data resources for student affairs professionals may 15, 2012
TRANSCRIPT
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Data Resources Data Resources for for
Student Affairs Student Affairs ProfessionalsProfessionals
May 15, 2012May 15, 2012
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Presented byPresented by
Carol LivingstoneCarol LivingstoneAssociate Provost for Management Associate Provost for Management
InformationInformation333-3551333-3551
[email protected]@illinois.edu
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•To better manage your program
•To know what others know about your program
•To respond to inquiries – campus-wide and local
•To avoid reinventing the wheel
Why be data-savvy?Why be data-savvy?
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•Walk through some of the Management Information web sites & other sites
•Understand the value of the data for the management of your program
Our Goals for TodayOur Goals for Today
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Set a bookmark today:Set a bookmark today:
http://www.dmi.illinois.http://www.dmi.illinois.eduedu
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Departments and Executive Departments and Executive OfficersOfficers
•Department addresses & phones
•Staff directories
•Department URLs
•Executive officers and other roles in each department
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Departments and Executive Departments and Executive Officers –Officers –Staff RolesStaff Roles
•Executive officer
•Business manager
•Academic advisor
•Academic & Staff HR Contacts
•Affirmative action & EEO officer
• …..
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Student Enrollment Student Enrollment ReportsReports
“Official 10-day” enrollments
•Final Statistical Abstract: campus totals, use for general information about campus.
•Enrollments by college, dept, program: degree, major, concentration, class, gender, race, citizenship, residency
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Student Enrollment Student Enrollment ReportsReports
• Understanding demographic changes on campus or in a unit
• Planning for survey samples
• Grant proposals:
institutional characteristics
Typical uses
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Campus ProfileCampus Profile
• Budgets & expenditures• FTE and headcount staff• Student enrollment, qualifications, retention, graduation rates• Course enrollments & IUs• much, much more!much, much more!
Ten years of data summarized by department, college, and campus:
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Campus Profile – Campus Profile – some important metricssome important metrics
• Budgets, expenditures, space by unit
• Faculty, staff FTE
• Student demographics
• Applications, Accepts, Enrollments
• Enrollment trends
• Degrees, Terms to degree
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Campus Profile Campus Profile Types of Reports AvailableTypes of Reports Available
Standard ProfileStandard Profile
• One unit per page
•Most commonly used items
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Campus ProfileCampus Profile Types of Reports Available Types of Reports Available
Strategic ProfileStrategic Profile
• One unit per page
• Two sets of Metrics
Campus-wide & Unit-specific
• Three kinds of Charts
Dashboard, Campus-wide Chart, Unit-Specific Chart
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Campus ProfileCampus Profile Types of Reports Available Types of Reports Available
Custom Reports -- You select:Custom Reports -- You select:
• Units
• Items
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Proposal Data SystemProposal Data SystemAll proposals submitted from 1997
•Title, PI, co-investigators
•$ Requested and $ awarded
•Select by unit, agency, investigator
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Common DatasetCommon Dataset• A standard set of questions focused
on the new undergraduate student experience
• Link to a website maintained by U of Florida with other school’s responses
• Extremely useful for benchmarking
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Special Reports/SamplesSpecial Reports/Samples• Special reports as needed
e.g. Illinois Promise retention/graduation rates
• Survey services – random samplesSimple or stratified
• Targeted Mailing lists (fees apply)
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Databases outside of DMIDatabases outside of DMI
Decision Support data warehouse• Standard reports: Eddie
• Business Objects: drag & drop create reports
Planning & Budgeting• IPEDS: enrollments, degrees, faculty
• Campus databook: Retention, new student characteristics
• Underrepresented report – minorities & disabled students
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