destination management guide
TRANSCRIPT
Your wish is our ambition
In event management and experience marketing,
the details make the difference!
DESTINATION MANAGEMENT GUIDE
DESTINATION MANAGEMENT GUIDE
Your partner in Spain
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Your partner in Spain
Your wish is our ambition
CONTENT
Page 3 Our Philosophy
Page 5 Our Services
Page 6 Congresses
Page 10 Trade Fairs
Page 11 Meetings & Incentives
Page 14 Special Events
Page 17 Sporting Events
Page 18 Training camps
Page 19 Our Destinations
Page 24 Our Values
Page 25 Our Success Formula
Page 26 Contact
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LET US SURPRISE YOU BY OUR PHILOSOPHY
At Obvius we are specialised in MICE solutions.
With years of experience in the business and a superlative level of excellence which is
recognised by our clients, our job is the total management of corporate events,
conventions, incentive tours and congresses.
Our team of professionals enables us to take care of the planning, production, co-
ordination and logistics of your congress, incentive or company event, offering you the
most innovative ideas, overall transparency and top quality at all times.
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We at Obvius set up a specific project team
for each event, taking responsibility for
identifying and analysing its values, needs
and goals in order to design your project in a
unique and exclusive way.
INNOVATIONHere at Obvius we have a strong creative
mindset, with the goal of offering you the
most innovative possible projects and
solutions at all times.
KNOW-HOWWith years of experience in the business, we
are familiar with the specific features of all
the destinations in which we operate. Our
team is fully committed to achieving the
desired results.
INVOLVEMENTOur team will supervise your event from start
to finish. Our experience enables us to offer
you motivational campaigns before the
event, as well as a unique implementation of
the event itself.
PRESENCE AT THE DESTINATIONOur physical presence at each event
enables us to provide a better service to our
clients as well as a flexible response to any
unexpected hitches.
NEGOTIATIONBecause of our extensive network of
professional suppliers and our purchasing
department, we can offer you the best value
on the market at all times.
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BE SURPRISED BY OUR WIDE-RANGING SERVICES
Making every project into a surprising, unique and gratifying experience for all
concerned – both organisers and participants – is our number one goal.
To do this we offer our clients a comprehensive service at all events which enables
us to meet all requirements for the event on the spot, from creative conception
through to production and co-ordination.
Here at Obvius we look after everything so that you don’t need to worry about a thing.
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PCO SERVICES
We at Obvius believe that organising a congress calls for an overall approach in order to
manage all processes in the best way possible, from start to finish.
PRE-CONGRESS• Choosing the right venues
• Taking part in the Organising Committee’s
planning meetings
• Drawing up the Plan of Action in
accordance with the Committee’s criteria
• Negotiation with suppliers the best rates
• Setting the registration fees to be applied
• Preparing the preliminary budget and
financial balance sheet for the congress
• Managing communication: sending out
mailings and e-mailings
VENUE MANAGEMENT• Coordination & distribution of meeting
rooms
• Design and organisation of a suitable
registration area
VIPS• Personal airport service and
managing of access reserved for VIP’s
• Booking VIP accommodation at the top
hotels in the city
• Personal guide service with expert
knowledge all the city’s possibilities
• Personalised handover of
documentation
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TECH-TEAM & ONLINE REGISTRATION• Specialised congress management of
software applications
• Processing & monitoring of registrations
• Secure payment system
• Production of accreditations
• Hiring equipment and materials required
for on-site registration
• Production and distribution of lists of all
participants
• Making up documentation for delegates
SCIENTIFIC SECRETARIAT• Close communication with the Scientific
Committee of the congress
• Coordination and classification of papers
for assessment by the Committee
• Obtaining written confirmations from the
authors of work
• Advice on all scientific sessions
• Sending and reception of abstracts
• Consultation of results
SPEAKERS• Managing travelling, accommodations and
transfers for speakers
• Setting up a private registration area
• Setting up and managing an exclusive
room with personalised service
• Selecting premium suppliers to deal with
them exclusively
• Airport and city transfer service available to
them throughout their stay
• IT advice on projections and presentations
for talks and papers
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AUDIO-VISUALS• Coordination of the necessary required
audio-visuals in meeting rooms
• Setting up and coordinating audio-visual
secretariat with specialist technicians
• Setting up fully-equipped press rooms
• Setting up translation facilities
• Coordination and planning of set-up and
dismantling of all technical equipment
• Hiring photographic and video services
ACCOMODATION• Block booking of the rooms necessary for
the event
• Negotiation of rates with hotels
• Booking managed through a specially-
designed software application
• Drawing up rooming lists for hotels and
information regarding bookings
TRANSPORT• Planning and coordination of transfers
• Planning and coordination of shuttles
• Transport for social events
• Transport for technical visits
• Transport for staff
• Private chauffeur-driven transport
SOCIAL PROGRAMME• Planning and preparation of an attractive
social programme
• Selecting places in the city
• Drawing up an attractive and original
programme of excursions for partners
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MARKETING AND COMMUNICATION• Developing the congress image and the
associated branding campaign
• Design & production of marcom material
• Planning and execution of signage for
the congress
• Managing of mobile outdoor advertising
systems (bus branding)
• Publicising the congress. Communication
strategy and plan of action
SPONSORSHIP AND TRADE EXHIBITION• Manage attractive sponsors’ programme
• Coordination of services hired by the
sponsors
• Supervision of the setting up of the trade
exhibition
• Allocation and preparation of stands and
coordination of suppliers
• Personal congress service for sponsors &
exhibitors in order to build loyalty
BUDGET MANAGEMENT• Monitoring and execution of collection and
payments
• Communication & planning with Committee
concerning the present state of congress
accounts
• Finalisation of the congress accounts
• Final reports and recommendations for
future editions
POST-CONGRESS• Financial close and balance report for the
congress
• Production of post-congress materials
such as videos, photo’s and DVD’s with
paper summaries
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TRADE FAIR SERVICESAs Europe’s top venues for trade fairs, cities like Madrid, Barcelona and Valencia host a
large number of such events every year, with millions of visitors passing through their
doors.
Obvius offers the attendees and organising committee a comprehensive service during
their stay in the city. This includes managing accommodation, transport and leisure and
cultural activities.
TRANSPORT SERVICES• Managing individuals or group transfers
• On-line booking and issuing of tickets
GUIDED TOURS & OTHER SERVICES• Extensive knowledge about the leisure,
cultural and culinary possibilities in the
cities
• Tours of the city and its surrounding area
• Bookings and purchases of tickets for
shows and sporting events
ACCOMMODATION MANAGEMENT• Selecting hotels and handling bookings
(individuals or for groups)
• Prices negotiated for each fair
• Immediate availability
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MEETINGS & INCENTIVES
In the world of business all actions are aimed at achieving specific goals. Whatever your
goals are, we help you to achieve them by offering a total service tailored to your
requirements. We create genuinely surprising, unique and unrepeatable experiences to
enable you to achieve your goals with total success.
ACCOMODATIONBecause of our large network of suppliers
we can offer you an extensive portfolio of
distinctive quality hotels and other
accommodations at any destination.
MEETING ROOMS To make sure nothing goes wrong, we
equip every meeting venue with the
necessary audiovisual equipment and
telecommunications technology, supervised
at all times by a highly qualified team of
technicians.
CREATING THEMED INCENTIVESTravelling around central Spain in search
of the treasure of the Templars, plunging
into the enigmatic world of Gaudí, feeling
like an emperor at the Roman theatre of
Mérida and more. We are committed to
innovation and creativity to set up
uniquely surprising themed events.
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WE ALSO OFFER….
UNIQUE LOCATIONS AND VENUESThe gardens of the Alhambra, the bullring at
Ronda, the roof terrace of La Pedrera...........
We seek out and find the most unique spots
in Spain for you to enjoy a memorable
experience.
CATERINGSurprise your guests with the best of
traditional Spanish, Mediterranean and
fusion cuisine.
OUTDOOR TRAINING ACTIVITIESClimb aboard a yacht to sail the Salt Route
to Ibiza, fly over the Doñana nature park in a
hot-air balloon, take the Santiago trail and
more. We help our clients to make some of
their dreams come true.
LEISURE ACTIVITIESBecause fun is fundamental, our team of
professionals offers you a wide range of
leisure activities available at each
destination.
PERSONALISING VENUESHere at Obvius we leave nothing to chance.
We decorate and personalise any venue
down to the last detail to make it the ideal
setting.
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YOUR GOALS• To motivate or inspire your employees or partners
• To reward your sales team (incentive programmes)
• To present products or new collections to your distribution network
• To create synergies between the different departments in your company
• To provide your HR department with new tools
• To strengthen your relationship with your customers (creating loyalty)
• To build links with future customers
• To prepare and train top teams (outdoor training)
OUR PROPOSITION• Having a single contact / project manager responsible for your project
• A comprehensive service tailored to meet your needs
• Creative, innovative ideas
• Broad experience with incentive schemes
• In-depth knowledge of the realities of Spain
• A constant search for new destinations, venues and activities
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SPECIAL EVENTS
Launching a product, holding a networking event, organizing corporate teambuilding &
talent development days or producing an award ceremony all call for a large dose of
professionalism and imagination. By combining both ingredients, at Obvius we manage to
make your events into truly special experiences.
ACCOMMODATIONSo that you don’t miss out on your dream,
our team of professionals handles
accommodation bookings for all your
attendees.
A PROFESSIONAL TEAMObvius has a team of professionals who are
experienced in organising, producing and
co-ordinating special events.
UNIQUE LOCATIONS AND VENUESThe Prado gallery, Barcelona’s Camp Nou,
a Flamenco show in the Triana quarter...
Every special event needs a special setting.
We find it for you.
CATERINGBecause a poor catering service can ruin a
great event, we provide you with a service
up to the standard the project deserves.
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WE OFFER YOU….
PROFESSIONAL INTERPRETERSWe place a professional interpreting service
at your disposal.
ART DIRECTIONSpectacular, exciting, attractive, surprising...
Our creative team constantly seeks new
ways of creating uniquely surprising,
innovative content and staging.
VENUE DESIGN & ARCHITECTUREGreat sets, innovative stands, special sites,
unique places... Our network of architects,
interior decorators and designers work to
build, decorate or reproduce the perfect
setting for your event.
TECHNICAL PRODUCTION FACILITIESYou can rest assured that everything will go
well. We place at your disposal the latest
audiovisual and telecommunications
technology equipment, under the
professional supervision of specialist
technicians.
PR & COMMUNICATIONOur PR & communication professionals
work to provide maximum publicity for your
event.
INVOICING AND BUDGET CONTROLWe coordinate invoicing and budget
management, to give you maximum cost
control.
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YOUR GOALS• Exclusive corporate events and celebrations
• High-impact product launches
• Presentations to the media
• Organising networking events
• Opening and closing ceremonies
• Award ceremonies, etc.
OUR PROPOSITION• Having a single contact person responsible for your project
• A comprehensive service tailored to meet your needs
• Creative, innovative ideas
• An art direction team specialising in major events
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SPORTING EVENTS
Obvius has a department specialising in sporting events, able to take on the management
of the logistics of transport, accommodation, registration and social events.
REGISTRATION & ACCOMMODATION• Managing participants’ entries
• Selecting hotels & managing bookings
(individual and for groups)
• Prices negotiated for each event
• Immediate availability
TRANSPORT SERVICES• Managing individual or group transfers
• On-line booking and issuing of tickets
MANAGING THE SOCIAL PROGRAMME• Organisation of public and private events
• Conducting guided tours
• Organising leisure and cultural activities
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TRAINING CAMPS
Obvius offers tailor made training camps throughout Spain for both amateurs as well as
professionals. More and more sports teams and sport federations opt to go on a foreign
training camp during their preparatory period and/or during the winter break. Obvius is a
true professional in the field of organizing training camps to the last detail. Obvius meets all
your training needs and offers you a list of the very best options in the Costa Blanca, Costa
del Sol, Costa de Huelva and Costa de Cádiz.
STANDARD PACKAGE
• 3, 4 or 5 star accommodations
• Transfers
• Professional guidance during entire trip
• Training installations at the hotel or at a
nearby sports complex
• Professional support staff
• Hospitality programme management
• Spa & Fitness centre
• Laundry services
• Full board menu
EXTRA SERVICES
• Massage and equipment rooms
• Physical Rehabilitation Centre
• Fully equipped meeting rooms
• Culture trips and (outdoor) activities
FRIENDLY MATCHESIn addition to the training camps we also
organize friendly matches in the summer
and winter seasons for both professional
and amateur sports teams.
Your partner in Spain
Your wish is our ambition
Your next destination
In recent years Spain has conquered a
leading position as an international meeting,
incentive, congress & event destination.
Nowadays, every Spanish destination we
offer has everything you need for organising
a great company incentive, congress or
event.
This includes direct flight connections, first-
class hotels, excellent restaurants, unique
venues for unforgettable events,
multilingual assistances, an extensive
network of experienced suppliers and
advanced infrastructures.
Experience Spain!
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BarcelonaBarcelona is a mixture of cultures with a
lifestyle of its own. A cosmopolitan city
characterised by a marvellous
combination of culture, art and design
which has been home to great
personalities like Picasso, Miró, Dalí or
the Art Nouveau architect Antoni Gaudí,
creator of places as distinctive as the
Sagrada Família or the Parc Güell.
ValenciaValencia is a warm, accessible
Mediterranean city, well-connected with
the most important Spanish cities and the
main international destinations by its
network of land, air and sea links. An
innovative, up-to-the-minute city which is
committed to the future with modern
projects like the City of the Arts and
Sciences. This is why it was chosen to
host the 32nd Americas Cup.
SevilleThe undisputed capital of bullfighting and
Flamenco, Seville today represents a
symbiosis of tradition and modernity
which began with the technological
revolution accompanying the 1992
Universal Exhibition. Its pleasant climate
and the open, hospitable character of the
“Sevillanos” make it a major tourist
attraction, especially during Easter Week
and the April Fair.
Costa del SolMore than 40 golf courses, splendid
beaches, major sailing and water sports
facilities, stunning natural areas, historical
remains going back over 20,000 years
and more. The Costa del Sol offers you a
host of attractions, in addition to the well-
known richness of its cuisine.
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The Canary IslandsKnown as the “fortunate isles” because
of their outstanding beauty and pleasant
climate. La Palma, La Gomera, El
Hierro, Tenerife, Gran Canaria,
Lanzarote and Fuerteventura make up
an archipelago which is rich in contrasts,
where volcanoes rub shoulders with
white sandy beaches, orchards with lava
flows and small villages with
cosmopolitan towns.
CádizThe oldest provincial capital in the
western world today extends a welcome
to anybody wishing to enjoy a uniquely
distinctive region. Cádiz has a full range
of attractions to please anybody looking
for tourism with a cultural and festive,
ecological and sightseeing, authentic
and essentially Andalusian flavour.
The Balearic IslandsMallorca, Menorca, Ibiza, Formentera
and Cabrera. Or, put another way: sun,
quiet coves, crystalline water, a mild
climate and a welcoming atmosphere.
Each island has a personality and a
beauty of its own to attract and charm
everybody who visits them.
MadridCapital of Spain and the geographical
centre of the Iberian Peninsula, Madrid
is a city filled with extraordinary sights
and a unique historic town centre. The
memory of Velázquez, Lope de Vega,
Quevedo, Calderón or Cervantes,
illustrious figures of Spain’s “Golden
Century”, are kept alive in today’s
Madrid, which looks to the future as a
great and exciting metropolis with a
traditional heart which continues to beat.
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TarragonaSituated at the heart of the Costa
Dourada, just 100 kilometres (60 miles)
from Barcelona, the city of Tarragona is
one of the rising stars among
Mediterranean tourist destinations. The
imposing vestiges of its past as a major
Roman city in the form of sights like the
amphitheatre, the circus or the city walls,
together with its very special beaches,
attract many visitors each year.
HuelvaBordering on Portugal, the province of
Huelva and belonging to the Costa de la
Luz, Spain’s most south-westerly
coastline and the starting point of
Columbus’ expedition in search of the
New World. This is certainly the perfect
place in which to organise your next
event. Here you can combine the peace
and quiet of the region’s beaches with its
marvellous golf courses.
Costa BlancaIts nearness to the mountains gives the
Costa Blanca a pleasantly mild
microclimate which makes it a very
special place. The star of the region is
the town of Benidorm, offering beaches
and fun which make it the central tourist
attraction.
AlmeríaWith more than 3,000 hours of sunshine
a year, Almería enjoys an excellent
position between the mountains of the
Sierra Nevada, the desert of Tabernas
and the nature park of Cabo de Gata-
Níjar. Almería’s warm climate at the
crossroads of Arab and Christian
cultures, its golf courses and its new
infrastructures make it the ideal place to
hold your meetings and events.
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ZaragozaZaragoza is located in the valley of Ebro in
an impressive landscape with picturesque
villages and very old traditions and popular
customs. Zaragoza is one of the great
monumental towns in Spain. It was
founded some 2000 years ago, and Old-
Iberians, Romans, Goths and Arabians
equally left their heritage. Today the town
is economically very active, and a great
event destination.
BilbaoThe city of Bilbao is situated on the
northern side of Spain, close to the
coastline and nearby beaches, being the
largest and most lively city in the Basque
Country. Bilbao is a particularly historic
city. Nevertheless, Bilbao is constantly
reinventing itself, with impressive
contemporary architecture, such as the
breathtaking Guggenheim Museum,
making it an exciting city for any event.
GranadaThe Alhambra is one of the principal
monuments in the city of Granada, and a
fine example of Moorish architecture.
There are many attractions in the city of
Granada that make it a world class
destination in the region of Andalusia
situated in the south of Spain. The
scenery of Granada includes the towering
peaks of the Sierra Nevada Mountain
Range which backdrop the city, beautiful
green spaces, plazas, and of course the
stunning Moorish architecture. All in all,
Granada is a "must see" destination and
should be included in any event plans
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LET OUR VALUES SURPRISE YOU
What to expect from us
Expertise Experience in offering creative concepts and tailor made solutions
Time Large suppliers network, with the right contacts to minimize lead times
Costs Free consultancy service, and always negotiating the best rates
Commitment 24-hours service before, during and after your event
Personal Transparent, personal and no-nonsense approach
Ease Organizing of your event from A to Z
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What lies behind our success?
EXPERIENCENumerous prestigious Spanish and
international clients have relied on Obvius
to organise their meetings, incentive tours,
congresses and events. And, while our
experience is our calling card, we continue
to work with the same enthusiasm as
always.
PROFESSIONALISMThe professionalism and personal
dedication of our staff represents added
value for Obvius. Training, creativity and
commitment are crucial factors in providing
a satisfactory service at all times.
STRIVING FOR EXCELLENCEStriving for excellence is part of our
team’s everyday work: we have grown
and continue to grow thanks to our spirit
of constant improvement. We are
determined to offer every one of our
clients the most innovative solutions and
the most comprehensive service.
CLIENT-DRIVENWe are only satisfied if our clients are
satisfied. Here at Obvius we like to listen
to our clients and get know them in order
to work together and find the best
solution to meet their requirements.
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CONTACT US
Tel.: +34 – 963 81 33 47Fax: +34 – 963 81 33 48 E-mail: [email protected]
Visit our websitewww.obvius.eu
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