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Design-BuildAuthorizationProject SelectionProject SelectionCriteriaSelection/Award ProcessWarrantiesWarrantiesDesign-Build Construction
Engineering and InspectionMaterials AcceptanceMaterials Acceptance
AuthorizationAuthorization
Design Build (D-B) Contracting AuthorizationDesign Build (D-B) Contracting Authorization –FLORIDA STATUTES
D B Major Projects Authorization 337 11(7) F SD-B Major Projects Authorization – 337.11(7) F.S.BuildingsM j B idMajor BridgeLimited Access FacilitiesRail Corridor
Estimated cost exceeds $10M
AuthorizationAuthorization
Design Build (D-B) Contracting AuthorizationDesign Build (D-B) Contracting Authorization FLORIDA STATUTES
Minor D B Projects Authorization 337 025 F SMinor D-B Projects Authorization –337.025 F.S.Innovative Contracting Statute – Annual Cap of $120M$
Minor BridgeResurfacing (no widening/shoulder work)Resurfacing (no widening/shoulder work)Projects not covered by 337.11(7) F.S.
Estimated Cost less than $10MEstimated Cost less than $10M
Project SelectionProject SelectionDesign Build (D-B) contracting should be considered on
the following types of projects:the following types of projects:Demand an expedited schedule and can be completed earlier Require minimal Right of Way acquisition and utility relocationWell defined scopeWell defined scopeAllow for innovation in the design and/or construction effortLow risk of unforeseen conditionsLow possibility of significant changes
Project SelectionExamples of projects which may be good D-B
contracting candidates:Major BridgesMinor BridgesMinor BridgesITS (computer signalized traffic)Intersection improvement (with known utilities)B ildi ffi b ildi tBuildings-office building, rest areas, welcome stations, etc.
Project SelectionExamples of projects which may be good D-B
contracting candidates (continued):Interstate wideningRural WideningFencingLandscapingLandscapingLightingSi iSigningSignalizationGuardrail
Project Selectionoject Se ect oExamples of projects which may not be good j y gD-B contracting candidates are:
Major bridge rehab/repair with significant j g p gunknowns
Rehab of movable bridges
Urban construction/reconstruction with major utilities, major subsoil, R/W or other major unknowns
Developing Design-Build p g gCriteria
Adjusted Score or Low Bid?Adjusted Score or Low Bid?Adjusted Score
W t ( d) t h i t b l ti th D B• Want (or need) to have input by evaluating the D-B firm and Technical Proposal (prior to bid time)
• Innovation or potential alternatives existp• Scope is more versatile
Developing Design-Build p g gCriteria
Low BidSt i ht f d j t• Straight forward projects
–(guardrail, noise walls, milling and resurfacing etc )resurfacing, etc.)
• Scope is well defined
Developing D B CriteriaDeveloping D-B CriteriaAll aspects of the project for which there is aAll aspects of the project for which there is a Department preference must be set.
Do we want it?Do we not want it?
Includes multiple disciplines: StructuresIncludes multiple disciplines: Structures, Drainage, Traffic Operations, Permitting, Utilities, Roadway, Striping, Pavement Design, Estimates, FHWA, etc.
Developing the CriteriaDeveloping the Criteria
Information typically gathered before theadvertisement: (Department Concept)
Typical SectionSurveySurveyGeotechnicalUtilitiesPavement Design
Writing the CriteriaWriting the Criteria
Department and Consultant AuthorsExpectations should be clearExpectations should be clearBe specific where appropriateD ’t k f thi d ’tDon’t ask for things we don’t want/need
Pre qualification RequirementsPre-qualification Requirements
Unless specifically stated otherwise in the Advertisement standard prein the Advertisement, standard pre-qualification requirements apply for the designer and contractorthe designer and contractor
Request for ProposalsRequest for ProposalsMuch of the language is standard fromMuch of the language is standard from SCO website
Grading CriteriaGrading CriteriaDecide what is important
InnovationInnovationMaintenance of TrafficAestheticsAestheticsEnvironmentalScheduleSchedule
Assign Points Accordingly
AdvertisementAdvertisement List only the pre-qualifications necessary forList only the pre qualifications necessary for the major items of work.
List consultant work groups that are requiredList consultant work groups that are required.
List the criteria that will be used for evaluating the letters of interestevaluating the letters of interest.
FDOT Ads can be found at the following link: http://www2 dot state fl us/procurement/ads/ahttp://www2.dot.state.fl.us/procurement/ads/advdbld.htm
L tt f I t tLetters of InterestDesign/Build ExperienceDesign/Build Experience
Joint Project Experience
Similar Project Experience
Past Performance (both team members)
Key Personnel and their experienceKey Personnel and their experience
Any applicable commitments (DBE, Ti W ti t )Time, Warranties, etc.)
Issue Escalation &Issue Escalation & Resolution
RFP sets a hierarchy for design issues d t ti i t band construction issues to be
resolved through a defined chain of commandcommand
D-B Firm will be required to set a similar escalation process for both design and construction
Issue Escalation & ResolutionIssue Escalation & Resolution
Design Project Manager Construction Project Mgr
District Design Engineer District Const. Engineer
Director of Development Director of Operationsecto o e e op e t Director of Operations
District Secretary District SecretaryDistrict Secretary District Secretary
Stipends for unsuccessfulStipends for unsuccessful firms
The Department intends to compensate the unsuccessful short-listed Firms for submitting a proposalTh f l h t li t d Fi iThe unsuccessful short-listed Firms may receive compensation (lump sum) for their efforts in preparing a proposal if the proposal is determined to be responsive Th i d h fThe intent to compensate and the amount of compensation will be noted in the RFPThis decision will be at the discretion of the contracting gDistrict or Central Office.
Stipends for unsuccessfulStipends for unsuccessful firms
Federal funds MAY be used. A Stipend is not intended to compensate the Firms for the total cost of preparing the proposal package.In return, the Department reserves the right to use any of the concepts or ideas within the technical proposals, as the Department deems appropriate.
Stipends for unsuccessful firmsStipends for unsuccessful firmsGUIDELINES FOR ESTIMATING STIPEND AMOUNTS FOR DESIGN
BUILD PROJECTSContract Value Complex Urban and
Rehab. New Construction
ProjectsRange of Stipend
< $5M 0.0050 * Estimate 0.0040 * Estimate $15K - $25K$5M $20M 0 0030 * Estimate 0 0025 * Estimate $15K $60K$5M - $20M 0.0030 * Estimate 0.0025 * Estimate $15K - $60K
$20M - $50M 0.0020 * Estimate 0.0018 * Estimate $36K - $100K$50M - $100M 0.0015 * Estimate 0.0012 * Estimate $60K - $150K
> $100M 0.0012 * Estimate 0.0010 * Estimate $100K +> $100M 0.0012 Estimate 0.0010 Estimate $100K +
Examples:A $4M rehabilitation project would have a recommended stipend of $4,000,000 (0.0050) = $ 20,000.A $30M complex urban project would have a recommended stipend of $30,000,000 (0.0020) = $ 60,000.A $175M new bridge project would have a recommended stipend of $175,000,000 (0.0010) = $175,000.
Alt ti T h i l C tAlternative Technical Concepts
ATC Process allows:
Innovation
Flexibilityy
Time/Cost Savings
Best Value for publicBest Value for public
Alt ti T h i l C tAlternative Technical Concepts
Used at District discretion on adjusted score D B projects when probability of innovationD-B projects when probability of innovation or alternatives exist
ATC Meetings must comply with Sunshine Law
Alt ti T h i l C tAlternative Technical Concepts
ATC Meetings:
2 (Max) per D-B Firm
Meeting schedule accounted for as part of g pProject Schedule identified in the RFP
Occur prior to RFP established due date forOccur prior to RFP established due date for ATC formalized submittal
Alt ti T h i l C tAlternative Technical ConceptsATC Submittal must include:ATC Submittal must include:
Description (concept drawings, product details, traffic operational analysis as appropriate)traffic operational analysis, as appropriate)
Usage (where/how will it be used on project)
Deviations from RFPExplanation of DeviationR t f A lRequest for Approval
Alt ti T h i l C tAlternative Technical ConceptsATC Submittal must include:ATC Submittal must include:
Analysis justifying deviations from RFP if applicableapplicable
Impacts (during and after construction)V hi lVehicularEnvironmentalCommunityCommunitySafetyLifecycleyMaintenance/operation
Alt ti T h i l C tAlternative Technical ConceptsATC Submittal must include:ATC Submittal must include:
Risks (added for Dept. or 3rd Party)
Quality – how is the ATC equal or better in quality or performance
Anticipated Life enhanced or compromised by ATC
Alt ti T h i l C tAlternative Technical Concepts
Department reviews the ATC and advises:
Concept is acceptablep p
Concept is unacceptable
Concept requires additional informationConcept requires additional information
Department responds within 2 weeks of ATC meeting or submittal of formal ATC.
Correspondence maintained in project file
Alt ti T h i l C tAlternative Technical Concepts
If an approved ATC deviates from RFP, the department will:
Update RFP Criteria
Issue Addendum
Approved Design Exceptions/Design Variances require an update to the RFPq p
FHWA must approve such changes
Alt ti T h i l C tAlternative Technical Concepts
Department reserves right to disclose to all D-BDepartment reserves right to disclose to all D B firms any issues identified in ATC meetings or ATC submittals except those determined to reveal confidential or proprietary information
Alt ti T h i l C tAlternative Technical Concepts
Incorporation of ATC into Proposal:D-B firm can opt to include approved ATC’s as part of proposal
Bid should reflect any approved/incorporated ATC’s
If not selected, D-B agrees to disclose work products associated w/ATC after receipt of Stipend or Contract Award, whichever occurs first
Professional Liability Insurance
Per D-B SpecificationspD-B Contract Amount Minimum Coverage
Up to $30M $1 000 000Up to $30M $1,000,000$30M - $75M $2,000,000> $ 75M $5,000,000
CContract Bonding
Department requires a bid bond and performance bond regardless of the p gdelivery method.
Department Requirements
Currently the Department accepts The Prime Designers Professional LiabilityThe Prime Designers Professional Liability Insurance for the amount stated in the contract andThe Contractors Performance Bond for 100% of the contract amount.
C fli t f I t t P liConflict of Interest Policy
Any Consultant or its affiliate developing theAny Consultant or its affiliate developing the Request for Proposals for a project will not be eligible to compete for that project.
Conflict of Interest PolicyConflict of Interest Policy DESIGN BUILDDESIGN BUILD
The contractor or design professional cannot team, as a Prime, with other firms to submit more than one bid per projectbid per project. The secondary member (i.e. designer or contractor) of the design-build team cannot change, after g g ,award, without the written approval of the District Secretary.
Conflict of Interest PolicyConflict of Interest Policy DESIGN BUILD (continued)
A consultant firm, its affiliate, or sub-consultant, that is under contract with the Department to
Cprovide Construction Engineering and Inspection (CEI) services on the Design-Build contract cannot be part of a Design-Build Team proposing on that contract as a prime or sub consultanton that contract as a prime or sub-consultant.
In response to the Design BuildIn response to the Design-BuildAdvertisement, Letters of Interestare received from Design Buildare received from Design-BuildFirms.
Evaluation of the LOIs is done by the Technical Review Committee (TRC)
Th TRC ll i t fThe TRC normally consists of:
Project Managerj g
Design Office Representative
Construction Office Representative
District Contracting Unit Representati eDistrict Contracting Unit Representative (Non-Voting Member)
THE TRC WILL REVIEW AND EVALUATE THE LOI'S
The TRC will review and discuss each letter and other data
The TRC will develop a Long-List
The TRC will recommend a Short-List of atThe TRC will recommend a Short-List of at least 3 Firms but no more than 6 Firms to the Selection Committee.
Selection/Selection/Awards Comprised of:
Committee Comprised of:
District Secretary
(SAC) Appropriate Directors
y
At the Pre-Bid Meeting theAt the Pre Bid Meeting, the Department will:
Provide Copies of Proposal Instructions
Copies of Specifications
C i f St di S tiCopies of Studies or Supporting Documentation
Answer Questions
RECEIVING THE TECHNICALRECEIVING THE TECHNICAL PROPOSALS (ASDB Projects)
At the time and place specified in the project advertisement, Technical p j ,
Proposals are received.
REVIEW OF THE TECHNICAL PROPOSALS BY THE TRC
The TRC independently reviews all areas ofThe TRC independently reviews all areas of each Responsive Firms Technical Proposal
If necessary, the TRC may requisition assistance from other Technical Advisors
Each TRC member assigns a numerical score to each Responsive Firms Technicalscore to each Responsive Firms Technical Proposal
RECEIVING THERECEIVING THEBID PROPOSALS
At the time and place set forth in the j d i Bid P lproject advertisement, Bid Proposals are
received.
A Bid Proposal consist of both a Sealed T h i l P l d S l d P iTechnical Proposal and a Sealed Price
Proposal.
On ASDB Projects, Th Di t i t
On LBDB Projects, Th Di t i t C t tiThe District
Contracting Unit publicly announces
The District Contracting Unit publicly opens the
Price Proposals and thepublicly announces the TRC scores and publicly opens the
Price Proposals and the Technical Proposal for the low bid. The TRC
sealed Price Proposals.
then determines if proposal is responsive.
On ASDB Projects
Bid Prices are Divided by the Technical Scores.
If a Value-of-Time Factor is included in the RFP, this adjustment is applied to each bid , j ppto determine the Final Adjusted Score.
The Firm having the Lowest Adjusted Score is the apparent winner
On LBDB Projects
BIDS OPENED AND THE TECHNICAL PROPOSAL
IS REVIEWED & DECLAREDIS REVIEWED & DECLARED
RESPONSIVE NON-RESPONSIVE
ORThe Responsive Firm submitting the Lowest Bid is the apparent winner
Low-Bid Technical Proposal Non-Responsive?Non-Responsive?
The TRC reviews the next Lowest-BidTechnical Proposal (and so forth) until aTechnical Proposal (and so forth) until aTechnical Proposal is found to beResponsive or until all of the TechnicalResponsive or until all of the TechnicalProposals have been Declared Non-Responsive.espo s e
The District Contracting Unit
The Technical Review Committee‘sReports
The Technical Review Committee s Findings To
The Selection/Award Committee
The SAC Confirms
Selection Of
/ Award Of
Adjust Score Projects
Low BidProjects
The District Contracts Office Posts the Intended SELECTION/AWARD
And on
On ASDB ProjectsjThe Short-listed Firms Are Individually Notified
THE CONTRACT IS AWARDED TO THE WINNING FIRM
THE CONTRACTTHE CONTRACT DOCUMENTS ARE EXECUTEDEXECUTED.
Why WarrantiesAligns the DB Firm’s interests with the Department’s
Key to reducing Department riskL t f (lif l )Long-term performance (life-cycle)
Importance: 10% to 20% of Technical pScore
Warranties / Value Added Spec’sWarranties / Value Added Spec s
338 Asphalt Pavement* 3 years338 - Asphalt Pavement 3 years
355 - Concrete Pavement* 5 years
475 - Bridge Component** 5 years
645 - Signalization** 3 years645 - Signalization 3 years
725 - Highway Lighting** 3 years*Standard Specifications
**Developmental Specifications
Warranty ParametersWarranty ParametersDepartment defined minimump
Points awarded for “extent” of warranty above minimumabove minimum
Extent has 4 basic componentsLengthBreadth (components)Breadth (components)Distress Type & ThresholdsC ti MCorrective Measures
W t P t ( t’d)Warranty Parameters (cont’d)
Breadth (what components covered)
S ifi it t id i dSpecific items outside required coverage
“Bumper to bumper”
W t P t ( t’d)Warranty Parameters (cont’d)
Distress type & thresholds
Established for all major items warranteedj
Meaningful evaluation of performance
M bl bj tiMeasurable, objective
Threshold appropriate for time in service
Corrective Measures
Adequate to meet life spanAdequate to meet life span
Backing of WarrantyW t t b b k dWarranty must be backed
Two methodsPerformance Bond Contractor Guarantee (Failure to meetContractor Guarantee (Failure to meet the requirements of the Specification will result in the suspension, revocation, orresult in the suspension, revocation, or denial of the Contractor’s Certification of Qualification for a minimum of 6 months.)
Oth W t A tOther Warranty Aspects
Contractor expected to perform remedial work timely, pay cost (MOB, MOT, etc.) and y, p y ( , , )follow lane closure restrictions
Di t t th St t id Di t R iDisputes to the Statewide Disputes Review Board for binding decision
Design Build ConstructionDesign Build ConstructionDesign Build Construction Engineering InspectionDesign Build Construction Engineering Inspection
The inspection is the same for a D-B project as a Design-Bid-Build project.
CEI by In-house FDOT, or
CEI by Consultant hired by FDOTCEI by Consultant hired by FDOT
M t i l A tMaterial Acceptance
Material Acceptance is the same for a D-B project as on a Design-Bid-Build Project
Applicable RequirementsApplicable RequirementsApplicable RequirementsApplicable Requirements
Laboratory Qualification Program
Technician QualificationsTechnician Qualifications
Independent Assurance Programp g
Quality Control Program
Material Acceptance ProcessesMaterial Acceptance ProcessesMaterial Acceptance ProcessesMaterial Acceptance Processes
Field Sampling & Testing
Manufactured ProductsManufactured Products
Incidental Materials
Unapproved or New Materials
Field Sampling & TestingField Sampling & TestingField Sampling & TestingField Sampling & TestingMinimum sampling/testing frequency available from LIMS
QC Testing by D-B Firm
Verification & Independent Verification Testing by the Department (or Consultants)
Resolution Process when non-comparisons occur
Quality Control Plan Required before constructionQuality Control Plan Required before construction begins
Lab Qualification Program applicableLab Qualification Program applicable
Manufactured Products (QPL/APL)( )Accepted Based on Manufacturer’s Certification
Listed in Qualified Product List (QPL) or Approved Product List (APL)
Certification Complies with Department Guidelines
Material must meet Specification requirementsMaterial must meet Specification requirements
Subject to random Verification Testing
Incidental Material Acceptance
Requires Manufacturer’s Certification Each Product
Certification must include test results
Contractor’s Certification for Installation
N M t i l A tNew Materials Acceptance
Submit Request to the District Materials E iEngineer.
Provide Supporting Documents.Provide Supporting Documents.
Propose the Acceptance Criteria.
If not Accepted, Use Material Referenced in Documents.
Lessons LearnedLessons LearnedLessons LearnedLessons LearnedProjects $100 million or greater will be Design
Build
Greater opportunity for scope alternatives and pp y pinnovation
Establish/use a maximum budget amount (MBA)Establish/use a maximum budget amount (MBA) as appropriate
S l t b d lifi ti litSelect based on scope, qualifications, quality, schedule, but cost not to exceed MBA
A+B/Technical Proposal Score when using I/D’s
Lessons LearnedLessons LearnedThe proposal is the commitment. Deviations may require a credit.
Don’t include “non-descriptive” commitments in the proposal.
FDOT should clarify such during the Q & A.
I ti d t i l d i i t FDOTInnovation does not include revisions to FDOT specifications or department policies.
Innovation should be limited to the D/B Firm’s means and methods, approach to project, etc.
Lessons LearnedLessons Learned
“Project Selection Guidelines” are important
Independent “Peer Review” on Major Projects
Use of Bid OptionsUse of Bid Options
Expect what is put in the RFP
Share all available information