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DoD’s and FFATA, DATA Act, and the Integrated Award Environment (IAE)
PROCURE-TO-PAY DEFENSE PROCUREMENT AND ACQUISITION POLICY
TRAINING SYMPOSIUM
May 30 – June 1, 2017 ● Hyatt Regency Orlando FL 1
Presented by: J. Lisa Romney, CPCM Procurement Analyst DPAP-PDI
FFATA • Federal Funding Accountability & Transparency Act (FFATA) of 2006
set specific reporting requirements for federal awards (e.g., contracts, grants, loans) at the prime and sub-tier levels – OMB issued policy for reporting the required data based on existing
requirements for FAADS (grants) and FPDS (contracts) – USASpending.gov established to be the central display
• FFATA amended in 2008 to require additional elements be reported regarding executive compensation – Collected via System for Award Management registrations
• Federal Subaward Reporting System (FSRS) developed to collect subaward information
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Current USASpending
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What Happened Next • Recovery Act of 2009 used the data collected by FFATA as a baseline and
established additional reporting requirements to track the Act’s appropriations – Recovery Accountability and Transparency Board (RATB) put in place to provide
transparency of Recovery money and root out fraud and mismanagement of the funds • Government Accountability and Transparency Board (GATB) established in 2011 to
follow RATB and provide strategic direction for enhancing the transparency of Federal spending
• The Digital Accountability and Transparency Act (DATA Act) amended FFATA in 2012 – Department of Treasury identified as the lead organization – Established additional financial reporting requirements – Established requirement for pilots to reduce the reporting burden on award recipients
• GATB served as initial governance group to assist DATA act implementation – Recommended establishing a standard unique award identifier – Chartered HHS/DoD to review contracts / grants data for standardization opportunities – Became the basis for DATA Act specifications for procurement and grants data elements
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Resulting Contracting Community Actions Action Status
Ensure uniqueness and standardization of award numbers
Implemented FAR case 2012-023; new PIID rules required by October 1, 2017
Ensure procurement offices are uniquely identified
Implemented via FAR case 2012-023; all federal contracting offices now identified using Activity Address Codes (AACs) - Funding offices now also use AACs - Grants community now also implementing AACs
Establish standards for use of contract line items (CLINs)
Implemented FAR case 2013-014; transition to CLINs by October 1, 2019
Clarify industry hierarchy for reporting
Implemented FAR case 2012-024; now capture owners of contractors using CAGE codes
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DATA Act Implementation • Treasury issued specifications for reporting April 29, 2016; seven files in total
– A – Appropriations Accounts; DoD provides via DDRS – B – Obligations & Outlays by Object Class & Program Activity; DoD provides via DDRS – C – Award Financial Data (Obligations & Outlays); DoD plans to use Universe of Transactions – D1 – Contract data; DoD provides via reporting to FPDS, which provides daily file – D2 – Grants data; DoD provides data in DAADS, which twice a month – E – Executive Compensation – fed by registrant reporting to SAM – F – Subawards – fed by prime reporting to FSRS
• Federal Agencies required to certify the first set of files (for Q2FY17 data) in April – DoD Senior Accountable Official certified for all but file C; plan for file C in April 2018 – DoD IG has initiated initial review of submission
• DoD continues to participate in federal DATA Act data standardization efforts • What you can do:
– Continue to report contracts and grants data in a timely fashion – Continue your validation and verification efforts – Help provide data from contract files for IG review when requested
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BETA of Planned New USASpending
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BETA USASpending
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BETA USASpending
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BETA USASpending
2017 Procure-to-Pay Training Symposium 10
BETA USASpending
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DATA Act: Central FAR Reporting Pilot • Goal: standardize reporting processes and reduce burden • Activity: Testing future SAM capability where contractors
can centrally report FAR required information and COs can easily access
• Pilot is currently available for weekly payroll reporting for construction contracts
• More information available at https://community.max.gov/x/QYztR
• You can also email [email protected]
Integrated Award Environment (IAE) • DoD has used IAE capabilities since its start in 2001
– Several of the applications began as DoD systems • IAE has successfully implemented authoritative source
data systems across the federal government for vendor and contract/grants-related data
• Starting this year – move to the modernized SAM environment
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How to Prepare for the New Environment
• Attend IAE breakout sessions • Participate in testing • Start thinking about how you will organize in
terms of roles • Establish lead super users – will need to
become fluent across capabilities 2017 Procure-to-Pay Training Symposium 14
2017 Procure-to-Pay Training Symposium 15
Questions?
PROCURE PAY TO
TRAINING SYMPOSIUM
May 30 – June 1, 2017 ● Hyatt Regency Orlando FL
DEFENSE PROCUREMENT AND ACQUISITION POLICY
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