detailed bid document -...

Contractor 1 Chairman

RMC, Bargarh

REGULATED MARKET COMMITTEE

BARGARH

At/P.O.--Bargarh,

Dist.- Bargarh, PIN – 768028

DETAILED BID DOCUMENT

(Invitation of Bid, Detail Call Notice, Tender Schedule. Total 21 pages)

NAME OF WORK

CONSTRUCTION OF POWER SUPPLY TO 05 KW COMMERCIAL PURPOSE

LOAD AT SATLAMA MARKET YARD UNDER RMC, BARGARH


RMC, Bargarh

REGULATED MARKET COMMITTEE, BARGARH

CHECK LIST

Name of work : Construction of Power Supply to 05 KW Commercial

Purpose Load at Satlama Market Yard under RMC, Bargarh

Tender value : Rs.3,55,388/-

Tender paper cost (Non- refundable) : Rs 2,000/- + 5% VAT

E.M.D @ 1% : Rs.3,554/-

Class of contractor : „H.T.‟ Electrical

Period of completion : 30 (Thirty) Days

Period of Sale of tender paper : From date 03.10.15 to date 16.10.15

Date of receive of tender paper : Up to 5.00 P.M on 16.10.15

Date of Opening : Date 17.10.15 at 5.00 P.M

OFFICIAL USE ONLY

Sold for the above work ………………………………………………….

Vide MRB No ………………Receipt No. …………Date……………….

Issuing Officer

RMC Bargarh


RMC, Bargarh

PRINCIPAL FEATURE OF THE WORK

1. GENERAL:-

The work under tender pertains to Construction of Power Supply to 05 KW Commercial

Purpose Load at Satlama Market Yard under RMC, Bargarh.

2. ACCESS TO SITE: -

The worksite is located at Satlama MY.

3. MEDICAL AID: -

The nearest Hospital / Public health center are available at Satlama.

The abstract of the scope of work is presented below:

SL.

No. Description of works Amount (In Rs.)

1. Construction of Power Supply to 05 KW Commercial

Purpose Load 3,55,388.00


RMC, Bargarh

TERMS & CONDITIONS

ELIGIBILITY CRITERIA FOR QUALIFYING BID

1. (a) Cost of tender Paper + 5% VAT in shape of Bank Draft ion favour of the

Secretary R.M.C., Bargarh

b) 1% EMD in shape of Bank Draft in favour of the Secretary R.M.C., Bargarh

payable at any Nationalized Bank, Bargarh

c) Attested copy of Uptodate VAT – 612 Clearance Certificate.

d) Attested copy of PAN CARD.

e) Attested copy of Valid Electrical H.V. Registration License from E.L.B.O.,

Govt. of Odisha.

f) Attested copy of Similar nature of Works Experience Certificate &

completion certificate from appropriate authority.

2. EARNEST MONEY DEPOSIT AND INITIAL SECURITY DEPOSIT

The tenders whose tender is selected for acceptance shall within a period of seven

days upon written intimation being given to him of acceptance of his tender make an

initial security deposit of 1% (one percent) of the tendered amount so that the earnest

money and initial security deposit will be 2% of the tendered amount and sign the

agreement in the Office of the Secretary R.M.C., Bargarh failing which, the tender will

be rejected with forfeiture of E.M.D.

This security deposit, together with the earnest money and the amount withheld if

any shall be retained as security deposit for the due fulfillment of this contract. Failure to

enter into the required agreement and to make the security deposit, as above shall entail

forfeiture of the Earnest Money. No tender shall be finally accepted until the required

amount of security deposit (money) is deposited. The written agreement to be entered


RMC, Bargarh

into between the contractor and the Secretary R.M.C., Bargarh shall be the foundation of

the right of both the parties and the contract shall deem to be incomplete until the

agreement has first been signed by the contractor and then by the Secretary R.M.C.,

Bargarh.

3. The Bidder should have successfully completed any electrical substation including HT &

LT line work totaling of value not less than 50% of the value of work put to tender in a

single contract during any of the last three financial years in govt. / semi–govt. / other

organization. He is required to furnish necessary certificates in support of the aforesaid

work experience from the competent authority of concerned department / organization.

4. The bidder should have annual average financial turnover (Total of 3 years /3) not less

than 50% of the value of work put to tender in electrical substation including HT & LT

line work during last three financial years and the turn over need to be certified by a

registered Chartered Accountant alongwith audited balance sheet.

5. Tenderers have to furnish an affidavit in support of no rescission of any contract due to

abandonment / negligence of any work by the agency / firm in last 5 years.

6. Tenders have to furnish an affidavit stating that the information furnished are correct. In

case at any stage if any information are found wrong his tender will be liable for

rejection alongwith taking up of legal action against him as deemed proper.

7. Bids from joint ventures are not acceptable.

8. The envelope containing the bid document must be superscribed with “Construction of

POWER SUPPLY TO 05 KW COMMERCIAL PURPOSE LOAD AT SATLAMA

MARKET YARD UNDER RMC, BARGARH”

9. TIME OF COMPLETION:- The work is to be completed within 30 (Thirty) days

commencing from the date of issue of order to proceed with the work.


RMC, Bargarh

10. VALIDITY OF TENDER:- The Bid will be valid for a period of 90 (ninety) days from

the date of receipt of tender.

11. AWARD OF CONTRACT:- The bidder whose tender is selected for acceptance is to

sign the agreement in the P.W.D. form P-1 for fulfillment of the contract in the office of

the Secretary R.M.C., Bargarh. The Bidder is required to deposit 2% of the accepted

tender before entering into agreement as the Initial Security Deposit. The earnest money

deposited with the tender will form a part of the initial security deposit.

12. This security deposit will carry no interest. Failure to enter into the required agreement

and to pay the security deposit as above within the specified period shall entail forfeiture

of the earnest money. No tender shall be finally accepted until the required amount of

security money is deposited. The written agreement to be entered into between the

Contractor and the Secretary R.M.C., Bargarh shall be the foundation of the rights of

both the parties and the contract shall be deemed to be incomplete until the agreement has

first been signed by the Contractor and then by the Secretary R.M.C., Bargarh.

13. TAXES- Income tax, Sales tax and workers welfare cess will be deducted as per

prevailing Govt. orders from time to time.

(a) INCOME TAX- As per new section 104 in the Income Tax Act, 1961 introduced

by Finance Department Act, 1982 as communicated in Govt. of Orissa Finance

Department No.(M.E.-62-111-32) dtd. 19.01.1972) when individual contract

exceeds by Rs.50001 deduction as applicable % will be recovered and credit

thereof will be passed onto the Income Tax Authority by cheque under the head of

account “Taxes of Income”.

(b) VAT:- Deduction @5% from billed amount will be made from every bill of the

contractor towards ODISHA VAT.

(c) CESS:- Deduction @ 1% from billed amount will be made from every bill


RMC, Bargarh

14. INTEREST:- Under no circumstances interest is payable for dues of the Contractor if

any laying unpaid or payable for the work .

15. FAIR WAGE CLAUSE:- The Contractor should abode the fair wage clause introduced

by the Govt. and shall not pay less than the fair wages fixed by the Govt. to the labourer

engaged by him in the work.

16. The transformer should be tested by the Contractor at works by one officer of E& MR

Division / Store Division and one officer of BED Bargarh Division positively.

17. The Sub-station shall be installed at a suitable place outside the premises for easy

maintenance by WESCO as per approved drawing through authorized H.T. licensed

contractor, as per I.E. Rule & I.S.S.

18. The materials utilized in the lines & substation work should be of good quality and

specification of WESCO. The original cash memos in support of procurement of

materials are produced before the Supply Engineer of WESCO to ascertain the sources of

receipt of materials.

19. Any dispute arising out of any reason due to location of substation and construction of

11KV line and L.T. line shall be settled up / compromised at the cost of the party.

20. The substation will be energized only after getting clearance from the Electrical

Inspector, Govt. of Odisha. The inspection work will be arranged by the party at his cost.

21. The power supply shall be effected at 11 KV with suitable metering at LT individual with

R.F. metering provision.

22. L.T. bushings of the transformer shall be protected by provision of cable and termination

box having sealing arrangement, which shall be sealed by Supply Engineer of WESCO at

the time of energisation.


RMC, Bargarh

23. The substation shall be provided with 5 nos. earthing, spreading of sand & metal

boundary wall with fixing of M.S. grill etc. having locking arrangement within the

premises of party.

24. An enclosure with roof, door and locking arrangement has to be constructed by party near

the metering unit installed for protection of energy meter and TP box etc. from rain /

storm.

25. The guarding must be provided against the existing 33 KV line / 11 KV line / LT line/

telephone line / road if any keeping allowable clearance.

26. Anti climbing device is to be provided in the substation.

27. Circuit breaker of suitable rating to be installed at the transformer secondary (LT) side

and H.T. isolator alongwith required protective system at the H.T. side must be provided

as per I.E. rule 1956.

28. Any dispute / legal complicacy arising out of damage / accident owing to lines & sub-

station has to be settled up at the responsibility and cost of the party.

29. The selected contractor may take delivery of supply of materials according to his need for

the work issued by the Engineer-in-charge of the work. The contractor shall make all

arrangements for proper storage of materials. But no cost for raising shed for the storage

of materials and pay of watchmen etc. will be borne by the Secretary R.M.C., Bargarh.

These are all to be borne by the Contractor. The Secretary R.M.C., Bargarh is not

responsible for considering the theft of materials at site. It is contractor’s risk Under any

such plea if the contractor stops the work he shall have to pay the penalty as per the

clauses of the contract.

30. For the purpose of jurisdiction in the event of dispute if any contract should be deemed to

have entered into within the State of Odisha and it is agreed that, neither party to the


RMC, Bargarh

contract nor the agreement will be competent to bring a suit in regard to the matters

covered by this contract at any place outside the State of Odisha.

31. After the work is finished , all surplus materials and debris are to be removed by the

contractor and preliminary works such as vats, mixing platforms, etc. are to be

dismantled and all the materials are to be removed from the site. No extra payment will

be made to the contractor on this account. The rate quoted should be inclusive of all these

items. The ground up to 15 meter shall be cleared and rough dressed.

32. The contractor shall not interfere within the execution of water supply or electrical

fittings arrangements and any other works entrusted to any other agency by the Secretary

R.M.C., Bargarh at any time during the progress of work.

33. The Contractor will have to arrange for water supply for all works and made sanitary

arrangements at his own cost for his labour camps. The contractor has to arrange

adequate lighting arrangements for night works whenever necessary at his own cost.

34. The tenderer shall have to abide by the C.P.W. Safety Code introduced by the Govt. of

India Ministry of Works, Housing and Supply in their standing orders No.44250

dt.25.11.57.

35. The contractor will have to submit to the Secretary R.M.C., Bargarh monthly return of

Labour both skilled & un-skilled employed by him on the work.

36. No contractor will be permitted to furnish their tender in their own manuscript papers.

37. The earnest money deposited by the unsuccessful bidders will be refunded as per relevant

rules in force not earlier than the finalization of tender case.

38. Quality control tests are to be carried out as per standard norms by the contractor through

a Govt. Laboratory or any authorized Govt. Laboratory. No extra payment will be made


RMC, Bargarh

for these tests. The department may conduct separate tests as when felt necessary, the

cost of which will be borne by the Department.

39. The contractor has to arrange adequate lighting arrangement for night works wherever

necessary at his own cost.

40. The quantity / volume of item may alter during construction as per field condition.

41. Wherever there is ambiguity or missing data, the work shall be done as per the direction

of the Engineering-in-charge.

42. The interested bidders may visit the site and should be acquainted themselves with the

field activities to be experienced during construction.

43. The delay if any due to other departments such as digging on road etc. shall be the

responsibility of the successful bidder.

44. The bidder shall possess electrical license from ELBO, Odisha.

45. Guarantee:- The contractor shall furnish a guarantee to the effect that all items of the

work constructed and supplied and tested by him shall be free from any defect both in

terms of materials and workmanship for a period of not less than 12 months from the date

of the final completion of the work and commissioning. During this period, the contractor

shall replace the defective materials if any or rectify the defects if any at his own cost as

pointed out by the Engineer, OSAM Board / Engineer-in-charge / authorized

representative to the satisfaction of the latter.

46. Statutory clearance from electrical inspector shall be the responsibility of the successful

bidder.

47. The bidder should be responsible for inspection of lines & sub-station before charging.


RMC, Bargarh

48. The estimated rates given are approximate. It is the responsibility of the successful bidder

to obtain detailed estimate along with supervision charges to be given to the electrical

authorities.

49. After completion of work inspection certificate for electrical inspector should be obtained

by the successful bidder before charging.

50. No conditional tender will be accepted.

51. The item rates in the tender should be written both in words and figures and in case of

any discrepancy, the item rates written in words will prevail.

52. The work shall be executed by the bidder as per the guide line of Competent Electricity

Authority.

53. Tenderers are required to submit the following documents along with the Bid.

(1) List of major works executed in the prescribed proforma enclosed herewith

(2) List of T & P, Machineries & vehicles available with bidder.

(3) CERTIFICATE OF LIST OF WORKS IN HAND


RMC, Bargarh

List of major works executed Annexure –I

I/We do hereby certify that the following works have been executed by me/us in last 3 years

Sl.

No.

Name of

work

Name of

department

where the work

was executed

Amount of

works in

Lakhs

Date of

starting of

work as per

agreement

Date of

completion of

work as per

agreement

Remark

1 2 3 4 5 6 7

Signature of the tenderer

Date________________


RMC, Bargarh

Annexure –II

List of T & P, Machineries & vehicles available with bidder.

Items of

equipments

Availability Proposal

Remarks Owned Leased To be

procured

Total

1 2 3 4 5 6


Date________________


RMC, Bargarh

Annexure –III

CERTIFICATE OF LIST OF WORKS IN HAND

Sl.

No.

Particulars of

works now in

hand

Amount of

each work

Period which the

work

is stipulated to

be

completed

(in month)

Approximate value

of work done

against each work

on the date of

submission of

Tender

Deptt. Under

which

the work is

being

taken up.

Remarks

1 2 3 4 5 6 7


Date________________


RMC, Bargarh

WORK PROGRAMME

Name of the Work: -

“Construction of Power Supply to 05 KW Commercial Purpose Load at Satlama Market Yard

under RMC, Bargarh”.

Time Description of work

1st Month

………………………………………………………………………………………………………………………..

2nd Month

………………………..………………………………………………………………………………………………


Date________________


RMC, Bargarh

AFFIDAVIT

I, Sri ________________________________________, Aged ________ years,

son/daughter/wife of Sri _________________________________ at present residing

at ____________ P.O. ______________ P.S. ______________ Dist, Pin - _________ do hereby

solemnly affirm as follows.

i. That, I possess a valid license for execution of works contract issued

by _____________________________ belongs to _____________class and valid up to

__________.

ii. That I am submitting tenders before the Chairman, RMC, Bargarh for execution of

following works in response to tender call notice no. _______________.

1.___________________________________

2.___________________________________ etc.

iii. I am swearing this affidavit that all tender documents and accompanying papers those

being submitted by me before the Chairman, RMC, Bargarh including EMD in any

shape are all authentic and bonafide documents in the eyes of law of the land. That the

facts stated in the affidavit are true to the best of my knowledge and belief.

Contractor


RMC, Bargarh

BILL OF QUANTITIES


RMC, Bargarh

Name of work:- Construction of Power Supply to 05 KW Commercial Purpose Load at Satlama Market

Yard under RMC, Bargarh

Approximate Estimated Cost: Rs.3,55,388/-

Class of Contractor: - “HT Electrical” class E.M.D:- Rs. 3,554/-

SL.

NO. DESCRIPTION OF ITEM OF WORKS UNIT QUANTITY

ESTIMATED

RATE

(IN RS.)

AMOUNT

(IN RS.)

1. Supplying, fitting & fixing of 3 Ph 3 Wr. 11KV HT

line on 9 mtr. Long 300 Kg. PSC pole and 55mm2

AAAC (80 mtr. Span) including escalation, Stock &

Store, Contingency, T &P, transportation, erection,

labour charges etc. complete as per direction of

Engineer-in-charge. Km. 0.45 3,04,852.56

1,37,183.65

2. Supplying, fitting & fixing of 25 KVA 11/0.4 KV S/S

using 9 mtr. Long 300 Kg. PSC pole including

escalation, Stock & Store, Contingency, T &P,

transportation, erection, labour charges etc. complete

as per direction of Engineer-in-charge. No. 1.00 1,89,896.30

1,89,896.30

3. Supplying, fitting & fixing of 1.5 mtr. High barbed

wire fencing supply and erection of PCC post of size

5”x5” 2.0 mtr. High, 2.0 mtr. S/C imbedded in (1:3:6)

concrete (200 nominal size of aggregate) block 300 x

300 x 500 (H) mm corner post shall be strutted on

both side and end post shall be strutted on one side as

per TS & approved plan & drawing etc. complete as

per direction of Engineer-in-charge. RMT 13.20 750.00

9,900.00

4 Supplying & installation of double leaf MS gate

(weight 50 Kg.) of height 1.5 m height 2x1.5mtr.

width, made up of 30 x 30 x 6 angle and 25x6 Flat as

per approved drawing. The gate shall be painted with

two coat of approved primer with two coats of

approved epoxy paint etc. complete as per direction of

Engineer-in-charge. LOT 1.00 4,000.00

4,000.00

5 Supplying, fitting & fixing of 2 nos. concrete column

of size 300 x 300 x2000 (H) mm with RCC concreting

including RE in forced Steel (1:3:6) for fixing of the

gate as per approved drawing, 8mm tor shall be used

for main and 6mm tor shall be used for ring etc.

complete as per direction of Engineer-in-charge. LOT 1.00 3,240.00

3,240.00


RMC, Bargarh

6. Cost, conveyance and labour for metal spreading etc.

complete as per direction of Engineer-in-charge. L.S. - 10,000.00

10,000.00

7. Supplying, fitting & fixing of T.P. Box etc. complete

as per direction of Engineer-in-charge. No. 1.00 1,168.00

1,168.00

GRAND TOTAL (RS.) 3,55,387.95

Or say 3,55,388.00

(Total Seven items) only

My/Our quoted rate is ____________ % (in figure) ______________________ percent (in words)

___________________ (mention excess over / lesser than / at par with) the estimated cost put to tender

and corresponding tendered /quoted amount is Rs. _________________________________ (in figure)

_________________________________________________________ (in words).

No. of Corrections:-

No. of Over writings:- Signature of the Contractor

detailed bid document -...

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