current city consolidation efforts - okaloosa county · sheriff’s office. may 18th, 2011 city...

CurrentCityConsolidationEfforts

Fleet Maintenance Services for city vehicles is currently being negotiated with Okaloosa County Fleet Services

Fuel purchasing services have recently been consolidated with Okaloosa County Fleet Serviceswith Okaloosa County Fleet Services

Waste water treatment processes have been consolidated with Okaloosa County Water and Sewer Divisionwith Okaloosa County Water and Sewer Division

City / County recreation cooperative agreement is currently being reviewed and staffed

RequestforProposal May 17th, 2011 The City Council voted to request a law enforcement services proposal from the Okaloosa County Sheriff’s OfficeSheriff’s Office

May 18th 2011May18 ,2011CityManagerformallyrequestedaproposalforexclusivelaw

enforcementservicesfromtheSheriff.

May 23rd 2011May23 ,2011TheSheriff ’sOfficerequestedspecificinformationfromthe

cityforthepreparationofaproposalforservices.

S th ith t i ti b fSevenmonthspasswithoutcommunicationbeforecityrespondswithinformationrequiredtosupport a contract proposalsupportacontractproposal.

Delay due to attempt to provide law enforcement services outside the cityoutside the city Legal difficulties in providing service outside the city Cost prohibitive

Stated Reasons for asking for a proposal from OCSO Lack of Union Contract Decreasing population and calls for service increasing police Decreasing population and calls for service, increasing police budget

Negative Trend in Pension UAALf Taxpayer relief

December 22nd 2011December22 ,2011CityManagerprovidedsheriff ’sofficepartsofrequested

informationnecessaryforaproposal.

FortWaltonBeachThreeYearTrendBasedoninformationprovidedbyCityManagerandStaff

2009, 2010, 2011 Population Down* Calls for Service Down*

Law Enforcement Budget Up**

2009 2010 2011

Population 20,675 20,355 19,534p , , ,

Calls for service 39,271 36,145 34,550

Police Budget $ 5 456 847 $ 5 287 741 $ 5 589 287Police Budget $ 5,456,847 $ 5,287,741 $ 5,589,287

* Population and calls for service information provided in Chief Litschauer’s memo.** Budget information includes CRA police officers

#1PoliceBudgetaryConcern Increasing strain of Police Pension Plan

As of September 2011 estimated $7,000,000 in f d d d t i l li bilit i th liunfunded accrued actuarial liability in the police

pension fund. UAAL over 300% of payroll The city’s contribution to the fund has more than ydoubled in the last four years

Police Department employees are being asked to more h d bl h i ib i d i ithan double their contributions during union negotiations From the current 5% to 11% contribution of salaryy

Actuarial Valuation

Date

10/01110 10/01/09 10/01/08 10/01/07 10/01/06

DISCLOSURE INFORMATION PER STATEMENT NO. 25 OF THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD

The schedule provided below has been prepared in accordance with the requirements of paragraph 37 of Statement No. 25 of the Governmental Accounting Standards Board.

SCHEDULE OF FUNDING PROGRESS

Actuarial Accrued

Actuarial Liability Unfunded Value of (AAL) AAL Funded Covered Assets - Entry Age (UAAL) Ratio Payroll

(a) (b) (b-a) (alb) (e)

18,874,149 24,702,783 5,828,634 76.40% 2,195,529 18,858,173 23,738,682 4,880,509 79.44% 2,557,811 18,832,627 22,743,407 3,910,780 82.80% 2,530,182 18,586,034 21,595,595 3,009,561 86.06% 2,602,616 17,266,489 19,896,104 2,629,615 86.78% 2,257,286

The schedule provided below has been prepared in accordance with the requirements of paragraph 38 of Statement No. 25 of the Governmental Accounting Standards Board.

SCHEDULE OF CONTRIBUTIONS FROM THE EMPLOYER AND OTHER CONTRIBUTING ENTITIES

Year Annual Ended Required City State Percentage

September 30 Contribution Contribution Contribution Contributed

2010 665,220 500,007 165,213 100.00% 2009 578,670 407,159 171 ,511 100.00% 2008 488,381 306,805 181,576 • 100,00% 2007 516,528 334,952 181 ,576 • 100.00% 2006 433,829 252,252 181 ,576 • 100.00%

* Frozen, per Chapter 185. F.S., as amended.

UAAL as a %of

Covered Payroll «b-a)/e)

265.48% 190.81 % 154.57% 115.64% 116.49%

N

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peacocjText BoxPlan Rate of Return

peacocjText Box7.76%0.58%-11.02%13.07%

Schedule A-2City of Fort Walton Beach, Florida

REQUIRED SUPPLEMENTAL INFORMATIONSCHEDULE OF CONTRIBUTIONS FROM THE

EMPLOYER AND OTHER CONTRIBUTING ENTITIESUnaudited

General Employees' Retirement FundAnnual Required

ContributionEmployer

ContributionOther EntityContribution

PercentageContributed

September 30, 2010 $ 1,477,933 $ 1,477,777 $ - %99.99September 30, 2009 1,477,777 1,477,777 - %100.00September 30, 2008 1,267,684 1,268,260 - %100.05September 30, 2007 1,231,003 1,231,004 - %100.00September 30, 2006 1,070,599 1,071,742 - %100.11September 30, 2005 678,947 680,552 - %100.24September 30, 2004 491,258 491,258 - %100.00September 30, 2003 467,351 467,351 - %100.00September 30, 2002 192,318 192,318 - %100.00September 30, 2001 201,782 201,782 - %100.00

267,431 267,431 - %100.00

Police Officers' Retirement FundAnnual Required

ContributionCity

ContributionState

ContributionPercentageContributed

September 30, 2010 $ 665,220 $ 516,828 $ 165,213 %102.53September 30, 2009 578,670 407,159 171,511 %100.00September 30, 2008 488,381 306,805 181,576 * %100.00September 30, 2007 516,528 334,952 181,576 * %100.00September 30, 2006 433,829 252,252 181,576 * %100.00September 30, 2005 460,501 278,925 181,576 * %100.00September 30, 2004 360,576 179,000 181,576 %100.00September 30, 2003 335,420 153,845 181,576 %100.00September 30, 2002 253,331 78,699 174,632 %100.00September 30, 2001 318,302 171,511 150,027 %101.02

279,869 131,134 148,736 %100.00

* "Frozen" at $181,576 per Chapter 185, as amended, though actual contribution has been higher.

Firefighters' Retirement FundAnnual Required

ContributionCity

ContributionState

ContributionPercentageContributed

September 30, 2010 $ 708,063 $ 574,278 $ 165,184 %104.43September 30, 2009 555,720 421,935 133,785 * %100.00September 30, 2008 326,864 225,055 133,785 * %109.78September 30, 2007 299,027 169,381 129,646 * %100.00September 30, 2006 240,332 110,686 129,646 * %100.00September 30, 2005 200,627 77,963 122,664 * %100.00September 30, 2004 174,346 51,682 122,664 %100.00September 30, 2003 163,705 83,839 121,103 %125.19September 30, 2002 102,044 21,328 112,125 %130.78September 30, 2001 123,692 44,990 111,156 %126.24

79,143 - 103,941 %131.33

* "Frozen" per Chapter 175, as amended, though actual contribution has been higher.

Additional information as of the latest actuarial valuation can be found in Note 7 to the financial statements.

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OCSOProposedPersonnelAllocationSworn Staff Comparison

The proposal includes the same number of first responders, additional patrol coverage, and equivalent exclusive investigative personnel augmented by the resources of the Sheriff’s Investigative Divisionresources of the Sheriff s Investigative DivisionCRA allocation remains the same and will continue the mission as directed by the CRA governing bodyCommunity Policing and Street Crimes retain comparable staffing with the increased resources of the OCSO

FieldDeployment Proposed OCSO configuration breaks the city into four patrol zones (city currently has three) Exclusive patrol deputy in each zone plus a rover Exclusive patrol deputy in each zone, plus a rover OCSO proposal puts a dedicated patrol deputy in the Kenwood community 24/7

Five Deputy CRA Deployment remains the same as current

Two Exclusive Street Crimes Deputies supported by a Two Exclusive Street Crimes Deputies supported by a eight member OCSO Street Crimes Unit

Two Community Policing Deputies supported by the OCSO award winning crime prevention program

StaffingComparision

Day Swing Mid Units

Availible Day Split Night

Units Availible

0600 5 50700 5 50800 5 50900 5 51000 5 51100 5 51200 5 51300 5 51400 5 51500 10 101600 10 101700 5 101800 5 101900 10 102000 10 102100 10 102200 10 102300 10 102400 10 100100 10 100200 5 100300 5 50400 5 50500 5 5

24 hr Day 4/1 4/1 4/1 12/3 5(1) 4/1 5/(1) 14/1 (2)

24 Police Officers 28 Patrol Deputies6 Sergeants 2 Sergeants

Patrol: 30 Sworn 30 Sworn

4 Detectives 41 Sergeant 03 Police Officers 21 Sergeant 0 Sergeant (Existing Supervision)5 Police Officers 53 Detectives 21 Sergeant 0 Sergeant (Existing Supervision)1 Chief 0 Chief (Existing Command)2 Captains 0 Captain (Existing Command)

21 13

51 43

Criminal Investigations:

Community Policing:

CRA:Street Crimes:

Command:

Other Sworn:

Investigators

DeputiesDeputies

Deputies*Sergeant (Existing Supervision)

Total Sworn:

OCSOPatrol

180 Unit Hours165 Unit Hours

FWB CurrentPatrol

��

��

69

District CommanderCaptain

1 FTE - Shared

Support ServicesAdditions

District Lieutenant2 FTE - Shared

Alpha SquadSergeant

1 FTE - Shared

Bravo SquadSergeant

1FTE - Shared

Alpha SquadPatrol Deputy

5 FTE - Exclusive

Bravo SquadPatrol Deputy

5 FTE – Exclusive

A/C Split SquadSergeant

1 FTE - Exclusive

A/C Split SquadPatrol Deputy

4 FTE - Exclusive

B/D Split SquadSergeant

1 FTE - Exclusive

B/D Split SquadPatrol Deputy

4 FTE - Exclusive

Charlie SquadSergeant

1FTE - Shared

Charlie SquadPatrol Deputy

5 FTE – Exclusive

Delta SquadSergeant

1FTE - Shared

Delta SquadPatrol Deputy

5 FTE – Exclusive

General InvestigationsSergeant

1 FTE - Shared

General InvestigationsInvestigator

4 FTE - Exclusive

Street CrimesSergeant

1 FTE – Shared

Street CrimesDeputy

2 FTE - Exclusive

CRADeputy

5 FTE - Exclusive

Community PolicingDeputy

2 FTE - Exclusive

CommunicationsComm. Officer

4 FTE

Complaint Desk/Records

Clerk1 FTE

Evidence & IDTechnician

1 FTE

Crime PreventionSpecialist

1 FTE

School CrossingGuards

4 Locations

Info TechnologyTechnician

1 FTE

32

22

33

12

17

23

151416

21

3435

24

13

10

20

18

Sheriff Response Zone South

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peacocjText BoxAnticipated Central District Configuration

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peacocjText BoxExisting FWB Zones

peacocjText BoxProposed OCSO Zone Bounderies

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PoliceServicesBuilding As a component of an agreement the OCSO could utilize the approximate 21,000 square feet as a Central District Headquarters complexHeadquarters complex

Organization Components that could be housed:

Central District Command

Central District General InvestigationsS i l I ti ti Special Investigations

Special Operations Command District Complaint Desk for walk‐up service

BudgetComparison TransitionWorksheetCity of FWBFY 2012

OCSOProposed

Personnel Expenses 4,751,912 2,867,540

Operating Expenses 554,598 773,785

Capital Outlay 213,268 179,138

Debt Service 174,379

Total Budget / Contract $ 5,694,157 $ 3,820,463

Revenue (104,870) (104,870)( , ) ( , )

Law Enforcement Cost $5,589,287 $3,715,593

OCSO utilization of Police Services Building (174,379)

34%ReductionwithoutBuilding ($1,873,694)

37%Reduction withBuilding ($2,048,073)

EstmatedTransitionWorksheet

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24Estimated Actual Week Week Week Week Week Week Week Week Week Week Week Week Week Week Week Week Week Week Week Week Week Week Week Week Continuing

Memorandum of Understanding ‐$

Employee Selection & HR Process 17,677.30$

Vehicle & Uniform Conversion 46,593.31$

MCT & Radio Evaluation and Refit 35,555.00$

Training Status Evaluation ‐$

District Office Refit OCSO OCSO Up to 12 mo.

CostsTransition Item

TOTAL 99,825.61$

each totalEmployee Selection & HR Process1

Background (5 hr per @ $20.22) 101.10$ 4,347$ Psychology Test 110.00$ 4,730$ Polygraph 200.00$ 8,600$ Other

Total 17,677.30$

V hi l & U if R fiVehicle & Uniform RefitVehicle Registration and Re‐Title Marked ‐ 39 130.10$ 5,073.90$ Un‐Marked ‐ 4 149.15$ 596.60$ De‐strip & and OCSO Decals ‐ (39) 505.00$ 19,695.00$ Initial Uniform Issue (43) 493.67$ 21,228$ Initial Uniform Accessories2 449.80$ 19,341$ Ballistic Vest3 561.00$ 24,123$ Handgun (Glock)4 400.00$ ‐$ Taser4 500.00$ ‐$

Total 46,593.31$

1. FWB Employees hired utilizing Accredited standards will not need these items2. Some uniform accessories will transfer over3. Serviceable vests will be transferred over4. Handgun and taser will transfer to OCSO

5. OCSO has a 6 year replacement plan for Mobile Computers, Transition includes 6.5 new and refit the other 32.5 needed.

MCT & Radio Evaluation and RefitNew Mobile Computer5 2,000.00$ 13,000$ Refit Mobile Computer 250.00$ 8,125$ MCT Software & Licenseing 370.00$ 14,430$

Total 35,555.00$

LawEnforcementPerCapitaCosts The Okaloosa County Sheriff's Office provides a strong and professional law

enforcement product at a very cost efficient price to the citizens of Okaloosa County. Our per capita costs are close to half that of the national average for agencies serving a similar population size. Contracting municipal agencies benefit from the economy of scale and efficient operation of the agency and pay well below the national average per capita

t f i i l l f t i i i il l ticost for municipal law enforcement services serving similar population.

Per Capita Costp 2010 ICMA National Average $279.13 Current FWB PD Budget $286.13 Proposed OCSO Contract $181.28

L E f t C t C iLawEnforcementCostsComparisonNet Per Per Officers UCR Crime UCR Budget,

ContractCapitaCost

Call Cost

per 1,000 Population

UCR Crime Rate 2010 Clearance Rate 2010

ICMA4 295 29%National

Average*$4,478,387 $279.13 ‐ 2.2 4,295

Florida Average29%

Florida Average

FY 2012 $5 589 287 $286 13 $161 77 2 6 5 045 26 5%FWBPD $5,589,287 $286.13 $161.77 2.6 5,045 26.5%

OCSO $3,541,214 $181.28 $102.49 2.2 ‐ ‐Proposal $3,541,214 $181.28 $102.49 2.2

OCSO Destin $1,146,195 $93.15 $46.08 1.2 3,169 35.1%Contract

* International City/County Management Association, 2011 Municipal Year Book, Averages for 10,000‐24,999 in population

2010 Annual Report

2010 Census

PopulationTotal Index

Crime Murder Rape RobberyAggravated

Assault Burglary Larceny

Motor Vehicle Theft

Crime Rate/

100,000%

ClearedLake City Police Department 11,278 965 3 6 27 152 175 581 21 8,556.5 29.5Panama City Beach Police Department 13,777 1,163 0 14 21 59 156 911 2 8,441.6 43.2Zephyrhills Police Department 12,352 1,008 1 4 23 37 232 688 23 8,160.6 41.5Cocoa Beach Police Department 12,473 985 0 8 14 73 81 786 23 7,897.1 20.6South Miami Police Department 11,862 908 3 2 33 50 126 668 26 7,654.7 20.0Lake Wales Police Department 13,076 913 0 0 15 37 161 684 16 6,982.3 34.6Holly Hill Police Department 12,936 793 0 6 34 83 163 416 91 6,130.2 23.1Miami Shores Police Department 11,100 677 0 0 30 16 146 454 31 6,099.1 24.8St. Augustine Police Department 13,719 834 0 7 19 67 127 587 27 6,079.2 32.0South Daytona Police Department 13,515 709 0 0 11 72 179 395 52 5,246.0 18.3West Park Police Department 13,679 689 2 2 34 45 232 321 53 5,036.9 19.4Wilton Manors Police Department 13,073 655 4 0 39 22 160 396 34 5,010.3 18.8Mount Dora Police Department 11,687 581 0 10 18 43 90 384 36 4,971.3 20.5Longwood Police Department 13,687 619 1 2 15 57 170 364 10 4,522.5 53.5Miami Springs Police Department 13,349 548 1 3 21 20 105 352 46 4,105.2 13.1Gulfport Police Department 12,541 507 0 2 15 24 103 330 33 4,042.7 20.7Fernandina Beach Police Department 11,995 394 0 2 15 26 73 274 4 3,284.7 39.6City of Destin (OCSO*) 12,305 390 0 1 3 33 69 282 2 3,169.4 34.8North Palm Beach PD 12,437 320 0 0 9 15 80 194 22 2,573.0 33.4Niceville Police Department 13,248 252 0 3 1 13 49 171 15 1,902.2 37.3Tavares Police Department 13,333 245 0 3 7 25 42 146 22 1,837.5 21.6

5,319.2 28.6

Crestview Police Department 21,321 731 1 8 16 62 155 460 29 3,428.5 27.4Fort Walton Police Department 20,355 1,027 1 11 17 69 186 681 62 5,045.4 26.5

Average for group

How does contracting services help?

Saves City over $2 Million annuallySt ti i d f di t d f th Stops continuing adverse funding trend of the police pension fund

Provides savings which can mitigate building debt Provides savings which can mitigate building debt service

Cuts the City’s cost of law enforcement by 37% or Cuts the City s cost of law enforcement by 37%, or over $100 per capita

Contract Services Impact on Police Pension Plan

City

Police Pension Plan future liability for non-vested members would be eliminated.o City would need to consider the impact on non-vested police officers, especially

those with over five years of service.

City would be in a position to use the budget savings to bring the pension plan up to afully funded level and stabilize contributions. As demonstrated by this table, pensiontrends do not look favorable

Year CityContribution

+ / - %over

prior yr

%changesince2001

Salary+ / - %over

prior yr

%changesince2001

2010 574,278 36.1% 1176% 2,195,529 -14.2% 14.7%2009 421,935 87.5% 2,557,811 1.1%2008 225,055 32.9% 2,530,182 -2.8%2007 169,381 53.0% 2,602,616 15.3%2006 110,686 42.0% 2,257,286 -7.0%2005 77,963 50.9% 2,426,479 8.1%2004 51,682 -38.4% 2,245,042 1.0%2003 83,839 293.1% 2,222,145 7.5%2002 21,328 -52.6% 2,066,386 8.0%2001 44,990 1,913,535

Police Officers

FRS Employee contribution rate is 3% of Salary.o Current FWB employee contribution rate is 5%. City has indicated that an 11%

employee contribution is needed.

Employees build a 3% return rate per service year with a maximum retirement benefitof 100% of your average final compensation with FRS.

o FWB PPP provides for a 2.75% return rate per service year with a maximumretirement benefit of 75% of your average final compensation.

Non-vested officers would be able to purchase their years of service into FRS.o Officer can purchase years for service at 2% return rate per year.

Vested police officers can maintain their FWB Pension and start a new pension in FRSo Currently FRS members vest in 1 year for the investment plan and 8 years with

the defined benefit plan.

February 10th 2012February10 ,2012TheCityprovidedawrittenStatementofWorkasrequestedby

theSheriff ’sOffice.

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Statement of Work for the Provision of Law Enforcement Services

Annotated Statement of Work February 10, 2012 Re: Statement of Work for the Provision of Law Enforcement Services Dear Sheriff Ashley: The Fort Walton Beach City Council directed that I provide you with a scope of services so that you can submit a proposal to replicate the police services that the City of Fort Walton Beach currently receives from its police department. The purpose of this letter is to provide you with essential information about the City of Fort Walton Beach, and define the scope of services, so that you can prepare such a proposal. The City of Fort Walton Beach is a 7.5 square mile city and is served by a CFA Accredited Police Department. As you are aware, there are only two accredited law enforcement agencies in Okaloosa County, the City of Fort Walton Beach, which has been re-accredited twice, and the Okaloosa County Sheriff’s Office, which is in its initial accreditation period. Accreditation signifies that these departments have been assessed for compliance with CFA’s high professional standards.

The Okaloosa County Sheriff’s Office remains committed to Accreditation principals and continues to evaluate all operations in light of industry “Best Practices.”

For law enforcement purposes, the city is divided into three patrol zones.

The OCSO proposal provides for 4 patrol zones with a dedicated patrol deputy in each zone.

The City of Fort Walton Beach has a total workforce of 51 full-time sworn personnel, 12 full-time and 11 part-time civilian personnel, 11 sworn reserve officers, and 11 non-sworn volunteers.

The OCSO proposal would include 43 full-time sworn personnel. The contract will require the addition of 8 full-time non-sworn personnel and 4 part-time non-sworn personnel. Sworn reserve and non-sworn volunteers would be retained as Reserve Deputies and volunteers.

The City has a modern headquarters building for the police department, which was built in 2003. There is an outstanding bond on the building, with a debt service payment of approximately $175,000 per year (with 21 years remaining). This building is conveniently located at 7 Hollywood Boulevard, NE. The facility has holding cells, administrative offices, investigator offices, evidence areas, records area, training areas, an impound lot, operational parking areas and other support service areas that support the Fort Walton Beach Police Department.

The OCSO proposal includes an option by the sheriff’s office to utilize the building as a south county services facility which would put Okaloosa Sheriff’s Office central district

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investigative resources in the City. This specific piece of the proposal requires the input and approval of the Board of County Commissioners.

The City of Fort Walton Beach is committed to providing the highest professional level of police service for our citizens. The City’s residents and businesses receive a high level of personal service from the police department; the City Council does not wish to decrease the current level of service to these citizen groups. Any proposal must replicate current levels of law enforcement services.

The OCSO proposal provides for the same or more field level personnel. OCSO Personal service to businesses and citizens would remain at current levels.

In Calendar Year 2011, the Fort Walton Beach Police Department responded to 30,113 calls for service. Officers initiated another 6,126 calls, resulting in 36,139 total calls for service. Officers responded to, and investigated, 1,131 traffic accidents in 2011. Officers issued 3,501 traffic citations of some type during the same time period. The City’s average response rate for high-priority patrol calls was 1 minute 44 seconds (1:44). For medium-priority calls the time was 3 minutes 22 seconds (3:22). For low-priority calls the time was 6 minutes 20 seconds (6:20). Officer initiated activities, such as traffic stops, were not included in these calculations, since they would involve a zero response time and could otherwise skew the figures in each priority level. For the purpose of calculation and comparison of response times, the methodology would involve the following three times: (A) the time from when the call was first received by the public safety telephone operator (911 or administrative line) until dispatched, (B) the time between dispatch and officer arrival, (C) the sum of times in (A) and (B). It would be anticipated that any contract for law enforcement would meet or improve current response levels. Please provide the Okaloosa County Sheriff’s Office Calendar Year 2011 call response data for evaluation. The above described times are to be presented in a matrix form displaying the categories of high priority calls, as well as either separate categories of medium and low priority calls, or medium and low categories can be combined, as columns; there are to be four rows, displaying the times identified (A/B), and (C) above and the fourth containing the number of calls within that class. A final column would include officer initiated high priority calls, which were separated from high priority calls for service. The number of calls for each category is also important data. A submission sheet (Addendum B) displaying the desired format is attached hereto for your use.

The OCSO proposal provides response times for the urban zones adjoining the City of Fort Walton Beach. During 2011 the OCSO responded to 40,826 calls for service in these zones. Deputies also initiated 7,673 high priority calls, resulting in a total of 48,499 service calls. The OCSO’s average response rates for this area are: 4 minutes 40 seconds (4:40) for high priority calls, 6 minutes 15 seconds (6:15) for medium priority calls, and 8 minutes 43 seconds (8: ) for low priority calls. Research indicates that there are no industry standards for law enforcement response times. This is based on the differences in so many factors within differing jurisdictions. Industry research indicates that large cities average 7 minutes to high priority incidents and that high priority responses less than 5 minutes are very good. The OCSO proposal provides the same or greater field level personnel which will provided similar response rates to those achieved in current services.

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In 2011 the City of Fort Walton Beach had 933 UCR Part I crimes reported, 92 violent and 841 non-violent. Additionally, the City’s combined clearance rate for crimes was 32.94%.

The Index Crime clearance rate for the OCSO in 2011 was 34.8%. The City of Fort Walton Beach has allocated its police personnel in the following manner:

• Uniformed Patrol Division, commanded by a captain. o Two platoons, each with three squads/shifts, of sworn officers working 11 hours per

shift. o Each squad is composed of five officers (a working sergeant and four officers). o One K-9 Unit is assigned to each platoon.

OCSO Proposal will provide for an allocation as follows:

Uniform Patrol, commanded by a District Commander, Captain Command Supervision also includes two district Lieutenants Two platoons, each with three squads of sworn deputies working 12 hours

per shift Four squads are composed of five exclusive FWB patrol deputies Two squads composed of four exclusive FWB patrol deputies and 1

exclusive FWB patrol sergeant One exclusive K-9 officer per platoon supplemented by the OCSO 9 dog K-9

Unit

• Criminal Investigations Division, commanded by a captain. o General Investigations Unit includes five investigators (a working sergeant and four

detectives). o Street Crimes Unit consists of four investigators (a working sergeant and three

detectives). o Property and Evidence Unit consists of one full-time crime scene investigator and

property clerk. o One combination crime analyst and staff assistant.

OCSO proposal provides for 4 exclusive Investigators, augmented by the command and supervision structure of the OCSO Investigative Division comprised of 5 supervisors. Additionally, the exclusive personnel are supported by a 7 member property crimes section, a 15 member general investigations section, and a 12 member special investigations section. The proposal also provides for 2 exclusive street crimes deputies supported by the OCSO 8 member street crimes unit.

• Support Services Division, directed by a civilian manager.

o Community Policing Unit, supervised by a working sergeant, which includes: Two Community Policing officers (one scheduled to coincide with each

uniformed patrol platoon rotation). One full-time Crime Prevention Officer, who also supervises school crossing

guards. Five CRA officers. Five part-time school crossing guards (four hours per day, 180 days per year).

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The supervisor also is above the agency’s ex officio Training Officer. o Administrative Services Unit, consisting of one quartermaster/staff assistant. o Records Management Unit, consisting of a working supervisor, two full-time clerks,

and one part-time clerk. • Communications Unit, consisting of six full-time communications officers, one also serving

as a supervisor (with additional administrative duties), and seven part-time communications officers. The unit handles all 9-1-1 calls, administrative calls, and also services the 24 hour walk-in lobby.

• One building maintenance/custodial person. • Chief’s Office (which includes the Chief of Police and an administrative coordinator, who

performs all administrative duties, transcriptions, etc.)

The OCSO proposal provides for 2 exclusive community policing deputies and 5 CRA deputies. Non-sworn support services are incorporated into the existing OCSO support services infrastructure. Personnel will be added to several support areas to sustain this proposal and will provide comparable service levels for the city citizens.

The members of the Fort Walton Beach Police Department provide a variety of services to the

City’s citizens, which include all normal duties of a law enforcement agency, as well as many that

are additional to basic services provided by some other law enforcement agencies. The duties

include, but are not limited to:

The OCSO currently provides most of these services. If “Included” is indicated the OCSO proposal will provide the service at a level equivalent to that being currently provided.

• Immediate response to all emergency 911 calls for service.

Included

• Timely response to all non-emergency calls for service.

Included

• Latent investigation of all felony crimes.

Included

• Follow-up investigation on all misdemeanor crimes, not resolved on initial contact.

Included

• Collection of evidence and processing of all crime scenes.

Included

• A manned, walk-in lobby, open 24 hours per day, 7 days per week, and on-site reporting.

Proposal provides for a manned lobby during business hours including fingerprinting services, records requests, and on-site reporting by on duty deputy as needed.

• On-site operating communications center.

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Communications services provided by new joint communications center located in

Niceville.

• On-site records management and report distribution.

Included

• Graffiti abatement coordination and assistance.

Included

• Investigate and report all traffic crashes that occur inside the city limits of Fort Walton

Beach.

Included

• Staffing all special events authorized/permitted by the City, including: security crowd

control, parking, and traffic direction/control. In the previous year, approximately 20 of

these events were staffed.

Included

• Exclusive assignment of at least 50 sworn law enforcement officers, beginning 36 hours

before expected landfall of a hurricane and continuing through aftermath rescue and

recovery activities, until all city streets are clear for travel.

Included

• Provide a law enforcement officer at City Council meetings, standing inside the door, to

serve as security. The ranking officer, in charge of the personnel assigned to police the City

of Fort Walton Beach, is to attend all City Council Meetings, or have an immediate

subordinate attend in his/her occasional absence. The City Council meetings typically are

held on the 2nd and 4th Tuesday of each month, with various special meetings held

throughout the year. There are usually no City Council meetings in July, and usually only

one meeting in both November and December.

District Commander, or subordinate in his/her absence, will attend all city council meetings. The Sheriff and/or senior OCSO command staff will attend at the request of the City Council.

• Preventive patrol.

Included

• Enforce all city ordinances.

Included

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• Attend neighborhood, Chamber of Commerce, business, and merchant meetings whenever

they are scheduled. These meetings typically occur at various times of the day and evening.

In the previous year, approximately 45 of these meetings were staffed.

Included

• One K-9 Unit assigned to each of the two patrol rotations.

Included

• School crossing guards at 4 elementary school locations. The elementary schools are:

o Annette P. Edwins Elementary

o Elliott Point Elementary (2 locations)

o Kenwood Elementary

Included

• School Crossing Guard absences are covered by sworn officers.

Included

• Selective traffic enforcement details, upon request and proactively scheduled.

Included

• Timely provide employees of businesses with safety escort services to vehicles, upon

request.

Included

• Conduct proactive vice-crime investigations of drug activity, prostitution, gang activity,

graffiti, etc.

Included

• Respond to calls at specialty facilities, such as Bridgeway’s Crisis Stabilization Unit.

Included

• Conduct frequent walk through monitoring of cold night shelters, when in use.

Included

• Perform CODY (Checking on Delinquent Youth) visits.

Included

• Perform vacation house checks for any/all city residents who report that they will be away

from home for two or more days. In the prior year, approximately 35 residents requested

vacation checks, which were performed daily.

Included

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• Perform daily (automated) RUOK checks for any/all city residents who register for the

service. In the prior year, approximately 12 RUOK checks were performed each day.

Included

• Make immediate physical well-being checks on any/all RUOK participants who do not

acknowledge their daily contact.

Included

• Provide shift overlapping so that there is no time when officers are not assigned on the street

(such as during roll calls, briefings, report writing and/or review, etc).

Included

• Perform Taxicab inspections and examine taxi driver credentials, per city code.

Included

• Inspect and monitor all tow truck entities which operate within the city limits.

Included

• Conduct parking enforcement activities in the downtown area and at park locations.

Included

• Conduct Parking Citation Appeal Hearings.

Included, so long as this function is statutorily permissible.

• Conduct at least two personal contacts, each week, with each merchant in the CRA area.

Included

• Continuously, and vigilantly, monitor and interact with the City’s vagrant population,

ensuring compliance with all city ordinances and state statutes.

Included

• Provide money transport services for City facilities, including running daily deposits to

Compass Bank and providing change orders when requested by cashiers. This occurs at the

following locations:

o Golf Course – Sunday thru Saturday between 8:00 am and 9:00 am

o City Hall – Monday thru Friday between 9:30 – 10:30 am and 3:30 – 4:30 pm.

Included

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Furnish, and maintain in good order, all equipment associated with law enforcement duties,

including, but not limited to:

• Uniforms and accoutrements

• Firearms

• Leather utility gear (holster, duty belts, cuff cases, etc.)

• Handcuffs, chemical spray, tasers, batons, etc.

• A vehicle, appropriately outfitted, for each field unit.

• Personal protective gear

The OCSO proposal includes the equipment to properly outfit 43 sworn law enforcement members. The financial structure of the contract provides that should the City choose to re-establish a police department in the future all equipment, including vehicles, assigned to the contractually specified sworn members would transfer to the city without additional financial consideration.

In the statement of work, the following specific points must be addressed and included, in addition

to others that are appropriate.

• The specific staffing levels for each assignment area.

Included

• The costs associated with each of those respective staffing levels.

Included

• A detailed description in which the staffing will be presented, identifying the resources that

are to be exclusively assigned within the City of Fort Walton Beach, or whether they will be

shared outside city limits.

Included

• List how many (of each staffing level) will have local (Fort Walton Beach) knowledge.

Included

• List the proposed organizational and reporting structure for personnel assigned to the City of

Fort Walton Beach. An organizational chart relaying this reporting relationship should be

included.

Included

• Describe to whom day to day inquiries or requests would be directed.

Included

• Describe to whom complaints against personnel would be made, and in what form.

of 5


Included

• Include a statement ensuring that the proposal covers all underlying costs associated with

providing identical services, including vehicles and equipment.

Included in Contract

• Include a statement assuring that all personnel assigned under the proposal/contract will be

assigned exclusively within the City of Fort Walton Beach. Or, fully describe which

personnel would have shared responsibilities.

Included

• Describe where citizens would go and how they would obtain report copies.

Included

• Describe how and where the communications function would be handled.

Included

• Include a detailed list and description of what supervisory and command personnel would be

assigned exclusively to the City of Fort Walton Beach.

Included

• Include a list of which current Fort Walton Beach sworn officers, if any, would be retained

by the sheriff’s office.

Included

• Include a list of which current Fort Walton Beach civilian personnel, if any, would be

retained by the sheriff’s office.

Included

• Provide your proposal on how the City’s current building, fleet, equipment, etc., would be

handled upon the transfer and how future replacement and maintenance of fleet would

occur.

Included

• Provide detailed information on the calculation of all shared overhead costs that will be

included in the contract.

Included

• Provide your proposal on contract term.

Included

• Complete Addendum A to include personnel staffing information and pricing.

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Cost allocations indicated in Addendum A do not equate to OCSO funding formula. The OCSO allocates costs across all sworn assets as a whole by dividing a portion of total support personnel costs by the number of sworn personnel. This formula includes personnel expense for the following group of support personnel: Human Resources, Information Technology, Finance, Fleet Services, and Communications.

Misinformation Clarification of misinformation being circulated by opponents

“Sheriff is attempting to take over the police departments”: City requested this proposal Sheriff’s jurisdiction law enforcementrequested this proposal. Sheriff s jurisdiction, law enforcement authority, and service population does not change with or without a contract for exclusive services.

“Local Control”: City Council retains full control of law enforcement i j h i il f h d i i dservices, just as the city councils of our other contracted cities do.

“Catastrophic Event”: There are 35 deputies that live in the City. All ready and equipped to respond to a major event at a moments notice. OCSO has mutual aid agreements with all sheriff’s offices across the gstate. We also have regional mutual aid agreements for the regional domestic security task force that currently responds to any major event.

All 43 officers proposed in this contract are dedicated exclusively to theAll 43 officers proposed in this contract are dedicated exclusively to the city.

Questions?Where do we go from here?

Public hearings and workshops?g p

Independent analysis of proposal?p y p p

Referendum?Referendum?

Law Enforcement Services Proposal

February 28, 2012

The proposal was commissioned at the request of, and for, the Fort Walton Beach City Council, Fort Walton Beach, Florida.

Date: February 28, 2012

To: City Council of Fort Walton Beach

C/o Robert Mearns, City Manager City of Fort Walton Beach 107 Miracle Strip Parkway, SW Fort Walton Beach, FL 32548

Re: Law Enforcement Services Proposal Dear Council Members,

It is the mission of your Okaloosa County Sheriff’s Office to do all that is possible to provide the

highest level of public safety obtainable for our citizens and visitors while maintaining one of the

most cost efficient operations in the state. In fact, our mission statement pledges: “Ensuring fair

and equal administration of the law, safeguarding civil liberties and preserving public safety;

Doing so with professionalism and unity of purpose, while being good stewards of the public’s

trust.”

This goal is accomplished through mutually cooperative relationships between federal, state, and

local governments, the sheriff's office, municipalities, and the communities we serve together.

By working together, we maintain the peace, provide safety and security for our citizens, and

reduce crime and the fear of crime, all while keeping costs under control through efficient

government operations.

As Sheriff and as a long time resident of Fort Walton Beach, I believe we live in one of the best

and safest places in the world. As a fiscal conservative I also believe that we cannot afford or

sustain our current level of services unless we partner together. Our other choices are to re-

prioritize government spending, raise taxes, cut services, or accumulate further debt. In our

current economy and for the foreseeable future, none of these other options seem acceptable. As a

proponent of consolidation, and in spite of the anxiety it fosters, I can present its merits and show

its value to both our citizens and government representatives. However, this decision is not mine

to make.

Per the Fort Walton Beach City Council’s request, the Okaloosa County Sheriff’s Office has

prepared a contract proposal for the provision of exclusive law enforcement services to the city.

This proposal is not meant to be all-encompassing at this stage; however, it is presented as the

start of a collaborative dialog between city leadership and the Okaloosa County Sheriff’s Office.

Our staff has analyzed all data and information provided to us thus far in order to provide an

initial budget cost analysis in comparison to your current budgeted service levels. Should the

Fort Walton Beach City Council choose to further explore this proposed service agreement, both

our staffs will need to work together to create an Inter Local Agreement and/or Memorandum of

Understanding which will address the various details involved in any merger of law enforcement

operations with the Okaloosa County Sheriff’s Office. Some of these details will include the

manner in which a transition would occur as well as any specified time frame for them to be

accomplished. Personnel transitions, officer orientations, uniforms, vehicles, communications,

and various other details will also need to be addressed.

Our presentation provides information on proposed service levels, staffing comparisons,

geographic and operational zone comparisons, a budgetary cost worksheet, and a draft service

contract. All these items and more require your direction and the input of the City Manager and

staff.

In closing, rest assured that your Okaloosa County Sheriff’s Office stands shoulder to shoulder

with the City of Fort Walton Beach and serves as a faithful partner regardless of any decision

regarding consolidation.

Sincerely,

Larry Ashley, Sheriff

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TABLE OF CONTENTS

INTRODUCTORY MEMORANDUM FROM SHERIFF ASHLEY

PROPOSAL SUMMARY 5

Service Proposal Cost Summary 6

BENEFITS OF CONTRACTING WITH THE OCSO 7

BUDGET PROFILE: City of Fort Walton Beach, Florida 8

Comparison – Ft. Walton Beach PD Budget to OCSO Proposal 10

PROPOSAL 11

OVERVIEW OF THE OKALOOSA COUNTY SHERIFF’S OFFICE 12

PERSONNEL ALLOCATION ANALYSIS 17

Comparison – Patrol Staffing Proposal 17

Comparison – Geographic Patrol Zones 18

CONCLUSION 19

APPENDICES

APPENDIX 1: Draft Law Enforcement Services Contract

APPENDIX 2: City of FWB PD Staff Report Memo, December 15, 2011

APPENDIX 3: Employee Retirement Plan Options

APPENDIX 4: Police Officer’s Pension Fund Actuarial Report, May 4, 2011

5 | P a g e

SUMMARY

On May 17th, 2011 the city council took action to solicit a law enforcement service

contract proposal from the Okaloosa County Sheriff’s Office. On May 18th, 2011 City

Manager Mearns solicited a formal proposal for exclusive law enforcement services for

the city. Sheriff Ashley followed up on this request with a memo on May 23rd, 2011

directed to Mr. Mearns and requested several items of information related to

expectations. On December 22, 2011 Mr. Mearns forwarded to the sheriff’s office a

memorandum from Chief Litschauer containing a majority of the data requested. OCSO

staff conducted an analysis of the data provided as well as all public source information

and the analysis resulted in this proposal which includes: a community profile, a

description of sheriff’s office services, current Fort Walton Beach Police Services and a

draft contract with cost worksheet and staffing allocation.

The City of Fort Walton Beach has a 2010 census population of 20,355 and has

geographic jurisdiction of approximately 7.5 square miles separated into two areas of

south Okaloosa County. The city incorporated in 1941 and has provided its own law

enforcement since its inception. The city currently provides professional and accredited

law enforcement service to its citizens; however, current economic conditions have led

the city to look for possible cost efficiencies by contracting law enforcement services to

the sheriff’s office.

The Okaloosa County Sheriff’s Office provides exclusive contract law enforcement

services to the Cities of Destin, Mary Esther, and the Town of Cinco Bayou. The

contracts are developed during yearly collaborative efforts with city staff and officials to

create specific and exclusive law enforcement operations at desired service levels. The

sheriff’s office seeks to provide well trained, motivated and accredited law enforcement

professionals to our partner municipalities in the most cost efficient manner. It is the

intent of the sheriff’s office to recover only those costs associated with providing

exclusive law enforcement services to a municipal jurisdiction in a contracted

6 | P a g e

agreement. The sheriff’s office has a long history of providing many services to the

county’s municipalities as part of the sheriff’s county wide responsibilities.

This proposal provides for patrol services 24 hours a day, 365 days a year. Specific

patrol unit allocation closely mirrors the current city deployment while lending the

additional coverage offered by deputies assigned to neighboring unincorporated areas.

This proposal also provides for the near identical field and investigative level personnel

and takes advantage of the sheriff’s office current supervisory staff. Additions to the

sheriff’s office support functions will sustain the additional service area and provide

experienced reinforcement to those operations.

COST SUMMARY

FY 2012-13

Personnel Expenses $ 2,867,540 (43 Sworn Positions)

Operating Expenses $ 773,785

Capital Expenses

$ 179,138

Proposed Contract Amount $ 3,820,463

Start Up Costs

Start up (or transition) costs depend primarily on the level of law enforcement data

conversion from the cities current records management system to the sheriffs system.

The city may choose not to convert the data at a potential savings of $50,000.

Transition costs can only be determined with the assistance of city staff. An outline of

transition costs, concerns, and time lines based on currently available information is

attached as an appendix to this proposal.

7 | P a g e

BENEFITS OF CONTRACTING WITH THE OKALOOSA COUNTY SHERIFF’S OFFICE

Benefits Include:

• Fully Accredited law enforcement agency

• Law Enforcement specific human resources functions

• Employee physical fitness programs including physical fitness standards, yearly

wellness benefits, and state of the art gym facilities through a partnership with

Northwest Florida State College

• Modern and well equipped vehicle fleet, cost savings and improved efficiencies

o Proposal will reduce the fleet needed to sustain the city operation by 28

vehicles

• Electronic records management systems providing instant access to records from

any location

• Communications: cost savings with personnel, equipment and office space.

• Collaborative management principal providing effective working relationship

between the district commander and the city manager, city council attendance

and activity briefings

• Increased specialty unit interaction with the exclusive service personnel

• More effective working relationships with county wide services such as Drug

Task Force, large and complex investigations, professional dedicated crime scene

investigations unit, meth lab response teams, traffic homicide investigations

resources, marine unit and dive team

• Regional Domestic Security Special Response team, including regional assets

• Over 20 different crime prevention programs and 90 plus neighborhood watch

programs already established

• Very strong commitment to open and transparent operations with numerous

cutting edge public information initiatives

8 | P a g e

CITY OF FORT WALTON BEACH POLICE BUDGET PROFILE

The Fort Walton Beach law enforcement budget has grown despite reductions in the

city’s population and calls for service over the past three years. Additionally, the police

defined benefit pension plan has shown an increased unfunded liability trend during the

same timeframe.

2009 2010 2011

Population1 20,675 20,355 19,534 Calls for service 39,271 36,145 34,550 Police Budget2 $ 5,456,847 $ 5,287,741 $ 5,589,287

1 As provided by Chief Litschauer in memo dated December 15th, 2011

2 Includes approximate CRA costs for 2009 & 2010

9 | P a g e

Police Pension Plan Unfunded Actuarial Accrued Liability (UAAL) is an important number in gauging the fiscal

well-being of a pension plan. The UAAL is a point in time snap shot of a plan’s liabilities

less its assets. FWB’s Police Pension UAAL the last three years is:

9/30/08 - $3.91M. Plan was 83% funded and UAAL was 155% of payroll.



Est. 9/11 - $7M. Plan funded at 73% and UAAL over 329% of payroll.

During contract negotiations between the city and police union the city points out that

“difficult decisions” will have to be made regarding the city’s defined benefit pension

plan. The document provides for a schedule for contributions by employees in the

pension plan to increase from the current 5% contribution to an 11% contribution.

Concerns about municipal defined pension plans are not just a Fort Walton Beach issue.

Many municipalities are struggling with a lagging economy and ever increasing pension

liabilities. In the city’s case employees and taxpayers are facing higher and higher costs

associated with their pension plan.

10 | P a g e

Comparison – City of Fort Walton Beach Police Budget to OCSO Proposal

City of Fort Walton Beach Budget

Proposal By Sheriff's Office

Personnel Expenses

Salary $ 2,912,450

$ 1,812,000 Over Time 110,000

-

Sworn Incentive 121,708

64,500 Social Security Taxes 223,563

138,618

Retirement Contributions 862,373

255,492 Worker's Compensation 70,335

138,980

Insurance Benefits 451,483

322,500 Vacation Relief Costs -

90,300

Sick Relief Costs -

45,150 Total Personnel Expenses $ 4,751,912 $ 2,867,540

Operating Expenses Professional Liability & Insurance 89,964

59,082

Auto Repair & Maintenance 66,370

47,300 Fuel 169,700

172,000

Uniforms 16,070

15,050 Facility Maintenance 2,500

-

All Other Expenses 209,994

480,353 Total Operating Expenses $ 554,598 $ 773,785

Capital Expenses Vehicle Replacement Plan *OCSO 6yr schedule 175,000

179,138

Other Capital 38,268

- Total Capital Expenses $ 213,268 $ 179,138

Debt Service Expense Police Services Building $ 174,379

Total Budget / Contract 5,694,157 3,820,463

Less Revenue (104,870)

(104,870)

Total Cost of Law Enforcement $ 5,589,287 $ 3,715,593

OCSO utilization of Police Services Building

(174,379)

Net Contract Cost to the City

$ 3,541,214

peacocjDraft

11 | P a g e

PROPOSAL

This proposal provides a significant cost reduction to the current police department’s

budget. Specifically, the cost for law enforcement will go from approximately $286 per

resident in FY 2012 to $180 per resident in FY 2013. The primary reason for this

reduction is the elimination of duplicate supervisory and support personnel. The

sheriff’s office is able to use its economy of scale to provide that support within its

current staffing model. The sheriff’s office proposes to maintain staffing levels at the

field level similar to that of the current police deployment. This will maintain at least

the current response times provided by the police department. Community

redevelopment officers and detective’s allocation are also maintained at current staffing

levels. Current community policing, crime prevention and street crimes missions will be

combined with the sheriff’s office current programs. This team approach will provide

exclusive personnel to continue the city’s current programs while providing the benefits

of a much larger team to augment those efforts. As an example the sheriff’s office

provides an award winning crime prevention program.

A component of a services contract with the sheriff’s office is an administrative support

cost allocation assignment. This cost provides for funding of the personnel who support

the sworn members of the agency and includes numerous non-sworn personnel. You

will notice that this proposal does not include support personnel costs as these costs are

covered by the assignment charge. The sheriff’s office estimates that eight full time

support positions, as well as school crossing guards will be added to the agency due to a

FWB contract. FBI reports indicate that law enforcement support costs are

approximately 35% of an agency budget nationwide. This contract proposal would

provide a support cost of approximately 12% of the contract price.

Current police department employees will have the opportunity to become members of

the sheriff’s office with credit for their experience and tenure. They will immediately

become eligible for a variety of specialized units and assignments. Initial salary will be

aligned with deputies and non-sworn employees of comparable time in service lengths

12 | P a g e

and experience levels. As the proposal requires a significant number of current police

officers to come over the sheriff’s office, those officers will provide the local knowledge

of the city. The sheriff’s office would systematically integrate the former police officers

into the existing deputy corps while maintaining the field level familiarity of the service

levels expected by city residents.

As noted in the budget comparison the Sheriff’s Office also proposes to utilize the Police

Services building. The sheriff would house all of the central district operations

personnel as well as other south county resources of the sheriff’s office including

general investigations and special operations. This would also provide a public access

“front desk” operation which is currently housed at the Shalimar Annex. Citizens would

still be able to get reports and paperwork, get fingerprints done, and make criminal

complaints at the police department building. This component in particular requires the

input and consent of the Board of County Commission.

OVERVIEW OF THE OKALOOSA COUNTY SHERIFF’S OFFICE

The Okaloosa County Sheriff’s Office is a professional and fully accredited law

enforcement agency with a history of dedication and service to the citizens and visitors

of Okaloosa County. The sheriff’s office responds to calls for service in a quick and

effective manner. Every member strives to protect lives and property to the best of

their abilities. We initiate and maintain effective crime prevention programs and

community oriented policing programs. Our members develop relationships between

law enforcement and the communities they serve. This provides opportunities to

develop solutions to policing problems. The sheriff’s office deploys patrol resources in a

de-centralized, district design which promotes close working relationships in the

community. District commanders and section supervisors are located in district offices

and are accessible and responsive to the specific needs of the communities they serve.

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The Okaloosa County Sheriff’s Office was recognized by the Commission for Florida Law

Enforcement Accreditation in June 2010 as the first agency to become initially

accredited using a totally electronic format standard. Since becoming accredited, the

Sheriff’s Office has excelled in all facets of law enforcement operations and

administration ensuring accountability and efficiency. The Training Section has awarded

in excess of 25,000 credit hours in training to over 300 sworn deputies. Averaging

approximately 84 hours of training annually, each deputy is provided well in excess of

the minimum mandatory required to maintain their law enforcement certification in

accordance with the Criminal Justice Standards and Training Commission.

Improvements in policy distribution and education were also made by utilizing a web

based program which monitors certifications of all employees and an authentication

system which immediately flags potential problems. Initial savings in the number of man

hours were revealed when some of the classroom instruction was moved to the web

based program for training and testing on Use of Force, Blood Borne Pathogen, and

other annual mandatory requirements. The Sheriff’s Office has also implemented a

minimum fitness standard for sworn in 2012 which has improved the overall health of

the agency and is expected to reduce health related costs for the future.

The sheriff’s office investigations division supports county wide law enforcement

operations. In addition, there are general investigators assigned to specific districts that

work closely with the patrol deputies. In 2011, the Criminal Investigations Section was

assigned 1437 cases, a majority of these cases were forwarded from Field Services,

other were referrals from the court system, other agencies, or were discovered as

secondary crimes by the Investigators. Investigators closed 804 cases (to include

unfounded and exceptionally cleared cases) and put 204 individuals in jail by arrest. Of

the cases assigned to this unit, investigators have been able to recover $811,049.50 in

property belonging to victims. Additionally the unit was able to close one of the

agency’s Cold Cases when John Richard McMaster Wade entered into a plea of guilty for

the homicide of Ulai Sookruetai (1988). In several cases, evidence has been resubmitted

14 | P a g e

for additional testing which were not available at the time of the homicides, and we are

hopeful some of these will develop into positive leads.

The Sheriff’s Special Investigations Section is a hybrid group of Sheriff’s Investigators

that have received advanced training in narcotics, fugitive location and apprehension,

sexual offender/predator/career offender tracking and monitoring, and gang

investigations. The section is comprised of the Multi-Agency Drug Task Force, the

Fugitive Warrant/Career Offender Unit and the Sexual Offender/Predator/Gang Unit

with specialization in their particular disciplines. As one section, investigators from the

various disciplines are able to seamlessly blend into each unit increasing the level of

personnel available to support their individual missions. This is accomplished without

placing a burden on the uniformed patrol personnel that remain available to respond to

citizen calls for service. Several investigators with the Special Investigations Section are

dual certified as Federal Law Enforcement Task Force Officers. The Okaloosa County

Sheriff’s Office participates in the Drug Enforcement Administration (DEA) Regional Task

Force, the US Marshal’s Violent Fugitive Task Force, and the Department of Homeland

Security/Immigration and Customs Enforcement (ICE). By participating in the federal

task forces, the Sheriff’s Office receives resources and funding for complex

investigations that may not be available locally, but have an impact on our community,

and the Panhandle area. This is accomplished at no additional cost to the taxpayer.

The Drug Task Force is a multi-agency task force that is primarily used to identify,

infiltrate, and arrest individuals or criminal organizations in the sale and distribution of

illegal or controlled substances. The Drug Task Force is currently staffed with eleven

investigators, one analyst and one technical surveillance specialist. The Drug Task Force

is comprised of Okaloosa County Sheriff’s Investigators, an Agent from the Florida

Department of Law Enforcement, and a detective from Niceville Police Department. The

task force has special federal task force officers with the Drug Enforcement

Administration (DEA) and the Department of Homeland Security (ICE) and conducts joint

15 | P a g e

investigations with the Bureau of Tobacco and Firearms (ATF). Information comes from

Emerald Coast Crime Stoppers and other informants which allow the Drug Task Force to

remove drugs from Okaloosa County. In 2011 the Drug Task Force was responsible for

108 narcotics arrests, and confiscated $554,772.00 worth of illicit drugs and seized

money, property and 15 firearms valued at over $130,240.00 from local drug dealers.

The Fugitive Warrants Unit is tasked with the locating and arresting violent felons or

suspects of particular interest that are being sought by law enforcement both locally

and by other jurisdictions. These investigators are also responsible for the monitoring

and tracking of career criminals that have been released from corrections supervision

into our communities. The Fugitive Warrants Unit is currently staffed by two full time

investigators, which are also Special Deputy United States Marshals. As Special Deputy

US Marshals, they participate in the regional arrests of fugitives in our area with other

participating agencies. This unit is responsible for the arrest of homicide suspects,

escaped prisoners and other violent suspects that were in our community. In 2011, the

Fugitive Task Force was responsible for 51 arrests and 17 Career Offender verifications.

The Sexual Offender/Predator/Gang Tracking Unit is responsible for monitoring all the

sexual offenders and predators residing in Okaloosa County to ensure compliance with

registration and notification requirements in accordance with law. The unit staffed by

two full time investigators is also responsible for the identification and designation of

criminal street gang members and associates. Florida law allows for stricter sentencing

enhancements for gang members that engage in criminal activities to enhance the

gang. Investigators assigned to the Sexual Offender/Predator and Gang Tracking Unit

also serve as Special Deputy United States Marshals and assist the Violent Fugitive Task

Force. In 2011, the Sexual Offender/Predator Gang Unit initiated 137 gang

member/associate reports, and conducted 366 Sexual Offender/Predator verifications

and made 18 arrests.

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In recent years as Okaloosa County’s population has climbed steadily, the County has

also experienced an increase in serious street level crimes. The Okaloosa County

Sheriff’s Office however has taken proactive steps to combat this problem by forming

the Okaloosa County Sheriff’s Office Street Crimes Unit. The unit is made up of 7 highly

motivated and specially trained Deputies whose job entails identifying crime trends and

monitoring high crime areas and known criminals. In 2011 the Street Crimes unit made

327 arrests, seized illicit drugs valued in excess of $ 12,980.

The Street Crimes Unit targets a wide-range of criminal activity including street-side and

in-home narcotics sales, burglary, robbery, and prostitution. It also focuses on locating

and arresting wanted individuals. The unit consists of a supervisor, six deputies, and one

K-9 officer; all of which work individually and as a team to follow up information, verify

that information and arrest criminals in Okaloosa County. The Street Crimes unit is

dedicated to making the streets safer for all citizens who reside in Okaloosa County.

The sheriff’s office has provided contract law enforcement to municipalities for many

years. These contract services provide exclusive law enforcement officers employed by

the sheriff’s office instead of a municipality maintaining their own police department.

These exclusive services have been very cost effective for the cities. Historically these

services were provided at less than the services actually cost to provide. Upon taking

office in 2010 Sheriff Ashley reviewed the cost models for contract services in order to

better recover the cost of exclusive city services. The costing model for exclusive

contract services was corrected for FY 2012 to include the recovery of direct costs for

vehicles, employee leave coverage and other ancillary support functions. This proposal

includes the updated cost model and while personnel, operational, and capital expense

factors may rise or fall with economic conditions, the sheriff has committed that this

cost model will not change during future contracts. It should be noted that there are

many additional cost factors that are not included in this cost model of which the

contracting agencies receive direct and indirect benefit.

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PERSONNEL ALLOCATION ANALYSIS

Patrol is the backbone of all local law enforcement agencies. Patrol units are the first to arrive at an emergency. Patrol units are in the marked police cars that patrol your neighborhoods looking for suspicious circumstances, enforcing traffic violations, and responding to calls for service. In this proposal the sheriff’s office will maintain the same number of patrol units available as the current patrol deployment.

FWB Current

OCSO

Patrol

Patrol

Day Swing Mid Units

Available Day Split Night Units

Available 0600 5

5

0700 5

5 0800 5

5

0900 5

5 1000 5

5

1100 5

5 1200 5

5

1300 5

5 1400 5

5

1500 10

10 1600 10

10

1700 5

10 1800 5

10

1900 10

10 2000 10

10

2100 10

10 2200 10

10

2300 10

10 2400 10

10

0100 10

10 0200 5

10

0300 5

5 0400 5

5

0500 5

5

165 Unit Hours

180 Unit Hours

24 hr Day 4/1 4/1 4/1 12/3

5(1) 4/1 5/(1) 14/1 (2)

(2) = Existing OCSO District SGT.

24 Police Officers

28 Patrol Deputies

6 Sergeants

2 Sergeants

Patrol: 30 Sworn

30 Sworn

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In addition to the existing district sergeant during the day and night shifts, the exclusive

FWB patrol deputies will be augmented by the adjacent unincorporated zone units

within the district. This augmentation provides additional capability when calls for

service exceed patrol capabilities. As an example in 2011 40% of the calls for service

within the corporate limits of the City of Destin were answered by deputies assigned to

adjacent unincorporated zones. The sheriff’s office staffs patrol functions with a 12 hour

shift alignment. Patrol unit allocation will be 5 patrol deputies each on day and night

shift supervised by the existing district sergeant; the split shift will have 4 additional

patrol deputies along with a split shift sergeant exclusively assigned to the city.

Patrol zone designations are indicated in this diagram:

The proposed staffing model from the sheriff will provide one patrol deputy for each of

the four patrol zones with an additional patrol deputy as a rover. These patrol deputies

are exclusively assigned to the city. This configuration will provide a dedicated 24/7

patrol unit in the Kenwood section of the city. Specific zone boundaries in the southern

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(main) portion of the city will be based on factors including call volumes which the

sheriff’s office did not have available for this proposal.

This proposal also included exclusive sworn personnel for the Investigative, Street

Crimes, and Community Policing functions. There will be 4 investigators assigned

exclusively to city cases that will be augmented by the OCSO supervisory structure as

well as the many specialized investigative services performed by the sheriff’s office.

There will be 2 deputies assigned to the City as Street crimes units that will be

augmented by the OCSO street crimes unit.

There will be 2 community policing deputies assigned exclusively to the city. Crime

Prevention duties will fall under the OCSO award winning crime prevention program

which will include an additional crime prevention specialist due to the city contract.

Community Redevelopment Area law enforcement will remain the same with 5

exclusively assigned deputies providing the exact same mission currently provided by

the Police Departments CRA mission.

CONCLUSION

This law enforcement services proposal is an attempt to provide a complete and concise

representation of how the Okaloosa County Sheriff’s Office would provide services to

the City of Fort Walton Beach as a contractual service provider. Every attempt has been

made to restrict this proposal to proven information and logical data collection

methods. Prior to the submission of this proposal many differing opinions have been

reported in the media and from individuals with some direct or indirect interest in this

issue. Many of these opinions are not based on facts, or through diligent research of

the issues involved. Sheriff Ashley and the members of the Okaloosa County Sheriff’s

Office stand ready to provide city residents, city staff and the city council with any

relevant information not found to be in this proposal package.

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LAW ENFORCEMENT SERVICE AGREEMENT

THIS AGREEMENT, made and entered into on this 1st day of October, 2012, by andbetween LARRY ASHLEY, AS SHERIFF OF OKALOOSA COUNTY, FLORIDA, hereinafterreferred to as the SHERIFF, and the CITY OF FORT WALTON BEACH, FLORIDA, amunicipality located in OKALOOSA COUNTY, Florida, hereinafter referred to as the CITY.

WITNESSETH:

WHEREAS, the SHERIFF has heretofore maintained professional police protection forthe benefit of the citizens of the CITY; and

WHEREAS, in recognition of the effort to minimize the cost of governmental servicesfor the benefit of the citizens of the CITY; and

WHEREAS, the CITY is desirous of maintaining competent professional lawenforcement services in conjunction and harmony with its program of fiscal responsibility; and

WHEREAS, the SHERIFF has agreed to render to the CITY professional lawenforcement services and the CITY is desirous of contracting for such services, upon the termsand conditions hereinafter set forth;

NOW, THEREFORE, in consideration of the sums hereinafter set forth and for othergood and valuable considerations, the receipt and legal sufficiency of which are herebyacknowledged, it is hereby agreed as follows:

ARTICLE I

LAW ENFORCEMENT SERVICES

The SHERIFF shall provide to the CITY competent law enforcement protection withinand throughout the corporate limits of the CITY under the authority given the SHERIFF by thelaws of the State of Florida, through the following:

Twenty Eight (28) Patrol Deputies

Two (2) Patrol Sergeants

Four (4) Investigators

Two (2) Community Policing Deputies

Two (2) Street Crimes Deputies

Five (5) CRA Deputies (assigned as directed by the City Council)

These resources shall be provided for a minimum of forty (40) hours per week perdeputy, to be staggered as to days and weeks from October 1, 2012 through September 30, 2013as agreed upon by an authorized representative of the CITY and the SHERIFF.

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ARTICLE II

CONSIDERATION

In consideration for the services and responsibilities to be performed for the term hereof,the CITY shall pay to the SHERIFF, a total sum of THREE MILLION, EIGHT HUNDREDTWENTY THOUSAND, FOUR HUNDRED SIXTY-THREE DOLLARS ($3,820,463), to bepaid in twelve (12) monthly installments of THREE HUNDRED EIGHTEEN THOUSAND,THREE HUNDRED SEVENTY-ONE DOLLARS ($318,371). Included in the contract amountare payroll expenses, and other costs to include, but not limited to, insurance, vehicle repair andmaintenance, and support services.

Inconsideration for the full use of the CITY’s police services building located at 7Hollywood Boulevard Northeast Fort Walton Beach, Florida, the SHERIFF shall credit the CITYONE HUNDRED SEVENTY-FOUR THOUSAND, THREE HUNDRED SEVENTY-NINEDOLLARS ($174,379) each year the agreement remains in effect, and so long as the CITYremains under the capital debt service which is currently assigned to this facility. When thecurrent debt obligation is satisfied the CITY agrees to the continued use by the SHERIFF so longas the law enforcement agreement remains in effect at no cost.

These monthly installments, made payable to the SHERIFF by the CITY, shall be turnedover by the SHERIFF, upon receipt, to the Board of County Commissioners of Okaloosa Countyin consideration and reimbursement for the County having allocated the entire amount payableunder this agreement to the SHERIFF in its current budget. Any and all funds allocated to theSHERIFF by the Board of County Commissioners of Okaloosa County in consideration of thisagreement shall be accounted to the general revenue fund of the SHERIFF.

ARTICLE III

EMPLOYMENT RESPONSIBILITY

The SHERIFF shall be responsible for any liability for or direct payment of any salaries,wages or other compensation, contributions to pension funds, insurance premiums, worker'scompensation funds, vacation or compensatory time, sick leave benefits or any other amenitiesof employment to any SHERIFF personnel performing services, duties and responsibilitieshereunder for the benefit of said CITY and the residents thereof, or any other liabilitieswhatsoever, unless otherwise specifically provided herein. The SHERIFF shall indemnify andhold harmless the CITY from all claims, demands and causes of action resulting from any lawenforcement or other activity conducted pursuant to this agreement or as a result of thisagreement or other acts of law enforcement personnel of the SHERIFF. The CITY shall not beliable, in any manner, for any activity of any employee of the SHERIFF.

ARTICLE IV

RIGHT OF CONTROL

The SHERIFF shall have and maintain the responsibility for providing the level ofservice determined by the CITY COUNCIL. The discipline of personnel and other matters

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pertinent to the performance of the services, duties and responsibilities shall be the responsibilityof the SHERIFF, and if germane, results may be made available to the CITY MANAGER.Nothing herein contained should be construed to mean that the CITY is contracting away itsconstitutional authority.

ARTICLE V

AUTHORITY TO ACT

The CITY does hereby vest in each sworn deputy of the SHERIFF, to the extent allowedby law, the police powers of the CITY, which are necessary to implement and carry forth theservices, duties and responsibilities imposed upon the SHERIFF hereby, for the sole and limitedpurpose of giving official and lawful status and validity to the performance thereof by suchsworn officers. Any sworn deputy sheriff duly appointed as provided by law, shall have theauthority and by this agreement is vested with the power to:

Enforce the laws of the State of Florida;

Enforce the ordinances of Okaloosa County that are applicable in the CITY; howeverto the extent should an ordinance of the County be in conflict with an ordinance of theCITY, the CITY’s ordinance shall prevail;

Enforce the ordinances of the CITY and provide frequent patrols at CITY facilitiesand parks during special and sporting events and activities; and

Provide any other law enforcement activity as authorized or directed by the CityCouncil.

ARTICLE VI

UNIFORMS AND VEHICLES

The SHERIFF shall have the total responsibility for the selection of uniforms for thedeputies performing duties and services pursuant to this agreement and the marking of patrolvehicles. All marked vehicles to be used by contracted deputies within the CITY shall bemarked with the seal of the City of Fort Walton Beach. The SHERIFF agrees to enhancedidentification of the City of Fort Walton Beach through vehicular decals, uniform insignia andsubstation building signage, the extent of which shall be mutually agreed upon by the CITY andthe SHERIFF prior to implementation.

ARTICLE VII

LIAISON

A liaison shall be maintained between the CITY and the SHERIFF and/or his designee.The CITY'S liaison shall be the CITY MANAGER or designee; who shall meet and confer withthe SHERIFF and/or designee and other law enforcement officers on a regular basis to reviewlaw enforcement activity and other CITY related activities. Provided, the SHERIFF, shall consultonly with an authorized representative of the CITY in carrying out the terms and conditions ofthis contract. The focus of the SHERIFF'S liaison is to improve and maintain optimum

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communications between the organizations identified in this agreement. The liaison will attendweekly City staff meetings, if requested, and remain directly involved in issues of the CITYrelated to public safety within the City of Fort Walton Beach. The liaison will ensure the CITY isprovided reports containing information on activity generated within the corporate limits of theCITY: Complaints received departmental responses, citations/summons issued and disposition,by date, address, uniform crime reporting, response times and including any other usefulinformation that describes nature of incident.

The SHERIFF'S liaison will provide direct and timely notification to the CITYMANAGER of any major incidents occurring within the City limits. Major incidents includethose in which there is loss of life, significant property damage or which have the potential togenerate high profile media coverage.

ARTICLE VIII

INSURANCE

The personnel appointed and employed by the SHERIFF pursuant to this agreement shallbe covered in all respects as are other members of the SHERIFF'S office either through theSHERIFF'S Self-Insurance Fund or through a private company with comparable coverage tominimally include worker's compensation, liability and adequately cover replacement costs ofrented, borrowed or used equipment, vehicles and property. The SHERIFF shall p

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