GLOBIS-B(654003)

Projectacronym:GLOBIS-BProjectfulltitle:“GLOBalInfrastructuresforSupportingBiodiversityresearch”

Grantagreementno.:654003

D5.2DisseminationandWorkshopOrganisationfinalreport

Due-Date: 36 Actual Delivery: 36 Lead Partner: UvA Dissemination Level: PU/CO Status: Final Version: 1.0

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DOCUMENTINFODateandversionno. Author Comments/Changes

23-05-2018firstdraft1.0 JaccoKonijn

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TABLEOFCONTENTS1 Executivesummary.........................................................................................................................42 Contributors...................................................................................................................................43 DisseminationandWorkshoporganisation....................................................................................4

3.1 Disseminationactivities.........................................................................................................43.1.1 Website..............................................................................................................................43.1.2 Publications.......................................................................................................................43.1.3 PartnershipandExperts....................................................................................................53.1.4 Other..................................................................................................................................5

3.2 Workshoporganisation..........................................................................................................63.2.1 Organisationprocedure.....................................................................................................63.2.2 Workshopsetup................................................................................................................7

4 Conclusions.....................................................................................................................................8LISTOFTABLESANDFIGURESTable1:numberofexpertsineachworkshop................................................................................................7

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1 ExecutivesummaryThis document describes the dissemination activities andworkshop organisation procedure of theGLOBIS-Bproject.Dissemination activities are clustered around three pillars: the Website, publications and(re)presentationsinmeetingsandconferences.Workshoporganisationdescribestheproceduretoselectinvitedexperts,thedesignandsetupoftheworkshopsinsessionsandspecialgroupsannumberofparticipantspergroupandperworkshop. italsodescribesthedutiesandrequestedcontributionsfromallparticipants.

2 Contributors• JaccoKonijn(maineditor)• DanielKissling(reviewer)

3 DisseminationandWorkshoporganisation

3.1 DisseminationactivitiesThemainobjectivesandmeansfordisseminationasdefinedatthestartoftheprojectweredefinedasfollows:• Adedicatedwebsite,projectspecificandfocusingonaninterestedandknowledgeableaudiencein

thewidestsense.• Publications(asannouncedintheDoAaswell)inscientificjournalsabouttheaimsandresultsfrom

theproject,again,aspecialistview.• Use existing contacts in the project partnership, but also from the experts to be invited in the

workshopstoapproachpolicybodies.

3.1.1 WebsiteThededicatedwebsitefortheprojectcanbefoundatwww.globis-b.euandcontainsallthenecessaryandrelevantdocumentationaswellasnewsitemsandlinkstopublications.Thewebsitewillremainactiveforatleastanother3yearsbeyondtheprojectlifetimeandpossiblybeusedforotherrelatedactivities, suchas theGEOSScall for Expressionsof Intentwhere initiatedcollaborations couldbefurtherexploredundertheumbrellaofEarthObservationpolicies.

3.1.2 PublicationsThe project started with the article "Towards global interoperability for supporting biodiversityresearchonessentialbiodiversityvariables(EBVs)",published inthe journal 'Biodiversity' inAugust20151.ThearticleexplainedthechallengesconnectedtoEBVcalculationandhowGLOBIS-Baimedtoaddressthesechallenges.Oneofthemaingoalsoftheproject,however,wastocollectivelywriteanarticlebasedonthefirsttwoworkshopsdedicatedtotheSpeciesPopulationsEBVclass.Followingthesetwoworkshops anarticlehasbeenpublishedin'BiologicalReviews',titled'Buildingessentialbiodiversityvariables(EBVs)ofspeciesdistributionandabundanceataglobalscale'2,withamajorpartoftheworkshopparticipantscontributingtothewritingofthearticle.FinalpublicationdatewasJanuary2018.Currently (at the end of the project), two more publications are submitted for peer review, onecovering the thirdworkshop topicofSpeciesTraitsandonecovering theoutcomesof the invasive1https://www.tandfonline.com/eprint/HYZYaTAedBQWkn7c3Hnh/full#.VxJ7LXpPU2A2https://onlinelibrary.wiley.com/doi/full/10.1111/brv.12359

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speciesusecasewiththeAtlasofLivingAustraliaandGBIF.Furtherpublicationsareforeseenonthefourth workshop topic of Species Interactions and on the Research Infrastructures ManifestodescribingbestpracticestosupportEBVcalculationonaglobalscale.

3.1.3 PartnershipandExpertsAmajorcommunicationpartnerintheprojectwasGEOBON,whichofcoursedirectlybenefitedfromtheworkandoutcomesoftheGLOBIS-Bproject.PublicationofnewsitemsandworkshopresultswerecommunicatedintotheGEOBONcommunityandGLOBIS-BprojectpartnerscontributedtotheEBVrelatedworkofGEOBON.Assuch,thecoordinator,DanielKisslingisnowco-chairingtheDataTaskForceinGEOBON.Through the communication channels of the invited experts to theworkshops, outcomesof theseworkshopswerepublishedwheneverrelevantandactual.Theproject,butmoresotheissuesofhandlingEBVcalculationonaglobalscale,usingthecapabilitiesofResearchInfrastructuresreceivedalotofawareness.

3.1.4 OtherBesidesthetargetaudiencesasdescribedinD5.1,GLOBIS-Bwasrepresentedinseveralconferences,workshops and meetings, spreading the word on the work and results of the project itself, orcontributingtorelatedpolicyissues,bothEuropeanandglobal.GEO European Projectsworkshops: GLOIBIS-Bwas represented in three events of thisworskhop:CopenhagenJune2015(introductorytalkbyDanielKissling),BrusselsJanuary2016(onlybiodiversityrelatedprojects,presentationbyWouterLosandestablishingconnectionswithrelatedprojectslikeECOPOTENTIAL,EUBON,SWOS)andHelsinkiJune2017(presentationofaGLOBIS-BcontributiontoEuroGEOSSbyJaccoKonijn).ICRI 2016: GLOBIS-B was present in ICRI 2016 in Cape Town, South Africa. Through a EuropeanResearch Infrastructures booth, hosted by ENVRIplus and ICOS, as well as informal, the projectdiscussedresultsandapproach,andorganisedasasideeventaspecialmeetingwithSANBI(theSouthAfricanNationalBiodiversityInstitute)todiscusstheusecaseworkwiththeAtlasofLivingAustraliaandGBIF,andthepossiblerelevanceforSANBI.SymposiumontheMobilizationofStructuredBiodiversityData:June2017,Leipzig,Germany.Thissymposiumwasco-hostedbyiDiv,GEOBONandGBIF.GLOBIS-BwaspresentedbyDanielKisslingwithatalk.EMODnetworkshop:Aworkshopon'EssentialMarineBiologicalDataProducts'washeldinOctober2017 in theEuropeHouse, London,UK, to foster thedevelopmentofcoredataproducts fromtheEuropeanMarineObservation andDataNetwork (EMODnet) and to supportmanagement, policy,planningandeducation.DanielKisslingwasinvitedasanexpertandrepresentedGLOBIS-Bwithatalk.GEOPlenaryWashington,October2017:FollowingthedevelopmentsofEuroGEOSSandapossiblerolethatGLOBIS-Bcouldplay,orat leastEBVdevelopment ingeneral,theproject, incollaborationwith GEO BON and ENVRI was represented in a side event to promote the role of ResearchInfrastructuresasamainsourceforin-situdatainEarthObservationactivities.At the same time, GLOBIS-B benfited from the booth hosted by the ENVRIplus project to furtherdisseminatetheprojectresults.WorkshopoftheGEOBONEBV-DataTaskForce:ThefirstGEOBONEBV-DataTaskForceworkshopwasheld inDecember2017at iDiV, Leipzig,Germany,with the aim tobring together leaders andmemberswithinGEOBONtodiscussefficientwaysofsharing,producingandcommunicatingEBVdata

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products.GLOBIS-BwaspresentedbyDanielKisslingwithatalkon‘DefiningminimumrequirementsforEBVdataproducts’.ResearchDataAlliance: In the context theRDA,GLOBIS-B joinedaneffort toestablishan interestgrouptitled:'Fromobservationaldatatoinformation'.Thetopicofthisinterestgroupreflectsoneofthemainresultscomingoutoftheworkshopsintheinformatics/infrastructurestrands.TheactivitystartedinBarcelona,April2017andcontinuedbothonlineandinfurtherRDAplenariesinMontreal(September2017)andBerlin(March2018).Wherepossibleinrelationtofuturefunding,thisactiivitywillbecontinued,bothbyJaccoKonijnandAlexHardisty(WPleaderWP3)EuropeanGeosciencesUnionconference:GLOBIS-BbenefitedfromthebigENVRIplusboothinEGU2016,2017and2018whereprojectresultscouldbediscussedwithscientificcommunitiesandrelatedprojects.An introductorypresentationoftheprojectgoalsandresultswasgivenbyJaccoKonijn inEGU2017inasessiondedicatedtoEuropeanResearchInfrastructurerelatedprojects.NetherlandsAnnualEcologyMeeting (NAEM)2018: In January2018,DanielKissling togetherwithRobJongmanorganizedasessionon'Monitoringdiversity:EssentialBiodiversityVariables(EBVs)andbeyond'attheannualconferenceoftheNetherlandsEcologicalResearchNetwork(NERN).GLOBIS-Bwasrepresentedinatalkabout'EssentialBiodiversityVariables:statusandthewayforward'.RoyalBotanicalSocietymeetinginBelgium:InMarch2018,DanielKisslingwasinvitedasakeynotespeakertothe4thAnnualMeetingonPlantEcologyandEvolution(AMPEE4)oftheRoyalBotanicalSociety of Belgium. He presented GLOBIS-B within his talk about ‘Building essential biodiversityvariables(EBVs)througheffectiveglobalcoordinationaswellaslocalcontributions’.

3.2 WorkshoporganisationThemainjoboftheGLOBIS-BprojectwastohostfourworkshopsondifferentEBV's.Theworkshopswere supposed tobring togetherboth scientific and infrastructureexperts to allow for a twowaystreamofcommunicationindevelopingEBVcalculationonaglobalscale.Scientificexpertsexplainingabout the data and the relevant products they would need, and informatics experts designingworkflowstosupport this.Ontopof that,a teamof legalexpertshadtwotasks:1) toassessdataaccessissuesinallstagesoftheprocessand2)defineanddevelopacommunicationlinewithrelevantpolicymakersthatcanbenefitfromEBVproducts.

3.2.1 OrganisationprocedureTheprojecthadbudgettofundthetravelofabout40-50participantstoeachworkshop.Thisallowedtheworkpackageleaderstoreallyrequestandexpectanactivecooperationbyallparticipants.Forthefirstworkshop,workpackageleadersapproachedthemainrelatedResearchInfrastructuresfor names of experts in the scientific field (of species populations in this case) and in datamanagement/infrastructuredevelopment.ThenamesuggestionswerecombinedwithaseparatesearchbytheworkpackageleadersforWP2and3andoutofthatlonglist,around25scientificexpertswereinvitedandaround15infrastructurespecialists,atleastonefromeachrelatedRI.For workshop 3 and 4, a similar procedurewas done to identify scientific experts, consulting theconnectedRI's.Outofalistof80-100experts(foreachworkshop),about15-20scientificexpertswerefinallyselectedandinvitedbasedonscientificexpertiseandfittotheproject’sgoalsTheWP4workpackage leader independently selecteda small teamofexperts in legaldataaccessissues.This teamwas left inplacethroughoutthefourworkshopsandpreparedandhosteda fifthworkshop where the project and the RI's met with policy organisations to present and discussrecommendationscomingoutoftheprojectactivities.Foranoverviewofthenumberofparticipantsineachworkshop,pertopic,seetable1.

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Table1:numberofexpertsineachworkshopTheworkshopswereallheldinlocationsthatwereofferedbyrelatedprojectpartnersandResearchInfrastructures.

• Workshop1:Leipzig,Germany,February2016,hostedbyGEOBON• Workshop2:Sevilla,Spain,June2016,hostedbyLifeWatch-ERIC• Workshop 3: Amsterdam, The Netherlands, March 2017, hosted by the University of

Amsterdam• Workshop4:Bari,Italy,February2018,hostedbyCNR-IBIOM• FinalWorkshop:Amsterdam,TheNetherlands,hostedbytheUniversityofAmsterdam

Forthefourregularworkshops,theprojectblockedroomsinonededicatedhotelforallparticipants.Travel was either organised by the participants themselves or by the University of Amsterdam ascoordinator.

3.2.2 WorkshopsetupThefourregularworkshopsalllastedaround2to2.5days.Thedaysweredividedintosessionsof1.5to2hours.Thesessionswereacombinationofplenarysessions(relevantfortheentiregroup),parallel(foreachspecifictopic)andreportingback(plenary,butfocusedonthedifferenttopics).Especiallyinthefirstworkshoptheparticipantsdecidedtoworkinsmallersubgroupsaswell.Adropboxwasusedtocollectpresentationsandconclusions/reportsfromthesessions.Participants were asked to deliver pre-workshop contributions prior to the workshops. Thesecontributionswereoutlinedandcategorizedinareportthatwasdistributedsomeweekspriortotheworkshop,which improved the focus of the sessions and the starting level of informationof eachparticipant.Selectedparticipantswererequestedtopresentsomespecificexpertise inasession, ifrelevantforthetopictobediscussed.Thelegalexpertspartlyorganizedtheirownsessions,butalsoinvolvedthemselvesinthescientificandinformatics sessions to get acquainted with the data issues related to EBV calculations and theconsequences for developing workflows to calculate these on an 'industrial' scale. Their findingsresultedinspecificadditionalrecommendationsforfutureworkinEBVdevelopment.

Workshopparticipants

Leipzig Sevilla AmsterdamI Bari

Scientific 16 13 21 25Informatics 19 13 11 11Legal/Policy 4 4 4 4Project 9 10 8 9Total 56 40 44 49

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Grouppicturesofthefourworkshopparticipants.

4 ConclusionsGLOBIS-B reached its target audiences in disseminating the project results through the foreseenmeans.Theadditionofthefinalworkshop(whichwasn'tforeseenintheDOA,butthebudgetallowedfor it) greatly enhanced the visibility and the uptake of the outcomes in future initiatives. TheUniversity of Amsterdam and LifeWatchwill strive to incorporate EBV development in the serviceportfolioofLifeWatch,thiswasafirmstatementmadebytheExecutiveBoardofLifeWatch.Themain publication thatwas foreseen in theDOA has reached significant impact in a respectedjournal (impact factor: 11.615). Being able to publish this as one effort by both biodiversity andecosystemsexpertsaswellasITexpertsfromResearchInfrastructuresisamajorresultinitself.Theworkshopswere intense,butverywell receivedbyallparticipants.The fact that theyresult inmore publications (submitted and in preparation currently) gives evidence of the high level ofinteractionthattookplace.Thefactthattheprojectwasfundedtopayfortraveloftheparticipantsgreatlyenhancedthequality;itallowedtheprojecttoinviteonaglobalscalethebestexpertsandalsorequirethemtoactivelycontribute,before,duringandaftertheworkshops.Finally,adirectproofoftheimpactGLOBIS-BhadinacceleratingthedevelopmentofEBVcalculationswastheuse-casethattheprojectstartedwiththeAtlasofLivingAustraliaandGBIF(seeD3.2,‘GuineaPig’EBV-Outcomesandconclusionsofathoughtexperiment).AlthoughnotforeseenintheDOAwithrealPersonMontheffort,thesecollaboratingRI'sbothvolunteerdtodoalotofworkonthisuse-case,whichresultedinnewinsightsandbetterunderstandingoftheInformaticsissues.TheManifestoaspresentedinD3.3(Specificimplementationroadmap)isanimmediateoucomeoftheseinsights.