US 281 North/LP 1604 Interchange Project Contract Award

How We Got Here TodayPlanning Committee Review of Design Build March 17, 2009

Process & Schedule

Issue Request for Qualifications March 27, 2009

Received Six Qualifications Statements April 28, 2009

Four Proposers Short Listed May 14, 2009

Issued Draft Request for Detailed Proposals May 18, 2009

Issuance of Request for Detailed Proposals August 14, 2009

O O M ti d W k h S t 2009 J 2010One on One Meetings and Workshops Sept 2009 - Jan 2010

Received Alternative Technical Concepts, December 31, 2009& Value Added Concepts

Receipt of Detailed Proposals February 12, 2010

Board Selection of Best Value Proposer March 11, 2010

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Today’s Action

If approved by the Board – authorization will be given to the Executive Director to execute the Design / Build gComprehensive Development Agreement with Williams Brothers for the US 281 / Loop 1604 Interchange

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Construction Segments

Segment 1 - US 281 North/Loop 1604 Interchange Segment 2 - US 281 south

Segment 3 Loop 1604/Gold Canyon Structure Segment 3 - Loop 1604/Gold Canyon Structure Segment 4 - Loop 1604/Red Land Road Structure Segment 5 - Loop 1604/Huebner Road Structure

Segment 6 Loop 1604/Bitters Road Structure Segment 6 - Loop 1604/Bitters Road Structure Segment 7 - Loop 1604 Continuous Illumination Segment 8 - Pedestrian Structures

Total Funding Available for This Project is $140,000,000E h S I I d d Each Segment Is Independent

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Project Segments

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Team Make-upWilliams Brothers Construction Co. (WB)( )

Equity Members: Non-equity Members of Team:

Williams Brothers Construction Co. (Houston)

Team: Rone Engineering (Austin) Structural Engineering Assoc. (SEA)

(Local) Jacobs Engineering Group Inc.

(San Antonio)

(Local) Alliance Geotechnical Group (Dallas) Hicks & Company (Austin) JoAnn Ramon (Local) JoAnn Ramon (Local) Trevcon (Katy) Softdig (Local) Terracon (Local) Terracon (Local) Bain Medina Bain (Local) Gonzalez, Kypuros, & White (Local)

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Terms of the Contract

Guaranteed Maximum Price - $109,097,279 If Notice to Proceed is not issued by the Alamo RMA If Notice to Proceed is not issued by the Alamo RMA

within 210 days after date of the proposal submission (September 10, 2010 is the 210th day) any price dj t t ill b l l t d b d E i iadjustments will be calculated based on Engineering

News Record Construction Cost Index

If Notice to Proceed is not issued by the Alamo RMA by 365 days after date of the proposal submission (February 12, 2011) the contract can be renegotiated(February 12, 2011) the contract can be renegotiated or terminated

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Terms of the Contract

Guaranteed Schedule –

Interim Milestone – Segment One- 900 days after Notice to Proceed (Assume May 2010 NTP – Segment O C l ti i ti t d t b O t b 2012)One Completion is estimated to be October 2012)

Substantial Completion – Segment Two thru Eight -1099 days after Notice to Proceed (Assume May 2010 NTP – Substantial Completion is estimated to be May 2013)

Final Acceptance is estimated to be August 2013, assuming May 2010 NTP

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Terms of the Contract

Guaranteed Schedule – Contract does contain liquidated damages and Contract does contain liquidated damages and

incentives for early completion – Liquidated Damages: $5,000/day interim completion or

completion deadline $2 500/day acceptance deadlinecompletion deadline, $2,500/day acceptance deadline– Early completion incentives: $10,000/day to max of

$500,000 for Interim Completion of the Interim Milestone (Segment 1)(Segment 1)

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Terms of the Contract

Change orders to the contract are allowed for only: Alamo RMA directed changes Alamo RMA directed changes Alamo RMA caused delays Force Majeure events j Differing site conditions

Di t ill b h dl d b Disputes will be handled by: Partnering meetings and lower level issue resolution Dispute Review Board for those items which impasseDispute Review Board for those items which impasse

will exist – 1 member selected by Alamo RMA, 1 member selected by WB, 1 member selected by other two members

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Terms of the Contract – Dispute Resolution

Dispute – must be resolved in 2 days or elevated

Construction or Design Engineer Alamo RMA Project Engineer

Dispute – must be resolved in 5 days or elevated

Superintendent or Design Manager

Alamo RMA Director of Engineering and Operations

Dispute – must be resolved in 14 days or sent to Dispute Review Board

Principal-in-Charge Alamo RMA Executive Director

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Terms of the Contract

Bonds and Insurance Proposal Bond: $7 500 000Proposal Bond: $7,500,000 At NTP Performance Bond: the amount of the Development Price At NTP Payment Bond: the amount of the Development Price At NTP, Retainage Bond: 10% of the Development Price At Final Acceptance Warranty Bond: $20,000,000

Insurance Commercial General Liability: $2 000 000 occurrence/ $4 000 000 annual Commercial General Liability: $2,000,000 occurrence/ $4,000,000 annual Umbrella: $30,000,000 Workers Comp: $2,000,000 per accident Business Automobile Liability Insurance: $2,000,000y $ , , Professional Liability Insurance: $10,000,000 Pollution Liability Insurance: $10,000,000 Builder’s Risk: $100,000,000

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Terms of the Contract

DBE Requirements In accordance with DBE goals established by MOU In accordance with DBE goals established by MOU

with TxDOT – 11.1% DBE participation is minimum required for design and 11.1% DBE participation is

i i i d f t timinimum required for construction

Minimum DBE design and construction allocation: gapproximately $12 Million

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Terms of the Contract

Design / Builder Responsibilities ROW Acquisition for Design/Builder Designated ROW ROW Acquisition for Design/Builder-Designated ROW

Cost of all ROW acquisition efforts, condemnation proceedings, and purchaseP i d U ithi 365 d f NTP h d l Possession and Use within 365 days of NTP or schedule extension may be allowed

Utility Costs WB responsible for coordination of the adjustments

ATCs - cost and coordination of Environmental Approvals, including supplements to CE if necessary

Revision of approved schematics, if required

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Terms of the Contract

Alamo RMA responsibilities Oversight of design and construction qualityOversight of design and construction quality Hazardous Materials

If WB identifies existing hazardous materials, Alamo RMA has 14 days to remove the materials through a third party remediation contractor (Change O d t t d h d l ill b ll d l if th C iti l P th iOrders to extend schedule will be allowed only if the Critical Path is adversely affected and Design/Builder cannot work around the area)

Oversight/ Quality Acceptance/ Draw Approval Alamo RMA is responsible to satisfy FHWA Quality Assurance p y y

requirements through sufficient design and construction oversight, verification testing, independent assurance certifications, and quarterly and annual reporting.

Alamo RMA will have a process for certifying monthly draw requests toAlamo RMA will have a process for certifying monthly draw requests to assure payments are accurate.

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Alamo RMA Oversight Structure FHWA

O i ht

GEC Program ManagementHNTB

Oversight

Ted West, PE

Alamo RMA TxDOTHNTB

Loretta Schietinger, PEBrad Peel, AICP

Project Manager

Dale Stein, PE

Project Manager

Lisa Rainosek, PE

Design Manager

Construction Manager

HTNB Larry Blazek PEManager

HNTB Ian Fraser, PE

Project Controls Manager

FOSTER

Larry Blazek, PE

OVT Materials Testing and Reporting

RABA KISTNERARIAS

Inspectors

HNTBCEC

Submittal Review Team / Subject Matter Experts

EnvironmentalOn Call ServicesKarst Specialist

Hazardous MaterialsArcheology Specialist ARIASRoadway

BridgeGeotechnical

Pavement Drainage Traffic

Lighting & SignalsSigning & Striping

Utility Coordination

gy pT&E Species Specialist

ARIASHNTB

Doc Control Specialist/Office Manager

FOSTER Environmental Field Auditor

ARIAS

Independent Assurance (IA) Lab

TBD16

Utility Coordination

HNTBPCI

ARIASCEC

VICKREYRTG

ARIAS

Information TechnologyHNTB

SchedulerHNTB

Survey Crew

VICKREY

Project Budget

Initial Proposed Budget $140 000 000– $140,000,000 $60,000,000 State Share of Federal Stimulus (ARRA)

Funds $60 000 000 State Proposition 14 Bond Funds$60,000,000 State Proposition 14 Bond Funds $20,000,000 Local Share of Federal Stimulus (ARRA)

Funds

Included funding for project, and project oversight and administration

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Revised Project Budget

Item Maximum Price

Construction of all 8 project segments Williams Brothers

$109,097,279 – Williams Brothers GEC Oversight Assistance – Design and Construction

$9,045,940

Al RMA O i ht d $1 197 331Alamo RMA Oversight and Management

$1,197,331

Contingency for this project $10,909,728 *

Total Project Budget $130,250,277

Project Savings $9,749,723

* NOTE: Dispute Review Board will be paid from contingency

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Action Requested

Staff recommends approval of the contract terms and conditions and the authorization for the Executiveconditions, and the authorization for the Executive Director to enter into the contract with Williams Brothers as the Design/Build team for the US 281 / Loop 1604 Interchange ProjectInterchange Project

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