defining institutional research support

Yale University DoRT: Defining Institutional Research

SupportChristopher Incarvito, PhD

Director of Research Technology, Yale University West Campus

Lisa Bertetto-D’Angelo, PhDAssociate Director Science Cores, Yale University

April 12, 2023 243rd ACS National Meeting, San Diego, CA 2


CHAS 24 – Transforming Big Pharma into Big Academia – Yale University West Campus

Challenges of Design, Construction and Transitioning to Operations for New Laboratory FacilitiesWednesday, March 28

9:05 AMSan Diego Mariott Marquis & Marina

Balboa / SMMM

• Research Labs 434,000 GSF• Administration 346,000• Specialty Storage 426,000• General Storage 257,000• Campus Support 105,000• Other functions 32,000• Total Building 1,600,000 GSF

West Campus by the Numbers136 Acres, 17 buildings

CancerBiology

Chemical Biology

Microbial Diversity

SystemsBiology BioDesign

EnergySciences

HPCHPC

SMDCSMDCYCGAYCGA

HTCBHTCBBioDesign

ACAC



OEHSGeneral Counsel

Risk ManagementOPACITS

DoRT Mission ca. February 2011

• Chaperone technological deployment

• Maintain Yale's visibility at the front line of research technology

• Disseminate the knowledge and resources necessary to accelerate research

• Catalyze scientific research and development

• Steward Yale's investments in research infrastructure


Prime Foci

• Inventory Management• Faculty Relations• Vendor Relations• Purchasing Collaborative• Facilities Planning• Shared Research Instrumentation


Newly Acquired Inventory

• High-end instrumentation– 400+ Gilson HPLC

components– 4 NMR

spectrometers– 50 Mass

spectrometers– X-ray Diffraction

• Fundamental Gear• GlasswareApril 12, 2023 243rd ACS National Meeting, San Diego, CA 13



components– 4 NMR





• High-end instrumentation

• Fundamental Gear– 50 Buchi Rotovaps– 100s hot/stir plates– 100s vacuum pumps– Shakers– 100 Freezers– Microscopes

• Glassware




• Fundamental Gear• Glassware– 20,000+ items– >$2,500,000


Inventory Workflow *(a work in progress)


Faculty Relations

• Total Process – From recruitment to retirement?

• Not involved in selection of candidates but act as a hub for existing activities and as the face of West Campus research operations

• Market costs and overlay big ticket items on existing and planned resources

• Constant contact before (and after) arrival


Vendor Relations

• Provide a common point of contact for Campus and University

• Stay abreast of market trends and new products

• Market costs and overlay big ticket items on existing/planned resources

• Organize demonstration days, symposium, site visits, etc.


Purchasing Collaborative

• Apply University-wide purchasing strategy

• Minimizes redundant purchases• Leverages influence (buying power)– Bundling– Coordinated capital purchases

• Offers better transparency– Only purchasing agents can buy on behalf

of University• Transform process – Very short history of WC


Facilities Planning

• Work directly with Architects and Builders– Conduit for end users• Get what they want

– Scientific representation• Get what they need

– Administrative representation• Get what is best


Facilities Planning





Shared Research Instrumentation

• West Campus Shared Research Instrumentation (SRI): Analytical tools or instrument-based applications that are fundamental to on-going research, highly utilized by multiple investigators, and beyond the scope of what individual research groups or Institutes could economically deploy and maintain.

• Internal funding program– FACS– NMR, GCMS, HPLC, MS, automation


Case study – New Jr. Faculty

• Goals– Seamless integration with Yale system– Laboratory operations on day 1

• Timeline– 1 year– Concerted finale


• 5 Stage process• 1 Year Timeline– Internal use– Largely independent of faculty behavior

• Many, many variables


? Months, years, decades? Months, years, decades


4 – 6 Months4 – 6 Months


1 year1 year


1 Year1 Year


1 year1 year


1 Year1 Year


Ongoing support

Finale with Space Considerations


Acknowledgements

• Lisa D’Angelo• Scott Strobel• Yale University• www.yale.edu/westcampus


CHAS 24 – Transforming Big Pharma into Big Academia – Yale University West Campus

Challenges of Design, Construction and Transitioning to Operations for New Laboratory FacilitiesWednesday, March 28

9:05 AMSan Diego Mariott Marquis & Marina

Balboa / SMMM

defining institutional research support

Business

rd acs national meeting

nmr spectrometers

scientific research

inventory workflow

yale university dort

behalf of university

research infrastructureapril

scientific representation