data collection solutions guide
TRANSCRIPT
Proven Innovation, Service, and Value
Data Collection Solutions
Building on Our LongTrack Record of Success
We’re committed to delivering industry-leading data collection solutions now and into the future. It’s a mindset that we developed as both a pioneer and an innovator. Since delivering the industry’s first microprocessor-powered time clock three decades ago, we’ve continued to develop new technologies to provide powerful, proven data collection solutions that work for our customers regardless of an organization’s size, number of locations, industry, or operating environment.
Kronos is a partner you can trust. We have a consistent track record of revenue and profitability growth, so it’s safe to say we’ll be here for you in the future. We’re committed to helping you achieve your workforce goals. We embrace a product development strategy that is driven by customer feedback. As a result, our solutions are truly designed by users for users. Moreover, all of our data collection solutions are fully supported by a world-class services organization, so you can be confident your solution will provide ease of ownership, a fast ROI, and lasting value.
More than 30 million employees use Kronos every day
Table of Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–4
ProductsWorkforce Employee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–6
Kronos 4500 Badge Terminal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–8
Kronos 4500 Touch ID Terminal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–10
Workforce TeleTime . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11–12
Handheld/PDA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13–14
Product SpecificationsWorkforce Employee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Kronos 4500 Terminals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16–17
Workforce TeleTime . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18–19
Handheld/PDA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Terminal OptionsCommunication Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Integrated Badge Readers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
External Proximity Reader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Handheld Readers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23–24
External Badge Reader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Universal Relay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Gatekeeping, Keypad, and Power Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27–29
IS YOur DaTa HelPIng YOuAchieve Bottom-Line Results?
Organizations always try to make use of the best available information to drive their businesses — by making decisions, measuring performance, and shaping overall strategy. But too often they are challenged by data that is days or weeks old, preventing them from making timely decisions that have real impact. now organizations are discovering that access to the right data at the right time provides a distinct competitive advantage.
no one understands the inherent value of capturing and accessing crucial employee data better than Kronos. We have three decades of experience and success delivering a broad array of data collection solutions our customers rely on to achieve their mission-critical objectives every day.
Featuring technology that adapts to your specific work environment, Kronos data collection solutions reach all employees — wherever and however they work. Our applications also automate manual processes, which helps ensure that data is both timely and accurate and is readily avail-able to decision makers at all levels of your organization. Our solutions also engage your entire workforce through self-service capabilities that contribute to higher satisfaction among employees and greater empowerment for managers, which enables everyone in your organization to focus on core business activities.
Kronos' flexible, integrated solutions enable you to:
Reach all employeesWhether you have salaried, hourly, full-time, part-time, remote, mobile, permanent, or contingent employees,
we can deliver a data collection solution that is best suited for your organization. Badge terminals, web-based
solutions, interactive voice response (IVR), handheld/PDA solutions, and biometrics — we offer a full range of
products that enable you to engage every employee in your organization.
Reduce costs and increase productivityAutomating manual, error-prone data collection processes eliminates the need for paper-based systems,
which results in fewer mistakes, more accurate data, reduced labor costs, and improved overall productivity.
Automation accelerates the entire process, enabling you to better manage your employees’ needs, and it
provides decision makers with real-time access to the data that improves planning, forecasting, and scheduling.
All these capabilities help you align workforce strategy with your organization’s critical objectives.
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That’s not all. We can help you reduce labor costs further by eliminating a persistent workplace
problem: “buddy punching.” Employees inappropriately entering time and labor data for each other has adverse
effects on labor costs, payroll accuracy, employee morale, and overall productivity. We offer a powerful
biometric solution that gives you a secure, easy-to-use method for accurately verifying employees’ identities while
assuring everyone that their privacy is protected.
Minimize technology costsOur data collection solutions integrate seamlessly with all of our applications, which include: time and
attendance; scheduling; payroll; human resources; leave and accrual management; analytics
and reporting; and workforce activities solutions. This means you’ll realize the full benefit of your applica-
tions while enjoying faster, more efficient implementations, as well as reduced maintenance costs during the
entire product lifecycle.
Improve employee satisfactionGive employees self-service access to their personal or work-related information — including leave balances,
schedules, hours worked, past earnings, and human resources data — and empower them with a greater sense
of control. This allows for the automation of common employee-centric processes that are time-consuming to
administer, and that help improve employee morale, performance, and retention.
Self-service can also help increase overall productivity. Employees can answer their own questions — quickly and
easily — without troubling human resources and payroll. Reducing administrative burdens allows busy managers
to spend less time on paperwork and more time on higher-value tasks.
Make better decisions fasterCollecting data directly at the source, as a transaction occurs, helps ensure that information is timely and
accurate, and it puts real-time data in the hands of decision makers. Armed with this data, they can make
well-informed decisions — the types of decisions that lead to better bottom-line results.
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a POWerFul WeB-enaBleD Data Collection Solution
Workforce EmployeeHow does your organization collect and manage information from an increasingly diverse workforce?
Kronos’ Workforce employee™ application offers an intuitive, web-based interface that enables employees to enter time and labor data, as well as access a variety of job-related information. Providing browser-based access, Workforce employee can meet the complex needs of your entire workforce — everyone from individuals interacting via standard web browsers to groups of employees using badge terminals and self-service kiosks. This allows you to deliver self-service information that engages all employees and increases productivity.
Engage employees with self-service solutionsNow employees — on-site professionals, salaried, remote, even telecommuters — can enter, access, approve, and
view their job-related information using a standard web browser. On average, organizations can save $210 per
employee each year through the self-service features of the Kronos 4500 terminal.1 Giving the workforce greater
control over personal data inevitably leads to increases in employee morale, performance, and retention — key
factors that contribute to improving productivity and satisfaction in the workplace.
Instant access to information when you need itWith Workforce Employee, your employees gain real-time answers to the questions they ask every day, such as
“How many hours have I worked this week?”, or “How much vacation time do I have?”, or “What’s my schedule
for next week?” They can also view daily and cumulative hours worked, overtime accumulations, and other totals,
as well as online schedules with up-to-date leave balances.
1 ROI Evaluation Report: Kronos 4500 Touch ID Terminal (2005), Nucleus Research, Inc.
Workforce employee automates employee-centric processes
request for time off employee messaging Training registration
View schedules approve timecard approve timecard
View hours worked Shift swapping Open shift sign up
Shift availability View pay stub
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Empower managers to make better decisionsUsing Workforce Employee’s display of real-time
labor information, managers can optimize the use
and development of your workforce. The solution
collects and tracks all labor data — including hours,
jobs, project information, or leave requests —
accurately and consistently. Managers view this
information and approve it in their web browser or right
at the point of entry, and they can use this informa-
tion to make timely, proactive decisions. And, with
exception views and alerts, managers can see
operational deviations in real time — such as absent
or late employees — so they can take appropriate
actions quickly.
Plus, Workforce Employee streamlines the time-
consuming, uninspired interactions between managers
and employees. Self-service gives managers the
tools they need to make staff decisions based on
performance reviews, training, employee goals, and
compensation. This also reduces your administra-
tive burdens while empowering managers to improve
employee performance and your overall business goals.
Better information leads to better decisionsSelf-service access can deliver other benefits to your
organization. For example, by reducing the amount
of time human resources, payroll, or managers
spend responding to employee questions, they are
free to spend more time focusing on higher-value,
more strategic activities. More important, by
collecting and tracking critical labor information,
Workforce Employee empowers managers at all levels
of your organization to make better-informed, real-time
business decisions about the workforce — decisions
that contribute to improving performance, reducing
costs, and growing your bottom line.
use the power of web-based applicationsto automate your critical processes and engage all employees — via self-service functionality — for improved workforce satisfaction, productivity, and performance.
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gaIn real-TIme acceSS TO Your Data and Achieve Better Results
Kronos 4500 Badge Terminalengineered and manufactured to the highest standards in our production facility based just outside Boston, the Kronos 4500™ badge terminal offers a secure and “intelligent” interface employees will embrace, and the tools and functionality busy managers need to better manage their work-forces. The Kronos 4500 is a web-based, network-centric terminal that captures labor data in real-time, which provides information that can help workforce planning, forecasting, scheduling, and analysis.
Fast, accurate data entryFeaturing a highly intuitive, menu-driven ATM-style interface, the Kronos 4500 terminal facilitates employee
interaction with its swipe-and-go functionality, as well as visual messages and audio feedback to confirm
correct entries. This feature-rich, easy-to-use interface also offers programmable soft keys and prominent
on-screen labels, which eliminate the need to memorize complex function-key sequences. Employees select
entries from a list — including labor levels, jobs, and pay codes — to minimize errors, and they can receive group
or individual messages and check such information as hours worked, schedules, and accruals.
Reduce labor costs with functionality that puts you in controlNow you can enforce your company’s policies and control overtime by making sure that employees work only the
hours they are scheduled to work. Supervisors can restrict when employees can punch to start and end shifts based
on specific work schedules or restriction profiles. Locking employees out of the system forces them to notify managers
if they arrive late or leave early, which helps improve attendance, and it prevents unauthorized overtime from
“early bird” employees who punch in early for their shifts. When schedule exceptions do occur, your managers can
easily override these restrictions right at the terminal.
Improve employee productivity and satisfaction with employee self-serviceNow you can take advantage of all that employee self-service has to offer. With the Kronos 4500 terminal’s
ATM-like interface and personalized Smart View™ technology, you can automate manual processes and empower
employees to access and maintain their own work-related information.
Using the terminal’s innovative web-browser functionality, employees have the ability to access and initiate person-
alized Smart View sessions that allow them to view their work schedules, enter time and labor details, and submit
requests — such as asking for time off — right at the terminal. The secure and restricted browser uses only HTML
files, so you don’t have to worry about viruses or employees browsing inappropriate websites.
Smart Views can also help you streamline communication between busy managers and employees. Smart Views
help you engage and empower employees to get the information they need — when they need it — without having
to disturb busy managers. Employees can read group or individual messages and view the status of work-related
issues, including shift sign up, shift swapping, training registration, and more. As a result, you improve communi-
cations and productivity while reducing administrative costs.
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Designed for ease of ownershipThe Kronos 4500 terminal’s flexibility means that
the system matches the precise needs of your orga-
nization. For example, it can be remotely configured
to fit your payroll and personnel policies. In addi-
tion, the Kronos 4500 can be updated to address any
future requirements your organization may have. Other
adaptable features to help provide continuous ease of
ownership and value include:
easy installation: The Kronos 4500 terminal’s
on-screen configuration streamlines setups. Once
installed, it adapts itself to your environment using
advanced connectivity options, such as a built-in
auto-sensing 10/100 Mbps Ethernet with DHCP or a
standard v.90 modem. The Kronos 4500 terminal is
also compatible with 802.11x wireless LANs, as well
as Power-over-Ethernet (PoE) networking, which elimi-
nates the need for customers to install a power line and
outlet for each Kronos 4500 terminal.
centralized management: All administrative and
management functions are performed by Data
Collection Manager (DCM) software. DCM is a
user-friendly application that makes the manage-
ment of terminals virtually a plug-and-play process.
DCM gives you a variety of methods to manage your
terminals, such as assigning employees and
terminals to organizational groups, managing
employee access, collecting employee data, as well as
managing the data stream between terminals and your
Kronos software.
modular technology: The terminal comes with built-
in flash memory, so you won’t lose data during
network or power outages. If power is lost, an
optional backup battery provides full employee and
supervisor functionality. And, if the needs of your
organization evolve, the Kronos 4500 terminal
supports a wide range of data input devices to
extend the terminal’s capabilities, including:
Finger scan biometrics
Your choice of badge readers, including bar code, magnetic, and proximity
Universal relay to control ringing bells and gate entry
Alphanumeric keypad
Handheld linear imager – bar code reader
The Kronos 4500 terminal is designed to work with
Kronos’ entire line of time and attendance solutions
— giving you a total solution for your organization’s
workforce data collection goals.
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capture valuable, real-time labor data and give
managers tools for better workforce planning, forecast-
ing, scheduling, and analysis. Having this information at
their fingertips can also improve their ability to align your
overall workforce strategy with organizational objectives.
empower employees to view and manage their own information, including:
View Timecard approve Timecard request time off
Punch status Hours worked View schedules
accrual balances employee messaging
labor and job transfers cancel meal deductions
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elImInaTe BuDDY PuncHIng While Alleviating Employees’ Privacy Concerns
Kronos 4500 Touch ID TerminalIf you’re looking for one solution to eliminate buddy punching and collect time and labor data accurately, look no further. The Kronos 4500 Touch ID™ terminal combines reliable, employee-friendly data collection functionality with sophisticated biometric verification capabilities.
The Kronos 4500 Touch ID terminal is built on the industry-leading, proven Kronos 4500 badge terminal platform, so you get all the same powerful features and functions that the Kronos 4500 terminal offers. However, the Kronos 4500 Touch ID terminal takes security to a new level with built-in, reliable finger-scan technology that verifies your employees’ identities during the data collection process.
Reduce labor cost and increase productivityAutomated time and attendance solutions are effective in minimizing data-entry errors generated by manual time-
keeping. But payroll inaccuracies — and inflated labor costs — persist when employees enter labor data for each
other. In fact, according to research on this issue, organizations that use a Kronos 4500 Touch ID terminal save
an average of 2.2 percent in gross payroll by eliminating buddy punching.2
Because every person’s finger data is unique, using finger-scan biometrics is a accurate way of verifying
employee identity, thus preventing employees from punching in and out for each other. With the Kronos 4500
Touch ID terminal, you’ll know that employees are making their own labor data entries.
Getting startedGetting employees onto the system is fast and easy. The entire biometric enrollment process usually
takes just a few seconds per person and can be performed at a Kronos 4500 Touch ID terminal or from a
central location. Employees begin by placing one or two fingers — using two fingers provides the option of
using the secondary finger as backup, in case the primary finger is injured — from either hand on the terminal’s
scanning device. The terminal even provides feedback and an ergonomic finger guide to assist with finger
positioning for successful biometric enrollment. After finger scanning is complete, the Kronos Touch ID software
uses a sophisticated pattern-recognition algorithm to measure finger characteristics and then translates these into
a unique mathematical “signature” that is used to establish each employee’s identity.
2 ROI Evaluation Report: Kronos 4500 Touch ID Terminal (2005), Nucleus Research, Inc.
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Powerful technology for consistent verificationOnce enrolled, employees simply submit their time
and labor data by keying a preassigned PIN, or by
swiping a badge at the terminal, and placing one of
their enrolled fingers on the sensor. It’s that easy.
It’s so effective because of the core technology.
The Kronos 4500 Touch ID terminal uses a silicon-
based sensor to scan the live layers below the skin’s
surface layer. Unlike other technologies, such as
optical or DC capacitive, skin surface conditions do
not limit the ability of the sensor to capture biometric
data. And, for increased security, you can employ bar
code, magnetic, or proximity readers in conjunction
with the Kronos 4500 Touch ID terminal, making it
even more secure and versatile.
Protecting employees’ privacyThe Kronos 4500 Touch ID terminal also provides safe-
guards to protect your employees’ privacy. It achieves
this because the system does not actually capture
and save fingerprint images; it stores mathematical
representations of employees’ finger data that can not
be used to recreate fingerprints, which goes a long
way towards reassuring apprehensive employees. The
Kronos 4500 Touch ID terminal gives you the solution
to accurately and consistently verify your employees’
identities, eliminate buddy punching, and reduce labor
costs — all while providing privacy safeguards.
Offering the same features and functionality as the industry-
leading Kronos 4500 badge terminal, the Kronos 4500 Touch
ID terminal goes a step further, by offering proven biometric
technology. now you can eliminate buddy punching — for
reduced costs and increased productivity — while alleviating
employees’ privacy concerns.
Features for the Kronos 4500 badge terminaland Kronos 4500 Touch ID terminal
aTm-like display Help employees work smarter and dynamically interact with labor data
Programmable soft keys On-screen labels provide easy-to-use, menu-driven functionality
employee self-service Enable employees to manage their own labor information
employee messaging Streamline communication between managers and employees
Designed for ease of ownership Remotely customize terminals to fit your organization’s payroll and personnel policies
Built-in 10/100 mbps auto-sensing ethernet, modem, and wireless
Offers a variety of industry-standard communication technologies to work in your environment
TcP/IP based protocol, embedded web browser, and Xml data format
Provides reliable communications over WANs and LANs using industry-standard protocols
modular technology Supports a wide variety of data input devices to extend the terminal’s capabilities as your organization grows
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a PrOVen SOluTIOn for Employees on the Move
Workforce TeleTimeDo you have employees who telecommute, work in multiple facilities, travel frequently, or just don’t have access to other data collection solutions or the Internet? If so, the Workforce TeleTime® system — a telephone-based interactive voice response (IVr) application similar to voicemail — gives you a reliable data collection option for your off-site or mobile workforce and decentralized work environments.
Workforce TeleTime offers the power of a proven data collection solution and the convenience and universal accessibility of the telephone. The result is a tightly integrated solution that is effective and easy to use for both you and your remote and mobile employees. Increased visibility and control over your entire organization means you can spend less time managing labor data and more time running your business.
Employees on the moveOrganizations that have employees who work across a large geographical area, such as a university or corporate
campus or a healthcare complex with remote clinics, will benefit from Workforce TeleTime. It is perfect for sales
representatives, consultants, construction workers, security personnel, service technicians, healthcare providers,
and other employees who cannot be anchored to a central location to enter labor data.
Using a landline or cellular telephone, employees use the telephone touchpad to perform specific time
and labor transactions. They can submit a variety of information, including start and end shifts, worked
hours, work rule and labor level transfers, and meal deductions. Once employees submit information, it is
recorded in the Workforce Central® database in real time for supervisors to access, review, or edit. Employees can
even have 24-hour self-service access to information such as their hours worked and accrual balances.
Supervisor functionsIn addition to employee transactions, supervisors can perform numerous functions, such as sending
individual and group messages or editing and approving employee timecards. They can also notify employees
about situations requiring their immediate attention, such as last-minute scheduling changes and floats. You can
even give supervisors editing capabilities, including timestamp additions, staffing changes, and much more.
Administrative functionsSystem administrators can easily configure Workforce TeleTime to accommodate specific requirements, user pro-
files, connect times, access privileges, and other settings. Administrator options for maximum flexibility include:
Peak-period function blocking: Restricts inquiry-only functions during periods of heavy traffic
call statistics reporting: Allows administrators to measure efficiency and prevent busy signals
employee information reporting: Creates reports about employee profiles, access privileges, line usage, sessions, and transactions
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Where are your employees calling from?With Workforce TeleTime you can restrict employees
from using unauthorized telephone numbers — from
non-work locations, for example — to submit their
time and labor data entries. It uses network-provided
automatic number identification (ANI) to verify that
your employees are calling from authorized numbers
before gaining access to the system. If ANI security
is used to identify and restrict in-bound telephone
numbers, the information is recorded in several
reports available in Workforce TeleTime. These security
features help reduce fraud and abuse of the system.
Key security features include:
Tracking incoming telephone numbers
Restricting callers to specific numbers or area codes before permitting system access
Linking originating call’s time zone to assign the correct time zone to a time stamp
Workforce TeleTime featuresWorkforce TeleTime is designed for quick and
efficient phone calls to reduce connect time per trans-
action, limit excessive line usage, and provide high
performance during peak usage times.
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Specific features to optimize performance include:
Interruptible prompts: Lets users type ahead and enter transactions without waiting for prompting scripts to complete
alias prompts: Permits assignment of descriptive names instead of numerical values
abbreviated voice prompting: Configurable prompting lets employees enter transactions via abbreviated responses
Telephone pass-back: Provides efficient line usage when multiple employees call the system from the same location
multiple-function operation: Allows users to perform several tasks during the same session
Session time-out: Terminates calls when users wait too long to respond to a prompt
Configuration flexibilityFinally, Workforce TeleTime is a single-system
solution that addresses the needs of diverse work-
force situations and infrastructure environments.
The system’s flexible configuration architecture
can be readily tailored to your particular telephony
environment. It works with a wide variety of PBX and
Centrex phone systems and supports analog, digital
T1, and ISDN/PRI lines. Customer-specific configu-
ration options provide an extensive selection of line
set-ups, call restrictions, and user profiles.
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Discover the benefits of a telephone solution
for employees on the move. Workforce TeleTime
offers the power of a proven data collection solution
and the convenience and universal accessibility
of the telephone.
employee transactions include:
Punch status labor transfers Hours worked
accrual balances current and future schedules cancel meal deductions
labor and job transfers enter schedule availability
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engage YOur Mobile Workforce
Handheld/PDADo you know where your mobile workers are? using Kronos’ time and labor applications with hand-held devices is helping many organizations — including transportation, healthcare, public safety, and manufacturing — better manage their “out-of-sight” decentralized and mobile workforces. It doesn’t matter if you have employees who work alone, such as service technicians or truck drivers, or groups of employees, such as construction or catering crews. Kronos can support your mobile workforce with “anytime, anywhere” data collection and information access through the use of handheld devices.
extending Kronos’ time and labor solutions to handheld devices engages your mobile workforce by allowing off-site employees to easily enter and track their time, labor, and other work-related information whenever and however it’s convenient for them. It also empowers them to perform transactions, such as labor transfers, without leaving their workstation, even as they work on different jobs during the course of the day. This solution also helps you apply your pay and work rules accurately and consistently across your entire organization.
You can also increase productivity in the field by moving critical business information to mobile employees, all as a result of making your time and labor solutions available on a variety of microsoft-based mobile devices and networks. You can even collect real-time data using wireless technology and allow employees to work offline and then exchange data when wired or wireless communications become available.
Kronos goes where your workforce goesWhen you extend your Kronos time and labor applications to the mobile workforce, you’ll be able to:
Enhance payroll accuracy by automating data-collection processes for all employees
Reduce the time employees and managers spend dealing with paper-based timesheets
Provide management with real-time job-cost information to enhance decision making
No matter what industry you work in, providing your field and mobile employees with the information they
need — exactly when they need it — can give your organization a significant competitive advantage.
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Fast, accurate data collectionwith a handheld solution
Each morning, a parking supervisor is assigned to
a particular event and is given a list of employees
who will be working that day. In the case of a
big event, such as a football game, he may have
as many as 50 employees working for him. The
supervisor’s biggest challenge is accurately collect-
ing and tracking each employee’s time and labor
information to help his company comply with union
regulations, analyze job costs, forecast future labor
requirements, and handle other issues.
By using Kronos’ time and labor application on
handheld devices, the supervisor is now able to
scan each employee’s bar-coded ID badge with
a handheld device to collect their time and atten-
dance information. This data is collected right
at the source, eliminating reliance on error-prone
timesheets or other paper forms. As a result, labor
data is uploaded directly to the Kronos database
in real time, eliminating redundant data-entry
efforts. The company’s specific pay and work
rules are applied, and employees’ time and labor
data is stored for future reporting and decision-
making purposes.
A telephony solution for employees on the go
In a busy healthcare organization, mobile employees
don’t have access to traditional data collection
terminals — or even the web — to submit their
time and labor information. Instead, they often
use paper-based timesheets, which are filled out
and faxed to supervisors who have to manually
enter this information for payroll. Using Kronos’
telephone-based data collection solution, mobile
healthcare workers use standard telephones or
cellular phones to quickly and easily submit their
time and attendance information.
For instance, a traveling home nurse starts her day
by visiting a patient at his home. To indicate the
start of her shift, she uses her cell phone to dial
into her company’s interactive voice-response data
collection system and enters a simple code on the
phone’s touchpad. When she finishes with this
patient two hours later, she repeats the previous
step — on the drive to her next appointment — to
indicate that she has completed this activity. She
duplicates this process throughout the day to sub-
mit all of her time and labor entries, and later that
night, she calls in to check her worked hours and
next day’s schedule.
now you can automate the data collection process
for remote or mobile employees. When you do, you’ll
achieve the ability to use this time and labor data
to better manage and gain more insight into your
“out-of-sight” workforce.
mobile Solutions in action
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WOrKFOrce emPlOYeeProduct Specifications
Workforce employee Specifications
Processor Intel Pentium Recommended: 1.0GHz or higherMinimum: 300MHz
memory Minimum recommended: 128MB RAM
Hard drive Not required
Operating system Microsoft Windows 2000 Professional SP3*
Microsoft Windows XP SP2*
Microsoft Windows Server 2003 SP1*
Mac OS X v10.4
Browser support Microsoft Internet Explorer 6.0 and above (up to the version supported by Java clients)Mozilla Firefox 1.0.7 and aboveSafari 2.0.3 and above
Other requirements Display resolution: optimal for 1024x1068, 800x600 SVGA Minimum Color: optimized for 256; 16 colors supported, but may not be ideal
* Kronos only supports service packs to the specific release. It does not imply support of subsequent point release or subsequent full releases by the vendor.
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Kronos 4500 Badge Terminal and Kronos4500 Touch ID Terminal Specifications
Host communications Ethernet (10/100 Mbps Auto-sensing), v.90 modem, and wireless
memory size 32MB RAM, 64MB flash
Keypad Silicon elastomer numeric and alphanumeric keypad plus 8
Screen display 3" x 4" backlit, 1/4 VGA FSTN LCD display
cPu type Motorola MPC 859DT
Power requirements 100-240V, 1.5A max
environment Operating temperature: 0°–40° CelsiusHumidity: 10%–95% noncondensing
enclosure Black, rugged polycarbonate/ABS resin
Dimensions 10.75" wide x 11.75" high x 4" deep (terminal dimensions do not include biometric device)
Ship weight 5 lbs.
Options Integrated bar code readerIntegrated magnetic readerIntegrated proximity readerExternal bar code readerInterface to customer-supplied smart card readerHandheld linear imager bar code readerInternal AC outletBackup batteryPower-over-Ethernet moduleUniversal relaySocket Modem moduleAlphanumeric keypadBell schedulesGate entry
KrOnOS 4500 TermInalSProduct Specifications
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KrOnOS 4500 TermInalSProduct Specifications
Kronos 4500 Touch ID Terminal SpecificationsSPecIFIcaTIOnS — TOucH ID OnlY
DSP board Bioscrypt MV1210
resolution 250 dpi
active pixels 128 x 128
Image capture area 13mm x 13mm
Image sensor AuthenTec AF-S2
environment Operating temperature: 0–40° CelsiusHumidity:10%–95% noncondensing
Static discharge Protected up to 15 kV (IEC 61000-4-2 Lvl 4)
Dimensions 10.75" wide x 15" high x 4" deep (terminal dimensions with biometric device installed)
Storage capacity 4,000 finger-scan templates(nonvolatile flash memory)
Security levels Variable from none to normal
Finger rotation +/- 18 degrees maximum
Finger displacement +/- 7mm maximum
False acceptance rate 1:1,000, based on normal security
False rejection rate 1:1,000, based on normal security
equal error rate 0.1% at medium security
enrollment time Approximately one minute
Verification time Less than three seconds
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administrator client
Operating system Microsoft Windows XP ProfessionalWindows 2003 Server SP1*
Windows Vista
Oracle
Oracle Server Platform operating system
10g All operating systems that support versions of the Oracle database
microsoft SQl Server
Versions Platform operating system
SQL Server 2000SQL Server 2005
Windows 2003 Server SP1
Database Support
WOrKFOrce TeleTImeProduct Specifications
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* Kronos only supports service packs to the specific release. It does not imply support of subsequent point release or subsequent full releases by the vendor.
WOrKFOrce TeleTImeProduct Specifications
Workforce TeleTime Server
The Workforce TeleTime server is the component used to run and monitor the voice program.
Processor Pentium III; 850MHz or higher
memory Minimum recommended: 1GB RAM
Hard disk SCSI hard disk, 18GB minimum, 7200 RPM or higher
Operating system Microsoft Windows 2003 Server SP1*
Database Windows MSDE 2000 (included) or SQL Server 2000, SQL Server 2005 (optional, customer supplied)
communications 10BaseT/100BaseTX LAN, and 56k modem
Power supply Recommended: 350-watt DC power supply
Other requirements Minimum of two fans: one on power supply, one exhausting chassis plenum PCI slots for each voice-processing board (PCI bus must be 3.3 volt or universal voltage and PCI bus must be able to run at 33MHz)
Telephony Support
Workforce TeleTime customers provide cabling for all line types. The customer is responsible for having the line configured correctly prior to Kronos’ arrival on site.
analog T1 ISDn
Analog Loop Start POTS lines CSU is required on Telco-provided lines
CSU is required on Telco-provided lines
Requires RJ-11 (single line) cable termination
Requires RJ48 – C cable termination
Requires RJ48 – C cable termination
Disconnect supervision is required
Frame Type D4 or ESF Line Code AMI or B8ZSProtocol E&M Wink (this must be on the trunk-side T1, not station-side)
Frame Type ESFLine Code B8ZS Protocol NI2 and AT&T 5ESS Custom
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* Kronos only supports service packs to the specific release. It does not imply support of subsequent point release or subsequent full releases by the vendor.
Handheld/PDa requirements
Operating system Microsoft Windows Mobile 2003 Professional for Pocket PC and/or Microsoft WindowsMobile 2003 for Pocket PC Phone Edition (both Version 4.2 or Second Edition 4.21)
memory Minimum recommended: 300k
HanDHelD/PDaProduct Specifications
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TermInal OPTIOnSKronos 4500 badge terminal or Kronos 4500 Touch ID terminal Communication OptionsThe Kronos 4500 badge terminal and Kronos 4500 Touch ID terminal offer a variety of industry-standard communication technologies — ethernet, modem, and wireless topologies — to match your existing network infrastructure and provide fast, reliable data communications.
This built-in connectivity delivers fast, reliable communications over Wans and lans. Kronos terminals meet the performance demands of today’s networks with auto-sensing 10/100 mbps ethernet and TcP/IP protocol support, allowing you to leverage your existing infrastructure.
a simple way of remotely gathering labor data includes using an optional Socket modem module installed in the terminal. modem-equipped terminals are well-suited for operating environments where groups of workstations and terminals are established in remote locations without ethernet connectivity. This modem features v.92 standard for dial-up communications as well as the v.44 compression standard for increased performance over the Internet.
Kronos 4500 terminals are engineered to comply with all ethernet standards and the Ieee 802.3 ethernet specification. This allows our terminals to support any 802.11 (802.11a, 802.11b, 802.11g) compliant wireless-to-ethernet bridges or client bridges from your chosen system vendors.
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Integrated Bar code reader
Symbologies Code39Interleaved 2-of-5UPC-AUPC-ECode 128EAN-8EAN-13Codabar
light source Infrared LED
Scan speed 3–90 inches/ second
card thickness Up to 0.135"
Optical center line 0.450"
read direction Bidirectional (top-to-bottom or bottom-to-top swipe)
Integrated magnetic reader
Data track Track 1, Track 2
magnetic card format IATA and ABA
Standards ISO 7810, 7811 1/5,7812, and 7813
card thickness Up to 0.135"
encoding 75 bpi per ANSIX4.16-1983
read direction Bidirectional (top-to- bottom or bottom-to- top swipe)
Integrated Badge ReadersEvery Kronos 4500 badge terminal or Kronos 4500
Touch ID terminal ships with an integrated badge
reader. These readers identify users in a consistent and
reliable manner, facilitating faster time and labor trans-
actions. We offer a choice of integrated badge reader
technologies capable of decoding a variety of badge
types. For example, you can choose from a bar code
and magnetic readers, which allow badges to slide
smoothly through the reader slot, or proximity readers,
for increased speed and convenience. This means
you can use one badge for all existing applications —
helping you reduce costs while providing a single badge
solution for all your access identification and time and
labor needs. We also support connection of customer-
supplied external readers, including contactless
MIFARE® and iCLASS™ smart card readers.
Integrated Proximity reader
reader type HID MiniProx reader
Supported cards Card Read Range
HID Proxcard II Up to 5.5" (14cm)
HID ISOProx II card Up to 5" (12.5cm)
HID DuoProx II card Up to 5" (12.5cm)
HID Proxcard Plus card
Up to 2" (5cm)
HID Smart ISO/ DuoProx card
Up to 2" (5cm)
HID Proximity and mIFare card
Up to 5" (12.5cm)
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TermInal OPTIOnS
External Proximity ReadersThe Kronos 4500 terminal now supports external proximity readers supplied by Kronos or third-party vendors.
Kronos’ two external readers consist of:
The HID ProxPro Reader Kit
The HID MiniProx Reader Kit
External Readerless KitThis kit enables HID readers previously purchased for use with Series 400 terminals or non-HID proximity readers
from third-party vendors to operate in conjunction with the Kronos 4500 terminal. This kit is also used when
connecting HID ProxPro or MiniProx readers — as well as contactless MIFARE and iCLASS smart card readers
— to a Kronos 4500 terminal.
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•
Handheld Linear ImagerDesigned for quick bar code scanning, Kronos’ handheld
linear imagers are excellent in handheld scanning
applications where hand scanning is required for large
bulky items, such as in shipping and warehousing
operations. Featuring no moving parts and a rugged
design to provide reliability for demanding work
environments, this handheld reader connects to the
badge terminal, making it easier to scan labor entries
— job codes or department transfers — directly into the
terminal, eliminating the tedious, error-prone process of
manually entering codes.
These linear imagers are designed to match the reading distance of standard-range laser readers. They offer a
bright, consistent light source that operates in varying ambient conditions, from sunlight to florescent light, and
the sharp aiming line allows users to scan closely spaced bar code labels.
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Handheld linear Imager
Symbologies Code 39 Interleaved 2-of-5 UPC-A UPC-E Code 128 EAN-8 EAN-13 Codabar
light source 630 NM visible red LED
Scan speed Programmable to 270 scans per second
Interface RJ-41
reading distance
From 1" to 8" on medium-density codes
reading width 5" code width at 7"
resolution 5mm at 3.5 in. (8.8cm) distance
Dimension 5.3" x 6" x 3.1"
Weight 6.3 oz.
Temperature 0°–50° Celsius
Humidity 95% maximum noncondensing
certifications FCC class B, CD, EMC Class B, CE Low Voltage Directive, IEC 60825-1, LED Safety, Class1, UL, cUL
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TermInal OPTIOnS
external Bar code reader
Symbologies Code 39Interleaved 2-of-5UPC-AUPC-ECode 128EAN-8EAN-13Codabar
light source Infrared LED
Scan speed 3–90 inches/second
card thickness Up to 0.135"
Optical center line
0.450"
read direction Bidirectional (top-to-bottom or bottom-to-top swipe)
Interface RS-485
maximum distance from terminal
4,000 feet
Operating temperature
-40°–50° Celsius
Operating humidity
95% maximum noncondensing
enclosure material
Rugged, waterproof plastic enclosure
Dimensions 5.85" x 2.55" x 1.74"
certifications FCC Class A, CE, cUL, EN 55022 (CISPR 22)
External Badge ReaderKronos offers an external badge reader to extend the
terminal’s functionality beyond its current location if
necessary. For example, customers often purchase
the external reader to place in strategic areas to
minimize walk time for employees.
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Universal RelayWith a universal relay kit, you can use the Kronos 4500 terminal to control gate entry and the ringing of bells
(customers supply their own external bells and gate locks).
Bell SchedulesThe Kronos 4500 terminal allows you to ring an external bell or buzzer at specific times to signal the start or end
of a shift. Providing you the flexibility you need, the terminal’s bell schedule allows you to define custom schedules
for ringing bells and activating alarms or other audible devices from third-party suppliers.
With this functionality, you determine:
The day and time the primary bell should ring
How long the primary bell should ring
Whether or not a warning bell should ring
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•
•
universal relay
Power output 120 volts AC
Output contact ratings 10 Amps at 30 VDC or 250 VAC general purpose150 VDC or 380 VAC maximum switching voltage
contact resistance 30 milliohms initially (at rated current, voltage drop method)
relay Single Pole Double Throw (SPDT)
Operating environment 0°–50° Celsius, 10% to 95% noncondensing humidity
Safety approvals Underwriter’s Laboratories (UL) 1950Canadian Standards Association (CSA) 22.2International Electrical Commission (IEC) 950
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TermInal OPTIOnSKeypad and Power Options
Alphanumeric KeypadWhen your organization requires employees
to perform advanced labor transactions on a
Kronos 4500 terminal, we can provide a large,
full alphanumeric keypad. This rugged unit
features a membrane-based panel that is suited
for gloved operators.
Power-over-Ethernet (PoE)Power-over-Ethernet is an industry standard
technology (IEEE 802.3af) that sends power to
Kronos 4500 terminals over CAT5 twisted-pair
Ethernet cables. PoE eliminates the resources
and costs associated with installing an AC power
line and outlet for each Kronos 4500 terminal.
Gate EntryYou can also control employees’ entry into your facility. When an employee swipes a badge at the terminal or uses
a remote reader, the terminal can unlock a door latch for a specified length of time as well as control the times
during the day when doors are locked or unlocked. This helps enhance security by opening doors for authorized
personnel only, and it lets you enforce employee schedules. For example, if an unscheduled employee tries to
punch in, the gate lock restricts access unless a supervisor overrides the terminal. And for further time savings, this
function can be configured to allow an employee to gain access and punch in or out with just one badge swipe.
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Power-over-ethernet (Poe)
case dimensions 3" (76mm) wide x 1.4" (36.5mm) high x 3.3" (85mm) deep
Weight 110 grams
Operating temperature 0°–60° Celsius
Storage temperature -10°–70° Celsius
Output voltage 24.0 VDC
Output current 0.5A
Output power 12 watts
Input 36–160 VDC (48 VDC nominal)
Input connection Standard RJ45 connector
efficiency 78% minimum at -48 Vin DC
Switching frequency 100kHz minimum
Output connection Standard
load regulation +/- 5% maximum
line regulation +/- 1% maximum
Output noise 5% maximum (DC to 20Mhz terminated with a 47uF capacitor and 0.1 uf MPE capacitor of proper polarity
maximum ambient operating temperature
At full load: 60° Celsius, 140° Fahrenheit
Short circuit protection Auto recovery without damage to PSU
current limits 150% rated current maximum
regulatory compliance IEEE 802.3af standard; RoHS
Maximum length of Ethernet cable allowed to connect the network hub to a Series 4000 terminal is 328 ft. (100 meters).
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TermInal OPTIOnS
Battery Backup KitFor environments where the ability to collect data
during a power failure is needed, Kronos terminals
can be equipped with an internal 12VDC lead-acid
battery backup for interruption-free operation of the
terminal. The backup battery provides enough power
to keep the terminal functioning at full capacity for
up to two hours. Kronos terminals will also recharge
the battery if it ever becomes depleted from use.
In the event of a power failure, this option allows
employees to finish up jobs and punch out.
If network communications to the Kronos terminal
are interrupted, the terminals will store all employee
activities until network communications are restored.
The employees can continue to conduct their
activities at the terminals during any communication
interruptions, and then data will be quickly and
securely collected when communications are restored.
Internal AC OutletWhen your facility doesn’t permit you to install the terminal over an existing AC outlet, or you are unable to
because of a concrete or brick wall, the internal AC outlet allows you to run a conduit and secure the power
connection inside the terminal. This reduces the likelihood of someone tampering with and disabling the unit.
Internal ac Outlet
Voltage 120V AC current
current ISA
certification UL listed
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ATM-like display — Featuring a large, easy-to-
read screen, programmable soft keys, and intuitive
on-screen menu options, the terminal’s ATM-style
interface helps employees dynamically enter and
view their labor data quickly and easily.
Programmable soft keys — On-screen menu
options can be customized to fit your organiza-
tion’s specific payroll processes, administrative
policies, and work rules.
Smart View technology — Push critical
information directly to employees via self-
service. Smart View features an embedded
HTML web browser that allows employees
to access and manage a wide variety of job-
related information right at the terminal.
Badge reader — Integrated badge reader
provides a single badge solution for all
of your access identification and time and
labor needs.
Biometric finger scan — Reliable biometric
technology verifies employees’ identities before
the data collection process. This eliminates
buddy punching and enables you to capture time
and labor data quickly and accurately. Average
transactions take less than two seconds and are
99.9 percent accurate.
Alphanumeric keypad — Enabling employees to perform advanced labor transactions on the
terminal, the full alphanumeric keypad also features a membrane-based panel that is suitable for
gloved operators.
PoE (Power-over-Ethernet) — This industry standard technology (IEEE 802.3af) sends power to
Kronos 4500 terminals over CAT5 twisted-pair Ethernet cables, which eliminates the resources
and costs associated with installing an AC power line for each terminal.
Options
Proven Innovation, Service, and Value
Data Collection Solutions
Kronos Incorporated empowers organizations around the world to effectively manage their
workforce. At Kronos, we are experts who are solely focused on delivering software and services
that enable organizations to reduce costs, increase productivity, improve employee satisfaction,
and ultimately enhance the level of service they provide. Kronos serves customers in more than
50 countries through its network of offices, subsidiaries, and distributors. Widely recognized as a
market and thought leader in managing the workforce, Kronos has unrivaled reach with more than
30 million people using a Kronos solution every day.
Put Kronos to work for you:(800) 225-1561 • www.kronos.com
Kronos Incorporated 297 Billerica Road Chelmsford, MA 01824 (800) 225-1561 (978) 250-9800 www.kronos.com
©2007, Kronos Incorporated. Kronos, the Kronos logo, Workforce Central, and Workforce TeleTime are registered trademarks, and Workforce Employee, Smart View, Kronos 4500, Kronos 4500 Touch ID, Workforce Timekeeper, Workforce MobileTime, and “Experts at Improving the Performance of People and Business” are trademarks of Kronos Incorporated or a related company. All other product and company names mentioned are used for identification purposes only and may be the trademarks of their respective owners. All specifications are subject to change. All rights reserved. Printed in the U.S.A. 1252-25046 Rev. C