Defense Acquisition University

AT&L Knowledge Management System Overview

November 2007

• A quick look at DAU’s transformation from the traditional classroom model to 24/7 support

• Overview of what learning and job support assets are available FREE from DoD’s AT&L Knowledge Management System

• What’s available FREE specifically from DAU?

• Future systems of interest – BPCh.

• CoPs and Assets from the workforce in the Acquisition Community Connection

• What’s on the horizon

Objectives

Engaged Learner Architecture Vision

The Challenge/Opportunity/DoD-DAU’s Mission:Provide practitioner training, career management, and services to enable the Acquisition, Technology, and

Logistics community to make smart business decisions, and deliver timely and affordable capabilities to the

warfighter

Integrated Baseline Review

Integrated Baseline Review

System Integration System Demonstration Low-Rate Initial Production

DefenseAcquisition

System(event driven)

Planning,Programming,

Budgeting, & Execution

Process(biennial calendar driven)

MilitaryDepartments &

Defense Agencies

Cost

Integrated Defense Acquisition, Technology, & Logistics Life Cycle Management Framework

FOCIOC

Full-Rate Production/Deployment

MSB

System Development & Demonstration Phase Operations & Support Phase

PostDeploymentPerformance

Review

Three DODDecision Support Systems

Effective Interaction is Essential

Sustainment

National Military StrategyFYDP

updated

ISSUES

BudgetCommittees

Congress Congress

DoDBudget

On Year

Off Year

POM/Budget FormulationPCP/BCP Prep

FinalPBDs

Actual CostsEngineering

Cost EstimationMethods

ParametricAnalogy

Technology Development PhaseConcept Refinement Phase

National Security Strategy

DoD Testimony

Strategic Planning Guidance

Off Year Optional

Fiscal GuidancePresident’sBudget toCongress

Joint Programming Guidance

Off Year Optional

WhiteHouse

OSD &Joint Staff

OMB

SLRG Reviews

Joint Planning Document

PBD Cycle

PMO Budget Estimate

PMO POM Input

FullFunding in

FYDP

CDD

MSC

POM/Budget SubmitPCP/BCP Submit

FYDPupdated

MSA

The Milestone Decision Authority may authorize entry into the acquisition process at any point, consistent with phase specific entrance criteria and statutory requirements

Economic Analysis(MAIS Only)

AoA Plan

System Threat Assessment

InformationSupport

Plan

CPDService/JROCValidation &

Approval

J-6 Interoperability& Supportability Cert.

Validated and approved CDD and CPD for each increment of an evolutionary acquisition

Oversight &Review

Clinger-Cohen Act- Compliance (all IT)- Certification (MAIS)

Net-ReadyKPP

KPPs

CPD

System Threat Assessment

InformationSupport

Plan

Service/JROCValidation &

Approval

J-6 Interoperability& Supportability Cert.

Net-ReadyKPP

Clinger-Cohen Act- Compliance (all IT)- Certification (MAIS)

Clinger-Cohen Act- Compliance (all IT)- Certification (MAIS)

Clinger-Cohen Act- Compliance (all IT)- Certification (MAIS)

ADMExit

CriteriaMet

DAB/ITAB

MDAADMDAB/ITAB

MDA ADMExit

CriteriaMet

DAB/ITAB

MDAAPB ADMExit

CriteriaMet

DAB/ITAB

MDA ADMExit

CriteriaMet

DAB/ITAB

MDAAPB ADMExit

CriteriaMet

DAB/ITAB

MDAAPB

MBI

Allocation

Apportionment

AffordabilityAssessment

CARD(Designated Programs)

POE CCA ICEAffordabilityAssessmentPOE CCA ICE

Economic Analysis(MAIS Only)

Contracting Acq Plan

Source Selection

Plan

DraftRFP

RFPAcq Plan

DraftRFP

RFP

Source Selection

Plan

Production & Deployment Phase

Increment IIIB C

DRR FRP

Increment IIB C

DRR FRP

KPPs

Joint CapabilitiesIntegration &

Development SystemVCJCS OversightCJCSI 3170.01D

DefenseAcquisition

SystemUSD(AT&L) Oversight

DoDD 5000.1

Planning,Programming,

Budgeting & ExecutionDEPSECDEF Oversight

MID 913

Purpose of LRIP:• Establish Production Base• Ramp to Production Rate• Produce systems for IOT&E

Low-Rate Initial Production

Systems

FCA

Prototypes/EngineeringDev Models

TechnologyDevelopment Strategy• Program Strategy• Cost, schedule & performance goals & exit criteria for first tech demo• Test Plan

Acquisition Strategy• Program Structure• Acquisition Approach• Capability Needs• T&E Considerations• Risk Management• Resource Management• Life-Cycle Considerations• Business Considerations

System Development& Demonstration

Contract

Integrated Baseline Review

LRIPContract

AoA

BestMateriel

Approach(es)

Draft ver. 4.7. May 21, 2004

StudyContracts

Initiate Evolutionary Acquisition Strategy Evolutionary Acquisition Strategy

Refine initial concept. Develop Technology Development Strategy

Reduce technology risk and determine appropriate set of technologies to integrate into a full system.

Develop a system or increment of capability; reduce integration and manufacturing risk; ensure operational supportability; reduce logistics footprint; implement human systems integration; design for producibility; ensure affordability and protection of critical program information; and demonstrate system integration,

interoperability, safety, and utility.

Achieve operational capability that satisfies mission needs.

Execute a support program that meets operational support performance requirements and sustains the system in the most cost-effective manner over its

total life cycle. Dispose of the system in the most cost-effective manner at the end of its useful life.

TechDemos

PreliminaryIntegrated

Architecture

Acq Plan

DraftRFP

RFP

Source Selection

Plan

TechnologyDevelopment

Contract

Supports O&M Budget Review

Acq Plan

DraftRFP

RFP

Source Selection

Plan

In-ServiceReview

October April / May

August

September - November

October - November November December

JanuaryFebruary (1st Monday)

February - September

DoD Appeals

Disposal

This chart is a classroom aid for Defense Acquisition University students. It provides a notional illustration of the interfaces among the three major decision support systems used to develop, produce, and field a system for national defense. Defense acquisition is a complex process, with many more activities than shown here, and many concurrent processes that cannot be properly displayed on a two-dimensional chart. Supporting information is on the back of this chart. For more detailed information see the Acquisition, Technology & Logistics Knowledge Sharing System (http://akss.dau.mil).

SystemPerformance

Spec

Prototypes/EngineeringDev Models

InitialProduction

Baseline

CARD – Cost Analysis Requirements DescriptionCCA – Component Cost AssessmentICE – Independent Cost EstimateMAIS – Major Automated Information SystemPOE – Program Office EstimateRDT&E – Research, Development, Test & Evaluation

Cost Acronyms

BCP – Budget Change ProposalsFYDP – Future Years Defense ProgramMBI – Major Budget IssueOMB – Office of Management & BudgetPBD – Program Budget Decision

PCP – Program Change ProposalsPDM – Program Decision MemorandumPOM – Program Objectives MemorandumSLRG – Senior Leadership Review Group

Planning, Programming, Budgeting & Execution Acronyms

Joint Capabilities Integration & Development

System (need driven)

ADM – Acquisition Decision MemorandumAoA – Analysis of AlternativesAPB – Acquisition Program BaselineCD – Concept DecisionDAB – Defense Acquisition BoardDRR – Design Readiness ReviewFOC – Full Operational Capability

FRPDR – Full-Rate Production Decision ReviewIOC – Initial Operational CapabilityITAB – Information Technology Acquisition BoardLRIP – Low Rate Initial ProductionMAIS – Major Automated Information SystemMDA – Milestone Decision Authority

Oversight & Review Acronyms

RFP – Request for Proposal

Joint Capabilities Integration & Development System - AcronymsCDD – Capability Development DocumentCJCSI – Chairman, Joint Chiefs of Staff InstructionCPD – Capability Production DocumentDOTMLPF – Doctrine, Organization, Training, Materiel, Leadership, Personnel, and Facilities

DAB – Defense Acquisition BoardICD – Initial Capabilities DocumentIOC – Initial Operational CapabilityJROC – Joint Requirements Oversight CouncilKPP – Key Performance Parameter

Draft CDD

AoA

updated

Full-RateProduction

Systems

MajorProducts

AppropriationCommittees

AuthorizationCommittees

Authorization/AppropriationActs Passed

PDM(s)

Appropriated Funds To Support Contracts

FOC

AffordabilityAssessmentPOE CCA ICE

Economic Analysis(MAIS Only)

CARD(Designated Programs)

Post Production Software Support ContractsSustainment Contracts

Operations &Maintenance

Types ofFunds RDT&E – Management & Support RDT&E – Management & SupportRDT&E – Management & Support

RDT&E – Adv Component Dev & Prototypes RDT&E – Systems Development & Demonstration

Decision Points/Milestones CD DRR FRPDR

Acquisition Strategy• Program Structure• Acquisition Approach• Capability Needs• T&E Considerations• Risk Management• Resource Management• Life-Cycle Considerations• Business Considerations

Acquisition Strategy• Program Structure• Acquisition Approach• Capability Needs• T&E Considerations• Risk Management• Resource Management• Life-Cycle Considerations• Business Considerations

Procurement

AoA

updatedn/a MAIS

AoA

MAIS only

PreferredSystemConcept

FinalProduction

Baseline

ICD

Post Independent Analysis

FunctionalArea Analysis

FunctionalNeeds Analysis

Joint Operations Concepts

DOTMLPF

Joint Operating ConceptsJoint Functional ConceptsJoint Integrating ConceptsIntegrated Architectures

DoD StrategicGuidance

Functional Solution Analysis

DOTMLPF Changes(CJCSI 3180)

Service/JROCValidation &

ApprovalMaterielChanges

(CJCSI 3170)

Ideas forMateriel

Approaches

Analysis ofMateriel

Approaches

Alternative 1Alternative 2Alternative N

RDT&E – Advanced Technology Development

Integrated Baseline Review

ProductionContract

Joint Functional ConceptJoint Integrating ConceptIntegrated Architecture

Joint Functional ConceptJoint Integrating ConceptIntegrated Architecture

Threshold/objective tradeoffs – Revised Performance

Attributes

Threshold/objective tradeoffs – Revised Performance

Attributes

Joint Functional ConceptJoint Integrating ConceptIntegrated Architecture

FOT&E

LFT&EWaiver

(if appropriate)

TechnicalSystems EngineeringTest & EvaluationSupportability

Analyze/Assess Concepts Versus

Defined User Needs

Develop Concept Performance (& Constraints)

Definition & VerificationObjectives

Interpret User Needs,Analyze Operational

Capabilities & Environmental Constraints

Decompose ConceptPerf into Functional

Definition &Verification Objectives

Assess/AnalyzeConcept System

Versus FunctionalCapabilities

Decompose Concept Functional Definition into

Component Concepts/Assessment Objectives

Develop Component Concepts, i.e., Enabling/Critical

Technologies, Constraints & Cost/Risk Drivers

Assess/AnalyzeEnabling/Critical

Components VersusCapabilities

Interpret User Needs.Analyze Operational

Capabilities & Environmental Constraints

Demo & Validate SysConcepts & Technology

Maturity VersusDefined User Needs

Develop System Perf(& Constraints) Spec &Enabling/Critical Tech

&Verification Plan

Develop FunctionalDefinitions for Enabling/Critical Technologies &

Associated Verification Plan

Demo SystemFunctionalityVersus Plan

Decompose FunctionalDefinitions into CriticalComponent Definition

& Tech Verification Plan

Demo Enabling/Critical Technology

Components Versus Plan

Develop System Concepts,i.e., Enabling/Critical Technologies,

Update Constraints & Cost/Risk Drivers

TRR

PDR

SRR

Interpret User Needs, Refine System

Performance Specs &Environmental Constraints

Develop SystemFunctional Specs &

System Verification Plan

Evolve FunctionalPerformance Specs into CI Functional (Design to)

Specs and CI Verification Plan

Evolve CI FunctionalSpecs into Product

(Build to) Documentationand Inspection Plan

Fabricate, Assemble,Code to “Build-to”

Documentation

Integrated DT&E, LFT&E & EOAs Verify Performance

Compliance to Specs

Individual CIVerification

DT&E

SFR

CDR

INPUTSINPUTS•ICD•AoA Plan•Exit Criteria•Alternative Maintenance & Logistics Concepts

INPUTS OUTPUTS OUTPUTS

OUTPUTS

Trades Analyze

Assess/AnalyzeConcept & Verify System Concept’s

Performance

Trades Analyze

Demo/ModelIntegrated System Versus

Performance Spec

Trades Analyze

System DT&E, LFT&E & OAs,Verify System Functionality& Constraints Compliance

to Specs

Monitor and CollectAll ServiceUse Data

DevelopCorrective

Action

Analyze Data toDetermine

Root Cause

DetermineSystem Risk/

Hazard Severity

Integrate & TestCorrective Action

Implement andField

• Process Change – Hardware/Support• Materiel Change

INPUTS•Service Use Data•User Feedback•Failure Reports•Discrepancy Reports•SEP

OUTPUTS

AnalyzeTrades

Assess Risk of Improved System

Combined DT&E/OT&E/LFT&EDemonstrate System toSpecified User Needs &

Environmental Constraints

•ICD & Draft CDD•Preferred Sys Concept•Exit Criteria •T&E Strategy•Support & Maintenance Concepts & Technologies•AoA•SEP•TDS

•Sys Performance Spec•Exit Criteria•Validated Sys Support & Maintenance Objectives & Requirements•APB •CDD •SEP •ISP •TEMP

Analyze DeficienciesTo Determine Corrective

Actions

OUTPUTS

Modify Configuration(Hardware/Software/Specs)

To Correct Deficiencies

Logistics & Technical AcronymsASR – Alternative Systems ReviewBLRIP – Beyond Low Rate Initial ProductionCDR – Critical Design ReviewCI – Configuration ItemDT&E – Developmental Test & EvaluationEDM – Engineering Development ModelEOA – Early Operational AssessmentESOH – Environmental, Safety & Occupational HealthFCA – Functional Configuration AuditFMECA – Failure Mode Effects & Criticality AnalysisFOT&E – Follow-on Test & EvaluationFTA – Failure Tree AnalysisIOT&E – Initial Operational Test & EvaluationISR – In-Service ReviewJITC – Joint Interoperability Test CommandLFT&E – Live Fire Test & EvaluationLCC – Life Cycle CostsLORA – Level of Repair AnalysisLRIP – Low Rate Initial ProductionMTA – Maintenance Task AnalysisOA – Operational Assessment

OT&E – Operational Test & EvaluationOTRR – Operational Test Readiness ReviewPESHE – Programmatic Environment, Safety & Occupational Health EvaluationPDR – Preliminary Design ReviewPCA – Physical Configuration AuditPRR – Production Readiness ReviewPPP – Program Protection PlanRMS – Reliability, Maintainability & SupportabilitySEP – Systems Engineering PlanS&T – Science & TechnologySFR – System Functional ReviewSRR – System Requirements ReviewSTA – System Threat AssessmentSVR – System Verification ReviewT&E – Test & EvaluationTEMP – Test & Evaluation Master PlanTDS – Technology Development StrategyTRA – Technology Readiness AssessmentTRR – Test Readiness Review

LeastAcceptable

MostAcceptable

Recycle/Reuse

Reprocessing

Disposal Landfill

Disposal

Logistics/Sustainment

•Test Results •Exit Criteria•APB • CPD • SEP •TEMP•Product Support Package

INPUTS

Operations & Sustainment•Peacetime•Training

•Joint Operations •Crises

Evaluate ProductSupport

Capabilities

Performance Based Agreements

Business CaseAnalysis

Product Support Integrator/Product Support Provider

LFTEReport to Congress

BLRIPReport to Congress

AA CCCDCD DRRDRR FRPFRPDRDRBB

Demonstrate Product Support Capability

•Footprint Reduction •Supply Chain Management•Product Support Elements

Total Life Cycle Systems Management

Verify & ValidateProduction

Configuration

Define Supportability

Objectives

MTA

FMECA

FTA

RCM

LORA

•Prelim Sys Spec•T&E Strategy•SEP•Support & Maintenance Concepts & Technologies•Inputs to: -draft CDD -AoA -TDS -Cost/Manpower Est.

ASR

•Sys Performance Spec•LFT&E Waiver Request•TEMP•Validated Sys Support & Maintenance Objectives & Requirements•SEP •PESHE •PPP •TRA•Inputs to: -IBR -ISP -STA -CDD -Acq Strategy -Affordability Assessment -Cost/Manpower Est.

SVR PRR SRR

•Initial Prod Baseline•Test Reports•TEMP•Elements of Product Support•Risk Assessment•SEP •TRA •PESHE•Inputs to: -CPD -STA -ISP -Cost/Manpower Est.

•Data for In-Service Review•Input to CDD for next increment•Modifications/upgrades to fielded systems•SEP

Independent IOT&E

•Production Baseline•Test Reports•TEMP • PESHE • SEP •Input to: - Cost/Manpower Est.

Full-Up System Level LFT&E

J-6 Interoperability& Supportability Validation

Product Support Package/PBL Implementation•Product Support Elements •Support and Cost Baseline

•Supply Chain Management

•Contract for Sustainment (organic & commercial)

OTRR

JITC Interoperability Certification Testing

PCA

Develop Initial Product Support Strategy•Interoperability•Supply Chain Mgmt•LCC Optimization

•Footprint reduction•Product Support Elements

Performance Based Logistics (PBL) Strategy (Preferred Product Support Approach)

Refine Supportability

Objectives/Constraints

Set Product Support

Strategy

Pre-IOC & Post IOC Supportability Assessments

•Continuous Tech Refreshment•Obsolescence Management•Configuration Control•Data Management

Product Support/PBL Management•Public-Private Partnering•PBA Modifications•Assessment of PSI/PSPs•Supply Chain Management

Product Support Plan•Statutory/Regulatory•Source of Support•Legacy Considerations

-Supply Support -Training-Maintenance -Support Data -Manpower & personnel

•Product Support Elements

The Problem/Opportunity - DoD’s Big “A”cquisition Systems and Processes

The Acquisition Warrior

6

24/7 Learning Assets for the Classroom and the Workplace

AT&L Performance Learning Model

Training Courses - DAWIA Certification, assignment-specific, and executive & leadership courses – in the classroom and online

• Consulting - We come to your workplace to assist you

• Targeted Training - Tailored learning for your organization

• RDT - On-site and online training on the latest AT&L policies

• CL Modules - Online modules to help you earn continuous learning points

• Conferences• PEO / SYSCOM • Business Manager• DAU Acquisition Community Conference

•AKSS - Online gateway to AT&L information & tools

•ACC - Online collaboration communities tailored to your needs

•Virtual Library - Keeping you connected to research tools when you are not on campus

7

Framing the Learning Strategy for an Agile Learning Environment

KnowledgeSharing

JobPerformance

Support

Group

Individual

KnowledgeDistribution

SkillsDevelopment • Web-based

LearningManagementSystem

• Performance Support• Action Learning• Fee for Service• Targeted Training• Learning Organization

• Knowledge Sharing System(Communities of Practice)

• Online Guidebook• Yellow Pages

ResidentCertification

Training

DistributedLearning

Single dimension (old)Multi-dimensional (new)

Learning Paradigms

• Classroom• Expanded “e”• On-site

1999

Central Repository

Collaborative Tool Where the Workforce Contributes Knowledge and Interacts to Share “Know-How”

Enterprise Search SystemDoD & Industry Best Practices

• Home for Policies and References• Defense Acquisition Guidebook• AT&L Integrated Framework Chart (IFC)• Ask A Professor

• Communities of Practice• Special Interest Areas• Limited Access Workspaces• Workflow Learning Tools• IFC Templates• Defense Acquisition Guidebook FY-08• Web Enabled JCIDS FY-08

• Stand-alone search for workforce• Integrated search for AKSS, DAU Homepage, Intranet• Searches open areas of ACC

Integrated Systemof Systems

• Stand alone practices with evidence resource• Integration with ACC CoPs for collaboration/input on best practices• Included in enterprise search index

AT&L Knowledge Management System

9

DoD AT&L Knowledge Sharing System

Gateway to Policy, Processes, Tools

and ExpertsCareer Field and Business Process

Online Knowledge Communities

GSA & Hill FARSITE

Hot TopicsDefense Acquisition Guidebook

Integrated Framework Chart

Training and Continuous Learning Centers

Acquisition Policy Center With JCIDS, 5000, PPBES

Ask-A-Professor

ACQuire

AKSS

10

11

-Out of the over 190 modules available, some topics of particular interest to industry:- AOA- Business Case Analysis- Contractual Incentives- Cost Estimating- Defense Distribution- Designing for Supportability- DoD eBusiness Environment- Earned Value Management- ISO 9000:2005- Lean 6 Sigma/Lean Enterprise- Modeling and Simulation- Performance Based Logistics- Predictive Analysis and Systems Engineering, QA, Scheduling- Risk Management- Scheduling- Technical Reviews- Work Breakdown Scheduling

12

Get to Continuous Learning Modules through DAU, AKSS, ACC, ACQuire homepages, and through top level drop down menu

• Increased Focus on Providing Engaged Learners What They Need at Their Point of Need, through an even more advanced search and discovery “engine”.

• Web enabling the JCIDS documents and integrating with the DAG

• Capturing and Managing ALL DAU Learning Assets, including classroom materials, videos, podcasts, and webcasts

• Developing a Big “A” Acquisition Portal as an evolution of the AKSS

• Developing an Acquisition Encyclopedia based on the approach used by “Wikipedia”

• Investigate the power of “social networking” and Web 2.0 tools in DoD systems

What’s In The Future?

Learn. Perform. Succeed.

Center for Simulation, Training and Research

• Designed to facilitate intact, cohort training of acquisition teams

• Will also serve as a research hub within DoD for the use of non-kinetic simulations

• Achieved IOC on 3 October 2007

• Phased build-out of capabilities is ongoing

• First cohort training activity planned for 1 November

• Similar capabilities will be replicated across DAU regions

Learn. Perform. Succeed.

DAU G&S Baseline

• Total of 16 courses using 27 games and sims currently!

ACQ 201B Cassandra

BCF 205 K-ANDY

BCF 206

Monte Carlo

BCF 211

Program Budget

Program Budget Preparation

Budget Exhibits

Program Adjustments

CON 100 Diversity Card Game

LOG 201B LogSim

LOG 210

SYSPARS

COMPASS

CASA

PowerLOG

PFSA

LOG 235 Business Case Analysis

PMT 352B Mind Rover

PQM 201B Lean Sim

PQM 301

Value Stream Mapping

Performance Based ACQ

Quality Function Deployment

Software Quality Systems

Activity Based Costing

Risk, CMMI & AMP

Six Sigma

SAM 201

EWM

DISA ISES NETWARS

CON 237

CON 260A

GRT 201

BCF 211