Dallas County Commissioners Court

MEETING AGENDA

October 18, 2016 9:00 AM

Administration Building

Allen Clemson Courtroom 411 Elm Street

Dallas, Texas 75202

Honorable Clay Lewis Jenkins County Judge Commissioner Dr. Theresa M. Daniel District 1 Commissioner Mike Cantrell District 2 Commissioner John Wiley Price District 3 Commissioner Dr. Elba Garcia District 4

A. CALL COURT TO ORDER

B. DECLARE A QUORUM PRESENT

C. DECLARE LEGAL NOTICES POSTED AND COURT DULY CALLED

D. MOTION TO OPEN COURT

E. BAILIFF TO OPEN COURT

F. INVOCATION

G. RESOLUTIONS

COMMISSIONER DR. ELBA GARCIA

1. Hispanic 100

H. PRESENTATION

DALLAS COUNTY HEALTH AND HUMAN SERVICES

1. West Nile Virus, Zika Virus and Flu Updates

COMMISSIONER JOHN WILEY PRICE

2. Judicial Management

3. Dallas County Hospital District d/b/a Parkland Health & Hospital System, Reorganization / Restructuring, as per the Hospital's Newly Adopted Budget

I. CONSENT AGENDA

RECURRING BUSINESS

1. Register of Approved Checks, Authorized Claims Certification, Minutes of Requisitions, and Payroll Registers

2. Transfer of Funds

3. Collateral of Funds

4. Commissioners Court Agenda for Filing Only

5. Commissioners Court Correspondence

6. Rights of Way

7. Personnel Actions

8. Bids to Open:

October 17, 2016 - 2016-082-6619 Annual Contract for Right of Way Mowing Services

October 17, 2016 - 2016-084-6621 Contract for the Purchase and Installation of a Hunter Tire Changer and Wheel Balancing System

October 17, 2016 - 2016-085-6622 Contract for the Purchase and Installation of a Hunter Wheel Alignment System and Lift Rack

October 17, 2016 - 2016-086-6623 Annual Contract for Repair and Replacement of Automatic Transmissions

October 17, 2016 - 2016-097-6624 Request for Proposal for Residential Substance Abuse Treatment Services

October 24, 2016 - 2017-001-6625 Annual Contract for Preventive Maintenance Inspections and Repair Services on Boilers, Water Storage Heaters, Steam Generators and Related Equipment

October 24, 2016 - 2017-003-6627 Annual Contract for the Purchase of Custom Heavy Duty Records Storage Boxes With Removable Lids

J. AWARDS

BIDS

1. Bid No. 2016-067-6604 Annual Contract for Abatement and Remediation Services (Asbestos-Lead-Mold) Facilities Management - Award

K. COURT ORDERS

AUDITOR

1. Reappointment of Darryl D. Thomas, County Auditor

BUDGET

2. Fund 532 Divert Escrow FY2017 Budget

3. Request for Double-fill of Fiscal Services Manager

4. Clean Air Task Force – Local Initiative Project (LIP) Emissions Enforcement Grant Application FY2016-FY2017

5. FY2017 Annual Contract – Jewish Family Service

6. FY2017 Annual Contract – Visiting Nurse Association

7. FY2017 Annual Contract – Dallas CASA

8. FY2017 Annual Contract – ARC of North Texas

9. FY2017 Annual Contract – Senior Citizens of Greater Dallas

10. Dallas County State of Texas – Task Force on Indigent Defense Formula Grant

11. Sheriff – Interlocal Agreement Renewal with Dallas County Community College

12. District Attorney’s Office and Dallas Children’s Advocacy Center FY2017 Contract Renewal

13. Sheriff – Gun Range Fee Changes

14. FY2017 Annual Contract - Forensic Diversion and Staff Liaison Services

15. FY2017 Annual Contract - The Family Place

16. FY2017 Annual Contract - Parkland Hospital District

17. Sheriff’s Office – Securus ConnectUs Contract

CRIMINAL JUSTICE

18. Amendment to 530 Fund Budget FY2017

DISTRICT ATTORNEY

19. Full & Final Settlement of EEOC Charge No. 450-2016-01932, Traci L. Brown, Charging Party

DISTRICT CLERK

20. New Vendor for Civil / Criminal Collections Skip Tracing Service

ENGINEERING AND PROJECT MANAGEMENT

21. Architect/Engineer IDIQ Services Contract, Work Order No. 24 – Eighth Floor Programming & Re-Occupancy, Health & Human Services Building, 2377 Stemmons Freeway, Dallas, TX

GOVERNMENTAL AFFAIRS

22. 85th Session Dallas County Legislative Priorities and Proposals

23. Continuing Education Requirements for Commissioner Dr. Theresa Daniel

HEALTH AND HUMAN SERVICES

24. Department of State Health Services Contract No. 2016-001035-01, Refugee

25. Texas Department of State Health Services Amended Contract No. 2015-003653-01, CPS/Ebola

26. Free Flu Shots

27. 2016 Reliant Energy CARE Program Additional Funds

HOMELAND SECURITY AND EMERGENCY MANAGEMENT

28. Request from the City of Addison to be Incorporated in the Dallas County Emergency Management Plan

HUMAN RESOURCES

29. Request for Back Payment to Employee #49015

30. Policy Requirement – Leave of Absence (LOA) – Health & Human Services – Employee #4113

31. Dart Annual Pass Program for Calendar Year 2017

INFORMATION TECHNOLOGY

32. Additional Staffing Request – Dallas County Law Enforcement Community

33. GIS Capabilities Assessment

34. 2017 TechShare.Prosecutor Resource Sharing Addendum

35. 2017 TechShare.Court & JP Resource Sharing Addendum

JUVENILE

36. Ratification of Contract with Jewish Family Services of Greater Dallas FY2017

37. Continuation of Non-Residential Services Contracts for FY2017

38. Contract Agreement with New Rates for Victoria County for FY2017

39. Approval of Memorandum of Understanding with Big Thought for the Evening Reporting Center

40. Ratification of Memorandum of Understanding with Inspire U for Evening Reporting Center

41. Request to extend the existing Residential and Non-residential Services Contracts and to release Requests for Proposals (RFP) for Residential and Non-residential contracts services for FY2017

42. Approval to Purchase Edmentum License for Tracking Performance of Long-Term Students in Reading and Math

43. Acceptance of Estimated Federal Funds for FY2017

PUBLIC WORKS

44. Resale of Tax Foreclosed Property at 803 South Cedar Ridge Drive, Duncanville, Texas Via Private Sale

45. Resale of Tax Foreclosed Property at 500 Singletree Cove, Cedar Hill, Texas Via Private Sale

46. Resale of Tax Foreclosed Property at 1010 Netherland Drive, Seagoville, Texas Via Private Sale

47. Resale of Tax Foreclosed Property at 1051 South J Elmer Weaver Freeway, Cedar Hill, Texas Via Private Sale

48. Request to Consent to Sale of Tax Foreclosed Properties to Nonprofit Organizations for Low Income Housing, City of Dallas, Trustee

49. City of Balch Springs Interlocal Agreement for Sale of Tax Foreclosed Properties for Urban Redevelopment Pursuant to Tex. Tax Code, §34.051

50. Project Specific Agreement (Road & Bridge District #3) Re: Town East Boulevard, Tripp Road and Jobson Road “Type B” Roadway Project – Made Pursuant to Dallas County’s Master Road & Bridge Interlocal Maintenance Agreement with the Town of Sunnyvale, Texas

51. Project Specific Agreement (Road & Bridge District #3) Re: Stark Road “Type B” Roadway Project – Made Pursuant to Dallas County’s Master Road & Bridge Interlocal Maintenance Agreement with the City of Seagoville, Texas

PURCHASING

52. RFP No. 2016-075-6612 REQUEST FOR PROPOSAL to Conduct a Comprehensive Needs Assessment for HIV Services to be Funded by the Ryan White Treatment Extension Act of 2009 FY 2017 Part A-Minority AIDS Initiative and Part B Grants – Render Susceptible for Contract Negotiation and Award

53. RFP No. 2016-072-6609 Request for Proposal Household Hazardous Waste Collection, Recycling, Disposal and Other Related Program Services – Enter Contract Negotiations

54. TXMAS Contract #13-71070 / TXMAS Contract #13-71020 / TXMAS Contract #13-710130 for Furniture with Corporate Source – Authorization to Purchase under Cooperative Contract

55. 2016-039-6576 Annual Contract for Promotional Items – Waive Automobile Insurance

56. RFP No. 2016-053-6590 REQUEST FOR PROPOSAL FOR HIV SERVICES To Be Funded by the FY 2016 RYAN WHITE PROGRAM Ryan White Part A/MAI HIV/AIDS TREATMENT EXTENSION ACT 2009 HEALTH SERVICES DELIVERY AREA (EMA) – Execute Final Contract for Award

57. RFP No. 2011-073-5568 Dallas County Juvenile Department FY2012 Non-Residential Services Contract, RFP No. 2012-078-6081 Contract for Non-Residential Services for the Dallas County Juvenile Department and RFP No. 2011-080-5619 Contract for Purchase of Residential Services for Dallas County Juvenile Department for FY2012, RFP No. 2012-077-6080 Contract for Residential Services for the Dallas County Juvenile Department – Temporary Provisional Six Month (6) Extension

58. RFP No. 2011-036-5427 Request for Proposals for Collections Services for Justice of the Peace Courts – Final Contract Extension

59. RFP No. 2016-042-6579 Request for Proposal for Residential Mechanical and Weatherization Services - Render Susceptible for Contract Negotiations/Award Consideration

60. RFP No. 2016-068-6605 Request for Proposal: Special Education Support Services and Student Assessment for the Academy for Academic Excellence - Render Susceptible for Contract Negotiations/Award Consideration

61. RFP No. 2016-066-6603 Request for Proposal: Special Education Programming Director for the Juvenile Justice Alternative Education Program (JJAEP) - Render Susceptible for Contract Negotiations/Award Consideration

62. Request Contract Value Increase of 25% (twenty-five percent) for RFP 2015-032-6486 Request for Proposal for Restoration, Preservation, and Repair Services of Historical Record Books and Other Records for the Dallas County Clerk’s Office as permitted under Local Government Code Sec. 262.031

63. AC 2013-029-6268 Annual Contract for Asbestos, Lead, and Mold Abatement and Remediation Services - Payment for Services Rendered Minus Retainage

TAX ASSESSOR - COLLECTOR

64. Property Tax Refunds over $5,000

TREASURER

65. Monthly Report August 2016

66. TCDRS Reimbursement by Dallas County for Employee #39503

ADDENDUM

67. RFP No. 2009-060-4308 Request for Proposal for a Special Education Consultation Services Contract aka Special Education Support Services and Student Assessment for the Academy for Academic Excellence Special Education Programming Director for the Juvenile Alternative Education Program (JJAEP)

68. Bid No. 2012-013-5795 Annual Contract for Janitorial Services for the Frank Crowley Courts Building, Lew Sterrett Justice Center and Adjacent Towers – Temporary Extension

69. Bid No. 2012-080-6096 Annual Contract for Janitorial Services for the Southern and Southwest Quadrants of Dallas County – Temporary Extension

70. Bid No. 2012-012-5794 Annual Contract for the Southwestern Institute of Forensic Sciences/Office of the Medical Examiner Facility – Temporary Extension

71. Bid No. 2013-053-6361 Annual Contract for Janitorial Services for the Downtown Complex of Buildings – Temporary Extension

72. Bid No. 2014-044-6426 Annual Contract for Janitorial Services for Henry Wade Juvenile Justice Center and Juvenile Justice Alternative Education Program – Temporary Extension

73. Bid No. 2014-013-6395 Annual Contract for Janitorial Services – East/North/West Sections of Dallas County and Grand Prairie Government Center – Temporary Extension and Modification

74. RFP No. 2016-022-6559 - Request for Proposal for Commercial Janitorial Cleaning Services for the Southwest Institute of Forensic Science/Office of the Medical Examiner Facility - Execution of Contract Services Agreement

75. RFP No. 2016-020-6557 - Request for Proposal for Commercial Janitorial Cleaning Services for the George Allen Sr. Courts Building, Records Building Complex and Administration Building - Execution of Contract Services Agreement

76. RFP No. 2016-021-6558 - Request for Proposal for Commercial Janitorial Cleaning Services for the Henry Wade Juvenile Justice Center, Juvenile Justice Alternative Education Program Facility and Panoramic Circle Facility - Execution of Contract Services Agreement

77. RFP No. 2015-054-6508 - Request for Proposal for Commercial Janitorial Cleaning Services for the Frank Crowley Courts Building, Lew Sterrett Justice Center and Adjacent Towers - Execution of Contract Services Agreement

78. RFP No. 2016-019-6556 Request for Proposal: Voluntary Supplemental Employee Benefits - Execution of Contract Services Agreement

79. Susan Money Claim Final Settlement

80. CBRE Work Order No. 30: Pre-Acquisition Consulting Services

81. Architect/Engineer IDIQ Services Contract, Work Order No. 3, Modification No. 2 – Elections Warehouse, 1520 Round Table Dr., Dallas

82. Unified Communications Technology, Hardware, Software and Moves, Adds and Change Support Coverage

83. Policy Revision – “Reemployment” and TCDRS Withdrawal

84. Dallas County Purchasing Manual

85. Sheriff Department CAD Migration and Upgrade

86. RFP 2011-056-5509 Request for Dallas County Bank Depository Services – Temporary Extension

87. Mountain Creek Parkway MCIP Project 40209, 2400 feet east of Eagle Ford Drive to Clark Road, Modification No. 5 to Consultant Engineering Contract

88. "Cyber Hygiene" Assessment - MOU to Conduct Continuous Scans of Public–facing Networks and Systems

L. MISCELLANEOUS

BRIEF

EQUIPMENT

TELECOMMUNICATIONS

TRAVEL

M. INFORMATION

BUDGET

1. Reserve Balance Report

2. District Attorney - FY2017 State Forfeiture and MOU Budgets

3. Constable Precinct 2 - FY2017 Forfeiture Budgets

4. District Attorney - Chapter 59 Asset Forfeiture Report

COMMISSIONERS COURT ADMINISTRATION

5. October 2016 - Administrative Plan Status Report

CRIMINAL JUSTICE

6. Jail Population Report

JUVENILE BOARD

7. 2016-089, 2016-090, 2016-091, 2016-092, 2016-093 - Action Item D - Youth Services Advisory Board (YSAB) Juror

8. 2016-094 - Action Item E - Request to Rollover FY2016 Youth Services Advisory Board (YSAB) Juror Fund Allocation to FY2017

9. 2016-095 - Management Training for Juvenile Department - WordSmooth (FY2017)

10. 2016-096 - Amendment of the Agreement with WordSmooth Management Training for Juvenile Department

11. 2016-102 - Action Item M - Approval of MOU between North Texas Alliance to Reduce Teen Pregnancy (NTARuPT) and Dallas County Juvenile Detention Programs

12. 2016-103 - Action Item N - Approval of MOU between Rainbow Days, Inc. and Dallas County Juvenile Probation

13. 2016-107 - Action Item S - Professional Service Agreement between Region 10 Education Service Center and Academy Excellence

N. PUBLIC COMMENTS

O. EXECUTIVE SESSION

For purposes permitted by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076. The Commissioners Court reserves the right to exercise its discretion and may convene in closed/executive session as authorized by the Texas Government Code Section 551.071, et seq. on any of the items listed on its Formal or Briefing agendas, and as a result to take any necessary action in Open Session.

APPOINTMENTS

1. North Central Texas Health Facilities Development Corporation Board of Directors

CLAIMS

2. Claim of Karina Romero against Dallas County

CONSULTATIONS WITH ATTORNEY AND LEGAL ADVICE

3. Potential Litigation with Beauty Elite Properties, Inc., and American Escrow Company

SECURITY

4. Courthouse Security

5. Building Security

ADDENDUM

6. Consultation regarding Federal Rules of Civil Procedure 502 Agreement and attorney client privilege issues re: U.S. v. John Wiley Price, et. Al., Cause No. 3-14-CR-293-M

7. RFP 2015-049-6503 Dallas County Bank Depository Services – Temporary Extension and Status

P. RECESS

Q. RECONVENE IF REQUIRED

R. ADJOURN

Dallas County Code Sec. 74-71. Meetings.

Citizens and other visitors attending commissioners court

meetings shall preserve order and decorum and shall

neither, by conversation or otherwise, delay or interrupt

the proceedings nor refuse to obey the orders of the

presiding officer or rules of the commissioners court. Any

person making personal, impertinent, profane or

slanderous remarks or who becomes boisterous while

addressing and/or attending the commissioners court

meeting shall be removed from the commissioners'

courtroom if security is so directed by the presiding officer.

If the presiding officer fails to act, any member of the

commissioners court may move to require enforcement of

the rules, and the affirmative vote of a majority of the

commissioners court shall require the presiding officer to

act.

Unauthorized remarks from the audience, stamping of

feet, whistles, yells, and similar demonstrations shall not

be permitted. The presiding officer may direct security to

remove offenders from the courtroom. If the presiding

officer fails to act, any member of the commissioners court

may move to require enforcement of the rules, and the

affirmative vote of a majority of the commissioners court

shall require the presiding officer to act.

No placards, banners, or signs will be permitted in the commissioners' courtroom or in any other room in which the commissioners court is meeting. This does not prohibit displays and visual aids used in connection with a presentation to the commissioners court.

Any person ordered to be removed from a commissioners court meeting under the provisions of this section shall be barred from further attendance of that session of the commissioners court meeting. Any person ordered to be removed from any commissioners court meeting may be barred from addressing and/or attending any commissioners court meeting for up to a six-month period. Any second violation within a year of the first shall result in a one-year suspension from attendance.

A person that is found to be in violation of these rules by order of the presiding officer or an affirmative vote of the commissioners court may be held in contempt as allowed by V.T.C.A., Local Government Code, § 81.023. The punishment for contempt is a $25.00 fine or 24 hours in jail. For an individual's first time to be held in contempt they shall be fined and for all additional times they will be subject to confinement in jail.

Persons removed from a commissioners court meeting for failure to adhere to these rules shall be subject to arrest and prosecution for violation of the V.T.C.A., Penal Code §§ 38.13, 42.01 or 42.05.

(Admin. Policy Manual, § E(1.00--1.08); Ord. No. 98-2334, 12-8-1998; Ord. No. 2003-552, 4-1-2003; Ord. No. 2008-1336, 7-22-2008)

Código del Condado de Dallas Sec. 74-71. Reuniones.

Ciudadanos y otros visitantes asistiendo la Corte de Comisionados preservarán el orden y decoro y ni por conversación o de otra manera, demorarán o interrumpirán los actos, ni se negarán a obedecer las órdenes del oficial dirigiendo la corte o reglas de la Corte de Comisionados. Cualquier persona que haga comentarios personales, impertinentes, profanos, difamatorios, o se agite mientras se dirige o asiste a la Corte de Comisionados sera retirada de la corte con la asistencia de seguridad por orden del oficial dirigiendo la corte. Si el oficial dirigiendo la corte falla en actuar, cualquier miembro de la Corte de Comisionados puede requerir un voto para ejecutar las reglas. El voto afirmativo de la mayoria de la Corte de Comisionados requerira al oficial dirigiendo la corte a actuar.

Declaraciones hecha sin autorización por el publico, pisoteos fuertes, silbatos, gritos o cualquier otra demostración similar no seran permitidos. El oficial dirigiendo la corte le dara la orden al oficial de seguridad de retirar de la corte a cualquier ofensor. Si el oficial dirigiendo la corte falla en actuar cualquier miembro de la Corte de Comisionados puede requerir un voto para ejecuar las reglas. El voto afirmativo de la mayoria de la Corte de Comisionados requerira al oficial dirigiendo la corte a actuar.

Nigun letrero, bandera, o pancarta sera permitido dentro de la Corte de Comisionados o cualquier otro cuarto donde los comisionados se juntan. Esto no prohibe demostraciónes o ayuda visual en presentaciones a la Corte de Comisionados.

Cualquier persona que sea retirada de cualquier Corte de Comisionados segun las provisiones de esta sección sera prohibida en continuar asistiendo esa session. Cualquier persona que sea retirada de cualquier Corte de Comisionados se le prohibira dirigirse o asistir cualquier corte por un periodo de hasta seis meses. Cualquier violación, dentro de un año de la primera violacion resultara en un año de suspension en poder dirigirse o asistir a la corte.

Cualquier persona que se encuentra en violacion de las reglas por orden del oficial que dirige la corte o por voto afirmativo de los comisionados puede ser detenido por desacato, como lo permite el V.T.C.A codigo de gobierno local §81.023. El castigo por desacato es una multa de $25.00 o 24 horas de carcel. Cualquier individuo que se haye culpable sera sometido a una multa a la primera ofensa, para todas violaciones adicionales el individuo sera sometido y procesado a la carcel.

Personas retiradas de la Corte de Comisionados por falta de obedecer las reglas seran detenidas por violacion de el V.T.C.A. codigo penal §§38.13, 42.01 or 42.05.

(Admin. Policy Manual, § E(1.00--1.08); Ord. No. 98-2334, 12-8-1998; Ord. No. 2003-552, 4-1-2003; Ord. No. 2008-1336, 7-22-2008)