cutover plan v2
TRANSCRIPT
-
8/12/2019 Cutover Plan v2
1/32
Anatomy of a Cutover Planor Dont get caught dead in a go-live
s ua on
Mahesh Vallampati
-
8/12/2019 Cutover Plan v2
2/32
About the Speaker
Mahesh Vallampati Senior Practice Manager at SmartDog Services Senior Sales Consulting Manager at Hotsos. Worked at Oracle for nine ears
Director of IT Database Services at a company inHouston
Published in Oracle magazine
-
8/12/2019 Cutover Plan v2
3/32
Agenda
Go Live ecology Cutover Overview Cutover Plan
-
8/12/2019 Cutover Plan v2
4/32
GO LIVE ECOLOGY
-
8/12/2019 Cutover Plan v2
5/32
Go Live Ecology What is a Go-Live Anyway?
A move from one defined state to another defined state Typically supposed to
Minimize on-going risk Cost Effective
Involves
Several Stakeholders Co-ordination of tasks
Usually involves a small defined window of time Includes cutover tasks Also includes rollback tasks if needed
-
8/12/2019 Cutover Plan v2
6/32
Go Live Ecology Bus.Perspective
..
,
, ,
-
8/12/2019 Cutover Plan v2
7/32
Go-Live Ecology IT Perspective
,
,
-
8/12/2019 Cutover Plan v2
8/32
-
8/12/2019 Cutover Plan v2
9/32
Cutover Definition Is A Process
Execution of Planned Tasks By Several Stakeholders Step by Step Performed at least once or twice to document issues
and timings Variance from cutover for Production should be well
understood Lessons should be definitely learnt
-
8/12/2019 Cutover Plan v2
10/32
Cutover characteristics
Plan well ahead Meet Customer Demand Ramp down Business, (Close open items, Notify
customers) Cutover Activities Key Decision point made by stakeholder
Move forward Roll Back
Go-Live or RollBack Business Ramp up
-
8/12/2019 Cutover Plan v2
11/32
Cutover Process Pre-Cutover Activities
Build Production Environment Cutover Plan development Test Cutover Plan Wash/Repeat/Rinse
Finalize Cutover Plan Cutover Activities
Execute Cutover Plan Perform checks Go/No Go Decision
Post Go Live Support Issue Management
-
8/12/2019 Cutover Plan v2
12/32
Cutover Plan
-
8/12/2019 Cutover Plan v2
13/32
Cutover Plan
One document Includes all cutover related tasks Has a section for rollback also
on a ns s a e o ers an e r as s Has decision checkpoints Has detailed timing information for trial cutovers
-
8/12/2019 Cutover Plan v2
14/32
Cutover Plan
Facilitates co-ordination between key playersand stakeholders
Owned by a project manager or a key
Business and IT own the cutover plan together A tool to manage cutover process
A tool to report progress against cutover tasks
-
8/12/2019 Cutover Plan v2
15/32
Cutover Plan Document
Needs to be managed very tightly Changes to plan made only by cutover team Change risk understood and contingency plan in
-
8/12/2019 Cutover Plan v2
16/32
Cutover Plan
Detailed Task List Timings and dependencies for each tasks Parallel execution and co-ordination of
inde endent tasks A contact list Rollback Plan Decision Points Contains readiness criteria
-
8/12/2019 Cutover Plan v2
17/32
Readiness Criteria Criteria
Site Technology Training Data Migration Sustainment
Functionality Cutover Planning
Criteria Scores 1-5
1-No Impact
2-Low Impact 3-Medium Impact 4-High Impact 5-Show Stopper
-
8/12/2019 Cutover Plan v2
18/32
Risk ScorecardCriteria/Score
1-NoImpact
2-LowImpact
3-Med.Impact
4. HighImpact
5. ShowStopper
Site
Technology
Training
DataMigration
Sustainment
Functionality
CutoverPlanning
Totals
Overall Risk Score
-
8/12/2019 Cutover Plan v2
19/32
Contingency Plan
-
8/12/2019 Cutover Plan v2
20/32
Cutover Plans Formats
-
8/12/2019 Cutover Plan v2
21/32
Cutover Plan Formats
Spreadsheet Homegrown Created out of necessity
PM.030 Transition and Contingency Plan Document
-
8/12/2019 Cutover Plan v2
22/32
Spreadsheet
Components Document Control Resources
Cutover Escalation os mp emen a on uppor an
On-Site/Remote Resources War Room Conf. Bridge
Risk Scorecard/Readiness Criteria Cutover Plan DR-Restore
-
8/12/2019 Cutover Plan v2
23/32
Document Control
Version Control Owner Contributors
ev ewers Issue List
-
8/12/2019 Cutover Plan v2
24/32
Resources
Cutover Escalation Post Implementation Support Plan On-Site/Remote Resources
ame Contact (Cell/Home/Office) Managers Contact
War Room/Conf. Bridge
-
8/12/2019 Cutover Plan v2
25/32
A note on War Rooms
War Rooms are effective When there are team chemistry issues Post Go Live issues are certain
around the clock It is for a short period There is a lot on the line
-
8/12/2019 Cutover Plan v2
26/32
Cutover Plan Task
Owner Others Involved Dependencies
Planned Start and End Actual Start and End
Variance in duration Status Notes Score Process Improvement Opportunity
-
8/12/2019 Cutover Plan v2
27/32
DR-Restore
Same as Cutover Plan Get back to Original State
-
8/12/2019 Cutover Plan v2
28/32
AIM Document PM.030
PM.030 Transition and Contingency Plan Owned by the Project Manager
DBA Team Infrastructure/OS Team Development Team Functional Team for Setups
Much easy if done ahead of time
-
8/12/2019 Cutover Plan v2
29/32
PM.030 Sections
Detailed Transition Plan Cutover Contingency Plan Preparing for Production
ro uc on c e u e rs ee
-
8/12/2019 Cutover Plan v2
30/32
PM.030 Sections Detailed Transition Plan
General Tasks Detailed Checklist Tasks
Cutover Contingency Plan Contingency Steps
pon ys em va a y Preparing for Production
Approach Production Schedule - First Week
Using the Company Support Infrastructure Information Systems Production Feedback Session Support Status
-
8/12/2019 Cutover Plan v2
31/32
Walkthrough Cutover Plan Spreadsheet AIM PM.030 Document
-
8/12/2019 Cutover Plan v2
32/32
Q U E S T I O N SQ U E S T I O N SA N S W E R SA N S W E R S