data quality initiative title slidetitle slide achieving quality data south carolina department of...
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Data Quality Initiative
School to
WorkPrecode
ClassSchedule
Teacher
CourseCodes /History
Student
DropoutsDisciplineCareer & Tech Ed(CATE)
EarlyChildhood
Attendance
EIA/EFAFunding
Trans-portation
SASI stores a vast amount of data related to all aspects of educating SC’s students.
Over 190 data items are extracted from SASI records
Quality Data:SASI Data
Data Quality Initiative
No Child Left
Behind
School & District Report Cards
Highly Qualified Teachers
Adequate Yearly Progress
EEDA
Legislative Decision Making
Medicaid Funding
UMIRS
Perkins Act
Preprinted Test
Sheets
and more…
SASI data is often relied upon to meet the requirements of Federal, State, and District policies and regulations.
Quality Data:SASI Data – Put to Work!
Data Quality Initiative
Quality Data:SASI Data – Put to Work!
Increased demands for data result from state and federal statutory and regulatory requirements.
Each data element requested via SASI is tied to a requirement for reporting or funding.
Free or reduced lunch status
•USDA Reimbursements
•Education Accountability Act Report Card
Data Quality Initiative
The Collection of Accurate and Timely Data Allows…
…TEACHERS to make appropriate decisions about their students’ needs.
…PRINCIPALS to track student and teacher progress.
…DISTRICT PERSONNEL to hire staff or provide resources where and when they are most needed.
…the SC STATE LEGISLATURE to know when resources are making a difference in education.
…the SC DEPARTMENT OF EDUCATION to plan and manage effective programs.
Quality Data: Shaping South Carolina’s Future
Data Quality Initiative
Quality Data: Getting Things Right…
• Quality Data is Accurate • Quality Data is Secure• Quality Data is Timely• Quality Data is Complete• Quality Data is Trusted
What constitutes quality data?
Data Quality Initiative
Data Quality:How can data be improved?
Define the Data Input Criteria
• Policies and Regulations
• Standards and Guidelines
http://ed.sc.gov/
Data Quality Initiative
Communication
• Schedule regular meetingsfor program experts, data entry staff, and technology staff.
• Encourage a forum for feedback on what works and what doesn’t.
• Publish data entry & collection deadlines via a “Data Calendar.”
Data Quality:How can data be improved?
Data Quality Initiative
Quality Data: How can data be improved?
Hands-on SASI training workshops are provided by SDE Regional Technology Centers in
– Florence– Conway– Dorchester
Additional training Webinars & Workshops may be provided via Pearson School Systems (PSS).
Professional Development
Data Quality Initiative
• Protect the confidentiality of student records• Utilize login passwords• Implement periodic software updates• Limit user rights within SASI• Prohibit volunteers and non-trained
employees from accessing SASI data.
Quality Data: How can data be improved?
Technology
Secure the Network!
Data Quality Initiative
Data Quality:How can data be improved?
Data Entry Personnel
SASI Clerks are the INITIAL SOURCE for quality data!
Re-evaluate:• Job descriptions• Salary level• Skills and educational
requirements necessary to do the job
Recognize and reward exceptional data entry persons in your school.
Data Quality Initiative
Quality Data: How can data be improved?
Data Entry Environment
Limit non-essential duties during heavy data entry periods.
Communicate the data entry expectations.
Provide a quiet setting for data entry.
Allow data entry staff to attend SASIxp training.
Share the memos.
Data Quality Initiative
Cooperation… Quality is Everyone’s Responsibility
Data Quality:How can data be improved?
Principal
Data Entry Clerk
Teacher
Counselor
Librarian
Nurse
Superintendent
Data Coordinator
Technology Staff
Data Quality Initiative
Quality Data: Resources which help improve
data
• Technical Documentation• Web sites - http://ed.sc.gov• Forms/worksheets• SDE 2006 Data Collection Manual
Data Quality Initiative
Resources:2005-06 Data Collection Manual
• Identifies the SASI fields collected, Atom by Atom
Data Quality Initiative
Verification and Validation of SASI
Data
Data Quality:How can data be improved?
Data Quality Initiative
Data Quality :(SDE) Reporting Manager Data Validation
• Reports list error messages (by District or school) which identify missing, inaccurate, and invalid data.
• Validation reports are provided to the districts via the Reporting Manager.
Data Quality Initiative
Role of the PrincipalWhat you should do…
Recognize the potential impact of inaccurate data…
Financially • Pupil Accounting System (PAS) • Student Accountability System (SAS) • Relationship of Free & Reduced lunch data to:
Nutrition programs Title 1 services E-rate program
PubliclyUMIRS ReportingAYP School Report CardHighly Qualified Teachers
Are you confident that your data reflect appropriate codes for services provided at your school?
Data Quality Initiative
The Reality of Poor Data Quality –the UMIRS Report
The Federal No Child Left Behind legislation mandates the collection and reporting of :
• Truancy rates
• Violent offenses
• Drug-related offenses
• Student suspensions & expulsions
• Programs & services for dealing with truancy, violence and drug use
Is your data painting an accurate picture
of your students and school?
Data Quality Initiative
175 offenses of chewing gum
are reported as
175 hand gun violations
on the UMIRS report.
WHY?
The Reality of Poor Data Quality –Coding Errors on the UMIRS Report
Data Quality Initiative
Culprit: Inaccurate Coding The middle school used the state standardized discipline code for hand gun violation (#781) instead of creating a user-defined code to record incidents of chewing gum.
Are you confident that data entry at your school is based on current, accurate, and standard codes?
The Reality of Poor Data Quality –Coding Errors on the UMIRS Report
Data Quality Initiative
Joe teaches Algebra I at a SC middle school.
Joe is S.C. certified and highly qualified in Math.
Why are Joe’s Algebra classes flagged as not
having a highly qualified Math teacher?
The Reality of Poor Data Quality – Inaccurate Highly Qualified Teacher Data
Data Quality Initiative
Answer:
Two numbers in Joe’s certification number were transposed upon entry, therefore he was could not be verified as SC certified teacher.
-or-An out-dated course code was used when scheduling Joe’s Algebra classes in SASI. The course code was not state approved for indicating a “core” subject.
The Reality of Poor Data Quality –Inaccurate Highly Qualified Teacher Data
Data Quality Initiative
The Reality of Poor Data Quality –Inaccurate Highly Qualified Teacher Data
Highly Qualified Teacher counts are affected by:
• Incomplete teacher information
• Invalid teacher Social Security and/or certificate numbers
• Out of date/incorrect course codes
Ooops!
Data Quality Initiative
The Reality of Poor Data Quality: Inaccurate Data
Worrisome “dirty” data…
• Lunch status, gender, birth date, GR9 & race data fields are often left blank or completed with invalid codes.
• Duplicate student records exist;The unique State ID field is often blank.
• Inaccurate dropout dates, program entry/withdrawal dates are often found.
• Invalid characters are found in name fields
• Incorrect number of digits in numeric fields, etc.
Data Quality Initiative
Worrisome data entry processes…
• Not completely “enrolling” new students with birthdates, etc. SUNs program is not invoked = potential for duplicate students.
• Not “inactivating” students prior to the first day of testing. Inaccurate counts represented in AYP calculation.
• Not using standardized codes.
The Reality of Poor Data Quality: Inaccurate Data
Data Quality Initiative
Role of the PrincipalWhat you should do…
Ask Yourself…• Are data complete for students, teachers, courses, etc?
• What verification methods are implemented in my school or district prior to submitting data to the SDE?
• Which persons are responsible for the data? Have they been trained?
• Are the most current guidelines and codes being utilized?
Data Quality Initiative
Office of Technology Barbara Solomon([email protected])
Data Quality
QUESTIONS?
?
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