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Importation Clearance (IC) 1 of 12

CITIZEN’S CHARTER PROCESS NO. ____

Name of Agency : Environmental Management Bureau- National Capital Region (EMB-NCR)

Clearance and Permitting Division (CPD) - Chemicals and Hazardous Waste Management Section (CHWMS)

Frontline Service : Issuance of Importation Clearance (IC) for Mercury, Cyanide and Asbestos

Schedule of Availability of Service : Monday - Friday, 8:00 am – 5:00 pm

Who May Avail of the Service : Importer of Mercury, Cyanide and Asbestos

How to Avail of the Service :

NO. CUSTOMER ACTIVITY EMB ACTION

OFFICE/ PERSON

RESPONSIBLE/

LOCATION

DURATION DOCUMENTARY REQUIREMENTS AMOUNT OF

FEES

[A] [B] [C] [D] [E] [F] [G]

1

Pre-evaluates the IC

application and attaches

the pre-evaluation form.

If application is complete,

client is advised to

proceed to Step 2.

If application is

incomplete, it is returned

for completion.

EVALUATOR*

(Chemical Management

Unit)

Jersuanie T. Lumahog

Engr. Mary Ann

Labis-Baang

30 mins.

Requirements: New Application

1. Letter request

2. Duly accomplished and notarized Importation

Clearance application form

3. Material Safety Data sheet (MSDS)

4. Copy of Valid Business Permit (Mayor’s Permit)

of Office and Storage Facility

5. Copy of SEC or DTI Registration of Applicant

6. Copy of CCO Registration

7. Copy of ECC/CNC

8. Copy of Valid Permit to Operate API

9. Copy of Valid Discharge Permit

10. Copy of Hazardous Waste Generator’s ID

11. Endorsement from Bureau of Fisheries for

Cyanide Importer

12. Endorsement Letter from Mines & Geosciences

Bureau for mercury Importer

Renewal Application

1. Letter request

2. Duly accomplished and notarized Importation

Clearance application form

3. Copy of Importation Clearance for renewal

4. Copy of the CCO Registration

5. Bill of Lading of Previous Importation

6. Summary Report of Importation/ Delivery/

Sales/Usage

7. Self Monitoring Report (SMR)

8. Asbestos ambient test results for asbestos

manufacturing (For Asbestos Importation)

9. Material Safety Data Sheet (MSDS)

None

Client submits filled-

up Importation

Clearance (IC)

Application form

together with the

required documentary

requirements to the

Chemicals

Management Unit.



OFFICE/ PERSON

RESPONSIBLE/

LOCATION


FEES

[A] [B] [C] [D] [E] [F] [G]

2

Issues Order of Payment

ACCOUNTING STAFF**

(Finance and

Administrative Division)

Cesar Tolentino, Jr.

Susana Robosa

Virginia Evalle

20 mins.

1. Importation Clearance Application

2. Pre-evaluation Form

None

Client will request

for the Order of

Payment at the

Accounting Section.



OFFICE/ PERSON

RESPONSIBLE/

LOCATION


FEES

[A] [B] [C] [D] [E] [F] [G]

3

Collects payment and

issues Official Receipt

CASHIER***

(Finance and

Administrative Division)

Jasmin Valerio

Marilou Peralta

20 mins.



3. Order of Payment

Clearance Fee : P 700.00

Documentary

Stamp Tax:

P15.00

4

Receives IC Application

documents and records

proof of Payment (O.R.

No.)

RECORDS STAFF****

(Records Section)

Louisa Pido

Arnel Lopez

20 mins.



3. Official Receipt of Payment

None

Client pays the

corresponding fee

at the Cashier.

Client submits pre-

evaluation form

together with the

Official Receipt and

IC Application

documents at the

Records Section.



OFFICE/ PERSON

RESPONSIBLE/

LOCATION


FEES

[A] [B] [C] [D] [E] [F] [G]

5

Assigns Document

Tracking Number

(DOTX No.), prints

Routing Slip and

forwards IC Application

to the Chief, Records

Section

RECORDS STAFF****

(Records Section)

Redentor Gutierrez

Rita Fe Guyala

1 hour



None

6

Forwards IC Application

to the Chief of Clearance

and Permitting Division

(CPD)

CHIEF

(Records Section)

Mary Kris Alejo

1 hour



None



OFFICE/ PERSON

RESPONSIBLE/

LOCATION


FEES

[A] [B] [C] [D] [E] [F] [G]

7

IC Application is

brought to the CPD.

RECORDS STAFF****

(Records Section)

Redentor Gutierrez

Arnel Lopez

30 mins.



None

8

Receives, encodes, tracks

and records IC

Application at CPD

logbook.

SECRETARY

(Clearance & Permitting

Division)

Duanalyn Boqueron

1 hour



None

9

Routes IC Application to

Chief of Chemicals and

Hazardous Waste

Management Section

(CHWMS) for

appropriate action

CHIEF


Division)

Engr. Wilfredo Rafanan

1 hour



None



OFFICE/ PERSON

RESPONSIBLE/

LOCATION


FEES

[A] [B] [C] [D] [E] [F] [G]

10

Encodes, tracks and

records IC Application at

the Chemical

Management Unit

logbook and forwards to

Chief, CHWMS.

ENCODER*****

(Chemicals and Hazardous

Waste Management

Section)

Jackie dela Cruz

Sanelyn Dequinio

Lily Baltazar

1 hour



None

11


the Head, Chemicals

Management Unit for

appropriate action

CHIEF


Waste Management

Section )

Engr. Blesilda Macasero

1 hour



None



OFFICE/ PERSON

RESPONSIBLE/

LOCATION


FEES

[A] [B] [C] [D] [E] [F] [G]

12


Evaluator for assignment

of registration number,

final evaluation and

registration processing

UNIT HEAD


Unit)

Engr. Ma. Cristina V.

Zamora

1 hour



None

13

Assigns registration

number, evaluates

application and finalizes

Importation Clearance

EVALUATOR*


Unit)

Jersuanie T. Lumahog

Engr. Mary Ann

Labis-Baang

4 days and

2 hours



None



OFFICE/ PERSON

RESPONSIBLE/

LOCATION


FEES

[A] [B] [C] [D] [E] [F] [G]

14

Reviews, affixes initials

on the Importation

Clearance and (if no

correction/comments)

routes to Chief, CHWMS

for initials

UNIT HEAD


Unit)

Engr. Ma. Cristina V.

Zamora

1 day



3. Finalized IC

None

15

Reviews, affixes initial

on the Importation

Clearance and (if no

correction/comment)

routes to the Chief, CPD

for recommending

approval

CHIEF


Waste Management

Section )

Engr. Blesilda Macasero

2 days



3. Finalized IC

None



OFFICE/ PERSON

RESPONSIBLE/

LOCATION


FEES

[A] [B] [C] [D] [E] [F] [G]

16

Encodes Importation

Clearance at Chemical

Management Logbook,

tracks document at Data

Online Tracking Express

(DOTX) and forwards to

the Chief, CPD

ENCODER*****


Waste Management

Section )

Jackie dela Cruz

Sanelyn Dequinio

Lily Baltazar

1 hour



3. Finalized IC

None

17

Encodes Importation

Clearance at CPD

Logbook and forwards to

the Chief, CPD for

recommending approval

SECRETARY


Division)

Duanalyn Boqueron

30 mins.



3. Finalized IC

None



OFFICE/ PERSON

RESPONSIBLE/

LOCATION


FEES

[A] [B] [C] [D] [E] [F] [G]

18

Receives, comments and

recommends approval of

the Importation Clearance

(if no

correction/comment)

routes to the Office of the

Regional Director (ORD)

for approval

CHIEF


Division)

Engr. Wilfredo Rafanan

2 days



3. Finalized IC

None

19

Encodes Importation

Clearance at CPD

Logbook, tracks

document at DOTX and

forwards to the ORD

SECRETARY


Division)

Duanalyn Boqueron

30 mins.



3. Finalized IC

None

20

Receives and encodes the

incoming Importation

Clearance and forwards

to Engr. Jean Borromeo

for review

SECRETARY

(Office of the Regional

Director)

Cristina Deguiño

1 hour



3. Finalized IC

None



OFFICE/ PERSON

RESPONSIBLE/

LOCATION


FEES

[A] [B] [C] [D] [E] [F] [G]

21

Reviews Importation

Clearance, affixes initials

and routes to the

Regional Director

(if no corrections/

comments)


Director

Engr. Jean Borromeo

1 day



3. Finalized IC

None

22

Approves and signs the


REGIONAL DIRECTOR


Director)

Engr. Vizminda Osorio

2 days



3. Finalized IC

None

23

Posts bar code, records,

and releases Importation

Clearance from ORD.

Routes documents to

Records Section for filing

and for release

SECRETARY


Director)

Cristina Deguiño

2 hours



3. Approved IC

None



OFFICE/ PERSON

RESPONSIBLE/

LOCATION


FEES

[A] [B] [C] [D] [E] [F] [G]

24

Client claims


Releases Importation

Clearance

RECORDS STAFF****

(Records Section)

Rita Fe Guyala

Arnel Lopez

---

1. Copy of Official Receipt/ Identification

Card/ Authorization Letter (if not the

applicant)

None

*

**

***

****

*****

Any of the two (2) Evaluators

Any of the three (3) Accounting Staffs

Any of the two (2) Cashiers

Any of the two (2) Records Staff

Any of the three (3) Encoders

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