developing effective safety meetings presented by orm loss prevention unit
TRANSCRIPT
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DEVELOPING EFFECTIVE SAFETY MEETINGS
PRESENTED BY
ORMLoss Prevention Unit
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WHY CONDUCT SAFETY MEETINGS?
ORM REQUIREMENT
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PURPOSE OF MEETINGS
PROMOTE SAFETY AWARENESS • MOTIVATION OF EMPLOYEES • SHARING OF IDEAS & SUGGESTIONS
• DISCUSSION OF SAFETY STANDARDS• ESTABLISH COMMUNICATION• DEMONSTRATES MANAGEMENT’S
CONCERN FOR SAFETY
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WRITTEN PROCEDURES
Written procedures should be included in the safety manual.• Indicate responsibilities • Indicate frequency
• Class A: at least monthly
• Class B: at least quarterly
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SAFETY MEETING OBJECTIVE
Change unsafe acts and/or unsafe conditions
Provide information Introduce new materials,
machines, or processes Report of past injury
experience. To conduct policy
orientation
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TYPES OF MEETINGS
Informal discussions
E-Mail with return receipt
Formal presentations w/Q&A
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Meeting Presenters
Employee Supervisor Department Head Safety and Health coordinator Outside speaker
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Meeting vs Training?
Safety meeting: • Excludes NO employee or group
• Applies to ALL attendees
• Educational
• Provides information
Safety Training:• Focuses on skills development-- “how-to-do” a task
• Task-specific
• Usually performance-based
• All P-B training is measurable or observable
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SAFETY MEETING SAFETY MEETING REFERENCESREFERENCES
ORM Video Library
Public Libraries
Internet
Newsletters
Outside speakers
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SAFETY MEETING TOPICS Recent accidents
( high frequency) High Risk Jobs New machinery or
processes Observed unsafe acts
by employees Motivational subjects
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MORE POSSIBLE TOPICS
BBP
Sexual Harassment
Drug Free Workplace/Substance Abuse
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AUDIT REQUIREMENT
Safety rules must be reviewed annually during safety meetings.
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PLANNING THE MEETING Lecture Discussion Reports Demonstration Visual-aids Time & Date Main Topic (One) Video
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TIP!
Avoid scheduling a meeting on Monday morning or Friday afternoon.
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ATTENDANCE
Strive for 100%• Mandate attendance from all employees• Management should attend all meetings • Any meeting under 75% attendance will not
count toward the audit• Department/Agency head shall attend 100% of
meetings
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Attendance Continued
For absent employees:• Forward relevant information • Opportunity to discuss topic/ask questions• Sign for attendance
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DOCUMENTATION OF MEETING Should include:
• Date• Topic(s)• Attending employees original signatures • Instructor’s name and signature• Teaching aids used• Total # of employees on staff• Total # of employees attended
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Sample Safety Meeting Report
www.doa.louisiana.gov/orm
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QUESTIONING
Purpose of questions - encourage group participation
Types of Questions• Direct - focus attention on a specific
area• Reflective - meanings of the speaker for
understanding• Open - to the group but no one in
particular
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Suggestions for Questioning Challenge the group Questions should be clear and
concise Concentrate on one idea Avoid repetition Allow only one response at a
time Commend good answers
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Closing the meeting
Summarize important points and ideas
Be receptive to suggestions Close
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QUESTIONS???
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THANKS FOR ATTENDING ORM’S
CONDUCTING EFFECTIVE SAFETY
MEETINGS PROGRAM