PowerPoint Presentation

Cultivating the Special EducationEvent Garden Georgia Department of EducationSpecial Education Leadership ConferenceAthens, GeorgiaMarch 19-21, 20121I am a person.I have a history file.I have a student profile.I am in the LDS.

Do You Know Who I Am?

Thank you for making sure others see the real me.

Special Education Events01 = Babies Cant Wait Notification02 = Parent Consent to Evaluation03 = Initial Evaluation04 = Initial Eligibility Determination05 = Initial IEP Meeting06 = Initial IEP Placement/Transition Service Begin (PRIMARY AREA)07 = IEP Annual Review (PRIMARY AREA)08 = Re-Eligibility Determination (PRIMARY AREA) 09 = Special Education Exit OR(PRIMARY AREA)10 = Parent Revoked Consent (PRIMARY AREA)02 = Parent Consent to Evaluation03 = Initial Evaluation04 = Initial Eligibility Determination05 = Initial IEP MeetingETC

Progression of Special Education EventsDirty DataI cannot correct data that are not accurate.ErrorsI have to correct the same errors over and over again.Not in My DistrictI just want to enter the events that occur in my district.Concerns You Have Expressed(Weeding the Garden)

Multiple Annual Reviews

I need to report more than one annual review for the same student.

Special Education HistoryRecovered Events

Included in Special Education HistoryEliminate Previously Associated ErrorsSpecial Education RecordRecoveredEventsRejected EventsSpecial Education HistoryPreviously Reported/Accepted Events

Recovered Events

I want Special Education History to accurately reflect all events for students.What Happened in FY11.Annual Review March 19, 2010 (Event 07)Annual Review October 19, 2010Annual Review May 19, 2011 (Event 07)

Reporting Multiple 07 EventsMultiple 07 Events within appropriate FY12 date ranges will be loaded into Special Education History (Only one Event 07 per month will be accepted.)What if a student had two Annual Reviews in one month?Both 07 Events may be reported but must be recovered to place in the Special Education History. What will happen in FY12.Annual Review March 19, 2011 (Event 07)Annual Review October 19, 2011 (Event 07)Annual Review May 19, 2012 (Event 07)NEWNEWE872Student reported with PRIMARY AREA and no exit event last school year, but student not reported with PRIMARY AREA this school year.Why I may have received this error in FY11.Student is no longer special education. A prior year exit event (Event 09 or10) may have been rejected.Reporting Events outside Accepted Date RangeEvents rejected because they are outside the accepted data range (fiscal year + padding) can be recovered from rejected records and placed in Special Education History. Why I will not receive this error in FY12.Events 09 and 10 from prior years moved to history meet the required condition that primary area must be reported unless the student has an exit event (Event 09 or 10).NEW

Already in HistorySame event with same date is already in history.Why are you submitting again?Check DatesThis event did not occur during this fiscal year. This event did not occur while this student was enrolled in your district.Are you sure your dates are correct?

Check EnrollmentThis student does not have an enrollment record for your district.Why are reporting a student not enrolled in your district?Recovery Rejection Codes 01 through 08 (Seeding the Garden)

SIS Vendor Issue The same event with the same date is being reported more than once in the same file.Rejection Codes 01-08R01 - Event is not within the current fiscal year*. R02 - Event has duplicate in upload file based on system code. (Events 01-06.)R03 - No Enrollment level record found for same System Code, School Code, and Student ID*. (Events 06-10)R04 Upload file has duplicate for System Code, Student ID, Event Code, and Event Date. (Events 07-10)R05 Date of event is not within Enrollment dates for reporting school*. (Events 07-10)R06 Babies Cant Wait event has already been reported. (Event 01)R07 Event already exists but No Exit Event is Reported. (Events 02-06). R08 - Event is already reported for the fiscal year (YYYY) and event month (MM). (Events 07-10)(* For this data collection, dates from May/June of prior fiscal year will be accepted.)

IgnoreClean Dirty DataEvent Code 01BCW TransitionThis event is already in history. Why are you submitting again?

R06Rejection CodesEvent Codes 02-06Initial PlacementThis event is already in history. Why are you submitting again?IgnoreClean Dirty DataUnreported Exit?R07Possible ActionsPossible ActionsEvent Codes 07-10Multiple EventsThis event is already in history with same month/year but with a different day. Why are you submitting again?R08IgnoreClean Dirty DataMultiple EventsPossible ActionsCheck GTID/IDEvent Codes 06-10Valid Event BUTNo Enrollment Level Record found for student. Event Codes 01-10Valid Event BUTThe event date is not within the fiscal year. (Padding to back to May 1)R01Rejection CodesClean Dirty DataSubmit previously unreported events Event Codes 07-10Valid Event BUTThe event date is not within student enrollment dates for your district.R05Clean Dirty DataSubmit previously unreported events from other states or districtsPossible ActionsPossible ActionsR03Possible ActionsR02 and R04

Duplicate Events Multiple submissions of the same event with the same date are being reported in the same extract file. Talk to SIS Vendor

Rejection Codes Vendor Issues

SE076a

SE076b

Special EdRejection RecoveryCURRENT SPECIAL ED HISTORYStudent Name Doe, Jane RStudent ID : 123456789GTID : 1122334455Primary Area : Significant Development DelaySpecial Education History as of 12/07/2011 03:38:43 pmReporting School YearSystem Id and NameSchool Id and NameEventEvent DateStudentPresent atConferenceParentPresent atConferenceCurrentYearEvent DataDate Moved From RejectedLink To Comments2011600- Test County0277- Test County Primary School07-IEP Annual Review20101102NNYes2011600- Test County0277-Test County Primary School08-Re-Eligibility Determination20101102Yes20120305Comments2010600- Test County0277-Test County Primary School08-Re-Eligibility Determination20091112No2010600- Test County 1050- Test Elementary School08-Re-Eligibility Determination20091112No20120406Comments2010600- Test County0277- Test County Primary School07-IEP Annual Review20091112NNNoREJECTED RECORDSStudent Name : Doe, Jane RStudent ID : 123456789GTID : 1122334455Primary Area : Significant Development DelayREJECTED SPECIAL EDUCATION EVENT RECORDS REPORTING YEAR 2012System Id and NameSchool Id and NameEventEvent DateStudentPresent atConference?ParentPresent atConference?CurrentYearEvent Data?MOVE600- Test County0277- Test County Primary School07-IEP Annual Review20110402NNYesX600- Test County0277- Test County Primary School08-Re-Eligibility Determination20101102Yes 600- Test County0277- Test County Primary School08-Re-Eligibility Determination20091112No600- Test County0277- Test County Primary School08-Re-Eligibility Determination2011502NoX600- Test County0277- Test County Primary School07-IEP Annual Review20091112NNNoTo select rejected record(s) for move to Current History, click on the check box to the right of each needed record. Comments will be required, and should be related to the records checked.11Enter comments for checked record(s):Select reason for move, or select Other to enter explanationThen click Move button

2MOVE RECORDS TO CURRENT HISTORY3Special EdRejection RecoveryCURRENT SPECIAL ED HISTORYStudent Name Doe, Jane RStudent ID : 123456789GTID : 1122334455Primary Area : Significant Development DelaySpecial Education History as of 12/07/2011 03:38:43 pmReporting School YearSystem Id and NameSchool Id and NameEventEvent DateStudentPresent atConferenceParentPresent atConferenceCurrentYearEvent DataDate Moved From RejectedLink To Comments2011600- Test County0277- Test County Primary School07-IEP Annual Review20101102NNYes2011600- Test County0277-Test County Primary School08-Re-Eligibility Determination20101102Yes20120305Comments2010600- Test County0277-Test County Primary School08-Re-Eligibility Determination20091112No2010600- Test County 1050- Test Elementary School08-Re-Eligibility Determination20091112No20120406Comments2010600- Test County0277- Test County Primary School07-IEP Annual Review20091112NNNoREJECTED RECORDSStudent Name : Doe, Jane RStudent ID : 123456789GTID : 1122334455Primary Area : Significant Development DelayREJECTED SPECIAL EDUCATION EVENT RECORDS REPORTING YEAR 2012System Id and NameSchool Id and NameEventEvent DateStudentPresent atConference?ParentPresent atConference?CurrentYearEvent Data?MOVE600- Test County0277- Test County Primary School07-IEP Annual Review20110402NNYesX600- Test County0277- Test County Primary School08-Re-Eligibility Determination20101102Yes 600- Test County0277- Test County Primary School08-Re-Eligibility Determination20091112No600- Test County 0277- Test County Primary School08-Re-Eligibility Determination2011502NoX600- Test County0277- Test County Primary School07-IEP Annual Review20091112NNNoTo select rejected record(s) for move to Current History, click on the check box to the right of each needed record. Comments will be required, and should be related to the records checked.11Enter comments for checked record(s):Select reason for move, or select Other to enter explanationThen click Move button

2MOVE RECORDS TO CURRENT HISTORY3DROP-DOWN COMMENT OPTIONS:1) Event occurred at this school prior to the enrollment date (example: over the summer).Reporting event that occurred at a previously attended school in Georgia. Event occurred prior to enrollment in Georgia.4) Other: (Enter at least 10-word-minimum explanation why checked records require move to history.).

Special EdRejection RecoveryStudent Name : Doe, Jane RStudent ID : 123456789GTID : 1122334455Primary Area : Significant Development DelaySpecial Education History as of 12/07/2011 03:38:43 pmReporting School YearSystem Id and NameSchool Id and NameEventEvent DateStudentPresent atConference?ParentPresent atConference?CurrentYearEvent Data?Date Moved From RejectedLink To Comments2011600- Test County0277-Test Primary School07-IEP Annual Review20101102NNYes2011600- Test County0277-Test Primary School08-Re-Eligibility Determination20101102Yes20120305Comment2010600- Test County0277-Test Primary School08-Re-Eligibility Determination20091112No2010600- Test County1050-Test Elementary Schl08-Re-Eligibility Determination20091112No20120406Comment2010600- Test County0277-Test Primary School07-IEP Annual Review20091112NNNo2012600- Test County0277-Test Primary School07-IEP Annual Review20110402NNNo20120215Comment2012600- Test County0277-Test Primary School08-Re-Eligibility Determination20110502No20120215CommentREJECTED RECORDSStudent Name : Doe, Jane RStudent ID : 123456789GTID : 1122334455Primary Area : Significant Development DelayREJECTED SPECIAL EDUCATION EVENT RECORDS REPORTING YEAR 2012System Id and NameSchool Id and NameEventEvent DateStudentPresent atConference?ParentPresent atConference?CurrentYearEvent Data?MOVE600- Test County0277- Test County Primary School08-Re-Eligibility Determination20101102Yes 600- Test County0277- Test County Primary School08-Re-Eligibility Determination20091112No600- Test County0277- Test County Primary School07-IEP Annual Review20091112NNNo4 resultsSelected records are removed from rejected list and added to current special ed events.

Sheet1

Special Education Event CodesHow many times reported?Exactly!I extended my learning.I got it now!01 Babies Cant Wait Notification02 Parent Consent to Evaluation03 Initial Evaluation04 Initial Eligibility Determination05 Initial IEP Meeting06' Initial IEP Placement/Transition Services Begin07 IEP Annual Review08 Re-Eligibility Determination 09 Special Education Exit 10 Parent Revoked Consent

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