO, UNITE

Home for Success

Re-imagining the student accommodation experience

11.00 –  11.30 Exhibition and Refreshments

11.30 – 12.30

Professor Elena Antonacopoulou, Professor of Organisational BehaviourUniversity of Liverpool Management School

Performing with ImpactIn this engaging session, Elena will discuss the challenges and opportunities for delivering impact through improved personal and business performance. Using examples from the private sector and discussing the implications for HE institutions, she illustrates the case with empirical research.

Delivery of impact through the student experience, she argues, lies at the core of securing a successful commercial future for Universities today.

12.30 – 13.30 Exhibition and Lunch

13.30 – 15.00 Daryll Scott, Business Consultant, Author & Developer of Neuro-Linguistic Programming

The Mindset of High performanceEveryone knows that attitude is the most important ingredient to performance. The question is what do high performers think and do that average performers

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don’t?Commercial teams in higher education face daily challenges. Leading a mind-set of positive, rather than defensive behaviour can improve your team’s performance and have a direct affect on the bottom line.Daryll provides three clear points to help break the cycle of defensive thoughts that have a detrimental effect on individual performance and that of the business.

15.00 – 16.00 Exhibition and Refreshments

16.00 – 17.00 CUBO Business Meeting & Update

18.45 – 19.30 Drinks Reception

19.30 – 22.15 Gala Dinner

22.15 – 23.30 CUBO Awards

23.30 After Dinner Bar

Friday 4 July

07.00 – 09.00 Breakfast

09.30 – 10.45 Choice of:

Session 1

Lynne Kennedy, True2 Leadership

Words that WorkCoaching (and leading) depends upon us being able to communicate effectively with others in a way that has meaning for that person. This session will explore how to tailor and flex your communication to increase your influence and impact. It will enable you to understand some of the motivations behind what your coachee is saying and adapt your own patterns of speaking to resonate more effectively with them. It will help you to know when to mirror your coachee’s words and when to use neutral, clean language instead. The session will also touch upon the use of metaphors within a coaching session and how to use these to support your coaching.

Session 2

Helen Krag, True2 Leadership

Unconscious BiasNeuroscience is advancing all the time and we are only just starting to understand the tremendous power of our unconscious brain. This engaging and participative session explores the prevalence and impact of bias, and investigates how our ability to recognise and manage bias can help improve the way we coach, build relationships and make decisions

10.45 – 11.15 Exhibition and Refreshments

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11.15 – 12.45 Choice of:

Session 1

Lynne Kennedy, True2 Leadership

Challenging ConversationsRather than avoid having a challenging conversation and hope that by ignoring it will miraculously go-away….this session will equip you with the tools and confidence to have that conversation in a meaningful, confident and constructive way. It will explore how to structure objective feedback; how to ensure you say what you mean (and are understood) whilst staying calm, focused and resourceful.

Session 2

Helen Krag, True2 Leadership

Managing Your StateIn the workplace we influence others in multitudes of ways, often not intentionally or consciously. Our state of mind, and the ensuing behaviours we display, can have an important impact on those we work with.  This session will explore how we have a choice about how we manage our state, and will cover techniques to help us be more mindful, both in a coaching context and more generally.

12.45 – 13.00 Conference Closing remarksFrances Stone, Chair of CUBO

13.00 Lunch and Depart

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Appendix 2

Conference Delegate List

As of 30 Jun there were the following 82 delegates against a target of 84, that was reached but cancellations later reduced:

Name HEI/OrganisationRob Jones Bishop Grosseteste University Emma Furnival University of Wolverhampton Amanda Shipley University of Wolverhampton Jane Donachy UAL, University of the Arts Steve Howe UAL, University of the Arts Janet Bryan Brunel University Mark Potter University of Warwick Sue Brady University of Sunderland Paula Bass University of Sunderland David Nutall Harper Adams University Caryn Masters The University of SheffieldDebbie Grant Loughborough University Ellie Roberts Loughborough University Gail Eagles University of Birmingham Frances M Stone University of Leicester Lindsay Carpenter University of Leicester Kirsty Woodward University of Leicester Anne Harvey University of Leicester Sandra Ross University of Salford Hazel Taylor University of Salford Ian Robertson University of Leeds Stewart Ross University of StrathclydeShaun McAllister University College, OxfordElizabeth Crawford UAL, University of the Arts Robin Holloway University of Warwick Wendy Roberts University of EdinburghLynne Duff University of EdinburghLiz Beattie Birmingham City University Steve Bradley University of Liverpool Catherine Anderson Manchester Metropolitan university Claire Twaites University of EdinburghRichard Kington University of YorkPhill Kember Edinburgh Napier University Alison Smith University of St AndrewsPhil Lewis University of St AndrewsPetra Barber University of Aberdeen Leith Forsyth University of Aberdeen Jacqui Tuckwell University of Aberdeen Calum MacLachlan Sheffield Hallam University Richard McGloin Canterbury Christ Church University Geoff Marsh University of Essex Chris Oldham University of Essex Eleanor Totman University of Essex Angela Treagust University of ExeterPhil Rees-Jones University of Sussex Martin Chalker University of Sussex Charles Dudley Oxford Brooks University Gillian Almond Brunel University Tracy Strachan Brunel University

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Rakha Haughton Northumbria University Glyn Ingram Northumbria University Vicky McGovern Durham University Matt Deakin University of Glasgow Neil Campbell University of Glasgow Lesley McInnes University of South Wales Rob Matthews Cranfield University Jo Price Cranfield University Stewart Elsmore Southampton Solent University Bryan Carroll University of SheffieldIan Jones Aberystwyth University Eleri Thomas Royal Holloway University Jonathan Main Nottingham Trent UniversityMichael Lees University College LondonWilliam Wilson University College LondonColin Plank University of Birmingham Stuart Richards University of Sunderland Joanne Hannah Heythrop College Judith Crimmins Leeds Metropolitan University David Collett Leeds Metropolitan University Kate Davis Leeds Metropolitan University Vicki Johnson Falmouth Exeter Plus Michelle Brunton University of Birmingham Nic Mander Oxford Brooks University Harmohinder Bahl University of Manchester Helen McGlashan University of Birmingham Lesley Stewart Anglia Ruskin University Paul Harris Univeristy of Cumbria Stephen Bloye University of Kent Simon Westerman Lancaster University Doctor Hilary Simmons Goldsmiths, University of LondonDanny O'Sullivan University of Hull

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Appendix 3

Exhibitor List by Company Name

OrganisationAccess 2AramarkASK4 Sponsoring Excellence in Student Sport ExperienceCampus Living VillagesCampuslifeCircuitCRT ViewpointCustom GroupEllis FurnitureEndsleighFarrell FurnitureKABAKeycomKinetic SolutionsLinksMCR SystemsNSP SecurityRMSRussell PartnershipSalto SystemsStar RezStudent ComStudent FurnitureStudy BedTaplanesTUCO Sponsoring Best Catering ServiceTurpin Smale & Intelligent CateringUliving Sponsoring Commercial University of the YearUnite Students Sponsoring ConferenceUniwareUPP Sponsoring Innovation Award for Excellence in Student

ExperienceVingCard ElsafeWashstationWhiteleaf Furniture

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Appendix 4

Panel Sessions – Thursday 3 rd July – 0900 to 1000

Organisation Web Link Organisation Panel member

Safety and Security Panel - Room 0-05CUBO Executive Chair - Catherine AndersonAccess 2 Access 2 Neil Rule or Michael MakivicNSP Security NSP Security Jonathan Moxham *(tbc)VingCard Elsafe VCE Dan Cooper

Catering Panel - Room 0-04CUBO Executive Chair - Emma FurnivalAramark Aramark Fiona Martin Russell Partnership Russell Partnership Laurence McCarthyTurpin Smale & Intelligent Catering Turpin Smale Charles Manners

Technology Panel - Room 1-05CUBO Executive Chair - Alison SmithCampuslife Campuslife Tom WhiteKinetic Solutions Kinetics Chris WildsmithStudent Com Student Com Paul Kan

Accommodation Panel - Room 1-04CUBO Executive Chair - Richard KingtonASK4 ASK4 Oliver RiddleUnite Students Unite Students Paul HarrisEllis Furniture Ellis Richard CorbettWhiteleaf Furniture Whiteleaf Richard Hughes *(tbc)

*(tbc) - to be confirmed

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Appendix 5

CUBO Awards Diners’ List

The following list details those who are attending the CUBO Awards dinner in addition to the delegates in Appendix 1. It should be noted that not everyone took up their full allocations. Despite last minute cancellations we have still achieved 211 diners for the available 218 places:

NamePart of Awards/CUBO OrganisationAaron Porter Award Panel Independent JudgeSara Moyce University BusinessHannah Oakman University BusinessPhill Vergnano CUBO Executive OfficerFaye Sully CUBO AdministrationGeoff Pringle University of Exeter (MC for evening)Ken Livingstone Guest SpeakerKatie Normington, Vice-Principal (Staffing) RHUL (Evening Opening Speaker)Peter Church University of Essex

Extra Diners requested by UniversitiesImogen Greatbatch University of ManchesterAndy Ellison University of ManchesterVicky Foster-Lloyd University of ManchesterJacqui McPeake Manchester Metropolitan University Phil Rhodes Manchester Metropolitan University Charles Gallagher Imperial CollegePaul Noke Imperial CollegeNeil Mosley Imperial CollegeMatthew White University of ReadingMatthew Tebbit University of ReadingDiana Wright Edinburgh Napier University Shona Irvine Edinburgh Napier University Christine Kelly University of EdinburghChris Harrison University of LeicesterMartin Miller University of LeicesterCandace Davies University of Lancaster

Exhibitors Attending (2 allowed as part of stand package, 4 if they sponsored an award – all the others are extras requested)Neil Rule Access 2Michelle Makivic Access 2Colin Meaking AramarkFiona Martin AramarkTracy Smith AramarkChris Ellis Ask 4 (Awards sponsor)Kerry Mattock Ask 4Leigh Tasker Ask 4Nick Proctor Ask 4Oliver Riddle Ask 4Sophia Chance-Hyett Ask 4Abigail Henry CampuslifeTom White CampuslifeAlex Taylor Circuit LaundryEmily Nash Circuit LaundryMark Egginton Circuit LaundryMark O’Doherty Circuit Laundry

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Stephen Wilkinson Circuit LaundrySteve Hooper Circuit LaundryGary Clarke CLVMalcolm Brown CLVDeon Bennett CRTMichael Shuter CRTChris Smedley Custom GroupZoe Barrett Custom GroupCathi Malvaroza EllisSteve Weston EllisDavid Johnson EndsleighOliver Barrow EndsleighStephen Taylor EndsleighDavid Wood FarrellPhill Rhodes FarrellPaul Farrell Farrell FurnitureAndy Carter KABASteve Wintle KABAJake Perks KeycomMick Everett KeycomChris Mansell KineticsChris Wildsmith KineticsLouise Percival-Brentall KineticsMelanie Loizou KineticsDeborah Tebay LinksGeoff Machen LinksIan Roberts LinksLawrence Williams LinksDavid Naylor MCRJonathan Moxham NSP SecuritySamy Dwek NSP SecurityAndrew Tanner RMSCaroline Young Russell PartnershipDavid Bentley Russell PartnershipDavid Russell Russell PartnershipLaurence McCarthy Russell PartnershipMichelle Harbour Russell PartnershipPeter Russell Russell PartnershipMartin Corbett SaltoMelanie Kay SaltoSteve Rossiter SaltoCatherine Bancroft - Rimmer Star RezJonathan Downing Star RezClare Trigg Student ComPaul Kan Student ComRichard Peachey Student ComSteve Eggleton Student ComBen Hall Student FurnitureLucy Gaffney Student FurnitureBen Berry Study BedSharle Norton Study BedDan Wilkinson TaplanesJonathan Braunton TaplanesSimon Blakey TaplanesMike Haslin TUCO (Award Sponsor)Sue White TUCO (Award Sponsor)Charles Manners Turpin Smale

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Roz Burgess Turpin SmalePeter Wood Uliving (Award Sponsor)Samantha Veal Uliving (Award Sponsor)Wayne Forsyth Uliving (Award Sponsor)TBN Uliving (Award Sponsor)TBN Uliving (Award Sponsor)TBN Uliving (Award Sponsor)TBN Uliving (Award Sponsor)TBN Uliving (Award Sponsor)TBN Uliving (Award Sponsor)TBN Uliving (Award Sponsor)Darren Ellis UNITEJenny Shaw UNITEJoe Persechino UNITEKevin Williamson UNITEPhil Lewis UNITESimon Jones UNITELaura Berbank UniwareSarah Crouch UniwareDave Marsden UPP (Award Sponsor)Duncan Palmer UPP (Award Sponsor)Mark Allen UPP (Award Sponsor)Sam Bailey-Watts UPP (Award Sponsor)Che Sully Ving Card ElsafeDan Cooper Ving Card ElsafeDaniel Laud Ving Card ElsafeAlistair Copley WashstationFraser Hambleton WashstationRachel Sutcliffe WashstationRichard Hughes WhiteleafTony Richardson Whiteleaf

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Appendix 6

CUBO Income and Expenditure Summary – FY 13/14

Expenditure Income Item 50,851.00 Subscriptions 39,038.00 Summer Conference 2013 Surplus 3,000.00 Campuslife (Surplus from sale of Sustainability Videos) 56.81 Interest 2,572.75 Winter Conference 2013 Surplus

524.67 ACUHO-I matched funding 38,161.33 Administration (CUBO EO) 22,412.78 Administration (Faye Sully) 2,579.85 Awards (Direct Costs) 60.00 Bank Charges 2,799.40 British Property Federation 1,400.00 CUBO Study Tour 2013 Subsidy 6,602.23 Executive Expenses 270.00 Executive Meeting Costs 483.75 Finance Group 121.38 Finance Steering Group 517.90 Marketing Group 598.77 Marketing Steering Group 736.00 PI Insurance 6,600.00 Website (Setup) 432.00 Website (Maintenance - 3 Quarters)

84,300.06 95,518.56 Sub Totals 11,218.50 Net Surplus

1,958.00 Subscriptions outstanding (3 full and one new member) 575.00 Subscription invoices recommended for write-off (members

left)

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Appendix 6

CUBO Study Visit to Germany 2015

SunDay 1

MonDay 2

TueDay 3

WedDay 4

ThuDay 5

FriDay 6

Sat Day 7

AM

Arrival in Berlin

Tegel (TXL) or

Schönefeld (SXF)

airports

9:30-12:30Visit of Deutsches

Studentenwerk

Presentation on Student Affairs in Germany

Flight to Basel airport (BSL)

(approx. 1 hour)

9:30-12:30Visit of Studentenwerk

Freiburg

Thematic Session:New concepts in the

construction of student residence halls

9:30-12:30Visit of Studentenwerk

Mainz

Thematic Session: Student residence halls

and international students

9:30-12:30Visit of HSW

Campus tour with special focus: Energy Efficiency

Return to the UK

(from Cologne, Dusseldor

f, or Frankfurt airports)

Lunch 13:00-14:00Lunch at Mensa

Hardenbergstrasse

12:30-14:00Welcome and Lunch at Studentenwerk Freiburg

12:30-14:00Lunch at Mensa

12:30-14:00Lunch at Mensa 12:30-14:00

Lunch at Mensa

PM

14:00-18:00Visit of Studentenwerk

Berlin

Campus Tour with special focus:

Comprehensive student services – the

Studentenwerk model

14:00-18:00Visit of Studentenwerk

Freiburg

Campus Tour with special focus:

Welcoming International Students

Train travel to Mainz(approx. 3 hours)

14:00-16:00Train travel to Wuppertal

(approx. 2 hours)

16:00-18:00Welcome and Introduction to

Hochschulsozialwerk Wuppertal

14:00-17:00Thematic Session

Architecture and Energy Efficiency in Student

Residence halls

Evening

20:00 Welcome

Dinner with DSW

Cultural Event or free evening (to be

confirmed)

Dinner with Studentenwerk Freiburg Free Evening

Dinner with Hochschulsozialwerk

Wuppertal Cultural event or free evening

Notes: Campus Tours: walking tour of student services facilities, usually incl. residence halls, dining services, counselling centers and others – but with a special focus depending on city Thematic sessions: presentations on a thematic field both from the UK and Germany, Q&A and discussion

DSW - CUBO Study Visit to Germany Last update: April 2, 2014

Appendix 6

PRACTICAL INFORMATION

Dates and Time

The study visit could be one week long, with different points for arrival and departure. Possible dates to be confirmed but likely to be either March or May 2015. The maximum number of participants is limited to 20 persons

Venue and local contact

The study tour will visit the head offices of Deutsches Studentenwerk (German National Association for Student Affairs) and local Studentenwerk facilities in Berlin, Freiburg im Breisgau, Mainz and Wuppertal. Deutsches Studentenwerk – www.studentenwerke.de

Participants’ contributions

All participants are invited to take an active part in the study tour. In particular, participants are invited to prepare short 10min presentations on the thematic focus sessions indicated in the program. The idea here is to allow for an exchange of knowledge and experience among participants - hosts and guests alike - in a multi-directional way. Additionally, presentations will give an overview of the student services available in Germany, and campus tours will allow for first-hand impressions of facilities such as residence halls, dining services, counselling services and more.

Costs

The registration for participating in the tour has yet to be decided but 800 Euro’s is probably a good guide. The fee would cover all domestic travel and accommodation, as well as lunches. On specific occasions, participants in the study tour might be invited for dinner.

All other costs are to be covered by the participants in the tour, in particular their own travel to and from Germany.

Accommodation

Accommodation will be arranged by DSW in standard middle-class hotels or international guest houses of the Studentenwerk or university (only if places are available).

Language

Working language for the study tour is English, this includes presentations and sessions. Individual contributions might be in German, with consecutive translation arranged by the local Studentenwerk staff.

Cultural Program

Tba

DSW - CUBO Study Visit to Germany Last update: April 2, 2014