SharePoint The next eQMS solution

Shaun Pitt

Agenda

• Introduction

• What is SharePoint

• Why organisations are choosing SharePoint

• SharePoint as a platform for Quality Systems

• Q and A

Who is QikSolve and what do we do?

SharePoint Consultants & Developers

Over 10 years experience in:

Infrastructure & Information Architecture

Technical design, implementation and integration

Business Process Improvement

Hybrid, Cloud and On-Premise solution

We specialise in solutions

Document & Content management

Intranet & Team Collaboration Sites

Quality Assurance Processes

Business Management Tools

• CRM / Expense Management / HR

Who is QikSolve and what do we do?

SharePoint We didn’t choose SharePoint our Clients chose SharePoint

sites content

search cloud

Documents, lists,

auditing, versioning,

office integration,

InfoPath forms

SharePoint creates

sites, internal, teams,

intranets, projects,

multi-lingual

External sharing,

Office 365, Azure,

Document, data,

information, search

refinement

What is SharePoint?

automation insight

compliance collaboration

Dashboards,

metrics, Excel 2013,

Power BI, Reporting

Workflows, email

alerts, tasks, business

process management

Sharing, personal

sites, feeds, follows,

productivity

Records

management,

auditing, security

trimming

What is SharePoint?

Why organisations are choosing SharePoint

Why SharePoint?

We didn’t choose SharePoint our Clients chose SharePoint

Why SharePoint?

collaboration productivity

remote

centralised

securityversioning

auditing

web – office - cloud

solutions

quality

rapid

ROI

• matured product, been through a number of versions (since 2003)

• deep integration with the MS Office suite and MS technology stack

• All tools available inside and outside of organisation – and to

external partners

• Allows for a mix of controlled and uncontrolled documents and

information

• Integration

Why choose SharePoint?

Why choose SharePoint?

• Universal adoption

• Resource and Support Availability

• Flexible to meet any size problem

• Speed of delivery

• Maximises ROI

• And SharePoint could already be

used in your organisation

Your SharePoint

could look like this…

Your SharePoint

or like this…

Your SharePoint

or like this…

Your SharePoint

or like this…

This is how SharePoint looks

2010 version

This is how SharePoint looks

2013 version

This is how SharePoint looks

2013 version

What SharePoint applications are in your organisation?

A platform for Quality SystemsWhere does SharePoint fit in?

Why SharePoint for an eQMS?

Vendor selectionCompliance & Quality process features

Document management

features

Solutions could include:

• CAPA Process

• Audit process

• Change control process

• Deviation process

• QM documents and

forms

Why SharePoint for an eQMS?

• Universal adoption

• Resource and Support Availability

• Flexibility

• Speed of development

• Data stewardship & availability

• Cloud

• Risk averse

Vendor selection

Document management

features

Why SharePoint for an eQMS?

• Electronic Signatures

• Version Control

• Workflows

• Task management

• Notifications

• Reminders

• Periodic Reviews

• Collaboration

Document management

features

Why SharePoint for an eQMS?

• Audit trail

• Document Template

• Configured to 21 CFR Part 11

• Document distribution control

• Dashboards / reporting

• Controlled document downloads

• Release / revision history

• Rule-based document naming

Compliance & Quality process features

Why SharePoint for an eQMS?

• Electronic forms

• Version control

• Dashboards/reporting

• Notifications

• Reminders

• Escalations

• Controlled tasks

Compliance & Quality process features

Why SharePoint for an eQMS?

• Business rules

• Workflows

• Audit trail

• 21 CFR Part 11

• Electronic signatures

auditability accountabilityfull traceability of the system

Q and A

Thank You