department of education - legislature of guam
TRANSCRIPT
DEPARTMENT OF EDUCATION OFFICE OF THE SUPERINTENDENT
www.gdoe.net 500 Mariner A venue
Barrigada, Guam 96913 Telephone: (671) 300-1547/1536•Fax: (671)472-5001
Email: [email protected] ·
JON J.P. FERNANDEZ Superintendent of Education
June 5, 2018
Mr. Edward Birn
Acting Director Department of Administration
P.O. Box 884 Hagatfia, Guam 96932
C1uci ~/t0' 1~*-f SpeaQf eenjamin J.F. Cruz
JUN 0 8 2018
Tlme:~M ~No._ Received By- ~ <
Re: ilearn Academy Charter School: Fiscal Year 2018 June 2018 Allotment Request
Hafa Adai,
Upon review of the ilearn Academy Charter School {ilearn) Fiscal Year 2018 June 2018 Allotment Request by our Internal Audit Office (IAO) in collaboration with members of the iLearn, I am able to submit my verification of
accuracy as required by Public Law 34- 42, Chapter II, Part I, in its entirety.
Our IAO was able to validate ~227,894.96 of the invoiced total. Please see the attached verification report. This
validation is based on actual invoices submitted to the IAO on June 4, 2018.
Please advise my office if you have any further questions or concerns regarding this matter.
Sincerely,~
Attachment
Cc: Chairman and Members, Guam Education Board Speaker, 34th Guam Legislature v ilearn Academy Charter School
1974
I co
DEPARTMENT OF EDUCATION INTERNAL AUDIT OFFICE
500 Mariner Avenue, Barrigada, Guam 96913 Telephone: (671) 300-1336
Fax: (671)472-5001
JON J.P. FE'RNANDEZ Email: [email protected]!
FRANKLIN COOPER-NURSE
Chiel Auditor Superintendent ol Education
June 5, 2018
MEMORANDUM
TO:
CC:
FROM:
SUBJECT: June 20 8 Review of ileum Academy Charter School's Invoices
Hafa Adai,
The Guam Department of Education (GDOE) Internal Audit Office (IAO) has completed its review of iLearn Academy Charter School (iLearn)'s allotment request for June 2018. The GDOE (lAO) is authorized by Public Law (PL) 34-42 to verify charter school invoices for accuracy and report its findings within 10 days.
On June 4, 2018, IAO received the Department of Administration's transmittal for iLearn's June 20 l 8 Allotment Request of $227 ,894.96. IAO validated $227,894.96 of the submitted invoices. See Table 1 and Appendix I for details.
Table 1: .June 2018 Allotment Request
(A] [B]
Personnel Salaries S 53,261-99 S 53,261.99 S 53,261.99
Benefits 4,632..97 4,632.97 4,632.97
A+ Contract 170,000.00 170,000.00 170,000.00
Total $227,894.96 S227,894.96 }!$2'.27;894:96°;
PL 34 - 42 provides $6,500 for each student up to 500 students or a total of $3,250,000. However, due to revenue shortfalls from tax cuts, ileum's Fiscal Year (FY) 2018 qppropriations were reduced by $281,567 1 for a revised appropriation of $2,968,433. For FY 2018, IAO validated
1 Bureau or Bud gel and Management Research (2018, J anuury 24 ). FY 2018 general fi111d appropriation red11ctio11swx cws mu/ jobs act of 2017.
Doc. No. 34GL-18-1974.
$2,495,880.55 of expenditures, leaving an unexpended balance of $472,552.45. As of June I, 2018, 502 students were enrolled in ileum. See Tables 2, 3, and 4 for details.
Table 2: FY 18 Validation Summary
282,077.74 282,077.74 282,077.74 Novmbff" 278,941.58 278,94158 278,94U8 December 277,722.76 277,72.2.76 277, 72.2.76 January 334,059.11 33.t,059.11 334,059.11 February 278,623.43 278,623.43 278,623.43
March 268,828.48 268,828.48 268,828.48 April 271,692.69 271,692.69 271,692.69 ~iay 276,039.80 276,039'80 276,039.80 June 227,894.96 227,894.96 227,894.96 Total ·1s ., 495 880.55
Table 3: FY 18 General Fund Appropriation Reduction
Remaining Funds
Pl. 34-42 Funding Per Student (56,500 x 500 Students) Less: Appropriations Reduction (BB~iR Circular lS-<»)
Re\ised Budget less: L-\O's Validation
Unexpended Balmce
17·18 Oct obcr 2017 107 IOI 99 65 17-18 Novcmbcr2017 107 IOI 99 65 17-18 Dcccmhcr2017 107 IOI 99 65 17-18 Janun 2018 107 IOI 99 65 17-18 Fcbrua 2018 108 99 99 67 11.18 March 2018 108 99 99 67 17-18 108 99 99 67 17·18 109 99 99 67 18-19 June 2018 75 115 9J 96
SY 17-18 Awrugc 104 102 98 69
Should you have any questions or concerns, please contact
s 3,250,000.00 (281,567.00) 2,968,433.00
(2,.J95 SSOJ5 s 472 51.45
68 60 500
68 60 500 68 60 500 68 60 500 68 59 500 68 59 500
68 59 500
68 59 501 60 61 500 67 60 5011
Leana Willess at 300-3697 [email protected], and Franklin Cooper-Nurse at 300-1336 or fjtcooper-nurse@!!doe.net.
Page 2of3
or
Doc. No. 34GL-18-1974.
Appendix 1: iLearn .Tune Invoice Details
~!or.Ht OCjil:~ C'u~ 0:. R~f • ... ·t1ldcr D•><<if.ticn Iu•.·oi:o !n'\·:\-e>S< In\·c-.e• V:ili~!~ Cl:c> :-~="" D~:• Ar.:cl!1<: Ar.::::::
June 111 Pmonn•I I·l I Sanford T ecllnology Group lLC PPE 0610J/18 19&1~6.0-IJ 5/31:2018 ,3,261.99 ~3)6199
June 113 B cnefrts I-31 Sanford T tchnology Group LLC PPE 06101/IS 19SU6-0-IJ 513lf2018 .:,632.9i .:,63197 :!.33 C'Llssroom
June Space and 1-11 Saint Paul Chrlstian ~hoc! A• Ed. £nfras tructur e . Jun• 2018 li0,000.00 170.000JlO Office Rtntal
Total :?:?7.894.96 221.89-1.96
Page 3of3
Doc. No. 34GL-18-1974.
Eddie Bat.a Calvo Goremor
Ray Te11orio lic11li.'11m11 Gorcmor
June I, 2018
Mr. Jon J.P. Fernandez Superintendent
Department of Administration (DIPA TTAMENTON ATEMENSTRAS/ON)
DIRECTOR'S OFFICE (UFJSINAN DIREl<TOT)
Post Office Box 864 Hagatiia, Guam 96932 Tel: (671) 475·1101/1250 Fax: (671) 4n-6788 * Edward Bim
Director Vi11ce111 P. Arriula
Dc•p11ty Director
Guam Depart111e111 of Ed11ca1io11 500 Mariner A venue Barrigada, Guam 96913-1608
C:tto:~"t'-l-l-1fH!it: R.fc:'dSy:~~~"-"ib:::~-
RE: iLcnrn Academy Charter School - June 2018 Allotment Request# 1
Buenas ya11 Ha fa Adai:
Pursuant to Public Law 34-42, Chapter ll, Part I. we are submiuing iLearn Academy Charter School's allotment request for the month of June for Fiscal Year 2018. Herewith are the supporting documents provided by ilearn Academy Charter School for your review and immediate action.
Should you have any further questions or concerns, please contact, Mary Grace Edrosu ul 475-1283 '
Si Ytt 'os Maase!
Sensaramellle,
~uachments
t.
iltlparbntnt of Educ.tJon omceoflhe Supetfnt.ndent C::il.D: TI mt:
Rtc'd By: ~~ A41'L Prf11tN111ii /?~
Doc. No. 34GL-18-1974.
1. !
GOVERNMENT OF GUAM DEPARTMENT OF ADMINISTRATION FINl\NCIAL MANAGEMENT SYSTEM
REQ.U£Sf FOR DIRECT PAYMENT :, .. . . OOOJMENT NO.: _________ ...;
fiil URGENT- EXPEDITE PAYMENT
PAYEE:
ILeam Academy Chartar School POBOXB«S TAMUNIHG, GUAM 96513
PURPOSE:
190 5639A 1 B9964GA202-290
D ACCOIJffT MJMBER IS COMECT
I ~, I PRIOR AEfERENCE 15 COAAECT
D OV!:RRlDE IS AUTHORt?SD
D KEY & RELEASE-A SAP
VENDOR NUMBER:
Allotment R~uest for JUNE :zo1a
227.894.95
D JOB OfUl£R NUMBER IS CORRECT
@VENDOR HUMBl!R 15 CORRECT
D SUFflCIEllTFUHOS
10012226
D lllSUFF1CIENT FIJIUlS
I ~11 CERTlfY THAT CiOOOSISERlllCCS SPEClFl!O HAVE WN RECl!IVEO "1m THAT PAVl.IENT IS PROPER i'S PiR THE ATTAl:HED Q(ICUM£NTS
D I CERltFY nu.r A l.W.10 WJllUfY EXIST BY ~ON OF WITHHCLDING OVERPAVMEtrr AND THAT PAYMENT IS PROPER AS Pl!R THE ArTACHeD DOCUMENTS
PREPARED BY
NINA D. FIELD-BUSINESS MANAGER June 1.2018
APPROll!NG OFFlCl"L
HELEN NISHIHIRA. AUTHORIZEDBOARDJIEJISCR June t. 2018 .. CERTlflCATION OF FtJNOSAVAIWILE
HELEN NISHIHIRA • AtlTl«lfl.IW> aOARO AltlltER Juna 1. 2018 Dal a
Dale
1
Doc. No. 34GL-18-1974.
• I
ilearn•• ACADEMY CHARTER SCHOOL.
------------------·~. ·- ~.
June 1, 2018
Mr. Jon Fernandez Superintendent, GDOE P.O. Box DE Hagatna, Guam 96932
Dear Mr. Fernandez,
256 Chalan Pale, Ramon Haya, Vigo Guam
Attached is a copy of the Allotment Request submitted to the Department of Administration for June 2018 and corresponding invoices for the drawdown of funds under the FY2018 budget approved by the Legislature.
Sincerely,
.. #~A.~ (fu1~ishihira iLeam Academy Charter School Authorized Board Member
Doc. No. 34GL-18-1974.
June 1, 2018
ilearn ACADEMY CHABTER SCHOOL
256 Chalan Pale, Romon Haya, Yigo Guam 1671-909·3789or1671-989-3799
To: Mr. Jon Fernandez Superintendent, GDOE
Mr. Franklin Cooper-Nurse Chief Auditor (IAO), GDOE
Ms. Leana Willess Audit Staff, GDOE
From: Mrs. Helen Nishihira Authorized Board Member, ilearn Academy Charter School
Mrs. Nina Doromal Field Business Manager, iLeam Academy Charier School
Re: INVOICES Please see attached copy of the invokes: l) A+ Invoice Oune 2018) 2) Personnel Salaries: PPE 6/J/18 3) Employee Benefits: PPE 6/1/l 8
If you have any questions, please contact us via email al [email protected] or n [email protected]
Sincerely,
r, ileam Academy Charter School
Doc. No. 34GL-18-1974.
ilearn•> ACADEMY CHARTER SCHOOL t;
256 Chalan Pale, Ramon Haya, Yigo Guam
FUNCTION: iLearn Academy Charter School JUNE 2018 Allotment Request #1
INVOICE: !LACS FY 2018-06-2018
AUTHORITY: P.L. 34-42, Chapter II, Section 3 Section 3. Guam Academy Charter Schools. Notwithstanding any
provision of law, pursuant to § ?2116(e) of Chapter 12, Title 17 GCA, the
Department of Administration (DOA) is hereby authorized and directed to deduct,
in proportion to the ratio of cash received .from the total Fiscal Year 2018 General
and Special Fund appropriations in Section 1 of this Part of this Chapter to the
GDOE, Six Thousand Five Hundred Dollars {S6,SOO) per enrollee of the Academy
Charter Schools chartered by the Guam Academy Charter Schools Council not to
exceed seven hundred forty {740) students for the Gulhan Academy Charter School
and five hundxcd (500) students for the iLcarn Academy Charter School from the
total Fiscal Year 2018 General and Special Fund appropriations in Section I of this
Part of this Chapter to GDOE based on the actual enrollment at the time multiplied
by the per pupil cost as established by this Section. Each Academy Charter School
shall submit a monthly invoice to DOA. Upon receipt of said invoice, DOA shall
remit it to GDOE. Upon receipt of the remitted invoice, GDOE shall verify the
invoice for accuracy and report its findings within ten ( l 0) days of receipt of said
invoice to DOA prior to the release of funds. If ODOE fails to report its findings, the
invoiced amount received by DOA shall be automatically transmitted to each
Academy Charter School.
CLASSIFICATION ACCOUNT CODE TOTAL REQUESTED TOTAL FUNDING AVAILABLE: $6,500 X 500 Students Personnel 111 Employee Benefits A+ Contract 233
JUNE 201 B ALLOTMENT REQUEST:
$ 53,261.99 $ 4,632.97 $ 170,000
$ 227 ,894.96
Doc. No. 34GL-18-1974.
SAINT PAUL CHRISTIAN SCHOOL
INVOICE
671-637-9855 [email protected]
1700 Mendioka St.
Dededo, Guam 96929
Attention: Nina Demma! Field Business Manager ilearn Academy Charter School Date: SY 2017-2018
Project Title: A+ Education Infrastructure Contract
Invoice: A+ JUNE 2018
Description Charge Payment B;irance
~ - ~ " . .. ~
A+ Contract s 170,000 $ 170,000.00
Notes: PAST OU E JUNE 2018 $ 170,000.00
Sincerely yours,
~PCS Business Manager)
Doc. No. 34GL-18-1974.
C:OHPAll'l 1 O•J
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ATTrtlTIDU 1 11111.\ OOAOHAL
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GROSS PAY FlT
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l'Jl0<:£SS tllll Ft£ Cl\.U:UL>.1' l 011 r
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I TAX FtLtlll:; 14,gJ H.lil
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·------------------- --------·- --···-----TAlr51
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Dsployu Loe~ 1 55 ......... ,QD .DO
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TOTAL ACK/COtl/STO COllTllOL •o io5s1.11 .oo
53012 .J1
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Doc. No. 34GL-18-1974.
!WIFORD TCCHllOUlGY OllOUP LLC
Jl5 SouUI H4clnc Dr. Re.I
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Doc. No. 34GL-18-1974.
GRADE
K
1
2
3
4
5
Sub Total
llearn Academy Charter School Enrollment Count as of June 1, 2018
ENROLLMENT
75
115
93
96
60
61
500
Gender
Male= 35 Female =40 Male= 58
Female=57
Mate =49 Female=44 Male= 52
Female =44 Male= 29
Female =31
Male=29 Female=32
NOTE: Enrollment count reflects current enrollment for students entering SY2018-19. NOT LISTED are students who are currently on the waiting list.
Doc. No. 34GL-18-1974.
. - . ....• , ID . ... Gindii .• ' .. 10 ..
12809 Male 12943
12812 Female 12946
12815 Mala 12947
12818 Male 12950
12831 Male 12958
12832 Female 12967
12839 Female 12985
12842 Female 12997
12848 Male 12999
12851 Male 13001
12854 Male 13005
12858 Female 13012
12861 Male 13023
12867 Male - 13027
12868 Female 13033
12873 Male 13039
12B74 Male 13040
12881 Male 13041
12888 Female 13042
12891 Mate 13045
12894 Female 13051
12B95 Male 13054
12896 Female 13057
12897 Female 13058
12900 Female 13064
12903 Male 13on
12906 Male 13080
12907 Female 13083
12919 Female 14092
12922 Male 14108
12925 Female 14111
12928 Female 14117
12929 Female 1412.3
12932 Female 14150
12941 Male , 14171
II.earn Audemy Charter Schaal
Enrollment Supportln11 Document
as of June 1, 2018
1st Grad11
.-· .. Gender ·~ ~ - ID --·---·
Female .. 14174
Female 14180
Male 14183
Male . 14186
Mille 14195
Male 14198
Male 14210
Male 14214
Male 14221
Female 14241
Female 14249
Male 14261
Male 14270
Male 14276
Male 14282
Male 14293
Female 14296
Male 14300
Male 14303
Male 14306
Female 14309
Male 14328
Male 14340
Female 14354
Fem;ala 14358
Male 14415
Female 14421
Male 15452
Female 15470
Female 15478
Female 15491
Female 15523
F11mal11 15528
Male 15529
Female 15532
Toul Count = 115
. .. ... ··.··
Gend~r .. ·.Gender .. ; ... -ID .... Male 15541 Male
Female lSSSS Male
Male ;' 15600 Male
Male 15603 Male
Female ·' 15612 Male
Female ' 15618 Female
Male 1S629 Female
Female ., 15632 Female
Mala 15638 Female
Female 15661 Male
Female
Female
Female . Female
Male
Male
Female
Female
Female
Male
Female
Male
Male
Female
Male .·.
Male
Female
Female
Female
Female
Female
Female
Male
Female
Male ....
Doc. No. 34GL-18-1974.
., -~ ~ ,. ·-·-· .. r 1 , ,110 __ , .. ·· . Gender,_ _:,,;; ~-"' . ID ....
10540 Male , ~ 10999
10615 Female 11019
10621 Female J 11021
10624 Male 11027
10625 Female 11063
10632 Male 11072
10635 Male 11081
10636 Male 11121 ' 10646 M;ile 11142
10649 Female 11145
10652 Male 11148
10667 Male 11157
10669 Female 11180
10695 Female 12196
10698 Female 12200
10702 Male 12212
10705 Male 12283
10718 Female 12310
10734 Female 12317
10740 Female 12341
10756 Female 12362
10770 Male 12365
10774 Female 12439
10780 Male 1245<>
10796 Male 12453
10815 M;le 12499
10821 Female 12552
10831 Male 12568
10841 Male 12571
10885 Male 12581
10919 Female 12671
10962 Male 12707 :
10965 Male 12713
10976 Male 12806
10984 Female 12845
Ile.am Aadamy Charter Schaal
Enrollment Supporting Document
as of June 1, 2018
3rdGn1d11
. < ... : . ' ' . '' Gender ·•. .--c- -· 10'~
..
Male 12942
Female 13004
Female 13018
Female 13061
Male 14136
Male 14142
Male 14165
Male 14201
Male 14211
Female 14218
Male 14334
Female 14337
Female 14344
Male 14351
Male 14361
Female 14372
Female 14376
Male 15460
Female 15509
Female 15510
Male 15538
Male 15584
Female 15613
Male 15652
Male 15658
Male 15664
Female
Female
Female
Male
Female
Male
Male
Male
Male -·-
Tot<1l Count = 96
r "'~-', < - ... ·~
Gender , •· , . ID: , ' .... Gender
Male
Female
Female
Male
Female ' Ftmalt
Ft male
Male
Female
Male
Fem;le
Male
Female
Female
Male
Female
Male
Male
Male
Male
Male
Female
Male
Female
Female
Female
..
Doc. No. 34GL-18-1974.
ID Gender
10127 Female
10145 Male
10151 Male
10159 Female
10171 Male
10185 Female
10190 Female
10194 Male
10211 Male
10215 Male
10220 Male
10231 Female
10246 Female
10255 Male
10515 Female
10592 Female
10601 Male
10604 Male
10610 Female
10614 Male
10692 Male
10753 Female
10783 Male
10922 Male
10933 Female
10980 Female
11002 Male
11060 Female
11151 Female
11171 Female
12217 Male
12236 Female
12280 Female
12307 Male
12333 Female
10
12394
12444
12493
12515
12591
12657
12686
12719
12747
12767
12857
12916
12959
12989
14086
14134
14146
14156
14177
14248
14258
14269
14273
14279
14368
15589
II.earn Academy CNrter School
Enrollment Suppcrtlng Document
as of June 1, 2018
5th Grade
Gender ID
Female
Fem;ile
Male
Male
Male
Male
Male
Male
Male
Female
Female
Female
Male
Male
Male
Female
Male
Female
Female
Female
Female
Female
Female
Male
Female
Female
Total Count = 61
Gendet ID Gender
Doc. No. 34GL-18-1974.