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Deans for Wellness: An Innovative Approach to

Campus-wide Wellness

Prepared for the American College Health Association

June 2, 2016

Kim Ruliffson, MPA, Laura Parson, PhD, & Steve Light, PhD

Housekeeping

• Use the microphone for sharing because the session is being recorded

• Feel free to walk out if this session is not for you.

• Squeaker/snapping to close discussion times

• Website: www.und.edu/deansforwellness

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Our Time Together:

• Take you on the University of North Dakota (UND) worksite wellness journey

• Share about our Deans for Wellness Initiative including rationale and key components

• Identify challenges from our experience

• Have you reflect and develop a plan for your respective institutions

• Stretch and be interactive activities

Presenters & Contributors

Kim Ruliffson, MPA Coordinator of Work Well, University of North Dakota

Laura Parson, PhD Clinical Assistant Professor, University of Louisville

Steve Light, PhD Associate Vice President for Academic Affairs, University of North Dakota

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Quick Sharing

1. One hand up if you have a worksite wellness program?

2. Stand up if you have verbal leadership commitment from your President/Chancellor/Highest level of decision making?

3. Jazz hands if you have wellness modeling from your highest leader?

4. Give me a thumbs up if you have wellness as part of a vision, mission or strategic priorities? What Universities/Colleges?

5. Wave your arm around if you have Deans involved in wellness?

WELLNESS @ THE UNIVERSITY OF NORTH DAKOTA

Part I

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University of North Dakota

• 15,000 students

• One of 11 state institutions

• Full funded health insurance

• 8 Schools/Colleges

University of North Dakota

Better-known details about UND

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UND in the Summer!

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Known for School of Aerospace

University of North Dakota

• Flagship research institution (law & medicine)

• Known for Ice Hockey – 2016 Men’s National Champions 2010 & 2014 Olympians, the Lamoureux twins

• Known for Health & Wellness nationally!!!!

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231 UND students, administrators, faculty, and staff members

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What We Do!

Mission: To advocate for a culture of wellness for UND faculty and staff through innovative engagement opportunities.

Vision: The vision of the Work Well program is to have healthy, thriving employees and be an innovative national leader in worksite wellness

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2,800 benefited employees 30% faculty, 70% staff

Average age: 47

Employee Wellness

Popular Programs

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Work Well

Work Well

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UND Building a Culture of Wellness

Opt-in Weekly text program

Category Goal UND Meets/Does not meet

PA-2.3 Strength Training

24.1% get 2 or more days per week

21% of UND employees strength train 2 or more days per week.

Almost meets

TU-1.1 Tobacco Use 12% or less tobacco users

6.6% of UND employees are tobacco users.

Exceeds

HDS-4 Blood Pressure

92.6% know BP 98.7% of UND employees know their blood pressure.

Meets

HDS-4 Blood Pressure Measured

92% had their blood pressure measured within the preceding two years

94.2% of UND employees reported having blood pressure measured within preceding two years.

Meets

Work Well Strategic Goals Healthy Campus 2020 Faculty/Staff Objectives

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Get Involved

• ACHA Faculty & Staff Health and Wellness Coalition

• Join Coalition monthly phone calls

• Pilot test our first ever staff/faculty survey (summer/fall)

• MAJOR benchmarking tool for all of us in higher education

• Contact: Nikki Bauer: nbgegel@ilstu.edu

DEANS FOR WELLNESS DEVELOPS

Part II

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Easy Start: Presidential Support & Modeling

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Involved Department AMBASSADORS

2010-2012 New UND Strategies

Exceptional UND strategic vision:

#5: Enhance the Quality of Life for Staff and Faculty

• Innovative health and wellness initiatives

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During this Time…. Dean Joshua Wynne, practicing cardiologist, takes the lead - 2011

https://www.youtube.com/watch?v=TW5rVYOs3Zc

The Associate Vice President for Academic Affairs and the Dean of Law…

run in the Green Gallop Homecoming….

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The CULTURE …. AMPLIFIES

Steve proposes an idea….Let’s engage Academic Leadership by challenging ALL Deans!

Discusses the idea with a couple deans who are predisposed toward health and fitness. They are interested!

Deans for Wellness

The beauty of the program is PEER PRESSURE…

I mean POSITIVE INFLUENCE!!!!

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Develop Rationale

Rationale:

1. Building Culture of Wellness

2. National leadership is key via WELCOA

3. Advance award-wining nationally recognized program to next level

4. Advance Exceptional UND strategic priority

5. Improve faculty participation in wellness

Develop Plan

• “Wellness” is diverse, so programming can be diverse

• Suggested possible ideas related to all 7 dimensions of wellness celebrated at UND

• Explained tracking component - attendance, photo, end of year data

• Explained recognition – annual Healthy UND Luncheon

• No/Low cost

Next steps: Work Well sets up 1:1 meetings with each Dean

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UND-STYLE WELLNESS BREAK!!!

Time for a

Shoulder Stretch

• Interlace your fingers

• Raise your arms above your head, flipping your wrists

• Make sure to push your shoulders down and keep them in their sockets

• Hold for 10 seconds – keep your belly button tucked in.

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DEANS FOR WELLNESS, BY COLLEGE OR SCHOOL

PART III

Engineering and Mines

Dean El-Rewini • Ergonomic assessments

• Wellness seminars: UND Wellness benefits & Healthy Eating out

• Chair massage

• Individual email message to employees about his concern for their wellness and support to participate

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Dear Staff and Faculty, As I indicated in the All Staff and All Faculty meetings earlier this week, your health and wellness is important to me! I will be working on a program in the spring semester to provide additional wellness options to you at work. You can always partake in at-work activities such as stretching, standing regularly and taking walks – as well as other Work Well programs that will be offered on campus. …. It is important that we ultimately take care of our own health and our families to be at our best to provide our best selves to our students. I hope that you have a wonderful holiday season and look forward to a bright and healthy New Year!

Engineering and Mines

Nursing and Professional Disciplines

Dancing with Denise

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Offices were closed for 2 hours

• Various dances were demonstrated with inclusion to participate

• Small committee planned event

Nursing and Professional Disciplines

• Interim Dean (Steve Light for Year 2)

• New Dean: Gayle Roux (Years 3 & 4)

• Multi-week walks with Dean (2x yr.)

• Drawing for new tennis shoes

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College faculty has class take the walk – just 10 minutes

From the Dean:

“…As health and human service professionals committed to service for others, the faculty and staff benefit from reminders to take good care of our own health. ….An additional advantage of the CNPD Dean’s Walk program is the mindset and routine it helps creates in the college. The program has generated discussions of exercise and further progress for individuals in their weight management programs and fitness goals.” – Dean Gayle Roux

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Education and Human Development

Interim Dean – Year 1 Dean – Year 2 & 3 2 Interim Deans – Year 4 • Committee, Ambassador

and Administrative staff help

• Free pedometers after

participation in 2 week challenge

College of Arts and Sciences

• Interim Dean – Year 1

• Staff and faculty appreciation potato feed

• Multi-dimensional wellness challenge

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College of Arts and Sciences

College of Arts and Sciences

New Dean – Debbie Storrs (Years 2-4)

• Weaves in wellness at events

• Good with modeling wellness behavior: walking meetings – dressed up with tennis shoes.

• Focus more on social wellness venues for networking

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School of Aerospace

By Year 3 All-Staff Spring Picnic • Water replaced pop • Healthy door prizes replaced junk food • Fruit was included • Wheat buns replaced white buns • Veggie burgers were an option • Only baked chips were available • Wellness fair was included • Dean spoke about his personal health and

wellness and encouraging others to concentrate on their own

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Quotes requested by Year 3

“Four years ago, I could barely walk around the

block. It was a factor of age, arthritis and

inactivity. I started slowly. I am still aging, but

became active, and the effects of arthritis have

almost completely diminished. I shared my story

at the Deans for Wellness picnic and encourage

all Aerospace employees to take care of their

heath whether it be walking through the

skyways, eating a healthier meal or using their

wellness benefits.” – Dean Smith

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School of Medicine and Health Sciences

Dean Joshua Wynne: Continues his annual event that is open to the community and also does “Walk with the Dean” events.

Law School

Dean Kathryn Rand: • Very popular nutrition program demonstration with UND

Executive Chef and UND dietitian; recipes included.

• Included stretch break

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Law School

College of Business & Public Administration

Year 1: Cycle with the Dean Spring break = Wellness Week

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College of Business and Public Administration

Healthy lunch program with chef, dietitian and had fun!

College of Business and Public Administration

• Years 2-4: New Dean:

Margaret Williams

• Repeat popular nutrition program with free healthy lunch program

• Address Healthy Campus Objectives – bring in personal trainer to help with education on muscle-strengthening

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School of Graduate Studies

Healthy Lunch with dietitian as part of staff retreat at Wellness Center

Student Affairs

Breakfast with Dr. Reesor • Already established and

popular event

• Healthy food – fruit, yogurt and oatmeal

• Focus on occupational and social wellness

• Individual invitations!

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Feedback – Year 1

Positive: • Year 1 Yielded: 48% faculty vs. 45% staff

• Positive overall feedback from all

• Help from Ambassadors and Office Support

Questions to Ponder

1. What has worked well in terms of leadership in your institution?

2. Who might be a champion?

3. What could you do to make it easy on Deans?

4. What will be your key goals and metrics for success?

5. What resources do you have at your organization that might foster support for this type of initiative?

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SEEKING CONTINUOUS IMPROVEMENT – FEEDBACK, LESSONS LEARNED, TIPS

Part IV

Feedback

Constructive:

• Capacity by departments

• Gatekeeping needed

• Change in Deans

• Better reward/thank you

ideas

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What we did next… • Updates of each

event

• Re-connected on best practices

• Re-ignited the “Initiative”

• Connected with Public Affairs

Things We Tried Years 2-4

Recommend: • Re-connect with Deans and Office Administrative Leads 4x

a year – peer influence and reminders for busy people • Have a little money mostly for prizes has been helpful to

Deans • Marketing is key including logo, website and photography.

Video is great if possible. • Have baseline measurements • Quotes from deans • Used internal and external reports. See Sample of internal

report in handouts • A rotating option for Year 4 that went well - Zen in 10

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Things We Tried Years 2-4

Don’t Recommend

• Too much Information is not good – concise and easy

• Decided against awards for most attendance as numbers were not as positive as last year.

Rotation of Zen in 10

Provided Zen in 10 (Relax and Renew® Yoga Instructor program at buildings close to employees in each College/School during Year 4.

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UND-STYLE WELLNESS BREAK!!!

Time for another

WHAT DOES THE DATA SAY? CREATING POSITIVE CULTURE CHANGE

Part V

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Positive Culture

79.3% of employees feel that UND promotes a culture of wellness. 90% of faculty feel that it is important that faculty/staff model healthy behavior to students. 80.4% feel that their immediate supervisor supports a healthy work-life balance. 90.3% feel that UND is a good place to work.

Source: 2016 Staff/Faculty Wellness Survey, n = 1088

Positive Culture

• 89.8% rated Work Well programming positively.

• 63% report that supervisor models wellness.

• 66% of UND employees feel that their job allows them to have a healthy work-life balance.

• 75.2% of employees feel that UND is concerned

about their health. Source: 2016 Staff/Faculty Wellness Survey, n = 1088

* 2016 Staff/faculty Wellness Survey, n = 1088

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Positive Culture

Current departmental wellness practices: • Work Well ambassador in building: 43.9%; • Encouragement from supervisor: 31.4%; • Wellness challenges/competitions: 24.4%; • Healthy food options: 22.2%; • Walking groups: 19.1% Source: 2016 Staff/Faculty Wellness Survey, n = 1088

* 2016 Staff/faculty Wellness Survey, n = 1088

Positive Culture Change!

64% 74% 71%

76%

0%

20%

40%

60%

80%

100%

Faculty Staff

Participation in at-work wellness activities is supported by their immediate supervisor

2014 2016

2016 survey, n = 1088; 2014 survey, n= 1044

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Positive Culture Change!

NOTE: Not a direct comparison as Culture of Wellness definition changed – see next slide

57%

78%

62%

85%

0%

20%

40%

60%

80%

100%

Faculty Staff

Feel that UND Promotes a Culture of Wellness

2014 2016

Definitions:

2014 Culture of Wellness UND promotes a culture of wellness”. A “culture of wellness” refers to:

• information, resources and programs to support multi-dimensional wellness

• supportive leadership and colleague support, and

• environmental cues and resources to support healthy living.

2016 Culture of Wellness My university promotes a culture of wellness. A culture of wellness refers to norms, standards, and structures that are helpful for individuals’ wellness to include: supportive leadership and colleagues, environmental cues and resources that support health living.

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Positive Culture Change!

42%

56%

44%

58%

0%

20%

40%

60%

80%

100%

Faculty Staff

Felt Encouraged by their Co-workers to Participate in Wellness Activities

2014 2016

Positive Culture Change!

58%

72%

59% 65%

0%

20%

40%

60%

80%

100%

Faculty Staff

Felt their Immediate Supervisor Models Wellness

2014 2016

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Quietly

6. What do you expect to be a barrier, and how will you overcome it?

7. What is your “back-up” plan if the Deans for Wellness doesn’t work as you hope?

8. What will be your next step when you return?

2016 Feedback Survey from Deans

I think it's been great, just need more events more often to get people into the habit of participating

Healthier college! I have seen many of the staff and faculty more aware of what they are eating and becoming active.

Made wellness a more visible goal

I do believe it at least gets the employees to think about wellness - whether they participate or not.

We do several health and wellness activities and I don't think it's clear to people what is a dean's wellness initiative and what isn't.

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Advice from Deans for Other Institutions Baby steps... don't try to have too many activities at once.

Give permission from the very top--President, deans, chairs, etc.--for staff to leave their desks to participate

Use a variety of ideas

It's a lot of work!

Our Next Steps

• Our Strategic Plan in Work Well based on the HERO conference is to reach middle-management – department chairs, supervisors, directors

• Taking an idea from Oklahoma State University – Certified Healthy Department Program

• Currently piloting UND Healthy Department Program

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What can YOU do?

• Personal modeling

• Personal messaging

• Start with one Dean, or one leader on campus

• Share our story

• Infuse wellness:

Add “Stretch/Stand” into faculty/staff meeting agenda as an item

Create a “Practice” to have a fruit or vegetable at all meetings

Do 5 minutes of wellness at current events/regular meetings

Tips from the Deans for Wellness

• If at all possible, get your President on board

• Identify Senior Leadership Champions in Student Affairs and Academic Affairs

• Create goals and metrics for success

• Develop template of activities – make as simple as possible

• Involve public relations – telling the story is key

• Identify Ambassadors who will carry wellness initiatives forward

• Have a clear plan to share and 1:1 meetings with Deans

• Provide short updates during the year with deans and their administrative professional

Remember Positive Peer Influence!

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Sharing

Ideas & Suggestions?

Questions?

Kim Ruliffson, MPA Coordinator of Work Well 701-777-0210 kimberly.ruliffson@und.edu UND.edu/workwell Steve Light, PhD Associate Vice President for Academic Affairs steven.light@und.edu 701-777-0960