developing a sustainable procurement policy and strategy eauc – eaf programme

Developing a Sustainable Procurement Policy and StrategyEAUC – EAF Programme

EAF Programme

Background Three year project Reducing negative environmental and social impacts

through purchasing Steering group, partners from Further Education and

Higher Education Training

Train the trainer Policy and strategy development Risk based approach to procurement Supplier engagement Social issues in procurement

Developing a Sustainable Procurement Policy

Agenda

09.00 Introductions and objectives

09.30 Sustainable procurement policies

10.30 Break

10.45 Sustainable procurement strategy

Taking this forward

11.30 Action Planning

12.00 Close


Format and style of workshops Interactive Informal Varied Proactive


Objectives Develop a shared understanding of what a

good Sustainable Procurement Policy looks like

Review good practice Identify opportunities to move our institution

forward


Sustainable Procurement Policy Who is the audience? What does it do? What does it look like?


Who is the audience? Senior management Suppliers and contractors Internal customers (of purchasing) e.g. budget

holders Employees (within purchasing & outside) Any other stakeholder


What does it do?

Reflectskey

impacts

Reflectsbusinesspriorities

Showsintent

Gets buyIn and

support

Stimulates action

Informs targets

and strategy

Sustainable procurement policy!

What does it look like?


Using your skills, knowledge and experience Read and review 3 of the example policies Highlight key content and themes Produce a checklist to complete a high quality

policy Be prepared to report back to another group

Feedback!

Policy Review Exercise


Putting the policy into practice Supported / signed off at the highest possible

level Regularly revisited and updated the institution

becomes more experienced Should be widely disseminated


Putting the policy into practice Those involved in procurement should have an in

depth introduction to the policy Supporting information should be made available

to help implementation Progress should be monitored, how are people

using the policy? Can it be improved?


Summary Develop one or reflect the objectives in existing

policy Get buy in and commitment Communicate it Support staff implement is with guidance and

workshops Review and update with experience

Developing a Sustainable Procurement Strategy


What have you got in place already? What should your strategy include? What steps do you need to take?


What have you got in place? Has a cross functional team been set up to

develop and implement a strategy? Has an environmental / social / profile risk

assessment been completed? Has a specific contracts risk register been

compiled? Has the organisation documented a sustainable

purchasing policy? Has this been communicated


What have you got in place? Centralised versus decentralised purchasing What major projects or purchases are on the

horizon Outsourcing of services – what are the

opportunities


What should your strategy include? Introduction – why sustainable procurement is

needed, drivers and the issues Guiding principles – what is the strategy trying to

achieve, links with the values and mission of your organisation. Roles and responsibilities, commitment


What should your strategy include? Strategy – outlines how the program will be

implemented, a process description of what you are going to do when. Relate to existing procurement practice and process

rather than creating new ones Work plan – providing timescales, specific

implementation steps, SMART Funding and staffing – who and how much time it

is going to take

Developing a strategy

Review Exercise


What steps do you need to take? Put a team together – cross functional Get high level support and commitment Analyse purchasing practice

Baseline audit should do this Evaluate supplier base?

Resources in place Risk analysis of the goods and services you procure Develop guidance to support implementation – to integrate

into procurement process Communicate it internally and externally Monitor and review

Many thanks

Jimmy Brannigan

[email protected]

developing a sustainable procurement policy and strategy eauc – eaf programme

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