WEB-BASED DATA MANAGEMENT—A NEW COLLABORATIVE APPROACHData Management Session | July 18, 2019

Department of Energy

ANALYTICAL SERVICES

PROGRAMAnnual Training Workshop

Presented by Suzan Hughes, Synectics

Synectics is an environmental consulting group staffed by scientists, project managers, and database/IT professionals.

ABOUT US25 years of experience in data intensive environmental restoration projects

application developmentdatabase administrationdata validationproject managementlaboratory analysis

First and largest web-based Environmental Data Management System (EDMS)

Introduced Automated Data Review (ADR) in 1996

COLLABORATION

TRANSPARENCY

CORE VALUES

ALL YOUR DATAIN ONE PLACE

DATA

ChemicalLithologyGeologyField Parameters

Electronic Document LibraryGeospatial Data

Tabular Data

Project ManagerGeologistChemistRisk Assessor

Government

FieldLaboratoryValidators

Regulators

TEAM

Contractors

Community

WEB-BASED DATA MANAGEMENT

SYSTEMARCHITECTURE

GOVERNMENTPUBLICCONTRACTORS

LABORATORIES

VALIDATORS

PROJECT TEAM

No installed software on client

Automated data loading & validation

All data & file types

Unlimited end-user support

One-way pull through firewall

Data replication at close of event

Final repository of record

Real-time view of contractor activity

GOVERNMENT

Define program requirements & process

Minimal checkpoints to ensure compliance

Controlled, transparent project execution

CUSTOMIZABLEWORK FLOW

Final, accessible secured repository of data

WHAT WORKS FOR OTHER PROGRAMS

Data management plan

Contractor training, support, and outreach

Harmonizing contract language with requirements

Some sort of “mandate”

Automation to enforce requirements

Collaboration and brutal transparency

Accounting and metrics

Single working repository accessible to entire team

v

WHAT’S DIFFERENT ABOUT WEB-BASED

DATA MANAGEMENT?

Government transparency

No cost to users

Supporting documents

Exhaustive screening checks

Save time and money

Non-chemistry data types

Integration with analysis tools

Virtual training & support

HOW IS WEB-BASED DATA MANAGEMENT

IMPLEMENTED?

Multiple workflows in a variety of EDD formats

Decide business rules by project

Includes data management planning support

Government approves and ‘locks’ DQOs in ‘eQAPPs’

eQAPPS available to all team members

Automated Data Review tools available to validators

Approved data available to entire team for reporting

ABOUT THE

FUDSPROGRAM

Formerly Used Defense Sites

More than 10,000 properties under DoD jurisdiction prior to October, 1986

FUDS removed from use prior to 1988

Base Realignment and Closure program (BRAC)

Installation Restoration Program (IRP)

FUDS DATA

2700+

Cleanup Projects

13Districts

Investigations& Sampling

Analyte Lists

50+tests

300 params

Continued Sampling

20+ Years

CENTRAL REPOSITORY

NeededRequired

COMPONENTS OF FUDSCHEM

Enterprise system with multi-tier security

Highly collaborative

Visual and intuitive

Granular permissions

Support for technical data

Searchable document library

Secure workspaces for each project

DATA QUALITY OBJECTIVES

Easily build eQAPPsshared by team

Generate UFP-QAPP worksheets

Review reports for support of built-in ADR

PLAN EVENTS AND GENERATE FIELD FORMS

Load project locations

Plan event samples

Track events

PLAN EVENTS AND GENERATE FIELD FORMS

Create COCs

Manage event lifecycle

Prevent data mismatch

DATA ACQUISTION, ADR, & DATA VALIDATION

Laboratories screen files

Error-free data certified

Original files stored

ADR executes automatically

Laboratories upload reports with EDD

DATA ACQUISTION, ADR, & DATA VALIDATION

Data review checklists

Sample qualification interfaces

Automated customizable reports

Training and technical support provided by senior chemists with

10+ years of laboratory and validation experience

free of charge

FINAL REPORTING

Reviewer notified

Data approval requested

Google Earth

VIEWING SPATIAL DATA

Automated reports

Compare data

Create tables

View approved data

Management reports

&

v

Web-based data management systems can be made available across a program as a government provided service

No cost to users

Collaborationbetween diverse organizations and disciplines increases the quality of the data

CONCLUSION

Investmentis preserved—all data in repository accessible to technical staff

Valueof data increases as more information is acquired

Incoming contractors benefit from immediate access to all previous data in a usable, query-able system

ENVIRONMENTAL SYNECTICS, INC.301 Richards BoulevardSacramento, CA 95811

(916) 737-4013suzan.hughes@synectics.net synectics.net