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TRANSCRIPT
Microsoft Office Project 2010 Basic
Course 01: Getting Started
Slide 1
Topic A
Project Management Concepts
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Slide 2
Project Constraints
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Slide 3
Phases of Project Management
The initial Phase
• Initiating tasks
• Establishes beginning of project
• Defines Project Objectives and Scope
Planning Phase
• Devise and maintain workable schedule to meet objectives and business needs
• Identify tasks and resource requirements
Implementation Phase
• Execute Tasks
• Coordinate people and resources
• Carry out plan
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Slide 4
Phases of Project Management
Monitoring Phase
• Track and Report Projects progress
• Involves reviewing progress of project
• Compare progress to plan
• Make corrective measures to ensure success
Close Out Phase
• Formalize the acceptance of the project
• Ensure an orderly end
• Evaluate personnel
• Evaluate lessons learned.
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Slide 5
Links Between Project Phases
Initial phase
Planning phase
Close-out phase
Implementation phase
Monitoring phase
Initiating tasks
Planning tasks
Executing tasks
Monitoring tasks
Closing tasks
Controlling phases and communication
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Slide 6
Typical Project Management Tasks
Project management tasks
Planning tasks Monitoring and
tracking tasks
Build the plan
Fine-tune the plan
Link tasks
Assign resources and costs
Set a project start date
Enter task names and duration
Set a baseline
Communicate with the team
Enter actuals
Track variance
Adjust the schedule
Print reports
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Slide 7
Gantt Chart View
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Slide 8
A Task List in Gantt Chart View
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Slide 9
Resource Sheet View
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Slide 10
Topic B
The Project Window
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Slide 11
The Project 2010 Interface
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Slide 12
Backstage View
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Slide 13
A Sample File in Gantt Chart View
Sheet
pane Chart pane Timescale Gantt bar
Indicators
field
Column
heading
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Slide 14
Open a Project File
1. Click the File tab and click Open
2. Navigate to and select the Project
file that you want to open
3. Click Open (or double-click the file)
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Slide 15
Topic C
Project Files
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Slide 16
Set the Project Start Date
1. Click the Project tab
2. In the Properties group, click Project
Information
Today’s date is the default project
start date
3. To set a different start date, click the
arrow in the Start date field and
select a date from the calendar
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Slide 17
Project Information Dialog Box
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Slide 18
Define Project Properties
1. Click the File tab and click Info
2. In the right pane, click Project
Information and choose Advanced
Properties
3. Enter values on the Summary tab
and click OK
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Slide 19
Save a New Project File
1. On the Quick Access toolbar, click
the Save button (or press Ctrl+S)
2. In the Save As dialog box, navigate
to the location where you want to
save the project file
3. Enter a file name
4. Click Save (or press Enter)
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Slide 20
Topic D
The Help Window
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Slide 21
The Project Help window
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Review Questions:
1. During the phase, you devise a workable scheme to meet project objectives
and identify the tasks and their resource requirements.
a. Initial
b. Planning
c. Monitoring
d. Implementation
2. During the phase, you execute tasks and coordinate people and other
resources to carry out the plan.
a. Initial
b. Planning
c. Monitoring
d. Implementation
3. What is an example of a constraint that can be placed on a project?
a. Costs
b. Time
c. Resources
d. All of the above
4. The is a graphical representation of a task.
a. Gantt bar
b. Project file
c. Timescale
d. Ribbon interface
5. is the application of knowledge, skills, tools and techniques to
accomplish activities or tasks to meet the objective.
a. Project
b. Project manager
c. Project management
d. Risk management
Answer Key:
1. B: During the planning phase, you devise a workable scheme to meet project objectives and
identify the tasks and their resource requirements.
2. D: During the implementation phase, you execute tasks and coordinate people and other
resources to carry out the plan.
3. D: All of the above. Constraints are limitations imposed on your project. Time is the main
constraint that affects the performance of a project. The project can be managed effectively if
you allocate proper time frames for each project phase.
4. A: The Gantt bar is a graphical representation of a task. The longer the Gantt bar, the longer the
duration of the task.
5. C: Project management is the application of knowledge, skills, tools and techniques to
accomplish activities or tasks to meet the objective.