design project management design project managers identify tasks make and update plans sequence...
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Design Project Management
Design Project Managers Identify tasks Make and update plans
Sequence tasks Allocate time Allocate People and Resources
Monitor and report progress
Six Steps in Project Planning
Step-I: Identify tasks Step-II: State task objectives and outcomes Step-III: Estimate time and personnel
Hofstadter’s law: “It always takes longer than you expect even if you take Hofstadter’s law into account”.
Who is involved, and how long it takes
Planning Step-IV: Develop a sequence for the tasks
Easiest method is a Gantt chart
Step-V: Estimate costs, times, resources
Step-VI: Evaluate and manage Risks
Tasks What is a Task? (in the context of design project)
An activity that produces a specific result useful to project progress. Do not include The means of accomplishing tasks. Tasks unrelated to the project. Tasks with no specific outcomes or deadlines Anything that is not clearly defined
Tasks Not tasks
Arranging a meeting (means) Having a meeting to discuss concepts (means) Picking up pizza for the meeting (unrelated to project) Research shock absorbers (Vague - no specific outcome)
Tasks Developing pros and cons for 3 concepts Evaluating and selecting the best concept Picking up shock absorbers from shop Creating a list of 3 shock absorber technologies
Tasks Task clarification activity
TASKInformation Needed to Complete
Means to Accomplish
Clearly Defined Deliverables
Task-1 Task-2 Task-3 Task-4 Task-5 Task-6
Jan-1
Feb-1
Mar-1
…
Cory 10 hrs 10 hrs
Jade / Matt 15 hrs 20 hrs
Oliver 4 hrs 8 hrs
Manufactg 5 hrs 0 hrs
Project Planning Chart
Master Plan Every design project has a master plan with the
main design process tasks*: Product Design Specifications External Search Internal Search Concept Evaluation and Selection Detail Design Prototyping and Testing Documentation* You can add “Project Plan” as the first step of the design process
Master Plan Often some other milestones are added to the
master plan Product Design Specifications PDS Design Review and Report (1-15-2013) External Search Internal Search Concept Evaluation and Selection Final Concept Design Review and Report (3-1-2013) Detail Design Prototyping and Testing 1st Prototype test and evaluation (5-1-2011) Design Review and Prototype Evaluation Review (5-15-2013) Documentation
PDS External Search
Internal Search
Evaluation Detail Design
Prototype
Jan-1
Feb-1
Mar-1
Apr-1
Team 100 hrs 100 hrs 100 hrs 100 hrs
Total 100 hrs 100 hrs 100 hrs 100 hrs
Master Plan Gantt Chart
Lower-Level Plans PDS-related Tasks
Customer identification Customer interviews Development of PDS criteria and priorities Defining engineering specifications (metrics) Benchmarking and target selection Developing HoQ Writing the PDS Report Reviewing the PDS Report Modifying PDS Report based on sponsor feedback
Customer Identification
Customer interviews
Development of PDS criteria and priorities
Defining engineering metrics
Jan-1
Jan-7
Jan-14
Jan-21
Totals
Donald 4 6 3 6 19
Neal 4 6 3 0 13
Lee 2 8 3 4 17
Totals 10 20 9 10
PDS Gantt Chart
TASK Lists Tasks are defined by the team and usually
include at least the following 5Ws: What is the task Who is going to do it By When In What format the results are to be reported Why
Task Lists Task list also includes:
How it is done How it is paid for Who can assist with the task Risk Assessment (What if scenarios)