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DAY 9: EXCEL CHAPTER 6 Tazin Afrin September 17, 2013 1

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DAY 9:EXCEL CHAPTER 6

Tazin [email protected]

September 17, 2013

1

2

OBJECTIVES

• Group and ungroup data• Subtotal data• Create a PivotTable• Change the values field• Modify a PivotTable• Sort, filter, and slice a PivotTable• Create a calculated field• Format a PivotTable• Create a PivotChart

3

OUTLINES/GROUPS

• An outline is a hierarchical structure of data.

• Excel will not create an outline or group data if the dataset does not contain a formula or an aggregate function such as SUM or SUBTOTAL.

4

OUTLINES/GROUPS

• Grouping is a process of joining related rows or columns of related data.

• Groups allow you to hide raw data while you work with the calculations derived from that data

• You can group rows or columns• Easily hide and unhide large chunks of data• Data->Group

5

SUBTOTAL DATA

• Use Subtotal command to insert subtotal rows at each designated field change in a sorted range of data

• Allows you to aggregate groups of data using one of several functions– Sum– Average– Variance– Standard Deviation– Min/Max– Count

6

USING GROUP SUBTOTALS

• Sort the data by the group identifier• Does not work on tables• Data->Subtotal• Select the sorted column for “At each

change in:”• Select your aggregation function• Select which columns to subtotal

7

PIVOT TABLE

• A PivotTable is an organized structure that summarizes large amounts of data.

• Insert->PivotTable• Ensure the range is correct• Select target location (new worksheet or

existing worksheet)

8

AREAS OF PIVOT TABLE

Area Description

Values Displays summary statistics, such as totals or averages.

Row Labels Organizes and groups data into categories on the left side of the PivotTable. Each group name occupies a single row.

Column Labels Subdivides data into one or more additional categories to add depth to the PivotTable.

Report Filter Filters the aggregated data to display results based on particular conditions you set.

9

• Drag field to Row Labels• Or, right click on field name -> Add to …• Check box to add to Values

10

• Drag field to Column Labels• Or, right click on field name -> Add to …• Automatically aggregates with SUM(), but

you can choose a different function

11

MODIFY PIVOT TABLE

• Add and remove fields• Rearrange fields• Refresh

12

UPDATING PIVOT TABLES

• PivotTables do not automatically update if you change the source data

• You can force a refresh via PivotTable Tools->Options->Refresh

13

PIVOT TABLE OPTIONS

• Sorting• Filtering• Slicing

14

PIVOT TABLE OPTIONS

• Sorting– Click a cell in the column you would like to

sort by, then PivotTable Tools->Options->Sort

• Filters– Report Filters: drag the field to the “Report

Filter” area, select desired values in B1– Group Filters: Select dropdown arrow on row

or column labels, select desired values

15

PIVOT TABLE OPTIONS

• Slicers– Slicers provide quick buttons to filter the

PivotTable– PivotTable Tools->Options->Insert Slicer

16

CALCULATED FIELD

• A calculated field is a user-defined field that performs a calculation based on other fields in a PivotTable.– It is not found in the original data set– PivotTable Tools->Options->Fields, Items, &

Sets->Calculated Field

17

FORMAT A PIVOTTABLE

• PivotTable Tools->Design• Layouts

– Subtotals– Grand Totals– Compact/Outline/Tabular

18

PIVOT CHARTS

• A PivotChart is a graphical representation of data in a PivotTable.

• PivotTable Tools->Options->PivotChart• Chart adjusts to match the PivotTable• Edit from tools

– Design , layout, format, analyze

THANK YOU LOG OFF