delivering oracle success -...

Delivering Oracle Success

R12 EBS FinancialsNew Features and Functionality

Dave BassHeartland Oracle Users Group Conference

October 20, 2011

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About DBAKOracle solution providerCo-founded in 2005Based in Englewood, COCore Technology and EBS ApplicationsMore than 140 implementations, upgrades, conversions, and support projects for 90+ clientsAverage 15 years of Oracle expertiseOracle Gold PartnerOEM “Specialized”

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Agenda

Financials and Purchasing Deltas

• The R12 User Experience

• Entity-Wide Architecture

• Financials Enhancements

Upgrade Considerations

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R12 background2011 experience successfully upgrading from Oracle 11.5.10 to a 12.x release:In 2011, six implementations and upgrades within R12.1.x environments.R12 analysis and related business process change analysis for Financials implementation or upgrade:In 2011, more than seven R12 assessments including Fit/Gap analysis for companies running Oracle EBS applications, specifically related to Oracle Financials and Procurement business processes.Current R12 projects for Financials:Three current R12 Financials projects including assessment, plans, implementation and deliverables. Each project includes a database upgrade to 11G. Experience using the new tools and utilities available in Oracle 12.x.:Using new tools and utilities to eliminate customizations, getting 11i custom objects to work as required in the R12 environment, including reporting objects, interfaces and other custom objects.Experience in Oracle 11g:For the last 2 years, DBAK has upgraded more than one dozen customers to Oracle 11g including leveraging new features available within 11g. Clients range across multiple industries and applications.

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The R12 User Experience

• Reduced pop-ups and duplicate screens

• Entire workflows re-designed and streamlined

• Reduced number of steps to complete key tasks

• Improved overall look and feel and visual style

• Increased personalization capabilities

Simplified user interface

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A single page Accounting Setup• Legal Entities

• Ledgers

• Currencies

• BalancingSegments

• SubledgerAccounting

• Operating Units

• BalancingOptions

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R12 Financials EnhancementsMulti-Org Access• Supports Shared Services Model

Cash Management• New Bank Account Model

General Ledger• Improved setup efficiency and security

Subledger Accounting• New Product

Legal Entity Configurator• New product based on completeness, flexibility, and

convenienceE-Business Tax

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Improved Architecture

General Ledger

ROLE BASED ACCESS to Operating Units

333

ACCOUNTING

BANK/PAYMENT

TAX ENGINE

INTERCOMPANY

Centralized Architecture 222LEGAL ENTITY

1112.1

2.2

2.3

2.4

2.5

Projects/GrantsProjects/GrantsReceivablesReceivablesPayablesPayables

3rd Party Systems3rd Party Systems

Centralized Accounting Model, Rules, Engine and RepositoryCentralized Accounting Model, Rules, Engine and Repository

DrDr CrCr

InventoryInventory3rd Party Systems3rd Party Systems

Order ManagementOrder ManagementPurchasingPurchasing

E-Business SuiteE-Business Suite

Banking Global Tax Intercompany Accounting

MULTIPLE LEDGERS

Legal Entity

More Control, Greater Flexibility, Lower Overhead

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Multiple Ledgers

Full AccrualCOACalendarUSD

Ledger A Defined by the 4 C’s:• Accounting Convention• Chart of Accounts• Calendar• Currency

Defined by the 4 C’s:• Accounting Convention• Chart of Accounts• Calendar• Currency

Modified AccrualCOACalendarUSD

Ledger B

Ledger SetLedger Set

Ledger Set Benefits:• Cross/Multiple Ledger processing and reporting• Data and definitions that can be shared and secured• Native support for multiple accounting representations

Must Share: Chart of Accounts Calendar

Must Share: Chart of Accounts Calendar

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Multiple Accounting Representations

Single business transactioncan create multipleaccounting representations

Single business transactioncan create multipleaccounting representations

Centralized AccountingCentralized Accounting

DrDr CrCr

Payables InvoicePayables Invoice

Full AccrualCOACalendarUSD

Ledger A

Modified AccrualCOACalendarUSD

Ledger B

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Manual Entry

Open Interfaces / API

Excel(Web ADI)

Advanced GlobalIntercompany

System

Advanced GlobalIntercompany

SystemSubledgerInvoices &Documents

• Generate Subledger invoices• Control transaction entry with

Intercompany Calendar• Fully Configurable Approval

Rules• Centrally defined

Intercompany Accounts• Transaction-level balancing

Online Reconciliation Reporting

XML Publisher Reports

SubledgerAccountingSubledger

AccountingGeneral Ledger PayablesPayables

Centralized Intercompany

ReceivablesReceivables

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Role-Based Access (MOAC)

Responsibility Responsibility

Legal Entity

Perform multiple tasks across operating units without changing responsibilities

ResponsibilityResponsibility ResponsibilityResponsibility

Functional Tasks• Accounting • Billing, Dunning

& Collections• Procurement• Order Management• Payments• Data Management

AP NYC AP L.A.AP DENVER

Improved Shared Services Operations

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AR and Advanced CollectionsAR Updated Functionality• Balance Forward Billing, formerly Consolidated Billing• Late Charges

Advanced Collections• Replaces AR Collections Workbench• Allows complete view of customer/account activity:

– Can record payments (ACH or credit card if set up in system)

– Can record calls and promises to pay– Sends dunning letters and tracks dunning activities

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Collections – History Tab

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Invoice Workbench

New Tab – allow you to see the GL distributions easilyAutomatically updates all unpaid and partially paid invoices with new bank info – no need to update each invoice manuallyEarly Payment discounts is now in both percentage and monetary amounts

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Payment Manager

New module within AP – replaces iPayments – a very robust and highly configurable engine to disburse and receive payments. Provides the infrastructure required to connect these applications with 3rd party payment systems and financial institutions.New Positive Pay file with additional parameters to include previous payments and voided check information.Setup payment process requests to run at certain time/days

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Migration to Release 12Immediate benefits:• Set of Books = Ledger in its own Ledger Set • SLA will return same accounting as the earlier

accounting engine • AP-AR Netting• Benefits to SLA, XML Publishing and other new

features• New features in AP

Exploit new features at your own pace:• Assign several OUs to individual users• Combine several Ledgers into Ledger sets• Explore revising rules in SLA engine• Tackle complex tax issues with new tax engine

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Lessons Learned

Maximize functionalityBenefits to SLA, XML Publishing and other new featuresEmbrace ChangeTest eBusiness Tax if implementingTraining, training, training

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Contact Dave Bass

720.475-8600 [email protected]

Presentation available at:www.dbaknow.com/downloads

www.dbaknow.com