december 2007 minutes - central darling shire · tim hazell acting general manager greg stephens...

Mission Statement To promote the Central Darling Shire area by encouraging development through effective leadership,

community involvement and facilitation of services

Any public discussion of Council or Committee reports and recommendations is on the basis that such reports or recommendations do not have effect until adopted by a full meeting of Council.

CENTRAL DARLING

SHIRE COUNCIL

Minutes For the Ordinary Meeting

Tuesday 18th December 2007 at

Wilcannia

Council dedicated to serving its Communities.

RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

The above-mentioned Meeting of Council was held in the Council Chambers, on Tuesday 18th December 2007 commencing at 9:07am.

SECTION 1. RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE ......................... 5 SECTION 2. CONFIRMATION OF MINUTES OF PREVIOUS MEETING....................................................... 6

2.1 Business Arising out of Minutes..............................................................................................................................6 2.2 Notices of Motion/Rescission..................................................................................................................................6

SECTION 3. MAYORAL MINUTE OR REPORT................................................................................................... 7 SECTION 4. ACTING GENERAL MANAGER’S REPORT................................................................................... 9

4.1 Schedule of Investments ..........................................................................................................................................9 4.2 Rates Collection Statement....................................................................................................................................10 4.3 Local Government Remuneration Tribunal ...........................................................................................................11 4.4 Councillor Questions .............................................................................................................................................11 4.5 2008 Council Meeting Schedule............................................................................................................................12 4.6 Council Policy – Christmas/ New Year Break.......................................................................................................13 4.7 Policy Review – Section 252 – Payment of Expenses and Provision of Facilities to Councillors..........................14 4.8 Council Policy – Aggressive Behaviour ................................................................................................................15 4.9 Councillors Fee’s – Superannuation ......................................................................................................................15 4.10 Policy Review – Australia Day Awards.................................................................................................................16 4.11 Western Division Group of the Shires Association................................................................................................16 4.12 New South Wales Government – Rural and Regional Taskforce...........................................................................18 4.13 2007 NSW Violence Against Women Prevention Awards ....................................................................................19 4.14 Barwon Darling Alliance.......................................................................................................................................20 4.15 New South Wales – Inquiry into Electoral and Political Party Funding.................................................................21 4.16 Insurance – Section 355 Committee’s ...................................................................................................................21

SECTION 5. DIRECTOR OF ENGINEERING SERVICES REPORT................................................................ 23 5.1 Activity Report December 2007 ...........................................................................................................................23 5.1.1 Staff..................................................................................................................................................................23 5.1.2 Administration .................................................................................................................................................23 5.1.3 Community Amenity........................................................................................................................................24 5.1.4 Water Supplies .................................................................................................................................................24 5.1.5 Sewerage..........................................................................................................................................................25 5.1.6 Transport & Communication............................................................................................................................25 5.1.7 Aerodromes......................................................................................................................................................26 5.2 Works Committee Meeting....................................................................................................................................27 5.3 Traffic Committee Meeting ...................................................................................................................................27 5.4 White Cliffs Water Supply ....................................................................................................................................28 5.5 Questions Without Notice......................................................................................................................................28

SECTION 6. MANAGER, ENVIRONMENTAL SERVICES REPORT ............................................................... 30 6.1 Information Items ..................................................................................................................................................30 6.1.1 Wilcannia Hall Bond........................................................................................................................................30 6.1.2 Kalyanka Land Purchase Update......................................................................................................................30 6.1.3 Staff Update .....................................................................................................................................................30 6.1.4 Ivanhoe Cemetery ............................................................................................................................................31 6.2 Wilcannia Cemetery ..............................................................................................................................................31 6.3 Development Application – DA 23/07 ..................................................................................................................32 6.4 Murdi Paaki Regional Enterprise Corporation – Wilcannia Venture .....................................................................32 6.5 Menindee Racecourse – Temporary Licence .........................................................................................................33 6.6 Knox & Downs – Legal Adviser’s Visit ................................................................................................................34

SECTION 7. MANAGER OF COMMUNITY AND ECONOMIC DEVELOPMENT REPORT......................... 35 7.1 Ryde City Council Mayoral Minute.......................................................................................................................35 7.2 Carols by Candlelight ............................................................................................................................................35 7.3 Hong Kong Tourism Board International Tourism Parade ....................................................................................36 7.4 Ivanhoe Multi Service Outlet.................................................................................................................................36 7.5 Ten Mile Rocks Rockbar Rehabilitation project....................................................................................................38

SECTION 8. RECEPTION OF CORRESPONDENCE......................................................................................... 41 8.1 Media Releases......................................................................................................................................................41 8.2 Circular/Newsletters ..............................................................................................................................................41 8.3 Letters....................................................................................................................................................................41

SECTION 9. THE RECEPTION OF REPORTS FROM COMMITTEES ........................................................... 43 9.1 Sunset Strip Progress Association Page 45 - 49....................................................................................................43 9.2 Tilpa Community Committee Inc. Page 50 - 54....................................................................................................43 9.3 MANEX Meeting 8th October 2007 Page 55 - 58 .................................................................................................43 9.4 Sunset Strip Progress Association Page 59 - 60....................................................................................................44 9.5 MANEX Meeting 13th November 2007 Page 61 - 64 ...........................................................................................44 9.6 MANEX Meeting 21st November 2007 Page 65 - 67............................................................................................44 9.7 MANEX Meeting 28th November 2007 Page 68 - 69 ...........................................................................................44 9.8 MANEX Meeting 6th December 2007 Page 70 - 72..............................................................................................44

SECTION 10. DELEGATES REPORTS................................................................................................................ 74 SECTION 11. QUESTIONS WITHOUT NOTICE................................................................................................ 78 SECTION 12. PUBLIC ACCESS - QUESTIONS AND COMMENTS FROM THE PUBLIC............................ 79 SECTION 13. URGENT BUSINESS...................................................................................................................... 80


SECTION 14. CONFIDENTIAL MEETING......................................................................................................... 81 SECTION 15. FIXING DATES AND VENUES FOR NEXT MEETING ............................................................ 82


SECTION 1. RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE

PRESENT: Councillors:

Ray Longfellow

Graham Wellings

Peter Sullivan

Barbara MacMillan

Anthony Pease

Paul Brown

Mike Arandt

Moya Reid

Clive Linnett

Robert Vagg

ALSO PRESENT:

Tim Hazell Acting General Manager

Greg Stephens Director of Engineering Services

Leeanne Ryan Manager of Environmental Services

Kym Fuller Manager of Community and Economic Development

Mel Scott Administration Officer – Executive Support

APOLOGIES: Councillor Rick Doyle

RECOMMENDATION

That the apologies be received and noted

1-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Vagg that the apologies be received and noted

MOTION CARRIED

CONFIRMATION OF MINUTES OF PREVIOUS MEETING 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 2. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

RECOMMENDATION

That the minutes of the previous meeting be adopted.

2-12-07 Resolved On the Motion Of Clr Linnett, Seconded Clr Wellings that the minutes of the previous meeting be adopted.

MOTION CARRIED

2.1 Business Arising out of Minutes At the previous Council meeting held on the 20th November 2007, a petition was presented to Council together with a list of specific questions. The response to those questions is attached to this Agenda.

2.2 Notices of Motion/Rescission

MAYORAL MINUTE OR REPORT 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 3. MAYORAL MINUTE OR REPORT

RECOMMENDATION

That the Mayoral Report be received and noted

3-12-07 Resolved On the Motion Of Clr Longfellow,

Seconded Clr Sullivan that the Mayoral Report be received and noted

MOTION CARRIED

On the 5th December the Mayor, Acting General Manager and Councillors Sullivan and Linnett attended the Western Division Shires Association Mid Term Conference in Cobar.

A number of points were discussed and it was noted that the meeting would revert back to being held in September.

The Mayor attended the Ivanhoe Working Party Meeting on the 6th December.

The Wilcannia Working Party Meeting was held on the 13th December at the Community Hall and attended by the Mayor and Acting General Manager for a portion of the meeting.

A number of issues were raised at this meeting, these related to Bus Stop seating adjacent to the Shell Service Station, Bus Stops around Wilcannia for School pickups, the Opera House being handed over to the Aboriginal Land Council for a Mens Safehouse, traffic control measures required for the Mallee and the continued works at Bourke Park.

On the evening of the 13th December, the Mayor attended the presentation night at the Ivanhoe School together with Councillor Linnett.

The Mayor informed the Council that all works committee meetings have now been conducted and works plans for each of the towns are now being formed. The Mayor was in attendance at the Ivanhoe works committee meeting.

The Mayor also informed Council that he had received a letter from the Local Government and Shires Association regarding the Development Contribution Changes and the Impact on NSW Communities. The LGSA have requested that Council contribute $500 and participate in the press release.

4-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings that Council contribute $500 to the Local Government and Shires Association for the campaign against planning

MAYORAL MINUTE OR REPORT 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

reforms relating to developer contribution charges.

MOTION CARRIED

The Mayor has been contacted by the Mayor of Wentworth, Margaret Thomson for the Central Darling Shire Council to support a proposed extension of the east west rail line with an extension coming out near Mildura. It is know that 7 or 8 Councils have agreed to contribution to this project on a proportional basis. The Mayor asked Councilliors is the CDSC would be prepared to contribute $2000 toward a study of the extension of this line as it is believed that it would be a tourism benefit to Menindee.

5-12-07 Resolved On the Motion Of Clr Linnett, Seconded Clr Sullivan that Council support the feasibility study of the extension of the railway

link from Mildura to the east west rail line in principle, with the Mayor to provide further details to the next meeting of Council.

MOTION CARRIED

ACTING GENERAL MANAGER’S REPORT 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 4. ACTING GENERAL MANAGER’S REPORT

RECOMMENDATION

That the Acting General Manager’s report be received and dealt with

6-12-07 Resolved On the Motion Of Clr Arandt, Seconded

Clr MacMillan that the Acting General Manager’s report be received and dealt with

MOTION CARRIED

4.1 Schedule of Investments The following schedule of investments is provided in accordance with the requirements of the Local Government Act, 1993, and associated Regulations.

DATE TIME

PERIOD

INTEREST

RATE

DUE

DATETOTAL ($)

Deposits at Call

Commonwealth 6.70% $408,529.48

Westpac 6.55% $700,000.00

Floating Rate Notes

Castleregh Trust 90 points over 3mthBBSW 7.33% 21-Dec-07 $1,500,000.00

-Managed by Westpac

Commercial Bills

Commonwealth 12-Nov-07 28 6.78% 10-Dec-07 $300,000.00

Term Deposits

L.G.F.S. 7-Nov-07 30 6.90% 7-Dec-07 $500,000.00

(at a margin of 15points over BBSW)

Total Investments as at 30th November 2007

11 am Call Account $1,108,529.48

Commercial Bills and Notes $1,800,000.00

Term Deposits $500,000.00

$3,408,529.48

At Call refers to funds held at a financial institution that can be recalled within 24 hours.

A Floating Rate Note is a longer term investment issued by a financial institution with a variable interest

rate. The rate is adjusted every 3 months. Council classifies this FRN as 'available for sale' which

requires measurement at fair value at the end of the year.

Commercial Bills and Term Deposits are short term investments issued by a bank with a promise to

pay a specified amount on settlement (being the face value plus interest).

Schedule of Investments - November 2007

RECOMMENDATION

That the Schedule of Investments report be received and adopted.

7-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that the Schedule of Investments report be received and adopted.


MOTION CARRIED

4.2 Rates Collection Statement The rate collection statement for the month is provided for information:

ITEM ARREAR INT ARREARS RATES WATER DR SUPP CR SUPP INTEREST RECEIPTS WRITE-OFFS GOVT SUB OVER-PAYMENT TOTAL

General 46,108.52 18,200.51 45,723.29 - - 1,857.30 25,824.12 - 765.16 - 85,300.34

Special Rate 5,955.99 2,179.42 7,963.00 - - 8.63 241.00 4,659.17 - - - 11,671.61

Water 111,302.22 37,985.23 150,430.00 - - 1,423.00 4,487.65 90,401.69 - 1,093.75 - 211,286.66

Water-Filtered 7,568.59 8,458.91 - - - 296.64 10.81 - - - 16,313.33

Sewer 50,906.41 23,553.49 96,960.00 - - 360.00 2,061.82 64,007.75 - 700.00 - 108,413.97

Garbage 35,181.44 11,967.74 91,800.00 - - 510.00 1,471.72 57,770.26 - 1,687.50 - 80,453.14

Excess Water 89,852.88 18,953.21 - 30,125.40 - 3,930.00 3,124.39 40,484.08 41.88 - - 97,599.92

Charge on Land 3,308.10 - - - - - - - - - - 3,308.10

Unallocated Rates - - - - - - - - - - -5,681.28 -5,681.28

Unallocated Water - - - - - - - - - - -48.10 -48.10

GROUP TOTAL 350,184.15 121,298.51 392,876.29 30,125.40 6,231.63 13,540.52 283,157.88 41.88 4,246.41 -5,729.38 608,617.69

Ivanhoe

General 26,124.55 8,965.85 26,521.38 - - 390.38 1,059.73 13,685.40 - 1,065.27 - 47,530.46

Special Rate 6,737.37 2,360.08 7,886.38 - 27.64 79.71 276.55 4,034.05 - - - 13,174.26

Water 39,700.01 12,429.43 46,800.00 - 160.00 865.00 1,620.42 23,982.43 - 1,225.00 - 74,637.43

Water-Filtered 2,215.88 3,443.63 - - - - 84.82 415.67 - - - 5,328.66

Garbage 24,545.80 7,257.23 44,800.00 - 300.00 950.00 1,014.33 23,865.61 - 1,750.00 - 51,351.75

Excess Water 157,914.38 12,237.38 - 23,304.70 - 93,317.20 1,899.04 43,843.27 14.35 - - 58,180.68

Charge on Land 7,083.84 - - - - - - 270.50 - - - 6,813.34

Unallocated Rates - - - - - - - - - - -162.14 -162.14

GROUP TOTAL 264,321.83 46,693.60 126,007.76 23,304.70 487.64 95,602.29 5,954.89 110,096.93 14.35 4,040.27 -162.14 256,854.44

White Cliffs

General 7,554.74 2,118.23 31,233.34 - - - 284.74 19,457.99 - 1,746.94 - 19,986.12

Special Rate 574.90 150.41 3,000.07 - - 12.09 21.56 1,997.03 - - - 1,737.82

Water 16,489.33 2,674.78 76,900.00 - - - 615.85 49,558.29 - 1,793.75 - 45,327.92

Water-Filtered 2,176.12 1,938.79 - - - - 85.26 - - - - 4,200.17

Garbage 190.66 6.00 2,040.00 - - 20.00 8.46 1,244.43 0.17 102.50 - 878.02

Excess Water 12,764.61 934.00 - 8,184.00 1,122.02 319.98 12,849.56 231.05 - - 7,999.96

Charge on Land 937.34 - - - - - - - - - - 937.34



GROUP TOTAL 40,687.70 7,822.21 113,173.41 8,184.00 1,154.11 1,335.85 85,107.30 231.22 3,643.19 -837.05 80,230.30

Menindee (Environs)

General 38,033.55 12,520.42 60,562.28 - - 139.41 1,343.67 35,462.43 4.77 2,940.20 - 73,913.11

Garbage 15,886.80 1,827.39 51,300.00 - - 4,394.08 571.53 25,856.88 34.65 3,403.02 - 35,897.09

Charge on Land 3,963.30 - - - - - - 198.78 - - - 3,764.52


GROUP TOTAL 57,883.65 14,347.81 111,862.28 4,533.49 1,915.20 61,518.09 39.42 6,343.22 -1,941.87 111,632.85

Menindee

General 47,513.74 10,143.52 54,797.85 - - 1,138.59 1,767.99 28,772.08 9.85 2,712.29 - 81,590.29

Special Rate 6,158.87 1,552.45 7,963.38 - - 113.19 232.76 4,409.32 1.43 - - 11,383.52

Garbage 72,634.38 12,250.92 71,580.00 - 1,280.00 420.00 2,784.43 42,714.41 6.67 3,980.28 - 113,408.37

Charge on Land 7,778.31 - - - 5,236.00 - - 517.94 - - - 12,496.37


GROUP TOTAL 134,085.30 23,946.89 134,341.23 6,516.00 1,671.78 4,785.18 76,413.75 17.95 6,692.57 -1,548.65 217,329.90

Rural

General 48,009.87 8,118.65 313,353.75 - 4,047.24 - 2,050.68 190,394.30 0.52 142.37 - 185,043.00

Water - 2.20 1,700.00 - - 665.00 - 505.10 - - - 532.10

Excess Water 0.83 155.34 - - - - 0.03 0.05 - - - 156.15

Charge on Land - - - - 374.00 - - - - - - 374.00


GROUP TOTAL 48,010.70 8,276.19 315,053.75 4,421.24 665.00 2,050.71 190,899.45 0.52 142.37 -1,238.00 184,867.25

Sundry Villages

General 109.86 4.47 2,042.29 - - - 6.43 1,679.28 - - - 483.77


GROUP TOTAL 109.86 4.47 2,042.29 6.43 1,679.28 -4.46 479.31

Sunset Strip

General 6,799.64 632.81 61,637.77 - - - 196.13 39,238.52 - 2,988.40 - 27,039.43

Garbage 428.99 38.09 3,450.00 - - 150.00 11.80 2,131.08 4.28 174.57 - 1,468.95

Charge on Land 270.50 - - - - - - 270.50 - - - 0.00


GROUP TOTAL 7,499.13 670.90 65,087.77 150.00 207.93 41,640.10 4.28 3,162.97 -420.34 28,088.04

REPORT TOTAL 902,782.32 223,060.58 1,260,444.78 61,614.10 11,424.88 110,008.30 29,796.71 850,512.78 349.62 28,271.00 -11,881.89 1,488,099.78

General 220,254.47 60,704.46 595,871.95 - 4,047.24 1,668.38 8,566.67 354,514.12 15.14 12,360.63 - 520,886.52

Special Rate 19,427.13 6,242.36 26,812.83 - 27.64 213.62 771.87 15,099.57 1.43 - - 37,967.21

Water 167,491.56 53,091.64 275,830.00 - 160.00 2,953.00 6,723.92 164,447.51 - 4,112.50 - 331,784.11

Water-Filtered 11,960.59 13,841.33 - - - - 466.72 426.48 - - - 25,842.16

Sewer 50,906.41 23,553.49 96,960.00 - - 360.00 2,061.82 64,007.75 - 700.00 - 108,413.97

Garbage 148,868.07 33,347.37 264,970.00 - 1,580.00 6,444.08 5,862.27 153,582.67 45.77 11,097.87 - 283,457.32

Excess Water 260,532.70 32,279.93 - 61,614.10 - 98,369.22 5,343.44 97,176.96 287.28 - - 163,936.71

Charge on Land 23,341.39 - - - 5,610.00 - - 1,257.72 - - - 27,693.67



FUND SUMMARY L 902782.32 223,060.58 1,260,444.78 61,614.10 11,424.88 110,008.30 29,796.71 850,512.78 349.62 28,271.00 -11,881.89 1,488,099.78

RATES REPORT as at 5 December 2007

RECOMMENDATION

That the Rates Collections Report be received and adopted.


8-12-07 Resolved On the Motion Of Clr Wellings, Seconded Clr Linnett that the Rates Collections Report be received and adopted.

MOTION CARRIED

4.3 Local Government Remuneration Tribunal Advice has been received from the Local Government Remuneration Tribunal indicating that an annual determination on the fees payable to Councillors and Mayors is due by no later than the 30th April 2008. The Tribunal has commenced its review of the 2008 determination and is calling on submissions into the categorisation of Council’s. These submissions, closing on the 15th February 2008, should detail any significant change in the role and responsibilities of the individual Councils. As there has been very little change in the role and responsibility of the Central Darling Shire Council, it is proposed that no submission be made.

RECOMMENDATION

That Council receive and note this report.

9-12-07 Resolved On the Motion Of Clr Linnett, Seconded Clr Sullivan that Council receive and note this report.

MOTION CARRIED

4.4 Councillor Questions At the most recent meeting of Council a number of questions were raised and taken on notice. Specifically:

• Councillor Brown – the total value of rates and charges

outstanding on properties included in the sale of land for unpaid

rates auction is around $250,000

• The Ivanhoe Multi Service Outlet received an income of $155,911

in 2006/2007 while expenses totalled $131,223. Of these

expenses salaries and allowances accounted for $75,608 motor

vehicle expenses totalled $10,783 with the balance relating to

general office and running expenses. It is noted that full cost

recovery is applied to this cost centre with costs associated with

administration fully recovered from the program.

RECOMMENDATION

That Council receive and note the report.

10-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings that Council receive and note the report.

MOTION CARRIED


4.5 2008 Council Meeting Schedule The issue of the Council meeting schedule has been considered by the MANEX team and it is recommended that the following schedule be adopted:

Date of Meeting Town – 2008 Town - 2007

19th February 2008 Wilcannia Sunset Strip

18th March 2008 Menindee Tilpa

15th April 2008 Tilpa Menindee

20th May 2008 Darnick Wilcannia

24th June 2008 Wilcannia Wilcannia

15th July 2008 Sunset Strip Wilcannia

19th August 2008 Ivanhoe Ivanhoe

16thSeptember 2008 Wilcannia Wilcannia

21st October 2008 Wilcannia White Cliffs

18th November 2008 White Cliffs Wilcannia

16th December 2008 Wilcannia Wilcannia

In considering and recommending this schedule a number of points need to be noted:-

• Given that there are only a few working days from the December

2007 meeting to any proposed meeting in January 2008 and

there is typically very little activity within the Shire requiring

Council decisions it is suggested that the January meeting be

foregone.

• A slight change to venues due to extreme climatic conditions,

noting that all towns will still host at least one meeting during the

year.

• The meeting scheduled for June has been set for the fourth

Tuesday of the month to allow for the period of public exhibition

of the Draft Management Plan.

• The Local Government election is scheduled for Saturday the 28th

September 2008. It is therefore proposed that the election for

Mayor and Deputy Mayor would be held at the October 2008

meeting.

Councillor Linnett requested that the March and April meeting locations be swapped around due to daylight savings and the extra daylight that is available for travel. Council agreed that the March meeting will be held in Tilpa and the April meeting be held in Menindee.

Councillor Vagg moved and amendment which Councillor Brown seconded, for a January meeting to be held in Wilcannia on the 15th January 2008, this amendment was defeated.

RECOMMENDATION

That Council adopt the above meeting schedule.

11-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Brown that Council adopt the

above meeting schedule with the February


meeting to be held in Tilpa and March in Menindee

MOTION CARRIED

4.6 Council Policy – Christmas/ New Year Break It has been the practice of the Council to grant indoor staff three additional holidays each year to coincide with the three working days between Christmas and New Year. These days have been typically granted as leave in recognition of service throughout the year and also to recognise that indoor staff have not typically claimed, nor have been paid, for small periods of overtime worked throughout the year.

By allowing these three additional days as leave, staff travelling distances over the Christmas period are afforded some additional time to spend with family and friends. In past years the General Manager has reported to Council each December, requesting that staff be granted these additional days as leave. Rather than have this matter considered on an annual basis, it may be appropriate to consider the issue once and formulate a Council policy in this regard. It is therefore recommended that indoor staff of the Central Darling Shire Council be granted an additional three days leave to be taken on the 27th, 28th and 31st December 2007. It is also recommended that the Council formulate the policy of allowing three additional days leave from Christmas to New Year each year for indoor staff in recognition of service and unclaimed/unpaid overtime.

Councillor Brown disagreed with a policy being formed as it would be against the award to not pay staff for overtime.

The Acting General Manager informed Council that the reason for requesting a policy is due to the same discussion that takes place regarding this matter each year. He stressed to Council that the request is also made to allow staff to travel over this period.

RECOMMENDATION

That Council adopt a policy to allow for indoor staff of the Central

Darling Shire Council to be granted three additional days leave

between Christmas and New Year each year in recognition of service

and unclaimed/unpaid overtime.

12-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that Council allow for indoor staff of the Central Darling Shire Council to be granted three additional days leave between Christmas and New Year in recognition of

service.

CR BROWN RECORDS AGAINST

MOTION CARRIED


4.7 Policy Review – Section 252 – Payment of Expenses and Provision of Facilities to Councillors The issue of amending the policy on the payment of expenses and provision of facilities to Councillors was considered at the October meeting of Council and subsequently publicly exhibited for the statutory period of 28 days. At the close of this public exhibition, no submissions were received. The proposed amendment to the policy was to provide for an additional nights accommodation for Councillors attending Council meetings. This accommodation would be for the night of the meeting.

Such a change would now effectively mean that two nights’ accommodation and meals would be provided to Councillors attending Council meetings, being the night preceding the meeting and the night of the meeting.

RECOMMENDATION

That Council consider the amendment to the policy for the payment of

expenses and provision of facilities to Councillors.

13-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings That Council consider the amendment to the policy for the payment of expenses and provision of facilities to

Councillors.

MOTION CARRIED

14-12-07 Resolved On the Motion Of Clr Brown, Seconded

Clr Linnett that standing orders are suspended to consider a presentation by Mr Les Lane regarding the Wilcannia Integrated Tourism Project.

MOTION CARRIED

Standing Orders suspended at 10:07am

The Mayor welcomed Mr Les Lane and Mr Geoff O’Connor from Murdi Paaki Regional Enterprise Corporation Ltd to address the Council in relation to the Wilcannia Integrated Tourism Project that has received grant funding of $1.8million through the Sustainable Regions funding application.

15-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings that standing orders are resumed

MOTION CARRIED

Standing Orders resumed at 10:39am


4.8 Council Policy – Aggressive Behaviour Following a number of instances of staff being faced with the aggressive behaviour of clients and being uncertain on their rights and obligations it was considered appropriate to develop a policy in this area for Council consideration and approval. The attached policy has been developed by staff that have faced these situations and has subsequently been endorsed by the MANEX team. Both Council and management have an obligation to ensure that staff are protected at all times and are provided with a safe and healthy work place.

Clearly with some clients displaying such behaviour it is imperative that a policy be developed to assist staff in these instances. The policy is very clear in that no aggressive behaviour will be tolerated and certain courses of action are available to staff.

The Staff Consultative Committee have also endorsed the policy.

Councillor Brown agreed with the policy and requested that the policy be reviewed and rewritten to ensure that it is clear.

RECOMMENDATION

That Council formally adopts the policy on Aggressive Behaviour in

the workplace and distributes copies of the policy to all Council staff.

16-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings that Council formally adopts the policy on Aggressive Behaviour in the workplace and distributes copies of the policy to all Council staff.

MOTION CARRIED

4.9 Councillors Fee’s – Superannuation Advice has been received from the Local Government and Shires Association that following an Australian Taxation Office ruling, Councillors may elect to have their Councillor fees directed into a complying superannuation fund and these fees will not represent assessable income of the Councillor. Should any Councillor wish to have their monthly fees directed into a complying superannuation fund, details will need to be provided to the Administration. It is important to note that the taxation ruling only related to Councillor fees and does not extend to reimbursement claims for travelling.

Council would also be required to further amend the policy on the payment of expenses and provision of facilities to Councillors under section 252 of the Local Government Act, 1993. The Act does provide that where an amendment is considered minor or insignificant then the normal statutory period of public exhibition is not required. Given that any change due to this ruling is simply a re-direction of fees paid to a Councillor, it is considered that such a change would be insignificant and not require public exhibition.

RECOMMENDATION



17-12-07 Resolved On the Motion Of Clr Linnett, Seconded Clr Arandt that Council receive and note this report.

MOTION CARRIED

4.10 Policy Review – Australia Day Awards Further to the recent consideration of nominations for the 2008 Australia Day Awards it has been apparent that a number of very worthy nominations have been received across the Shire and across all categories. It is also apparent that given the ageing population within the Shire that the current policy of recognising Australia Day Awards once every two years may not be appropriate. The current policy of Council (copy attached) provides for consideration of Australia Day Awards every two years. It is proposed to amend this policy and provide for the consideration of Australia Day Awards on an annual basis.

RECOMMENDATION

That Council amend the policy on the provision of Australia Day

Awards to consider such awards on an annual basis.

18-12-07 Resolved On the Motion Of Clr Arandt, Seconded Clr Sullivan that Council amend the policy on the provision of Australia Day Awards to consider such awards on an annual basis.

MOTION CARRIED

4.11 Western Division Group of the Shires Association The mid-term meeting of the Western Division Group of the Shires Association was held in Cobar on Wednesday the 5th December 2007 and was attended by Mayor Ray Longfellow, Councillor Clive Linnett, Councillor Peter Sullivan and the Acting General Manager Tim Hazell. The meeting considered a number of motions presented by member Council’s. Those motions of particular interest included:

• That the Western Division Group advise the Minister for Water

Utilities, the Hon Nathan Rees MP, of its complete opposition to

any review of the arrangements for the provision of water supply

and sewerage services in regional New South Wales that could

see responsibility for these services transferred from Local

Government.

• That the Western Division Group of the Shires Association of

NSW make representations to the NSW Minister for Climate

Change, Environment and Water in support of the joint Broken

Hill City Council/Central Darling Shire Council submission on the

Darling River Water Savings Project.

• That the Western Division Group call on the NSW Government

and the Minister for Primary Industry to reconsider the decision to

no longer provide financial support for the Rural Financial

Counselling Service after 30 June 2008.


• That the Group support the push by Cobar, Central Darling and

Balranald Shires for the Balranald to Cobar Road to become a

sealed arterial road within the next 10 years.

• That the Group make further representations regarding the urgent

need to improve and enhance Mobile phone services throughout

the Western Division.

• That the Group write to the Premier requesting that senior heads

and officials (including Ministers) from State Government

Departments advise the Local Council when they are visiting their

areas.

• Council’s strong opposition to any further sale of licensed

allocations on the Warrego River.

• Financial assistance for the maintenance of shire roads during

periods of drought.

The meeting also considered the theme for the 2008 Annual Conference to be held in Cobar from the 2nd March 2008 to the 4th March 2008. Preliminary discussions have suggested a theme based around water resources. Given the difficulties in securing accommodation in Cobar a tentative booking has been made for a number of rooms at the Town and Country Motel. It is considered appropriate that Council now consider the level of attendance at this annual conference. Council’s policy on attendance at the Western Division Annual Conference provides for the Mayor, General Manager, interested Councillors and their spouses/partners be authorised to attend.

It would be appreciated if interested Councillors could indicate if they are wishing to attend the conference, to ensure that adequate accommodation can be provided.

The Mayor requested that Councillors confirm their attendance at the Western Division Shires Association Conference in Cobar in March.

Councillors Vagg, MacMillan, Reid, Wellings, Pease, Sullivan and Linnett will be in attendance together with the Mayor and Acting General Manager.

RECOMMENDATION


19-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that Council receive and note this report.

MOTION CARRIED

Meeting Adjourned at 10:53am, resuming at 11:21am

20-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that standing orders are suspended to consider various presentations

MOTION CARRIED


Standing Orders Suspended at 11:26am The Mayor welcomed Scot Tonkin from Jardine Lloyd Thompson who is responsible for Councils insurance matters to address Council in relation to 4.16.

The Mayor then welcomed Andrew Boog from Austen, Brown & Boog who is Council’s lawyer to address Council on 6.4, the Knox & Downs Building in Wilcannia.

Following from this the Mayor welcomed further guests to the Chambers for the presentation of Community Awards as noted in 4.13. In attendance were:

• Virgean Wilson, Safehouse Coordinator

• Rhonda Hynch, Swimming Pool Attendant Wilcannia

• Pearl Ferguson, Year 10 Student Menindee Central School

• Brian Debus, Principal Menindee Central School

• Annette Finch, Secondary School Coordinator for Menindee & Ivanhoe

• Mrs Ferguson, Pearl’s Mum

The Acting General Manager informed the Council of the significant achievements of each of the award receipients and the following awards were presented:

• Virgean Wilson – Community Spirit Award

• Rhonda Hynch – Bravery Award

• Pearl Ferguson – Youth Recognition Award

21-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings that standing orders are resumed

MOTION CARRIED

Standing Orders resumed 12:40pm

4.12 New South Wales Government – Rural and Regional Taskforce In June 2007 the Premier, Morris Iemma, announced the establishment of a Rural and Regional Taskforce to examine and provide advice on key economic, environmental and social issues affecting rural and regional communities across NSW. The taskforce comprises the chair, Dr Col Gellatly the former Director General of the Department of Premier and Cabinet, The Hon Richard Torbay Speaker of the NSW Legislative Assembly and Member for Northern Tablelands and Mr Steve Whan the Member for Monaro and Convenor of Country Labour.


A number of public forums were scheduled throughout the State with the one for Broken Hill set down for the 19th November 2007. Attending on behalf of Council were Councillor Peter Sullivan, Councillor Moya Reid, Acting General Manager Tim Hazell and Manager Community And Economic Development Kym Fuller. The actual forum was attended by a substantial number of people representing all areas of Broken Hill and the region.

A number of specific points were raised with the Taskforce and included:

• Regional Roads – roads highlighted to receive funding to

complete included the Menindee/Pooncarie, Cobb Highway,

Silver City Highway and the provision of drought assistance for

repairs to roads damaged by the ongoing drought.

• Telecommunications – and the lack of suitable mobile phone

coverage in a number of areas.

• Planning – the need for a whole of Government approach to

planning legislation.

• Economic Zones – and the virtual importance attached to this

concept.

• Education – the need to provide adequate and appropriate

education to all community’s.

• Health – critical need for expansion of services in the treatment of

patients and the critical need for additional aged care facilities.

The forum provided an avenue for people in regional NSW to provide input into the Taskforce for eventual consideration by the Government of New South Wales. The opportunity to attend was welcomed and it was felt, by those attending, that issues raised were listened to and noted.

RECOMMENDATION


22-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings that Council receive and note this report.

MOTION CARRIED

4.13 2007 NSW Violence Against Women Prevention Awards Council has been informed that the Wilcannia Women’s and Children’s Safe House Co-ordinator, Ms Virgean Wilson, has been awarded the Tanya King Award for 2007 which seeks to recognise the outstanding contribution to victims and violence prevention by an individual.

An awards ceremony was recently held in Sydney and the Awards were presented by the Minister for Community Services Kevin Greene. Minister Greene stated that the 2007 NSW Violence Against Women Prevention Awards recognises outstanding achievements in raising awareness and actively working to address the problem of violence against women, including domestic and family violence and sexual assault.


In receiving the Award, Ms Wilson was recognised for her remarkable achievements, commitment, dedication and perseverance, especially for doing such important work in an isolated community with a lack of valuable social resources and limited services.

While this Award is made to an individual, the efforts and commitment of the Safe House support staff cannot be underestimated and Council’s appreciation is also extended to Ms Patricia Whyman and Ms Rebecca Shillingsworth.

It may be appropriate for Council to consider formal recognition under the Community Awards and Recognition Policy by granting an award to Ms Virgean Wilson. It may also be appropriate to also grant an award under this policy to Ms Rhonda Hynch for her efforts in reviving a boy at the Wilcannia pool.

The Acting General Manager informed Council that a presentation would also be made to Pearl Ferguson, a year 10 student from Menindee Central School who has been accepted into the prestigious State Student Representative Council for 2008 to represent the views of senior students as well as indigenous students. Pearl will receive a Youth Recognition Award.

RECOMMENDATION

That Council formally recognise the efforts of Ms Virgean Wilson with

a Community Spirit Award and Ms Rhonda Hynch with a Bravery

Award.

23-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings that Council formally recognise the efforts of Ms Virgean Wilson with a Community Spirit Award, Ms Rhonda Hynch with a Bravery Award and Miss Pearl Ferguson with a Youth Recognition Award.

MOTION CARRIED

4.14 Barwon Darling Alliance Following the resignation of the Project Officer to the Barwon Darling Alliance, Ms Charlotte Finch, the opportunity has been taken to review the structure and formation of the Alliance. This review has concluded that each of the participants in the Barwon Darling Alliance will continue to benefit from the Alliance. The Local Government Minister has continued the push on Local Government’s to form strategic alliances and to examine areas of reform at the local level.

This coupled with the work done to date on issues such as economic zones, community banking and liaison with the Murdi Paaki Regional Group ensures that Council continues to receive value from the Alliance.


In order to recruit and secure the services of an appropriate person to fill the vacant project officer position it is imperative that some degree of security of tenure is offered to any prospective candidate. To this end the Alliance is asking for each member to commit to the Alliance for a further three year period.

RECOMMENDATION

That the Central Darling Shire Council commits in principle to the

Barwon Darling Alliance as a member for the next three years with an

annual basis.

24-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Arandt that the Central Darling

Shire Council commits in principle to the Barwon Darling Alliance as a member for the next three years with a review on an annual basis.

MOTION CARRIED

4.15 New South Wales – Inquiry into Electoral and Political Party Funding Advice has been received that the NSW Legislative Council has established a Select Committee on Electoral and Political Party Funding. This Select Committee is conducting an inquiry into the funding of, and the disclosure of donations to, political parties and candidates in NSW State and Local Government elections.

Submissions are invited and close on the 15th February 2008.

RECOMMENDATION


25-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Reid that Council receive and note this report.

MOTION CARRIED

4.16 Insurance – Section 355 Committee’s As Council may be aware, Council has been insured by Jardine Lloyd Thompson through its membership of Statewide Mutual, for some years. As a result of a difficult insurance market and some recent claims Council’s are being asked to provide additional information before assets will be adequately insured. Council’s are now required to review their asset and insurance portfolio on an annual basis to ensure that correct and up to date information is supplied. In addition, an annual audit is conducted on Council activities to ensure that a consistent approach is applied to insurance across the Statewide group.


As part of this devolving responsibility for insurance, Council has to be specific and adhere to certain requirements when insuring assets associated with Section 355 Committee’s. In relation to Hall Committee’s it is imperative that Council maintain access to the hall and that regular maintenance inspections are conducted. If a hall is not secured with a Council maintained lock system and identified keyholders then Council is said to not be in control of the hall and any insurance claim that may be made could be denied.

The second issue relates to the assets of the Section 355 Committee and extends to the contents of the hall. Where the Committee makes the purchase of the contents or assets in it’s own name, from funds that may have been held by the Committee, then those assets are the clear responsibility of the Committee and can not, by law, be insured by the Council. As Council is not the owner of the assets it can not insure them. This is clearly a responsibility of the owner of the assets to arrange for the adequate insurance of same.

It is clear that the area of insurance and risk assessment will continue to increase in importance over the short to long term. It is an area that Council and officers must continue to be vigilant in to ensure that adequate levels of insurance are attached to relevant Council assets.

RECOMMENDATION


26-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that Council receive and

note this report.

MOTION CARRIED

DIRECTOR OF ENGINEERING SERVICES REPORT 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 5. DIRECTOR OF ENGINEERING SERVICES REPORT

RECOMMENDATION

That the Director of Engineering Services report be received and dealt

with.

27-12-07 Resolved On the Motion Of Clr Wellings, Seconded Clr Brown that the Director of Engineering Services report be received and dealt with.

MOTION CARRIED

5.1 Activity Report December 2007

5.1.1 Staff Engineering Support

Engineer Russell Williams has been appointed on a contract basis as the project engineer. Russell will supervise and coordinate the Paroo crossings reconstruction, Bakers creek culvert installation on the Pooncarie road south of Menindee and Porters crossing reconstruction projects.

Trainee Technical Officer

Roxanne Kennedy has taken on this role and will assist the Engineers to carry out audits, inspections and monitor the footpath, Ovals, Roads, Water and Sewer network with in the Shire.

5.1.2 Administration Depot Office

Location Task Comments

Director of Engineering Services

Office/Shire Supervision, Enquiries, RTA, Inspections, Invoices

Ongoing

Works Programme 2007/2008 Programme 50%

Water/Sewer Asset Capture and implement In Progress

State Roads SIMC

Works Proposals submitted

1

Works Orders received

0

RTA Management Plans (update 2007/08) 90%

MR 68B Wilcannia To Menindee

Lake Woytchugga crossing, Survey Investigation and design.

In Progress

RTA Works Proposals and Works Orders. Highway routine inspections.

On Going

Works Engineer


Office/Shire Plant Replacement Updating

Footpath Register CDSC Towns On Going

MR 68 (C) Menindee/Pooncarie

Culvert Replacement (Department of Fisheries)

In progress

Bonley Bridge Bridge replacement Program, Bridge Construction Tenders

In Progress

Office/Shire Staff supervision, Enquiries, Inspections.

Ongoing

Works Overseer

Office/Shire Staff supervision, Enquiries, Inspections.

Ongoing

Shire Roads Inspections, MR 416 Construction. Ongoing

Administration Officer

Office Engineering enquires, filing, Ongoing

5.1.3 Community Amenity

Public Conveniences

General maintenance all Towns

5.1.4 Water Supplies Wilcannia

Water levels at the Weir

0. 10/08/06 = top of the Wilcannia concrete weir.

-2.00

-1.50

-1.00

-0.50

0.00

0.50

Aug-06 Sep-06 Oct-06 Nov-06 Dec-06 Jan-07 Feb-07 Mar-07 Apr-07 May-07 Jun-07 Jul-07 Aug-07 Sep-07 Oct-07 Nov-07 Dec-07

Wilcannia Filtered Water

Water for the town is from the Wilcannia weir pool

Wilcannia Raw Water

Water for the town is from the Wilcannia weir pool

Councillor Brown questioned as to whether the Council had a policy in place for advising residents of algal blooms in the raw water system.

The Director Engineering Services informed the Council that this is currently not highlighted but will be taken on notice.


Wilcannia 2nd Emergency Bore

Construction of the recently drilled bore’s at union bend (south of Wilcannia) will commence early in the new year, a level survey to determine the flood height was carried out by the Engineer and details were forwarded on to the contractors for the final design, electrical and plumbing quotations have been received and approved, the supply of materials required for the construction will be ordered by the contractors and construction will take place incorporate the 2 new bores into the existing line to the Water treatment Plant (WTP).

Pumps

Satisfactory operation.

White Cliffs

Satisfactory operation

Water Levels, 10th December 2007.

Tank 1 = 5.30m

Tank 2 = 3.30m

Tank 3 = 8.5m (Wakefield) Supply for the Town

Ivanhoe

Satisfactory Operation, water is supplied from the bore field’s storage; Flow rate is steady at 4.5 l/sec

Water Levels, 10th December 2007.

Town storage 3.0m.

Morrison’s lake storage 1.50m.

5.1.5 Sewerage Satisfactory operations, general maintenance, Wilcannia.

5.1.6 Transport & Communication General

State Roads - RTA Single Invitation Maintenance Contract (SIMC)

Road Activity Comments

SH 8 Barrier Highway = 167.32 km Routine maintenance (SIMC) Works program.

Ongoing

SH21 Cobb Highway = 219.38 km Routine maintenance (SIMC) Works program.

Ongoing

Regional Roads


MR66 = 6.38 km

Menindee To Broken Hill

Routine Inspection

Ongoing



MR67 = 34.75 km

Ivanhoe to Balranald

Routine Inspection/ Maintenance

Ongoing

MR 68A = 127.66 km

Wilcannia To Tilpa

Routine Inspection. Ongoing

MR 68B = 154.42 km

Wilcannia To Menindee

Routine Inspection. Maintenance Grading.

Ongoing Completed

MR68C = 69.80 km

Menindee to Pooncarie

Routine Inspection

Ongoing

MR 428 = 34.91 km

White Cliffs - Kayrunnera


Ongoing

MR80 = 3.99 km

Mossgiel to Hillston


Ongoing

MR 416 = 65.72 km

Ivanhoe to Cobar

Gravel Resheet,

Stage 1, Completed

MR 433 = 199.87 km

Ivanhoe to Menindee

Routine Inspection/ Maintenance Grading

Selected locations

MR435 = 93.14 km

Wilcannia to White Cliffs

General Maintenance/ patching

On Going

Local Roads

Roads Activity Comments

ALL = 1602.30 km

Maintenance Inspections

Ongoing

Town Streets

Town Activity Comments

Wilcannia Street/Amenity Line marking

Ongoing Completed

Ivanhoe Street/Amenity

Ongoing

Menindee Street/Amenity Maintenance Grading.

Ongoing Completed

White Cliffs Street Amenity

Ongoing

Tilpa Street Amenity

Nil

5.1.7 Aerodromes

Menindee, Wilcannia, White Cliffs, Ivanhoe, Tilpa and Emmdale

Routine Inspections and maintenance.

RECOMMENDATION

That the Monthly Activity Report be received and noted


28-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Brown that the Monthly Activity Report be received and noted

MOTION CARRIED

5.2 Works Committee Meeting As Council would be aware a series of Works Committee meetings have been held over the past few weeks. These meetings have predominately been called to examine and provide feedback on the current and future works program. The works program as developed by the Director Engineering Services has been accepted with further work required on a few aspects.

The opportunity has also been taken to discuss specific issues with the local Councillors as a means of providing a direct yet informal channel of communication from the Councillors to senior staff and vice versa.

It has been apparent that more transparency is required in the formation of the forward works program and that much more detail is required when considering the Draft Management Plan. It is indeed timely to begin discussions in this regard with an aim to review and update the Draft Management Plan presentation for 2008-2009.

Meetings of each Works Committee will need to be held regularly to ensure adequate input into the management planning process. To date the following meetings have been held:

• Wilcannia Works – 20th November 2007

• White Cliffs Works – 22nd November 2007

• Ivanhoe Works – 29th November 2007

• Menindee Works – 7th December 2007

RECOMMENDATION

That the Works Committee report be received and noted.

29-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that the Works Committee

report be received and noted.

MOTION CARRIED

5.3 Traffic Committee Meeting The Local Committee Meeting was held in White Cliffs on the 22nd November 2007.

Issues raised for Councils direction.

1. Tilpa Township speed reduction from 50km to 40km and shared pedestrian zone – Appropriate signage to be erected on the entrances of the township. (Agreed by all Committee members).

2. Wilcannia Barrier Highway and Reid Street.


Traffic Islands to be removed on the Barrier highway at the intersection of highway 8 and Reid Street – people are using the traffic island to sit on and this is seen as a potential hazard, – A survey and design is required for the intersection, removal of the islands and alternate traffic directional markings are required, RTA and Councils Engineering Department will endeavour to rectify this issue. (Agreed by all Committee members).

RECOMMENDATION

1. That Council agree to change the speed from 50km to 40km and

shared pedestrian zone and place the appropriate signage in the Tilpa

Township.

2. That Council agree for the Director of Engineering Services send a

letter to the Roads and Traffic Authority to investigate the

reconstruction of the intersection.

30-12-07 Resolved On the Motion Of Clr Wellings, Seconded Clr Sullivan 1. That Council agree to change the speed from 50km to 40km and shared pedestrian zone and place the appropriate signage in the Tilpa Township.

2. That Council agree for the Director of Engineering Services to send a letter to the Roads and Traffic Authority to investigate the reconstruction of the intersection of the Barrier Highway and Reid

Street in Wilcannia.

MOTION CARRIED

5.4 White Cliffs Water Supply The new pontoon at White Cliffs Wakefield water storage is currently under construction, the platform will be built in 2 halves and transported to White Cliffs, assembled on site and put into operation early in the New Year.

RECOMMENDATION

That the White Cliffs Water Supply report be received and noted.

31-12-07 Resolved On the Motion Of Clr Wellings, Seconded Clr Arandt that the White Cliffs Water Supply report be received and noted.

MOTION CARRIED

5.5 Questions Without Notice Cr Linnett – Watering of the sports oval at Ivanhoe?

The sports oval will continue to be watered on a regular basis as requested by Council.

Cr Linnett – Dust Drop Signs Ivanhoe to be moved?


The signs have been moved to a suitable and safe location.

Cr Linnett – Old Bridge at Kilfera on MR 67 be removed.

The Director of Engineering Services, Works Engineer and Works Overseer inspected the bridge and it was decided that the bridge was in sound condition, steel barriers (guard rail) and signage have been placed on the approaches of the bridge to stop any vehicles driving on the structure.

Cr Linnett - In relation for the need for a public toilet on Highway 21 (Cobb Highway) at Mossgiel.

The Director of Engineering Services has sent a letter to the Roads and Traffic Authority informing them that a public toilet is needed at Mossgiel.

RECOMMENDATION

That the questions without notice be received and noted.

32-12-07 Resolved On the Motion Of Clr Wellings, Seconded Clr Sullivan that the questions without

notice be received and noted.

MOTION CARRIED

MANAGER, ENVIRONMENTAL SERVICES REPORT 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 6. MANAGER, ENVIRONMENTAL SERVICES REPORT

RECOMMENDATION

That the Manager of Environmental Services Report be received and

dealt with

33-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Arandt that the Manager of Environmental Services Report be received and dealt with

MOTION CARRIED

6.1 Information Items

6.1.1 Wilcannia Hall Bond Due to the number of complaints received over the past few months regarding the cleanliness of the Wilcannia Hall it is necessary to commence charging a bond for usage of the hall. On a number of occasions the hall has been left untidy and unclean after functions, and Council has been left to find the funds to employ cleaning staff to clean the hall ready for the next booking. In the future if the hall is left unclean, Council will be utilising bond money to clean the hall. If the hall is left clean, then the bond will be returned to the hirer. At this stage the bond is set at $100.

6.1.2 Kalyanka Land Purchase Update As previously reported, Council has been awaiting the receive of amended survey plans from Graham Howe to enable the purchase of land from Kalyanka located on the northern side of Lake Woytchugga to proceed. The amended plans have now been received. To enable the purchase to continue it is necessary for the land parcels to be subdivided. As the subdivision will require Council’s consent a development application will be lodged in the near future.

6.1.3 Staff Update Pool attendants have been recruited for the swimming season as follows;

Wilcannia – Ms Rhonda Hynch and Mr Tim Quayle (junior)

White Cliffs – Ms Enid Black

Ivanhoe – Ms Rebecca Johnson

Menindee – Menindee CDEP (Murdi Paaki).

Menindee Waste Operator – Mr Patrick Pagano has been engaged on a permanent part-time basis at the Menindee Waste Depot.

Maintenance Person – Mr Harry Kennedy has been engaged on a full-time basis.


Inspections Officer – Mr Michael Williams has tendered his resignation effective 4th January 2008.

6.1.4 Ivanhoe Cemetery Preliminary discussions have been held with Mr Clarrie Whitchurch regarding the handover of the running of the Ivanhoe Cemetery.

RECOMMENDATION

That the information items be received and noted

34-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Brown that the information items be received and noted

MOTION CARRIED

6.2 Wilcannia Cemetery At the November 2007 Council meeting Cr MacMillan inquired about the grant money that was allocated to the Wilcannia Cemetery under a grant received by Murdi Paaki Regional Enterprise Corporation. A meeting was held on site recently between representatives from the Wilcannia Cemetery Committee, Wilcannia CDEP (on behalf of Murdi Paaki) and Council to discuss the most suitable way to use the funding. The Wilcannia Cemetery Committee indicated their preference to see the funding utilised for;

- rectification of toppling headstones

- identification and marking of unmarked graves in the cemetery

- blocking off of unsuitable areas to drive vehicles

- repairing and repainting of seats near the toilets

- filling in of rabbit burrows

Murdi Paaki has agreed with the Wilcannia Cemetery Committee for expenditure of the funds for the above tasks. At present, information is being obtained by Council officers as to how to rectify the toppling headstones without creating further damage. Advice on this matter is being sought from Council’s Heritage Adviser who has experience in this field. It was also indicated that the Wilcannia CDEP could do a door knock around the township to seek permission from burial right owners as to the marking of unmarked graves to enable identification to be undertaken through generation of a small concrete plinth and plaque to be placed on the grave. It would appear at this stage that all parties are in agreeance as to expenditure of the funding.

RECOMMENDATION

That the Wilcannia Cemetery report be received and noted

35-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Pease that the Wilcannia Cemetery report be received and noted

MOTION CARRIED


6.3 Development Application – DA 23/07 Council has received a development application from Wilcannia Land Council seeking to sell dry goods from their office premises in Woore Street, Wilcannia. Adjoining owners have been notified and their comments/objections are being sought. Once all relevant information is received the application will be sent to a planning consultant in Broken Hill for assessment. The reason this application is being externally assessed is a result of threatened legal action towards Council if it is approved by a third party in Wilcannia. On this basis the application is viewed as contentious and worthy of independent assessment. Prior to its determination a recommendation will be presented to Council for the proposed development.

RECOMMENDATION

That the Development Application – DA 23/07 report be received and

noted

36-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Brown that the Development Application – DA 23/07 report be received and noted

MOTION CARRIED

6.4 Murdi Paaki Regional Enterprise Corporation – Wilcannia Venture Council has been contacted by Ms Janelle Whitehead, CEO from Murdi Paaki Regional Enterprise Corporation regarding the recent funding announced under Regional Solutions for the Wilcannia Venture project. This project consists of three main areas; being the Heritage Trail project, upgrades to Victory Park Caravan Park, and renovations to the old Wilcannia Post Office. A steering committee has been formed to oversee the implementation of these projects; Council has been asked to be on this steering committee purely due to the fact that our assets (post office building and caravan park) form part of the overall project. It has been requested by Ms Janelle Whitehead that the Manager Environmental Services be on the steering committee as Council’s representative. The Acting General Manager has agreed to this request. At this stage a scope of works has not been forthcoming. No doubt Councillors have many questions on how the funding is going to be spent and the relevant work schedules to ensure the project meets its goals. Mr Les Lane from Murdi Paaki Regional Enterprise Corporation has been invited to address Council at the December 2007 meeting regarding the project, and will be available to answer any questions about the project that Council may have.

Councillor Brown requested further information on Council’s financial commitment to the project.

The Acting GM to take on notice.


RECOMMENDATION

That the report be received and noted

37-12-07 Resolved On the Motion Of Clr Brown, Seconded Clr MacMillan that the report be received and

noted

MOTION CARRIED

6.5 Menindee Racecourse – Temporary Licence Council has received a request from a local Menindee racehorse trainer seeking to enter into a temporary licence agreement for use of the Menindee Racecourse which is located on Crown Reserve 84041. As Council is Trust Manager of this reserve it is recommended that Council enter a temporary licence with this trainer for a twelve month period. It is proposed the racecourse would be used on a regular basis for training and working racehorses. It is expected the trainer would hold a current public liability insurance policy a copy of which needs to be provided to Council upon signing of the temporary licence agreement. It is also expected that the licence fee should be in the vicinity of $50. It should be noted that this licence approval does not give the licencee exclusive rights over the reserve, but rather permission to use the reserve in conjunction with other licence holders. At this stage, this is the second licence request for the Menindee Racecourse since the reserve was fenced under funding received from Department of Lands.

RECOMMENDATION

That Council as Trust Manager of Crown Reserve 84041 being the

Menindee Racecourse enter into a temporary licence agreement with

the above racehorse trainer for use of the Menindee Racecourse for a

twelve month period. That a licence fee of $50 be charged for use of

the reserve for this period.

38-12-07 Resolved On the Motion Of Clr Reid, Seconded Clr Arandt that Council as Trust Manager of

Crown Reserve 84041 being the Menindee Racecourse enter into a temporary licence agreement with the above racehorse trainer for use of the Menindee Racecourse for a twelve month period. That a licence fee of $50 be charged for use of the reserve for this period.

MOTION CARRIED


6.6 Knox & Downs – Legal Adviser’s Visit As previously reported, the Knox and Downs building has been identified as a property being sold at Council’s sale of land for back rates being held in February 2008. At the August 2007 Meeting of Council it was resolved that Council’s legal adviser be invited to the December 2007 meeting of Council to discuss any legal implications in relation to the Knox & Downs building as a result of this sale. Council’s legal adviser Mr Andrew Boog has indicated he will be available on the 18th December 2007 for the Council meeting and is happy to answer any questions Council may have.

Council held a lengthy discussion as to the possibility of setting a reserve price to be placed on the Knox and Downs building for auction. It was agreed that a reasonable reserve price would have to be placed on the building to ensure that a party would not purchase the building for a minimal cost and remove any valuable materials such as stone work from the site and leave town.

Councillor Pease moved an amendment to place a reserve price of $50,000 on the Knox & Downs building to be placed in the auction of sale for unpaid rates. Councillor Brown seconded this amendment.

The amendment was passed and then became the motion.

RECOMMENDATION

That the report be received and noted

39-12-07 Resolved On the Motion Of Clr Pease, Seconded Clr Brown that Council place a reserve price of $50,000 on the Knox & Downs building to be placed in the auction of sale for unpaid rates

MOTION CARRIED

Meeting Adjourned at 1:18pm, resuming at 2:09pm

MANAGER OF COMMUNITY AND ECONOMIC DEVELOPMENT REPORT 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 7. MANAGER OF COMMUNITY AND ECONOMIC DEVELOPMENT REPORT

RECOMMENDATION

That the Manager of Community and Economic Development’s report

be received and dealt with

40-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Vagg that the Manager of Community and Economic Development’s report be received and dealt with

MOTION CARRIED

7.1 Ryde City Council Mayoral Minute Council has received correspondence from Ryde City Council detailing a mayoral minute that has been presented to the Ryde City Council. Within the minute is details of the Mayor’s Christmas party that was held on December 7, guests were invited to bring a gift of a toy that could then be distributed by the St Vincent DePaul society to the children of the Central Darling Shire. Included in the minute is a detailed report of the delegations visit to the shire. (Attached for reference).

RECOMMENDATION

Council write to Ryde City Council and express their gratitude for the

very generous gift for the children of the shire.

41-12-07 Resolved On the Motion Of Clr Arandt, Seconded Clr MacMillan Council write to Ryde City Council and express their gratitude for the very generous gift for the children of the shire.

MOTION CARRIED

7.2 Carols by Candlelight The special carols by candle light shows in each of the Shire towns were held in the first and second week of December. All towns participated and a great time was had by all. Special thanks need to go to the sponsors for the events, the NSW Country Women’s Association, Country Energy, NSW Outback Area Consultative Committee, Maari Maa Health and the Council.

Thanks also to the staff at the pools and the organising committees in White Cliffs and Ivanhoe.

RECOMMENDATION

Council write to each sponsor and thank them for their support

42-12-07 Resolved On the Motion Of Clr Sullivan,

Seconded Clr Wellings Council write to each sponsor and thank them for their support


MOTION CARRIED

7.3 Hong Kong Tourism Board International Tourism Parade At the November meeting of Council, Councillor Brown requested further information as to the status of the Hong Kong Tourism event that was to see a group of school children from across the Shire travel to Hong Kong to take part in the International Chinese New Year Parade. The MCED has received verbal confirmation that the application to be involved in the event has been unsuccessful but will prepare a full report to Council once formal written correspondence has been received.

RECOMMENDATION

That Council receive and note the Hong Kong Tourism Board

International Tourism Parade Report.

43-12-07 Resolved On the Motion Of Clr Arandt, Seconded Clr Reid that Council receive and note the Hong Kong Tourism Board International Tourism Parade Report.

MOTION CARRIED

7.4 Ivanhoe Multi Service Outlet The Ivanhoe Multi Service Outlet proposal comprises two parts, a Transport Scheme and a Social Support Scheme.

The services approved for funding are designed to provide Social Support & Transport in the Local Government Area(s) of Ivanhoe area only. Apart from the initial purchase of a Vehicle (bus), the running costs and social support attached to the program funding is recurrent with CPI increases applied where applicable.

Funding

The total current funding received by council as of 30 June 2007 was $155911.00. The total operating costs for the service were $131223 it includes an admin fee which is retained by council. The operating surplus of $24688.00 contains an amount of $22297 and will be used for the vehicle replacement when it comes due in 2009/ 2010.

Staff

The current staffing level at the Multi Service Outlet is one full time and one casual, the MSO currently has two volunteers whom periodically deliver meals on wheels. The current staff are to be congratulated as they contribute a number of volunteer hours to the service.

Service


The purpose of the Multi Service Outlet is to provide the community with local transport and home services to Home and Community Care clients. The Home and Community Care clients are assessed by the MSO staff using the departments Client Information and Referral record (CIaRR) form, once assessed and approved by the department as clients they are able to access all of the services available i.e. some cleaning, gardening, laundry, mending, meals on wheels delivery. The transport component provides transport to and from their homes to the shops or hospital, users of all the services pay a small fee to offset the cost. Non HACC clients are not eligible for home services or meals on wheels but are eligible to utilise the transport services at a higher fee.

Long Distance Transport

Trips to Hay are undertaken on a fortnightly basis, dependant on the requirement of the clients, Griffith at least once a month and the clients again offset Mildura at least once a year, the costs for these trips.

Court Transfers

The MCED is currently in negotiation with the NSW Attorney Generals Department for the service to be funded for court transfers from Ivanhoe to Hay. The current arrangement is ad-hoc and sometimes quite difficult if there are two people going to court against each other. It is envisaged that the service will receive a further $10-15000.00 per annum. On occasion community members pay to go to Hay for day if there is a court transfer, the MSO staff advertise if there is space available on the bus.

Note: On occasion the court day in Hay is delayed by the court process and the MSO staff have to wait for the proceedings to be over before heading back to Ivanhoe, if this is the case the court will authorise a per diem payment to carers and witnesses.

Community Bus Parking

As the location of the MSO is in the old bank building, the bus has been parked at the rear under the carport. The landlord has moved into the flat behind the MSO and the staff have been concerned that the bus will be damaged. On application by the MSO coordinator the MCED authorised her to park the bus at her premises after hours. Discussions have been held with the Director of Engineering about building a carport at the shire depot to house the vehicle, confirmation of one of funding from the government department is pending.

Compliance

The funding compliance required by the government departments is ongoing and voluminous, each year council is required to submit an operating budget, undergo service reviews, provide expenditure statements and constantly review the policy and procedures of the service to comply with the service obligations. The reporting impost is undertaken by the MCED in-conjunction the council accounts staff, the staff of the MSO concentrate on providing the service to the community and abiding by the government department regulations.


Councillors expressed general concerns regarding the amount of information that is made available on this matter for the elected members.

The Acting GM ensured that the elected members would continue to be informed as to the operations of the Ivanhoe MSO.

RECOMMENDATION

That Council receive and note the Ivanhoe MSO Report.

44-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Arandt that Council receive and note the Ivanhoe MSO Report.

MOTION CARRIED

7.5 Ten Mile Rocks Rockbar Rehabilitation project Council received an email notification from Russell Grant of the Western Management Catchment Authority on Friday the 23rd of November that the project application had been turned down, the email reads as follows;

Good afternoon,

Unfortunately DPI Fisheries Ecosystems Branch has turned down our application to undertake rockbar rehabilitation works at 10 Mile Rocks.

The primary basis for the refusal is that the proposed works would affect fish passage at the site even at fairly low flows based on the survey and flow modelling information that we gathered. It therefore does not meet the requirements of several core policies and guidelines in place across the NSW Murray-Darling Basin. These are the concerns that we have been trying to overcome since our meeting on site in February.

If required, DPI are prepared to discuss the outcome with the Wilcannia community directly. Steve Clipperton is the Dubbo contact (not Sam Davis, who is in a different section of DPI).

To establish a fishway at the site to meet DPI policy requirements could be quite expensive. The Western CMA will remain open to means to overcome the rockbar issue, but until we can find a way forward, we are keen to look at other ways to invest in river rehabilitation in the Wilcannia area.


Sam and Jennifer Warne (DPI Aquatic Habitat Rehabilitation Branch) have completed their assessment of the 10 Mile Rocks to Murtee reach of the river to produce a rehabilitation plan for the CMA. They are conducting a meeting at the Wilcannia Rural Transaction Centre at 6pm on Thursday 29th November (next week) to discuss the outcomes of their survey work and seek feedback on the priorities for river rehabilitation works. The outcome of this meeting will significantly influence Western CMA plans for rehabilitation activities in your area over the next few years.

I encourage you to attend and have your say on further priorities for improving the river environment, especially in relation to fish habitat.

I'll be attending the meeting and will be available to discuss the rockbar project outcome and the DPI river rehabilitation plan

Thanks

Russell

The draft Wilcannia Instream and Riparian Rehabilitation Action Plan was released at a meeting held in Wilcannia on the evening of the 29th November 2007. The draft plan has been produced as a collaborative agreement between the Western Catchment Management Authority and the New South Wales Department of Primary Industries. The aim of the Habitat Management Plan was to recommend remediation and protection works to improve and maintain the health of aquatic and riparian habitats of the Darling River.

A survey was conducted of a 60 kilometre stretch of the Darling River, from Murtee to Ten Mile Rocks. The Plan provides extensive detail on the habitat analysis of the river, an assessment of the results and then a number of recommendations for further action. Very specific information is provided on each sub-reach of the river which represents a specific one kilometre section of the river.

The Department of Primary Industries has called for submissions into the Draft Plan and the matter has been referred to Council’s Water Committee for consideration. This Committee is planning to meet on Monday the 17th December 2007 to consider Council’s position in this matter. Further details will be available at the meeting.

RECOMMENDATION

Action or reject the recommendations from the pending committee

meetings.


Seconded Clr Brown that Council give delegated


authority to the Water Committee to prepare a submission on behalf of Council.

MOTION CARRIED

RECEPTION OF CORRESPONDENCE 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 8. RECEPTION OF CORRESPONDENCE

RECOMMENDATION

That the Correspondence for Council Information be received and

noted

46-12-07 Resolved On the Motion Of Clr Wellings,

Seconded Clr Arandt that the Correspondence for Council Information be received and noted

MOTION CARRIED

8.1 Media Releases

Date Sender Contents 11/27/2007 Local Government Assoc of NSW

& Shires Assoc of NSW Councils and Communities Must Closley Examine Planning Changes

11/21/2007 John Cobb - The Hon MP - Federal Member for Parkes

Labor to Abolish Farm Programmes

11/21/2007 Local Government Assoc of NSW & Shires Assoc of NSW

Families Can Rely on Councils to Protect Their Investment


Communities Where People Want to Live - Local Government's Aim for Planning System

11/20/2007 Anthony Albanese MP Labor's plan to invest $400 million in water infrastructure at Menindee Lakes


Climate Change, Sustainability - Environment Awards Focus

8.2 Circular/Newsletters

Sender Date Contents Local Government Assoc of NSW & Shires Assoc of NSW

12/7/2007 Local Government Weekly 49/07

Local Government Assoc of NSW & Shires Assoc of NSW


Planning NSW 11/30/2007 Certification of draft comprehensive local environmental plans for public exhibition





8.3 Letters

Date File No Sender Regarding 11/29/2007 022-02 -1/38P Department of Veterans'

Affairs Letter informing CDSC that the application for financial assistance

RECEPTION OF CORRESPONDENCE 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

under the program 'Saluting Their Service' has been received.

10/20/2007 028-17 -1/43P Tilpa Community Committee Incorporated

Letter from the TCCI informing the CDSC that minutes and other letters have been forwarded to Council

Sender Description

Tilpa Community Committee Inc Minutes of General Meeting held 2nd April 2005

Tilpa Community Committee Inc Minutes of AGM held 2nd April 2005

THE RECEPTION OF REPORTS FROM COMMITTEES 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 9. THE RECEPTION OF REPORTS FROM COMMITTEES

RECOMMENDATION

That the reports from Committees be received and noted

47-12-07 Resolved On the Motion Of Clr Linnett, Seconded Clr Sullivan that the reports from Committees be received and noted

MOTION CARRIED

9.1 Sunset Strip Progress Association Page 45 - 49

RECOMMENDATION

That Council receive and note the minutes of the Sunset Strip Progress

Association AGM held 20th August 2007.

48-12-07 Resolved On the Motion Of Clr Reid, Seconded Clr MacMillan that Council receive and note the minutes of the Sunset Strip Progress Association AGM held 20th August 2007.

MOTION CARRIED

9.2 Tilpa Community Committee Inc. Page 50 - 54

RECOMMENDATION

That Council receive and note the minutes of the Tilpa Community

Committee Incorporated meeting held 15th

September 2007.

49-12-07 Resolved On the Motion Of Clr MacMillan, Seconded Clr Linnett that Council receive and note the minutes of the Tilpa Community Committee Incorporated meeting held 15th September 2007.

MOTION CARRIED

9.3 MANEX Meeting 8th October 2007 Page 55 - 58

RECOMMENDATION

That Council receive and note the minutes of the MANEX meeting.

50-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that Council receive and note the minutes of the MANEX meeting.

MOTION CARRIED


9.4 Sunset Strip Progress Association Page 59 - 60

RECOMMENDATION

That Council receive and note the minutes of the Sunset Strip Progress

Association meeting held 4th November 2007.

51-12-07 Resolved On the Motion Of Clr Arandt, Seconded Clr Reid that Council receive and note the minutes of the Sunset Strip Progress Association meeting held 4th November 2007.

MOTION CARRIED

9.5 MANEX Meeting 13th November 2007 Page 61 - 64

RECOMMENDATION


52-12-07 Resolved On the Motion Of Clr Arandt, Seconded Clr Linnett that Council receive and note the minutes of the MANEX meeting.

MOTION CARRIED

9.6 MANEX Meeting 21st November 2007 Page 65 - 67

RECOMMENDATION


53-12-07 Resolved On the Motion Of Clr Linnett, Seconded Clr Wellings that Council receive and note the minutes of the MANEX meeting.

MOTION CARRIED

9.7 MANEX Meeting 28th November 2007 Page 68 - 69

RECOMMENDATION


54-12-07 Resolved On the Motion Of Clr Wellings, Seconded Clr Linnett that Council receive and note the minutes of the MANEX meeting.

MOTION CARRIED

9.8 MANEX Meeting 6th December 2007 Page 70 - 72

RECOMMENDATION



55-12-07 Resolved On the Motion Of Clr Sullivan, Seconded Clr Pease that Council receive and note the minutes of the MANEX meeting.

MOTION CARRIED


MANEX Meeting held Monday 8th October 2007

Meeting Commenced at 3:10pm

Present:

Bill O’Brien General Manager

Tim Hazell Director of Corporate Services


Leeanne Ryan Manager Environmental Services

Kym Fuller Manager Community and Economic Development


Previous Minutes

The previous Minutes were reviewed and adopted as a true and accurate record of the meeting held 20th August 2007.

Matters Arising From Previous Minutes

Outstanding Council Resolutions

• Director of Engineering Services Report - Resolution: 41-9-06

� Director of Engineering Services is to review costs of implementation and management of a fluoridation program in Wilcannia, requesting advice from experts on the probable effectiveness of such a program, and report back.

• Mayoral Minute – Resolution: 7-9-07

� Commence the recruitment process for a new General Manger in-house.

• General Managers Report – Resolution: 18-9-07

� Provide a financial commitment of $9,940.00 toward a study to identify the social and economic benefits of sealing the Balranald, Ivanhoe, Cobar Road (Wool Track).

• General Managers Report – Resolution: 22-9-07

� The Director of Engineering Services to send a letter to the Broken Hill City Council re the Darling River Water Savings Project draft submission.

Outstanding Questions Without Notice from Councillors

• Bins for travelers.

� The Director of Engineering Services has ordered 2 bins for each town.


Staff Issues

Nil

Occupational Health and Safety

Nil

Other Business

i. Christmas Cards

The General Manager presented the MANEX with a memo from the Administration Officer – Executive Support in relation to the sending out of Christmas cards for the year 2007.

MANEX formally adopted that this year the traditional Christmas cards will not be sent out but will be replaced by an electronic card in the form of a pdf file and sent out to all stakeholders.

ii. Staff Leave Applications

The GM spoke of the necessity for him to view all leave applications before the granting of leave. Senior staff are to ensure that they give adequate notice prior to commencing leave and that tasks have been allocated and no work left outstanding.

The Director Corporate Services also reminded members of the MANEX that timesheets need to be filled out correctly. They are designed to be a true reflection of the time actually worked. The DCS to send out a memo to all staff as a reminder.

iii. Outstanding Tasks

The GM expressed the importance of ensuring that all necessary parties are kept informed of outstanding tasks and there progress.

No outstanding tasks were noted.

iv. Ivanhoe Oval

The DCS informed the MANEX regarding recent discussions with Mrs Whitchurch at the Kilfera Field Day in relations to the status of the Ivanhoe oval and the lack of water it is receiving. She requested that the oval be watered more frequently for the children to be able to use it.

The DES to take this on board and write a letter to or phone Mrs Whitchurch regarding this issue.

v. Partnership – Ryde City Council

The GM informed the MANEX that a delegation from the Ryde City Council will be visiting the CDSC from the 29th – 31st October. The delegation will include 5 Councillors and 4 members of staff. The MCED to contact the Ryde City Council to confirm what position the 4 attending staff hold at the Council.

The MCED will be organising this visit and any ideas are to be directed to him. It is envisaged that the delegation will arrive in Wilcannia late Monday afternoon, complete a short tour of the town


and travel to White Cliffs for an outback dinner and be accommodated overnight at the Underground Motel. The plans for Tuesday are still to be confirmed but there is a possibility of traveling from White Cliffs to Tilpa via Wannaring for lunch at the Tilpa Hotel followed by a drive down the river road to Menindee. It is still unsure if the delegation will be able to visit Ivanhoe.

The MCED is traveling to Ryde on the 20th October to take part in the Granny Smith Festival. The CDSC will have a small stall with brochures of the Shire made available and the new town banners on show.

Following this the MCED will be meeting with the delegation to give them a brief of the Shire and the towns that it includes. His presentation will be quite frank and honest about each of the towns.

The GM expressed his happiness with the attitudes of the MANEX members with the partnership and all members are seeing it as a positive move for the Shire.

vi. Event Management – Risk Assessments

The DCS discussed with the MANEX the need for someone to take responsibility for coordinating the various events within the Shire to ensure that all risk assessments are completed and all relevant parties are notified.

It was decided that the MCED is to take on the role of coordinator for all events and to delegate tasks where necessary. All risk assessment information is to fed back through to him for coordination.

It was agreed to the Administration Officer – Banking to complete the risk assessment side of the requirement.

The DCS expressed the importance of all events being held on Shire land having had a risk assessment completed for insurance purposes.

The GM will contact the Western Division Shires Association to confirm the number of insurance claims in the Western Division over the last 3 years.

vii. Promotional Products


The AO-ES discussed with the member of the MANEX the need for the responsibility of selecting promotional products for the Shire to be clarified.

The MCED informed the MANEX that he had purchased a 3mx3m marquee for usage by the Council that was used at the Kilfera Field Day last week.

He also informed the members that he had purchased pull-up displays showing each town in the Shire designed by Otto Rouge. The GM recommended that the Shire purchase a second pull-up for Menindee and White Cliffs and donate them to their tourism committees.

It was agreed that all 4 displays and the marquee will be erected at the Ordinary Meeting of Council in White Cliffs on the 16th October.

viii. Mock Trial

The DCS confirmed the date, the 31st October, for the Mock Trial to be held in Broken Hill Courthouse. The Mock Trial will be attended by the DES, Works Engineer, Overseer, Trevor Jones and Stephen Hill from Engineering as well as the Inspections Officer, Environmental Health Officer, the Ranger and the DCS. The Mock Trial is designed to display how important it is to follow process and complete risk assessments to avoid any insurance implications or the possibility of being sued.

There being no further business, the meeting concluded at 5:02 pm


MANEX Meeting held Tuesday 13th November 2007

Meeting Commenced at 9:43am

Present:





Absent:


Previous Minutes

The previous Minutes were reviewed and adopted as a true and accurate record of the meeting held 8th October 2007.





• General Managers Report – Resolution:11-10-07

� General Manager to prepare a submission to the NSW Department of Local Government in relation to the proposals of the term of appointment of Mayors and the term of appointment of temporary staff.

• Manager Community & Economic Developments Report – Resolution:36-10-07

� MCED to prepare a media release in support of the Cultural Industries Research and Development program.



Nil

Staff Issues

Union Picnic Day

The Director Engineering Services informed the MANEX of the number of Engineering staff that were absent from work unannounced on the day following the Union Picnic Day. It was discussed that the Union Picnic Day should be moved to a Friday in future years to avoid such absences.

Waste Operator Interview

The Manager Environmental Services informed MANEX that the interviews for the Waste Operator position in Menindee would be taking place tomorrow.

Engineering

Roxanne Kennedy has been employed in the Engineering Department for a 3 month period to complete footpath and playground inspections and inspect trip hazards.

Contracts Engineer

No suitable applicants were found for the postion of Contracts Engineer. The DES has been advised to liaise with LOGO to source and applicant for a 2 month period. Applicant to occupy a Shire furnished Shire flat.


Nil

Other Business

ix. Event Management

It was discussed that the Event Management process needs to be managed better. There appears to be a lack of coordination in the managing of Community events which was evident in the recent ‘Walk with the Cross’ in Wilcannia. The Acting GM to discuss with the MCED.

x. Integrated Water Management Plan

The DES informed the MANEX that it is no longer important to have an Integrated Water Management Plan. As there is a 5 year works program in place this plan is not necessary. The DES to inform Council at the next meeting of Council.

xi. January Council Meeting

The MANEX decided that due to the short time frame between the December meeting and the 3rd Tuesday in January will not leave Senior staff with enough time to prepare reports for Council with Christmas and New Years in the middle. The Acting GM to prepare a report for the December meeting of Council requesting that


Council do not hold a January meeting and also include the meeting schedule for 2008.

xii. Annual Leave Allocations

It has been noted that there are a number of staff members with more than 8 weeks annual leave owing. The Acting GM informed the MANEX who these staff members were and requested that arrangements be made to request that staff take some of the accumulated annual leave.

xiii. 24th December 2007

It was noted that the 24th of December 2007 is to be a normal working day for the Council. The Acting GM is to request at the December Council meeting for staff to be granted the 27th, 28th and 31st December as time in lieu for any overtime worked over the year. The Acting GM to propose a policy for Council in relation to time in lieu over the Christmas / New year period.

A skeleton staff is to be arranged for the 24th by each department.

xiv. Future MANEX Meetings

It was agreed that future MANEX meetings will be held every Wednesday at 10am with agendas prepared and minutes taken.

The meetings will be held in the office of all senior staff on a rotation basis.

xv. Water Restrictions

The DES informed that MANEX that water restrictions will resume once the water ceases to flow over the weir as has been the general practice in past years.

xvi. White Cliffs Water

The DES has agreed to work towards ensuring potable water for White Cliffs and will arrange for this in the works program.

xvii. Fuel Cards

The MES requested that all fuel cards across the Shire be amended to include all Fuels and Oils for a greater convenience.

xviii. Wilcannia Hall Hire

Due to the recent hire out of the Wilcannia Hall with out any notification to the Environmental Department and the appalling state in which the hall was left in, the MANEX have agreed that anyone requesting the hall must contact the Environmental Department and a $200 must be given for security.

xix. Menindee CDEP


The MES informed the MANEX that the Menindee CDEP are looking for projects around the town for them to work on.

So far the CDEP has assisted with the Cenotaph. It was noted that Trevor Jones has a list of jobs for the CDEP to complete.

It was requested that all projects and progress be documented.

xx. Menindee Waste Depot

The Acting GM requested that the outdoor staff at Menindee cover the contents of the waste of the septic tanks once a week.

xxi. Aboriginal Lands Council - Wilcannia

The MES has received a Development Application from the Aboriginal Lands Council in Wilcannia to sell dry goods from the Lands Council office. The MES has requested more information from the Lands Council and due to this has requested that they cease trading. Once further information been received the application will be reviewed.

xxii. Team Building

The Acting GM is currently looking into some staff training for the MANEX which includes staff management, stress management, leadership and mentoring. It is expected that this training would occupy a couple of days.

The Acting GM expressed his enthusiasm in arranging a team building activity including all staff members across the Council. The possibility of such an activity will be looked into in the coming weeks.

xxiii. Reporting Structure

The Acting GM has requested that the MANEX begin to look at management plans, reporting plans, the core business of the Council and the Top 10 & 20 items on the list of tasks to complete over the coming financial year. He expressed the importance to ensure that all staff are on the ‘same page’ and that the MANEX is following the management plan as agreed to at the beginning of the financial year.

xxiv. Broken Hill Meetings

The Acting GM is aware that there are a number of meetings being held in Broken Hill and being attended by Council staff. The number of meetings attended in Broken Hill will continue to be monitored.

xxv. Shared Calendars

The DES has informed the MANEX that he is in the process of sharing his online calendar with the AO-ES. The Acting GM is also to arrange this with the AO-ES.

xxvi. Phone Calls


All phone calls for each department are to now go to the Administration Officer for each department.

All phone calls for the Acting GM are to go through the AO- ES in the first instance for screening.

There being no further business, the meeting concluded at 11:14am

MANEX Meeting held Wednesday 21st November 2007


Present:






Absent:

Nil

Previous Minutes

The previous Minutes were reviewed and adopted as a true and accurate record of the meeting held 13th November 2007.





• General Managers Report – Resolution:11-10-07

� General Manager to prepare a submission to the NSW Department of Local Government in relation to the proposals of the term of appointment of Mayors and the term of appointment of temporary staff.



Nil

Staff Issues

Waste Operator Interview

The Manager Environmental Services informed MANEX that the interviews for the Waste Operator position in Menindee have been completed and the preferred applicant is undergoing a medical today.

Engineering

Roxanne Kennedy will now be shared between the Engineering Department conducting footpath inspections and the Department of Sport and Recreation.

Contracts Engineer

The Director Engineering Services to approach a former work colleague to fill this position initially for a 2 month period.

Staff Attitudes

It has been noted that there are a number of staff members who are failing to respond to direct instructions by senior members of staff. This has been noted and will be dealt with over the coming months.


It has been noticed that members of the engineering staff are sifting through the garbage truck to source cans with 5c refunds. The DES has spoken to the staff members involved and will continue to monitor.

Other Business

xxvii. Debrief of Council Meeting and Agenda

The MANEX team discussed the outcomes of the Council meeting and noted anything items that required action.

xxviii. Aggressive Behaviour Policy

The Acting GM presented the MANEX with a policy document in relation to Aggressive Behavior. He requested that members of the MANEX review the policy and bring any amendments to the next meeting.

xxix. Menindee Christmas Pageant

The MCED informed the MANEX that the Menindee Community will be having a Christmas Pageant through the streets of Menindee on the 24th November. The DES was requested to conduct a Traffic Control Plan ASAP for this event.

The Acting GM stressed the importance of coordination of the different departments in relation to such events.

xxx. Christmas Carols


Christmas Carols and Fireworks have been scheduled for each town on the following evenings from 6:30pm till 9pm:

Wilcannia – 4th December – Pool

White Cliffs – 5th December – Hall

Menindee – 9th December

Ivanhoe – 10th December

The MCED to confirm with Kylie if the Council has insurance for fireworks.

The MCED will be in attendance at all 4 events and will take the Shire marquee for promotion.

xxxi. Private Use of Motor Vehicles

The Acting GM informed the MANEX that the level of private use in Council motor vehicles will be reviewed along with contribution rates by staff. He requested that all senior staff use and maintain the log books provided to them and to ensure that any private use of the vehicle is well documented.

The Acting GM also requested that log books are completed up to the end of November and for the stats to be prepared and presented to him for review at the end of the month. He noted that there may be a possibility of car pooling the land cruisers with low km’s to share the load.

xxxii. Meetings

The Acting GM questioned the need for the number of meetings that are being attended outside the Shire boundaries. He requested that all senior staff discuss the possible attendance at such meetings with him to understand the benefits for the Shire. He also asked that reports on these meetings be prepared for Council to keep Councillors informed.

xxxiii. Mobile Phones

The Acting GM asked members of the MANEX if they all had mobile phones and if they were receiving adequate coverage. He requested that these be left on at all times to ensure that communication lines remain open.

xxxiv. Building Maintenance

The MCED informed the MES that there are a number of repairs that need to be undertaken at his flat. The MES to arrange for these repairs.

It was also noted that the drains in the mens toilets in the Main Office need to be looked at due to the smells that are coming out of them.



MANEX Meeting held Wednesday 28th November 2007


Present:




Apologies:



Previous Minutes

The previous Minutes were reviewed and adopted as a true and accurate record of the meeting held 21st November 2007.





• Manager Environmental Services Report – Resolution: 23-11-07

� That the agreement to occupy the Old Shire Depot between Council and Mr J Schofield be extended for a further 12 month period.

• Manager Environmental Services

� Kalyanka – Transfer of Land

• Manager Community & Economic Development – November 2007

� Australia Day Award Nominations

• Manager Environmental Services – November 2007

� Ivanhoe Cemetery


• Breakdown of the costs associated with the Ivanhoe MSO on an annual basis.

� Acting GM to follow this up.

• Grant money for Wilcannia Cemetery and what is it to be used for.

� Acting GM to provide further information at next Council meeting

• The status of the schools trip to Hong Kong

� MCED to report to next Council meeting

• Public Toilet at Mossgiel


� DES to follow up

Staff Issues

Maintenance Assistant

The Manager Environmental Services informed MANEX that the interviews for the Maintenance Assistant position in Wilcannia have been completed and the preferred applicant is undergoing a medical examination on Friday.


Nil

Other Business

xxxv. Council Resolutions

The MANEX team discussed the resolutions that came from the last meeting of Council and noted any that required action.

xxxvi. Team Building

Team building is still on the agenda and ideas are still being though of.

Information regarding training for the MANEX is currently being investigated by the AO-ES.

xxxvii. Morning Tea’s

A morning tea and casual day is scheduled to be held on Monday 3rd December.

Administration Officer – Environmental Services has been asked to organize the morning tea by asking staff members to contribute.

A gold coin donation will be required and donated to the RFDS.

xxxviii. 57 Woore Street

57 Woore Street has been vacated and will be offered to the AO-ES. There is presently a negotiation of rental and maintenance issues.



MANEX Meeting held Thursday 6th December 2007

Meeting Commenced at 2:05pm

Present:





Apologies:


Previous Minutes

The previous Minutes were reviewed and adopted as a true and accurate record of the meeting held 28th November 2007.





• Manager Environmental Services Report – Resolution: 23-11-07

� That the agreement to occupy the Old Shire Depot between Council and Mr J Schofield be extended for a further 12 month period.

• Manager Community & Economic Development – November 2007

� Australia Day Award Nominations


• Breakdown of the costs associated with the Ivanhoe MSO on an annual basis.

� Acting GM to follow this up.

• The status of the schools trip to Hong Kong

� MCED to report to next Council meeting

• Public Toilet at Mossgiel

� DES to follow up


Staff Issues

Maintenance Assistant

The Manager Environmental Services informed MANEX that Harry Kennedy was the successful applicant and has commenced in his duties as Maintenance Assistant

Inspections Officer

The MES informed MANEX that the Inspections Officer, Mick Williams has resigned from Council with his last day of employment being the 4th January 2008.

The Acting GM expressed the need to fill this position as soon as practical whether this be employing someone on a temporary basis or advertising the role. The Acting GM requested that the MES approach Sureway for any suitable applicants.

It was agreed that Gordon Scott would still continue in his role as external consultant to the Environmental Department.

Engineering

Russell Williams has commenced with the Engineering Department on a contract basis for an initial period of 3 weeks.

Menindee Tip

The new tip operator at Menindee, Patrick Pagano has commenced and is currently waiting to be shown how to operate the tractor.

The DES to ensure that Menindee Outdoor Staff assist with this.

Menindee CDEP

The MES informed the MANEX that the Menindee CDEP are trying to source tasks to complete in the Menindee area and at Sunset Strip but have been unable to get in contact with the town ganger.

The DES to ensure that the Overseer informs the Ganger to arrange some tasks for the CDEP.

Staff Consultative Committee

The Acting GM informed the MANEX that the Staff Consultative Committee Meeting will be moved to Wednesday 12th December due to prior commitments.

Items for discussion at the SCC meeting are to include a casual day register and a review of the code of conduct.

National Local Government Managers Challenge

The Acting GM informed the MANEX of a challenge in which the Council can nominate a team to compete at regional level.


Occupational Health and Safety Committee

The Acting GM informed the MANEX that the OH&S Committee meeting will be moved to Wednesday 12th December due to prior commitments.


Items for discussion at the OH&S Committee meeting are to include an examination of the regulations and conducting inspections.

Other Business

xxxix. Training for MANEX

The Acting GM informed the MANEX that information regarding various training courses has been received. Information regarding training courses will be distributed to the MANEX for review and input at the next meeting.

xl. Council Agenda

Each member of the MANEX ran through items to be included on the agenda for the next meeting of Council.

xli. Mayor’s Christmas Party

The Mayor’s Christmas Party will be held on the evening of the Council meeting, 18th December.

As per last year, the hospital auxiliary will be catering and Council staff will be required to assist in preparations as needed.

xlii. DES Movements

The DES will be in Menindee tomorrow for a Works Committee meeting with the Menindee Councillors and an RTA meeting for the realignment of intersections.

The Acting GM will be an apology for the Works Committee Meeting but will be available on the phone if needed.

xliii. Water Restrictions

The DES discuss with the water committee the possibility of reinstating water restrictions due to the decline in water in the river in Wilcannia. Once given the go ahead, these restrictions will be publicly advertised.

xliv. Carols by Candlelight

The Acting GM congratulated all involved on the success of the Carols by Candlelight evening that was held in Wilcannia. It was a fantastic night enjoyed by all.

xlv. Log Books

The Acting GM requested that he receive all driving log books ASAP for review.


DELEGATES REPORTS 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 10. DELEGATES REPORTS

RECOMMENDATION

That the Delegates Reports be received and noted


Seconded Clr Linnett that the Delegates Reports be received and noted

MOTION CARRIED

MURRAY DARLING ASSOCIATION DELEGATES REPORT

Cr. Linnett

On Sunday 18th and Monday 19th November, I attended a Board Meeting of the Association in Mildura. Following the Annual General Meeting at Bourke in September, all Chairpersons for the various regions have now been filled as there was a vacancy in Region 4 owing to the resignation of Damien Heinz which covers our area. Ms Allison McTaggard, a consultant at Mildura is the new Chairperson and is very familiar with the Menindee Lakes System. However, she is asking for guidance from our area. The Region 4 committee will be holding a meeting at Broken Hill in the New Year. I have been re-appointed as a Board Representative of Region 4 and Region 9 which includes the area from the Darling River to the Murrumbidgee River at Wagga and taking in the Lachlan River within the Murray Darling Basin. The main issues on the agenda were the drought and the availability of water in the four eastern states and the effects that are being experienced in the horticulture, irrigation and pastoral areas as well as the restrictions on town water supplies. Also attached are some of the major activities that were carried out by the association during 2007 and future programs.

DELEGATES REPORTS 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

QUESTIONS WITHOUT NOTICE 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 11. QUESTIONS WITHOUT NOTICE

Councillor Sullivan presented the Council with the varying population figures for various Councils in NSW and requested that the Central Darling Shire Council collate figures to demonstrate the same changes.

The Acting GM for follow up.

Councillor Brown requested an update on the ongoing developments at Bourke Oval in Wilcannia.

The Acting GM and the Manager Community and Economic Development are currently in discussions with Brendan Adams from Wings Drop In Centre to be informed as to what is happening at the oval.

Councillor Reid informed the Council that the Meals on Wheels service will be closing in Menindee at the end of December. She requested if there is anything that Council can do to assist with continuing a similar service.

The Acting GM has discussed this with the MCED and talked of the possibility of expanding the services at the RTC to incorporate this. The Acting GM has agreed to have further discussions with Councillor Reid in relation to this matter.

Councillor MacMillan requested information as to where funding is obtained from for the Wilcannia Bus.

The MCED informed Council that funding is obtained from about 7 sources including the Ministry of Transport and also Health.

Councillor Linnett informed Council that it was noted at the recent Local Emergency Fire Meeting that the unincorporated area are not contributing any funds to the RFS and that Cobar and Central Darling are financially assisting the unincorporated area. He informed Council that this item has been put up for a motion for discussion at the Western Division Shires Conference.

PUBLIC ACCESS - QUESTIONS AND COMMENTS FROM THE PUBLIC 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 12. PUBLIC ACCESS - QUESTIONS AND COMMENTS FROM THE PUBLIC

URGENT BUSINESS 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 13. URGENT BUSINESS

Any other matter which the mayor may allow to be brought forward

The Acting General Manager informed Council that a Funding Variation has been received from the Department of Ageing, Disability and Home Care for the Ivanhoe Multi Service Outlet for a further $410.00 in funding. He requested that Council formally resolve to affix the Council Seal to the document.

57-12-07 Resolved On the Motion Of Clr Brown, Seconded Clr Linnett that Council sign the funding agreement from the Department of Ageing,

Disability and Home Care for the Ivanhoe Multi Service Outlet and affix the Council Seal to the appropriate documents.

CONFIDENTIAL MEETING 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 14. CONFIDENTIAL MEETING

FIXING DATES AND VENUES FOR NEXT MEETING 26/02/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 15. FIXING DATES AND VENUES FOR NEXT MEETING

The next meeting of Council will be held in Wilcannia on the 19th

February 2008, commencing at 9:00am

There being not further business the meeting concluded at 3:08pm

december 2007 minutes - central darling shire · tim hazell acting general manager greg stephens...

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