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Overview of the Decision Matrix Template

Step 1 Select your criteriaUse the Criteria Selection page to decide how you will evaluate the set of options.

Step 2 Weight your criteriaFollow the instruction on the Criteria Selection page to apply weights to the criteria.

Step 3 Choose the options

Step 4 Rate the options

Step 5 Rank and select

Step 6 Act on your decisionNo decision matters if it is not acted on. Create an action plan to put it to use.

ver. 9/5/10

© Copyright 2010 by Velaction Continuous Improvement, LLC.

The decision matrix is a tool used to prioritize a set of options. It takes a large decision, and turns it into a series of much smaller, more manageable choices.

Of note, the layout of this decision matrix is atypical. You will often see the criteria arranged in the column, with the options across the top. The benefit of this matrix's reverse layout is that is allows more options, which is typical of brainstorming sessions during continuous improvement projects, and it allows sorting of ratings to scrutinize results.

Use brainstorming or some other method to identify the options and consolidate similar ones. Screen for impractical options, or ones that should be excluded for other reasons.

Copy the criteria to the Decision Matrix page. Rate each option against each criteria on the Decision Matrix. The level of scrutiny may vary from using a group consensus to creating a table and doing rigorous data collection for each option.

After rating each alternative, sort the Total Score column to identify the top options. Use common sense to determine if the sequence makes sense. If they do not, first, consider that your gut feel is incorrect. You have applied a systematic process to get to this point. If you trust your gut, look for the errors in the process. It will likely be a problem with the weighting system, but may also be from rating an option too high against an important criteria.

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Criteria Selection WorksheetTotal Weight 0

Weight Criteria Rank % of decisionEnter Criteria Here

Step 1: Enter Criteria

Step 2: Rank the CriteriaEnter the rank of the criteria in terms of how important it is. Number 1 is most important.

Step 3: Sort by RankSort the rows by rank. Click the arrow button by 'Rank' and then sort A to Z.

Step 4: Set the Extremes

Step 5: Fill in the Weights

© Copyright 2010 by Velaction Continuous Improvement, LLC.

Enter all criteria in the 'Criteria' column above. As configured, this decision matrix has space for only 10 criteria. You can add criteria, but you will also need to adjust the print layout.

Set the weight of the least important criteria as 1. Decide how much more important the number one ranked item is than the last, and set the weight accordingly. i.e. if it is 3 times more important, the number 1 rank will be rated '3' and the lowest rank will be rated '1'

Decide how to weight the criteria between the extremes. The sequence of the weights should match the sequence applied to the ranks.

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How to Transpose Criteria

Step 1On the 'Criteria Selection' page, select the area containing the weights and the criteria. Do not copy the ranks.

Step 2Select the first cell in the 'Weights' row on the Decision Matrix page.

Step 2Use 'Paste Special' from the Paste drop-down menu. Select 'Values' and click the transpose box. Click 'OK'.

© Copyright 2010 by Velaction Continuous Improvement, LLC.

This pages contains instructions on how to transpose the criteria from column to row. You may skip this page and copy directly into the Decision Matix if you are familiar with this Excel feature.

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Decision MatrixCreated by Date

Summary of Decision

CRITERIA ResultsCr

iterio

n 1

Crite

rion

2

RAW

SCO

RE

WEI

GH

TED

SCO

RE

RAN

K

OPTIONS Criterion 1Criterion 20 0 0 0 0 0 0 0 RAW SCOREWEIGHTED SCORERANKOption 1 0 0Option 2 0 0Option 3 0 0Option 4 0 0

© Copyright 2010 by Velaction Continuous Improvement, LLC.

Weights�

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