cultural development program application€¦ · the recipient shall acknowledge the support of the...

ST. CATHARINESC U L T U R A L I N V E S T M E N T

2 0 2 0 A p p l i c a t i o n

A r t s a n d C u l t u r eC o m m u n i t y R e v i t a l i z a t i o n P r o g r a m

Arts and Culture Community Revitalization Program 2020

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Terms and Conditions of Funding Successful applicants will be expected to adhere to the following:

Acknowledgment of Funding The recipient shall acknowledge the support of the City of St. Catharines by using the City’s logo in all advertising, publicity, programs, signage, and plaques relating to the organization and/or project to which funds are granted. Use of the City’s logo shall be in accordance with the “City Logo Guide for SCCIP Recipients.” The recipient and project artists shall not hold the City as a partner or otherwise responsible for any obligations relating to the organization and project unless otherwise noted.

Purpose of Funds SCCIP funds shall only be used for the purposes outlined in the letter of approval and any attachments thereto. Changes in the proposal shall only be made with the City’s written approval. Approvals with a variance of 25% or more of the original application will be required to submit an adjusted budget, and outline the changes that will be made to the program to satisfy the adjusted budget. Any unused portion of the funds remains the property of the City of St. Catharines and must be returned to the City.

Funding Commitment All grants awarded in one year are not to be considered a recurring funding commitment, as all grant requests in following years must be considered according to prevailing circumstances and available resources. If funding is approved for multi-year funding the second year and subsequent years are approved in principle only and are conditional upon City of St. Catharines budget approval. Funding will not be released until the City has received a satisfactory Interim Report on the previous year’s activities.

Disposal of Assets The recipient shall not sell, lease or otherwise dispose of assets purchased in whole or part with City funds, without prior written consent of the City.

Repayment of Funds The recipient and project artists shall repay to the City the whole or any portion of the funds if the recipient:

• ceases operating during term of funding;• fails to complete the project;• has knowingly provided false information in their application;• uses the funds for purposes other than those detailed in the application;• breaches any of the terms and conditions of this Agreement;• breaches any of the provisions of the Human Rights Code, in the operation of this

organization and/or project;• commences, or has commenced against them, any proceeding in bankruptcy or is

adjudged as bankrupt.


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Where required, the funds shall be repaid by cheque, payable to the “City of St. Catharines” and mailed to: Community, Recreation and Culture Services, P.O. Box 3012, 50 Church Street, St. Catharines, ON L2R 7C2.

Accounting The recipient shall keep and maintain all records, invoices and other documents relating to the Grant in a manner consistent with generally accepted accounting principles and record keeping practices, and shall maintain records for a period of three (3) years. The recipient authorizes the City and its agents at all reasonable times to inspect and copy any records, invoices and documents relating to the Grant, in the possession, or under the control, of the recipient.

Reporting The recipient is expected to complete the project within one (1) year of receiving funds and shall provide a report to the City within three (3) months of completion of the project, providing all details required by the City. Upon request of the City, the recipient shall submit interim progress reports. If the City is not in receipt of a final report within one year of the project’s completion, the recipient may, at the City’s sole discretion, forfeit the 10% of funds withheld at time of approval. Any organization that fails to submit reports will not be eligible for future funding until required reports are submitted.

Copyright and Payment of Artists’ Fees Grants are conditional upon the applicant’s compliance with copyright laws and the appropriate payment of artists’ fees.

Additional Terms The City shall be entitled to impose such additional terms and conditions in its letter of approval, at its discretion.

Personal Information Consent Personal information, as defined in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), is collected under the authority of the Municipal Act, 2001, and in accordance with MFIPPA. Personal information collected on this application form will be used to assist in selecting grant recipients and will be made available to the members of the SCCIP committee and used by City staff for administrative purposes. All information (excluding home addresses and telephone numbers) may be made available to the public. The City reserves the right to verify all information contained in submissions.

Questions regarding the collection, use and disclosure of this personal information may be directed to City Clerk, Bonnie Nistico-Dunk, at [email protected].

By completing this application form, you consent to the collection and disclosure of your personal information, and to its use by the City of St. Catharines, as described above.

mailto:[email protected]


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Applicant Information and Authorization Form Organization Name Organization Address City Province Postal Code Contact Name Position Phone Number Email Website Incorporation # Charitable

Registration #

Funding Request Title of Project

Amount of request Fiscal Year-end D M Y

Project Start Date End date

Authorization for Application On behalf of, and with the authority of, the above-mentioned organization, we certify that we have read and understand the program’s Terms and Conditions set out herein. Further, we certify that the information given in this application for funding assistance is true, correct and complete in every respect.

Signature Name Title

Senior Staff Person

Board Chair/ Representative

Confirmation of Not-for-Profit Operations NOTE: To be completed only if applicant is not incorporated: “I confirm that ____________________________ (name of applicant) operates on a not-for-profit basis, returning all surplus revenues after expenses to future initiatives of ____________________________ (name of applicant).”

Signature Print Name

Date


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Application Requirements: Arts and Culture Community Revitalization Program Use the checklist on page 12 to ensure you’ve included all necessary information in your application. The following questions must be answered in order for an application to be considered complete. Please type your answers in the fields provided beneath each question and limit your answers to a total of eight (8) pages. Please consider the Arts and Culture Community Revitalization Program evaluation criteria as well as the purpose and priorities of SCCIP – detailed in the separate Guidelines document – when completing this application.

Organizational Profile & Project Description 1. Please provide an organizational or individual history that positions your company, group or

you in the context of your local community. Ad-hoc artist groups/organizations: explainwhy you are working together; provide a description of each member’s role; and, detailhow you make decisions within the group. (Bios may be attached.)


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Organizational Profile & Project Description

2. Describe the purpose, form and content of the project you are applying for. Includeinformation on your method and process for creating the project as well as your choice ofcollaborators.


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Organizational Profile & Project Description


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Organizational Profile & Project Description 3. Please describe the “local community” with whom you are working and include a

description of your plans for partnership, community outreach, revenue generation and marketing. Is your project located in the downtown core?


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Organizational Profile & Project Description 4. How will the project engage St. Catharines residents with experiences, interests,

opportunities for participation and/or issues relevant to the community? Why is yourproject important now?


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Organizational Profile & Project Description 5. Include a schedule or timeline for all project activities. (May be attached instead.)


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Organizational Profile & Project Description 6. How do you plan to support community revitalization and/or seek to enhance public life

during recovery from the COVID-19 epidemic? Describe how you anticipate your projectwill contribute to cultural, social and artistic diversity and engagement.


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Organizational Profile & Project Description 7. What outcomes do you anticipate and how will you measure your success, both

quantitatively and qualitatively?

8. If you do not get the full amount of funding requested, how will you address the shortfall?


Arts and Culture Community Revitalization Program Application Checklist Please submit one (1) copy of:

Applicant Information & Authorization Form with original signatures Completed Organizational Profile and Project Description Completed Financial Information Form Two letters of support for the organization/artist and project Sample promotional materials from past events Where available, project planning documents and/or examples of artist’s work including but not limited to: • Visual, fine craft, multimedia image files: include six (6) to twelve (12) images on CD,

DVD or via web-link. All images must be in JPEG format• Performance excerpts: Include five (5) to fifteen (15) minutes of a recent work on CD,

DVD or via web-link.• Writing samples (up to 10 pages in total)

For Incorporated Not-for-Profit Applicants Most recent financial statements approved and signed by your Board of Directors Minutes from your most recent Annual General Meeting A copy of your letters patent or other incorporation documents (first time applicants only) A list of your board of directors – include name, title and length of service

For Non-Incorporated Applicants In lieu of financial statements please provide a detailed profit & loss summary from the previous year's operations OR your most recent project. Brief bios of all members participating in the leadership of the project.

Financial Information All applications must be accompanied by a completed Financial Information Form as provided by the Cultural Services Office. Contact staff or visit our website at www.stcatharines.ca/SCCIP for forms and further information.

Financial Statements For requests of $10,000 or less from organizations with revenues less than $100,000 per annum, unaudited financial statements may be submitted. Review engagements or audited financial statements are preferred when available. For higher requests and revenue levels, review engagements are required (or audited financial statements, when available). Financial statements must be signed and approved by your Board of Directors.

If you had a deficit of more than 10% of your annual operating budget in your last completed year, or if you have an overall net deficit of more than 10%, please include a deficit reduction plan that includes targets, timelines and responsibilities.

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http://www.stcatharines.ca/SCCIP


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Deadline

• Friday July 31, 2020 at 4:30 p.m.

Applications must be received by email prior to this deadline to be considered. No late applications will be accepted. Applicants will be notified in writing of the results.

For More Information Please visit our website at www.stcatharines.ca/SCCIP or contact Ashley Judd-Rifkin, Culture Coordinator, at [email protected] or 905-359-7348.

Applications can be emailed to: Ashley Judd-Rifkin at [email protected]

http://www.stcatharines.ca/SCCIP



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