director of operations report council meeting 23 march … · director of operations report council...

Director of Operations Report Council Meeting 23 March 2011

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I N D E X ITEM NO. ITEM PAGE NO.

1. Water and Sewerage Report for the Month of January 2011................. OP-02

2. Water and Sewerage Report for the Month of February 2011............... OP-06

3. Storm Damage and Annual Capital Works Program 2010/11............... OP-10 Attachment A ................................................................................... OP-11

4. RTA Regional Road REPAIR Program – Proposed Projects 2011 - 2015 ...................................................................................... OP-20

5. Earth Hour 2011..................................................................................... OP-26

6. Tendering Methods ................................................................................ OP-27

7. 68 Lead Street (old IGA site) Cleanup .................................................. OP-29

8. Green Waste Charges............................................................................. OP-32

9. Undetected Water Leak – Yass Golf Club............................................. OP-34 Attachment A ............................................................................. OP-36 Attachment B ............................................................................. OP-37

10. Traffic Committee Minutes.................................................................... OP-39 Attachment A ............................................................................. OP-40


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1. Water and Sewerage Report for the Month of January 2011

Reporting Officer – Siva Sivakumar FILE: W.01.04.00 PURPOSE OF REPORT To advise of the water and sewer statistics for the month of January 2011. REPORT The statistics for the month of January 2011 were as follows:

Jan 2011

Cumulative for 2011

Annual Average

2006/2010

(a) Sewer Chokes 2 2 74 (b) Main breaks repaired 0 0 15 (c) Service leaks repaired 8 8 74 (d) New Water Services connected 5 5 42 (e) Water services renewed 4 4 22 (f) Water meters repaired 5 5 155 (g) Water Consumption

(i) Yass 65.40 ML 65.40 ML 729.90 ML (ii) Bowning 1.93 ML 1.93 ML 27.13 ML (iii) Binalong 4.57 ML 4.57 ML 52.46 ML (iv) Murrumbateman 2.64 ML 2.64 ML 25.96 ML

(h) Effluent Disposal (i) Volume treated at sewerage

treatment plant 43.23 ML 43.23 ML 394.32ML

(iii) Effluent disposed to river 46.25 ML 46.25 ML 278.41 ML Water mains and services replacement works programme for the financial year 2010/2011 are as follows. Street Name Location Estimated Cost Progress Olden Crescent Mont Street to Cliff Street $25,000.00 Completed

Grampian Street Glebe Street to Hume Street $50,000.00 Planned in April 2011

Olden Cres &Grampian St

Replacement of Services $35,000.00 85% of services completed in Olden Cres

McBean Parade Install Valve $1,500.00 Planned in Feb 2011


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The water consumption figures for Yass, Bowning and Binalong are shown in the following graphs. Graph 1

Yass, Bowning and Binalong Water Consumption Details

0.00

0.50

1.00

1.50

2.00

2.50

3.00

3.50

4.00

4.50

Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11

ML

/ d

Average Daily Water Consumption (ML/d)

Year 2006 - 2010 Average Daily Water Consumption(M.L/d)Peak Daily Consumption (ML/d)

Graph 2

Monthly Cumulative Water Consumption Details

0

200

400

600

800

1000

Jan Feb Mar April May June July Aug Sept Oct Nov Dec

M.L

Year 2011 Monthly Cumulative Consumption(ML)

Annual Average 2006 - 2010 (ML)

Water level at Yass dam remains at 100% capacity since 7th February 2010.


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Graph 3

YEARLY WATER USAGE FROM YASS DAM

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200

400

600

800

1000

1200

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

YEAR

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GE

(M

L)

Graph 4

Water usage comparison in month of January

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20.00

40.00

60.00

80.00

100.00

120.00

140.00

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180.00

200.00

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

Year

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sag

e (M

L)


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BUDGET AND MANAGEMENT PLAN IMPLICATIONS Funding for the proposed water main replacements has been included in the Management Plan 2010/2011. POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Nil. RECOMMENDATION That the information be received.


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2. Water and Sewerage Report for the Month of February 2011

Reporting Officer – Siva Sivakumar FILE: W.01.04.00 PURPOSE OF REPORT To advise of the water and sewer statistics for the month of February 2011. REPORT The statistics for the month of February 2011 were as follows:

Feb 2011

Cumulative for 2011

Annual Average

2006/2010

(a) Sewer Chokes 2 4 74 (b) Main breaks repaired 1 1 15 (c) Service leaks repaired 3 11 74 (d) New Water Services connected 5 10 42 (e) Water services renewed 6 10 22 (f) Water meters repaired 8 13 155 (g) Water Consumption

(i) Yass 54.90 ML 120.30 ML 729.90 ML (ii) Bowning 3.11 ML 5.04 ML 27.13 ML (iii) Binalong 3.79 ML 8.36 ML 52.46 ML (iv) Murrumbateman 1.42 ML 4.06 ML 25.96 ML

(h) Effluent Disposal (i) Volume treated at sewerage

treatment plant 42.54 ML 85.77 ML 394.32ML

(iii) Effluent disposed to river 46.73 ML 92.98 ML 278.41 ML Water mains and services replacement works programme for the financial year 2010/2011 are as follows. Street Name Location Estimated Cost Progress Olden Crescent Mont Street to Cliff Street $25,000.00 Completed

Grampian Street Glebe Street to Hume Street $50,000.00 Planned in April 2011

Olden Cres &Grampian St

Replacement of Services $35,000.00 Completed

McBean Parade Install Valve $1,500.00 Planned in May 2011


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The water consumption figures for Yass, Bowning and Binalong are shown in the following graphs. Graph 1

Yass, Bowning and Binalong Water Consumption Details

0.00

1.00

2.00

3.00

4.00

5.00

6.00

7.00

Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11

ML

/ d

Average Daily Water Consumption (ML/d)

Year 2006 - 2010 Average Daily Water Consumption(M.L/d)Peak Daily Consumption (ML/d)

Graph 2

Monthly Cumulative Water Consumption Details

0

200

400

600

800

1000

Jan Feb Mar April May June July Aug Sept Oct Nov Dec

M.L

Year 2011 Monthly Cumulative Consumption(ML)

Annual Average 2006 - 2010 (ML)

Water level at Yass dam remains at 100% capacity since 7th February 2010.


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Graph 3

YEARLY WATER USAGE FROM YASS DAM

0

200

400

600

800

1000

1200

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

YEAR

WA

TE

R U

SA

GE

(M

L)

Graph 4

Water usage comparison in month of February

0.00

20.00

40.00

60.00

80.00

100.00

120.00

140.00

160.00

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

Year

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nth

ly U

sag

e (M

L)


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BUDGET AND MANAGEMENT PLAN IMPLICATIONS Funding for the proposed water main replacements has been included in the Management Plan 2010/2011. POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Nil. RECOMMENDATION That the information be received.


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3. Storm Damage and Annual Capital Works Program 2010/11

Reporting Officer – Simon Cassidy FILE: M.03.00.00 PURPOSE OF REPORT To provide an update on damage to Council infrastructure as a result of severe storms in December 2010, and how this will affect Councils capital works program for the 2010/11 financial year. REPORT 3.1 Storm Damage The Yass Valley LGA received significant heavy rainfall on 2-3 December 2010. The rainfall was widespread with areas across the LGA being affected. There were a number of road closures due to flooding of bridges and crossings as well as significant damage to road infrastructure. The following table provides a list of Council’s infrastructure that has sustained significant damage. General road deterioration (eg. Potholes and minor scouring) has not been included on the list as this type of damage has occurred on practically every road within the LGA and is not eligible for funding under natural disaster programs. It should be noted that the costs are estimates only and some require refinement based on more detailed design:

Location Est. Cost Location Est. Cost Back Ck Rd $500 Hearnes Rd $3,000 Bendenine Rd $20,000 Hillview Rd $2,864 Beralston Rd $3,125 Holmwood Rd $3,564 Berrabangalo Rd $5,245 Jones Ln $10,000 Blakney Ck Rd $45,000 Keirs Rd $3,830 Bluebell Ln $2,500 Lachlan Valley Way $57,500 Boambolo Rd $30,000 Laverstock Rd $18,340 Brooklands Rd $26,000 Long Rail Gully Rd $49,221 Burley Griffin Way $51,250 MajuraLn $4,375 Burrinjuck Rd $2,500,000 Marked Tree Rd $12,500 Butts Rd $1,308 Mountain Ck Rd $75,000 Captains Hill Rd $5,000 Mundays Ln $15,000 Cavan Rd $225,000 Murrumbateman Rd $22,500 Cherryvale Rd $5,250 Nanangroe Rd $18,701 Childowla Rd $76,932 Nanima Rd $1,695 Common Rd $10,000 Nottingham Rd $50,000 Coodravale Rd $15,000 Noyes Ln $2,500 Cooks Hill Rd $70,000 Old Gap Rd $2,500 Coolalie Rd $15,000 Rogerson Ln $8,500 Crossleys Rd $5,000 Rolfe Rd $30,099 Doctors Flat Rd $10,594 Sawyers Gully Rd $115,196 Dog Trap Rd $12,166 Scanes Rd $9,245 Drews Rd $3,388 Shingle Hill Way $25,625 Euralie Rd $23,515 Spring Range Rd $26,164


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Location Est. Cost Location Est. Cost

Fairlight Rd $20,000 Sutton Tennis Court $50,000 Fifeshire Rd $21,830 Tangmangaroo Rd $19,463 Good Hope Rd $15,000 Wee Jasper (Tumut) Rd $75,000 Grand Junction Rd $8,000 Victoria St $3,750 Greenwood Rd $75,000 Warungul Ln $5,000 Grogans Rd $5,245 Wee Jasper Rd $150,000 Grove Rd $8,000 Yass River Rd $10,000 Gums Ln $23,323 Total Estimated Cost $4,219,303

Staff have completed the required submissions to the RTA and NSW Public Works under the natural disaster funding arrangements. Under these funding arrangements assistance is provided at 75% of the assessed cost of eligible works up to $116,000 (the total of all combined assessed costs for repairing damage to roads and bridges) and 100% thereafter. This means that the limit of Council’s costs for approved restoration works is $29,000. Eligible works include:

(i) Repair of damaged bridges (including bridge rails) and culverts.

(ii) Replacement of bridges or culverts destroyed, or damaged beyond economical repair.

(iii) Repair of scour to bridge abutments, causeways and roads essential to the structural integrity and the proper and pre-existing function of the road formation.

(iv) Repair of damage to kerb and gutter and longitudinal drainage systems which are an integral part of the road formation.

(v) Removal of debris, including silt and shingle, not removed as part of emergency works, to the extent necessary to restore the road and drainage system. Removal of debris deposited in the road reserve and not likely to obstruct the road drainage system would not normally be eligible for funding.

(vi) Repair of damaged traffic facilities items associated with roads, traffic signals, signs, etc.

(vii) The cost of restoring gravel pavements and causeways is limited to the amount of material which has been washed away, contaminated by silt or displaced by bushfire-fighting vehicles.

(viii) Repairs to roads damaged by any landslide attributable to a natural disaster event.

(ix) Saturation damage directly attributable to a Declared Natural Disaster, subject to the following guidelines:

• Funding is restricted to eligible event damage caused as a direct result of road base saturation from inundation (and subsequent deterioration under traffic if no reasonable alternative route is available);

• Funding is limited to the estimated cost of returning the saturation damaged road to the equivalent standard prior to the disaster event;


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• Funding is conditional upon Council upgrading the damaged road section to a standard which would withstand future saturation damage and the RTA or Council funding the upgrading component of the works; and

• Funding will be provided as a once only contribution towards

each upgraded road section.

(x) Repairs to community infrastructure on Crown Land.(Sutton Tennis Courts)

Council’s road network has sustained serious damage as a result of not only this storm but also the prolonged rain over the last six to twelve months. Much of this damage is not eligible for any funding and is Council’s maintenance responsibility. Council staff have been prioritising restoration works and undertaking these works as resources permit and to ensure the road network remains safe for the travelling public. To date the cost of repairs and cleanup over and above normal road maintenance activities is $378,000. It is likely that part of this cost will not be met by natural disaster funding and will need to be funded by Council. At present the estimate for the component which is likely to be ineligible for funding is just over $100,000. There are savings in a number of other operational budgets where works have not been able to be undertaken due to resources being committed to these works and these savings are likely to offset the vast majority of costs incurred by Council in responding to the storm damage. Council will need to consider allocating additional funds towards road maintenance activities such as gravel re-sheeting and heavy patching in the 2011/12 Management Plan as there are significant areas that whilst they are not considered dangerous at this stage, will require repair works within the foreseeable future. 3.2 Annual Capital Works Program Severe storms, regular rainfall events and staff shortages have all led to delays in delivery of the annual capital works program. Yass has received 850mm (median rainfall for this period is 484.5mm) of rain for the period 1 July 2010 to 28 February 2011. This rainfall has occurred over 87 rain days which equates to rain being received 1 in every 3 days during this period. The number of days unavailable due to rain and the sheer volume of rain over the period has both hampered the completion of those capital projects which have commenced, and also required re-allocation of resources into areas other than capital projects to address drainage and other maintenance issues caused by the prolonged wet weather. Priority has been given to urgent storm damage repair works and projects which are externally funded to ensure that these projects can be completed and grant funds will not be lost. A list of all projects and confirmation of whether they are expected to be completed during the current financial year is included as Attachment A.


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There are a number of major projects which are unlikely to be completed and it is suggested that these be carried forward to 2011/12. With the likely need to allocate additional funds towards maintenance activities in 2011/12, there may not be significant additional funds available for undertaking additional capital works next year. Carrying over uncompleted projects to next financial year will ensure that sufficient works are available to Councils outdoor workforce. 3.3 Resourcing the Division for Project Delivery The number of projects that remain uncompleted at the end of each financial year has tendered to increase over the last few years. This highlights the need for additional resources to undertake the management of these projects. Many projects can be delivered by third parties if resources are available to prepare appropriate documentation and coordinate execution. Currently projects such as footpaths, banner poles, notice boards, land acquisition for road construction etc. are distributed amongst a number of staff who attempt to fit these projects in with their normal duties. This is becoming increasingly difficult as legislative and procedural requirements increase. Often it is the minor projects that become overlooked because resources are consumed by major projects. The process of project planning and design has increased in complexity over the years to a point where it can numerous months to years prior to reaching the construction stage. The Yass Dam project is an example of this on a large scale but what may seem like a simple road reconstruction project will often have complexities such as land acquisition (survey, valuation, negotiation, DA approval, registration of plans, land exchanges), requirements for environmental approvals (REF, fisheries/DECC permits), detailed design, development of tender documentation, tender process, and engagement of contractor. All of these tasks can be very time consuming and require a specific understanding of the processes involved. One of the biggest impacts on the Operations Division in recent times has been the inception of the integrated planning and reporting legislation which requires Council to have in place systems for management of its infrastructure assets including active long term asset management plans which set levels of service and identify future requirements for expenditure on asset maintenance, renewal and expansion. The process of developing these asset plans and implementing the required systems to support them is resource intensive and staff that were previously available to manage a number of projects are now required to be dedicated to the asset management task. Conversely where staff have been directed to manage projects out of necessity, delays have been incurred in the asset management area. With a number of current vacancies in the Operations Division (currently 5 vacancies in engineering positions), there is an opportunity to look at the current structure with a view to tailoring the positions to better meet the needs of the organisation. It is intended to propose as part of this process, an additional position of Project Engineer to target the delivery of the many projects that Council includes in the annual Management Plan. It is current practice for part of the allocated budget for each


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project to cover staff time required for project management, and no additional budget allocation would be required to fund this position. A further report will be brought to Council once the proposed restructure has undergone the required internal processes (eg. staff consultative committee). BUDGET AND MANAGEMENT PLAN IMPLICATIONS There will be an impact on the budget as a result of the major storm event in December 2010. At this stage this figure is around $100,000 which should be able to be funded from savings in existing operational budgets. Council will need to consider revoting funds for capital projects into the 2011/12 financial year when considering the 2011/12 management plan. Projects that are not expected to be completed this financial year will be identified accordingly in the 3rd quarter management plan review. POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Nil. RECOMMENDATION That the information be received.


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Attachment A

SERVICE AREA CAPITAL PROJECTS ORIGINAL

BUDGET ($)COMP.

Asset Support AIM Implementation 43,562 Y

Caravan Park New unit 48,000 Y

Caravan Park Stage 2 landscaping 3,000 Y

Caravan Park Expansion investigation 15,000 Y

Cemeteries Murrumbateman Strategy Plan 3,801 Y

Council Chambers New upstairs air conditioner 8,500 Y

Council Chambers New doors to Council Chambers 5,000 Y

Depot Operations Lathe for Workshop 18,000 Y

Depot Operations New underground utility cable locator 8,000 Y Land & Buildings Wee Jasper - replace guttering on hall + MR program 8,000 Y Land & Buildings Yass- Goodradigbee Centre - Guttering and Facia rehab 4,000 Y Land & Buildings Gundaroo Hall improvements 5,000 Y Land & Buildings Bookham Hall Painting (Provide Paint etc.) 800 Y Land & Buildings Bowning - Hall amenities upgrade incl. disabled access 40,000 Y Land & Buildings Sutton Hall improvements 3,251 Y

Land & Buildings Murrumbateman Hall Improvements - RLCIP Grant Round 3 10000 Y

Land & Buildings Murrumbateman Library Upgrades - RLCIP Grant Round 3 13000 Y Land & Buildings Yass Memorial Hall Improvements (repair voids in roof, New

Door, electric oven etc.) 6,000 Y

Land & Buildings Council Buildings - Main St Presentation (sign removal +paint)

5,000 Y

Land & Buildings Council Buildings - termite inspection program 5,000 Y

Passive Parks Yass - Bin Replacement Strategy/Replacement Bins 10,000 Y

Passive Parks Natural Environment Restoration (River Restoration Works) 5,000 Y

Passive Parks Murrumbateman - new playground equipment (plus 25k 08/09)

15,000 Y

Passive Parks Remulch playgrounds in LGA 5,000 Y Passive Parks Yass - Riverbank Park - plant advanced trees adjacent to

playground 5,000 Y

Passive Parks Yass - Australia Day flagpole at Coronation Park 5,000 Y Passive Parks Urban Trees 2,229 Y Passive Parks Sutton Recreation Ground - RLCIP Round 3 40,000 Y

Passive Parks Coronation Park upgrade 3 tables 10,000 Y Passive Parks Bubblers for Yass Parks 2,451 Y Passive Parks Shade structure over playground 5,000 Y Passive Parks Murrumbateman Common Upgrade 48,000 Y Public Amenities Murrumbateman - wheelchair access through Jones Park

(includes revote of $2000) 6,744 Y

Public Amenities O'Connor Park new amentities 65,276 Y Public Amenities Binalong - Recreation Ground Amenities Upgrade 25,483 Y Public Amenities Amenities Refurbishment Program 10,000 Y Regional Roads Wee Jasper Rd - complete missing link (1.8km) 2010/2011 450,000 Y Rural Road Facilities Buckmasters Bridge safety barrier 20,000 Y Rural Road Facilities Illalong Bridge Replacement 393,057 Y Rural Sealed Roads Bookham - investigate rural produce permits for heavy

vehicles on Illalong Road 0 Y

Rural Sealed Roads Brooklands Road scour repair 70,000 Y Rural Sealed Roads Cooks Hill Road scour repair 30,000 Y Rural Sealed Roads Murrumbateman - McIntosh Circuit rehabilitation ($76,973

development contribution + $73k R2R) 150,000 Y


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BUDGET ($)COMP.

Rural Sealed Roads Dog Trap Road - Segment 6 rehabilitation 175,000 Y Saleyards Water troughs to extra sheep yards 3,000 Y Sewer Mains replacement 175,000 Y Sewer Yass Waste Water Augmentation 1,080,000 Y Sewer Upgrade Riverbank SPS 75,000 Y Sporting Facilities Murrumbateman - Jones Park seating 10,000 Y Sporting Facilities Yass - Walker Park timber wheel stops 5,500 Y Sporting Facilities Bowning Oval - fencing 50% contribution 9,000 Y Sporting Facilities Murrumbateman - Recreation Ground Improvements 50,000 Y Sporting Facilities Murrumbateman Playground equipment 15,000 Y Sporting Facilities Sports field surface improvement (oversow, vertidrain) 15,000 Y Sporting Facilities Yass - Victoria Park - dressing shed repairs 2,000 Y Sporting Facilities Skate Park - concept plan for upgrade (inc $1500 revote) 5,000 Y Sporting Facilities Walker Park - seal lower level carpark 15,000 Y Sporting Facilities Yass - High School Oval Reconstruction (50% Contrib

2009/10) 220,000 Y

Sporting Facilities Sutton - granite path from Victoria Street to toilets 7,500 Y Sporting Facilities Murrumbateman - Development of maintenance/upgrade

program (especially Oak trees, hall). 0 Y

Sporting Facilities Yass - Victoria Park seating under awning 5,000 Y Sporting Facilities Victoria Park/O'Connor Park fence repaint 5,000 Y Swimming Pools Asset condition assessment (pool & lights) 17,500 Y Swimming Pools Binalong - paint pool 3,500 Y Swimming Pools Concrete ramp access to grass area 1,000 Y Swimming Pools Extend plant room ladder (safety) 2,000 Y Swimming Pools Pumping equipment upgrade 4,657 Y Swimming Pools Vacuum upgrade 3,500 Y Swimming Pools New dosing system for large pool 8,000 Y Swimming Pools Painting 18,000 Y Swimming Pools Upgrade access to disabled carpark at pool 5,000 Y Swimming Pools Binalong - repairs to crack in pool 10,000 Y

Swimming Pools Binalong pool Improvements - RLCIP Grant Round 3 20000 Y Swimming Pools Investigate cover to female change room 0 Y Swimming Pools Entry system for turnstiles 3,000 Y Unsealed Rural Roads Spring Range Road Alignment Carrington to Nummera 5,985 Y Unsealed Rural Roads Bookham - repair flood damage Sutton Grange Road 30,000 Y Unsealed Rural Roads Unmaintained unsealed roads 10,000 Y Unsealed Rural Roads Mulligans Flat Road- scour repair 8,000 Y Unsealed Rural Roads Sutton - Mulligans Flat Road stabilisation trial 50,000 Y Unsealed Rural Roads Wallaroo - Sealing of Southwell (Gooromon to Wallaroo)

1.7km 350,000 Y

Urban Street Facilities Binalong Cycleway Bridge - Queen Street 38000 Y Urban Roads Sutton- Bywong Street - through road investigation Y Urban Roads Sutton - Seal Streets -PR 5 - Victoria (Moorong + 200m) 79,186 Y Urban Roads Sutton- gravel Resheeting of Victoria Street east 8,224 Y Urban Stormwater Gundaroo - Investigate Drainage in Lot Street (road

washout) 0 Y

Urban Stormwater Yass Chinamans Creek Wetland - Stage 1 150,000 Y Urban Stormwater Bowning - Carrolls Creek Improvements (staged works) 10,000 Y Urban Stormwater Julian Place Stormwater Detention 17,426 Y


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BUDGET ($)COMP.

Urban Street Facilities Yass - Alcohol Free Zone signage - additional signs 1,000 Y Urban Street Facilities Murrumbateman - traffic calming in South Street 7,274 Y Urban Street Facilities Binalong Cycleway missing link - part 3 42,000 Y Urban Street Facilities Binalong Cycleway missing link - part 4 20,000 Y Urban Street Facilities Bowning - creek beautification behind fire shed (clean up) 9,645 Y Urban Street Facilities Binalong Cycleway - Part 2 18,269 Y Urban Street Facilities Yass - investigate access issues to Irvine Square from

Pollux Street 0 Y

Urban Street Facilities Sutton - footpath from school to shop (North Side - 135m) - $20 k revote

25,000 Y

Urban Street Facilities Yass - High School cycleway (50% RTA) 83,404 Y Urban Street Facilities Bowning - design/construct new pedestrian bridge at Red

Hill Road 148,120 Y

Urban Street Facilities Yass - Meehan/Dutton Street pedestrian refuges (Includes $10k revote) 50% RTA

45,000 Y

Urban Street Facilities Murrumbateman - investigate commuter carpark 0 Y Urban Street Facilities Binalong - footbridge in Queen Street for cycleway 10,000 Y Urban Street Facilities Street lighting at halls/toilets 10,000 Y Urban Street Facilities Yass - hazardous tree removal 7,500 Y Urban Street Facilities Gundaroo - investigate vehicles/pedestrian safety out the

front of the School 0 Y

Urban Street Facilities Sutton - investigate school pedestrian safety/pedestrian refuge

22,668 Y

Urban Street Facilities Chinamans Creek Bridge - reconstruction 94,277 Y Urban Street Facilities Yass - additional seating on cycle path network 4,144 Y Urban Street Facilities Murrumbateman - investigate safety of Acacia Way and

McIntosh Circuit intersection 0 Y

Urban Street Facilities Yass - Hume Street Cycleway Extension (50% RTA) 18,000 Y Urban Street Facilities Bowning - Investigate condition of footpath from hotel to

bridge 0 Y

Urban Street Facilities Murrumbateman - McIntosh Cycleway (Nirta to Acacia St 2) 60,000 Y Urban Street Facilities Murrumbateman- McIntosh Cycleway (Nirta to Acacia St 1) 58,986 Y Urban Street Facilities Yass - High School safety improvements 523,583 Y Visitors Information Centre

YV Visitors Information Centre 34,600 Y

Waste Yass Transfer Station - high pressure cleaning unit for garbage trucks

10,000 Y

Waste Murrumbateman - additional bin East Street near Springers Rest

500 Y

Waste Yass - increase number of bins in town area 5,000 Y Water Man proof fencing emergency bore site (Cobham Street

Quarry) 125,000 Y

Water New services 15,000 Y Water Yass River catchment improvement 25,000 Y Water Village watermain extensions 20,000 Y Water Yass Dam - design and tender documentation 250,000 Y

Water Chlorine Dosing at Morton Avenue Reservoir 3,052 Y Water Hardwicke Lane bridge replacement 2,300,000 Y Water Watermains replacement 150,000 Y Water Water Treatment works improvements 50,000 Y Water Raising of Dam Wall investigation 150,000 Y

Total 8,698,154


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BUDGET ($)COMP.

Asset Support Services Timber Bridge Structural Assessment 20,000 N

Asset Support Services GIS Improvements (Exponaire Implementation) 7,500 N

Caravan Park Refurbish ladies shower block 15,000 N

Caravan Park Renew water line 9,640 N

Caravan Park Sewer line 15,000 N

Cemeteries Gundaroo Cemetery Strategic Plan N

Cemeteries Yass Cemetery - lockable 20' container, concrete pad and security fence

5,000 N

Cemeteries Yass Lawn Cemetery - extend irrigation system 7,000 N

Cemeteries Yass Lawn Cemetery - new grave boards 2,000 N

Cemeteries Gundaroo - match community funding for seat/garden works 2,300 N

Cemeteries Binalong - cemetery grave restoration 5,000 N

Depot Operations Depot Expansion/Improvements 15,000 N Passive Parks Wallabalooa -Nodes 1 (subject to 50% grant funding) 20,000 N

Passive Parks New signs identifying risk, hazards (remote supervision) 5,000 N Regional Roads Regional Road guardrail improvement program 40,000 N Regional Roads Maintenance Management System implementation

(REFLECT) 10,000 N

Rural Road Facilities Childowlah Bridge Girder Replacement 20,142 N Rural Road Facilities Culvert Installations 4,606 N Rural Road Facilities Wargeila Road culvert repair 200,000 N Rural Road Facilities Wee Jasper - dip culvert widening - design N Rural Road Facilities Refurbish Armco culvert Marked Tree Road 25,000 N Rural Sealed Roads PR6- Good Hope Road pavement rehabilitation - 1km of

3km 150,000 N

Rural Sealed Roads Rural Road Resealing Program 150,000 N Rural Sealed Roads PR 2- Mountain Creek Road - safety improvement on cutting 27,144 N Rural Sealed Roads PR9- Cooks Hill Road - pavement rehabilitation & drainage

1km 175,000 N

Sporting Facilities New signs identifying risk, hazards (remote supervision 5,000 N

Unsealed Roads Boutchers Drive Extension (Emergency Access Works) 160000 N Unsealed Rural Roads Yass River Road Reconstruction 310000 N Unsealed Rural Roads Yass River Road safety improvements - Greenwood to Elms

Road 75,000 N

Unsealed Rural Roads PR8 - Tallagandra Lane - resolve alignment at 4/90o bends 20,000 N Unsealed Rural Roads Sutton - investigate realignment of Tallagandra Lane 2.5 to

4km from Mulligans Flat Road N

Unsealed Rural Roads Gravel resheeting 90,000 N Unsealed Rural Roads Gundaroo - Marked Tree Road surface improvements 13,038 N Unsealed Rural Roads Pr13 - Spring Range Road - seal 1.2km from Carrington to

Fairview 213,743 N

Unsealed Rural Roads Murrumbateman - Isabel Drive - 0.8km seal to Dog Trap Road

200,000 N

Urban Roads Yass - Orion/O'Brien Street intersection Repair 10,000 N Urban Roads Crago St Islands Carpark entry and Line marking 26,882 N Urban Roads Urban Road Resealing Program 50,000 N


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BUDGET ($)COMP.

Urban Roads Gundaroo - Landscape Improvements 14,405 N Urban Roads Gundaroo- improve shoulder opp shop in Cork Street (dust

issue) 9,700 N

Urban Stormwater Gundaroo - Increase capacity of culvert (Corner David/Cork Street)

15,000 N

Urban Stormwater Yass- Update Stormwater Plan 19,065 N Urban Stormwater Yass - O'Brien Street Drainage (Pollux to Orion) (Includes

$35k revote + $20k Stormwater Levy) 55,000 N

Urban Stormwater Yass-Drainage - Pollux - Ford to O'Brien 89,859 N Urban Street Facilities Binalong - improve/repair footpath from garage to Queen

Street 3,000 N

Urban Street Facilities Binalong - pedestrian access ramps in Fitzroy Street. Investigate replacement of handrails

0 N

Urban Street Facilities East Street - pram ramp for paved footpath opposite entry to shop

1,000 N

Urban Street Facilities Yass - Footpath Petit Street (Church to Comur) 20,000 N Urban Street Facilities Yass - Investigate mid block crossing on Comur Street

between Meehan & Lead Streets 0 N

Urban Street Facilities Yass - Crago Street traffic facilities 100,000 N Urban Street Facilities Bowning - Landscape Improvement Plan for CBD precinct 0 N Urban Street Facilities Yass - bus stop at Cnr Discovery Drive and Cooks Hill Road 15,000 N Urban Street Facilities Footpath Grand Junction Road adjacent Berinba School 12,500 N Urban Street Facilities Yass - pedestrian bridge Flat Rock Crossing (50% RTA) 74,417 N Urban Street Facilities Gundaroo - Cork Street Lighting 20,000 N Urban Street Facilities Gundaroo- street tree planting - Cork Street and Harp Street 20,000 N Urban Street Facilities Gundaroo Streetscape - Stage 1 20,000 N Urban Street Facilities Gundaroo Streetscape Stage 2 30,000 N Total Council Projects 3,287,941 Waste Murrumbateman - bitumen seal entrance 23,298 N Waste Murrumbateman Landfill - excavation of new cell 50,000 N Waste Murrumbateman Landfill and concrete crushing 60,000 N Waste Yass Transfer Station - concrete wash down pad at pit 5,000 N Total Waste 138,298 Water River Flow gauging (Manton) 30,000 N Water Upgrade Pump Station Buildings 40,000 N Water Water Loss Studies 75,000 N Water Upstream culvert improvement works 1,000,000 N Water Yass to Murrumbateman Study 100,000 N Water Yass Dam construction 2,500,000 N Water Binalong Borefield Investigation 20,000 N Water Yass Dam - land acquisition 1,000,000 N Sewer BP Pump Station Catchment Infiltration Study 200,000 N Sewer Murrumbateman Sewer - Design & Construct N Sewer Finalise design for Effluent Reuse to Ovals/ Golf Course 100,000 N Sewer Development Service Plan update 25,000 N Total Water & Sewer 5,090,000


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4. RTA Regional Road REPAIR Program – Proposed Projects 2011 - 2015

Reporting Officer – Hamish Scroope FILE: R.05.15.02 PURPOSE OF REPORT To provide information regarding Council’s project proposals for the Roads and Traffic Authority’s 2011 – 2015 Regional Roads REPAIR Program. REPORT Councils are responsible for the management of Regional Roads under a number of funding arrangements. One of these programs is the Regional Road REPAIR Program which is aimed at providing assistance to Councils to undertake larger rehabilitation and development works on Regional Roads which minimise the long term maintenance costs of the roads. The Program targets projects of the following types:

• Pavement Rehabilitation

• Sealing/Widening Shoulders

• Bridge Repairs and Replacements

• Initial Road Sealing The REPAIR Program provides a contribution of up to 50% of the estimated cost of projects with the remaining portion of the cost to be funded by Councils. For most rural Councils it is not viable for Council to fund its 50% share from rate revenue. Historically Yass Valley Council has funded its 50% of the cost of each project from the Regional Road Block Grant. The funding (RTA share) that has been allocated to Council for 2011 – 2015 Program is as follows:

Financial Year Funding Amount 2011/12 $ 194,226 2012/13 $ 199,081 2013/14 $ 204,058 2014/15 $ 209,160 TOTAL $ 806,525

Council staff have nominated the following projects for the next four financial years. It should be noted that projects can be changed should priorities change during the life of the program:


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2011-12: Murrumbateman Road (21.23km to 22.40km from Barton Highway)

Total Project Cost: $420,000 Project Length: 1.17km Average Annual Daily Traffic (AADT): 711 Current Seal Width: 6.3m Desired Seal Width: 8.0m Project Description: Rehabilitate existing pavement, increase the existing width to allow for an 8m seal; culvert widening; improve the existing horizontal and vertical alignments and superelevation.


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2012-13: Murrumbateman Road (20.33km to 21.23km from Barton Highway)

Total Project Cost: $368,000 Project Length: 0.9km AADT: 711 Current Seal Width: 6.3m Desired Seal Width: 8.0m Project Description: Rehabilitate existing pavement material; increase the existing width to allow for an 8m seal; improve the existing horizontal and vertical alignments and superelevation.


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2013-14: Gundaroo Road (6.82km to 8.02km from Rosamel St, Gundaroo)

Total Project Cost: $408,000 Project Length: 1.2km AADT: 950 (estimate) Current Seal Width: 6.5m Desired Seal Width: 8.0m Project Description: Rehabilitate existing pavement material; increase the existing width to allow for an 8m seal; culvert widening; improve the existing horizontal and vertical alignments and superelevation.


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2013-14: Sutton Road (6.65km to 7.63km from Camp St, Sutton)

Total Project Cost: $418,000 Project Length: 0.98km AADT: 2075 Current Seal Width: 6.0m Desired Seal Width: 8.0m Project Description: Rehabilitate existing pavement material; increase the existing width to allow for an 8m seal; culvert widening; improve the existing horizontal and vertical alignments and superelevation.


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Projects have been selected based on meeting the RTAs defined criteria. The criteria are incorporated into a scoring system which allocates points against a number of criteria such as:

• School bus routes • Support of regional tourism • Traffic volumes • Heavy vehicle usage • Roughness, rutting and edge break measures (existing road condition) • Existing and desired road widths • Existing road alignment • Sealing of missing links.

Projects were initially identified through visual inspection of each regional road, and known problem areas. Each project was then assessed against the above criteria to determine their suitability for funding. Generally the projects selected are areas where the road is severely deformed and requires regular maintenance activities to be undertaken. BUDGET AND MANAGEMENT PLAN IMPLICATIONS Council is required to fund 50% of the cost of each of the projects. It is proposed that this funding continue to be allocated from Council’s Regional Road Block Grant allocation. POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Nil RECOMMENDATION That the following projects be adopted for completion under the REPAIR program for 2011-15:

Financial Year

Project Cost Project Description

2011/12 $ 420,000 Murrumbateman Road (21.23 to 22.40 km from Barton Hwy)

2012/13 $ 368,000 Murrumbateman Road (20.33 to 21.23km fro Barton Hwy)

2013/14 $ 408,000 Gundaroo Road (6.82 to 8.02km north of Rosamel St) 2014/15 $ 418,000 Sutton Road (6.65 to 7.63km north of Camp St) TOTAL $ 1,614,000


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5. Earth Hour 2011 Reporting Officer – Simon Cassidy FILE: E.05.00.00 PURPOSE OF REPORT To provide information of Councils participation in Earth Hour 2011. REPORT At its meeting of 23 February 2011, Council resolved as follows:

“that Council support Earth Hour on 26 March 2011” Earth Hour is a global WWF climate change initiative started in Sydney, Australia on 31 March 2007. Approximately 2.2 million people and 2,100 businesses took part in the first year. Earth Hour has grown significantly over the last few years and is now a worldwide event. In 2010, 4616 cities, towns and municipalities took part in Earth Hour across 128 countries, including 89 national capitals and 9 of the world’s 10 most populated cities. These included: New York, Beijing, Los Angeles, Nairobi, Hong Kong, London, Moscow, Sydney, Rio de Janeiro, Toronto, Paris, Rome, Singapore, Mexico City, and Dubai. Over 1500 of the worlds most iconic landmarks also went dark for Earth Hour, including the Sphinx and Pyramids of Giza, Bird’s Nest (Olympic Stadium) in Beijing, Eiffel Tower in Paris, The Las Vegas Strip, Buckingham Palace and Big Ben, the Acropolis in Athens, the Coliseum in Rome and the Empire State Building. Earth Hour aims to educate the global community about the threat of climate change and how easy it is for individuals and businesses to make small changes to the way they live and operate. Participating in Earth Hour is a contribution to a global message to individuals, businesses, politicians and governments around the world that climate change affects and is the responsibility of the global community. Council has registered as a participant of earth hour and a link has been provided on the Council website. Non-essential lighting to Council infrastructure will be turned off at 8.30 pm Saturday, 26 March 2011 which is the scheduled time for the earth hour event. BUDGET AND MANAGEMENT PLAN IMPLICATIONS Nil. POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Nil RECOMMENDATION That the information be noted.


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6. Tendering Methods Reporting Officer – Simon Cassidy FILE: T.01.03.00 PURPOSE OF REPORT To adopt a standard method of tendering in accordance with the tendering regulations. REPORT In accordance with Section 166 of the Local Government (General) Regulation 2005, Council is required to decide whether tenders are to be by open tendering or selective tendering. Section 166 reads as follows: “Whenever a council is required by section 55 of the Act to invite tenders before entering into a contract, the council must decide which of the following tendering methods is to be used:

(a) the open tendering method by which tenders for the proposed contract are invited by public advertisement,

(b) the selective tendering method by which invitations to tender for a particular proposed contract are made following a public advertisement asking for expressions of interest,

(c) the selective tendering method by which recognised contractors selected from a list prepared or adopted by the council are invited to tender for proposed contracts of a particular kind.”

Council uses the open tendering method for the vast majority of tenders and historically reports have not been provided to Council prior to advertising tenders. Reporting to Council prior to advertising each tender would slow down the overall tender process and be superfluous in the vast majority of cases as open tendering is the standard practice. A solution would be for Council to resolve to use the open tendering method (method (a) above), unless a specific resolution of Council is obtained to use a different method for a specific project. In practice Council staff will then be able to use the open tendering method without reference to Council and will provide individual reports to Council where it is proposed to use either methods (b) or (c) in the regulation. BUDGET AND MANAGEMENT PLAN IMPLICATIONS Nil POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Nil


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RECOMMENDATION That: (a) Where Council is required to call tenders for any project, the open tendering

method be adopted in accordance with Section 166 of the Local Government (General) Regulation 2005,

(b) That further reports be submitted to Council for consideration where selective

tendering is considered.


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7. 68 Lead Street (old IGA site) Cleanup Reporting Officer – Simon Cassidy FILE: 163.B PURPOSE OF REPORT To provide a suggested strategy for cleanup and management of the old IGA site at 68 Lead Street Yass. REPORT Council recently purchased the land at 68 Lead Street which was formerly the site of an IGA supermarket. The land is in a prominent location within Yass and has a number of constraints including its irregular shape, an open section of Chinamans Creek, two separate sections of sewer main, and a number of stormwater pipes and culverts. In order for any future development to take place each of these issues will need to be addressed. Discussions have been initiated with the neighbouring landholder (Caltex) regarding potential boundary adjustments to improve the site characteristics.

In the interim, Council needs to ensure the site is maintained in a manner in which it is both safe to members of the general public, and does not become an eyesore given its location close to the Yass CBD. In order to facilitate this it is proposed to remove all debris and piles of soil and other materials, and undertake some levelling works on the back half of the block to allow it


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to be periodically slashed. The front portion of the block could be levelled and gravelled to allow it to be used as an additional parking area, or alternately levelled and periodically mown. Existing security fencing needs to remain to ensure that open drainage structures are protected from unauthorised access. Both the creek and the open drain are potentially hazardous if left accessible to the general public.

Figure 1 – Open drain on the site

The following is an estimate of the works proposed:

No. Proposed Work Estimated Cost 1. Clean up of debris and levelling to allow slashing $4,000 2. Weed spraying $500 3. Gravelling of front area to provide additional

parking $6,500

TOTAL ESTIMATED COST $11,000 The proposed works would allow the front section of the block to be utilised as a carpark, and the rear section to be maintained by periodic slashing and weed control.


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Figure 2 – Pile of soil/debris on the site

BUDGET AND MANAGEMENT PLAN IMPLICATIONS Council could consider providing funding in the 2011/12 Management Plan. POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS The section of the creek and the open drain potentially provide a risk to members of the general public if left unprotected. The existing security fencing is considered adequate to safeguard these areas. RECOMMENDATION That Council consider providing $11,000 in the 2011/12 Management Plan for improvements to tidy the site and provide an interim gravel park.


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8. Green Waste Charges Reporting Officer – Tony Stevens FILE: M.01.00.00 PURPOSE OF REPORT Advising on fees and charges relating to green waste received at Yass Valley Council Transfer Stations, and the methodology in ascertaining the appropriate charge. REPORT 8.1 Cost Recovery

Since the late 1990’s Council has charged a cubic metre rate on all green waste accepted at transfer stations. The charge was introduced as a means of covering the handling and mulching costs of the green waste stockpile. The following table shows actual income and expense figures for the past three financial years:

Financial Year Income Expense 2007/08 $ 32,947 $ 34,000 2008/09 $ 33,940 $ 27,778 2009/10 $ 34,740 $ 33,733

3 Year Average $ 33,876 $ 31,387 The above table shows an average yearly income of $33,876.00 which equates to receiving around 3,700 m3 of green waste annually. It should be noted that expenses vary from year to year based on the timing of mulching green waste held at the site and as a result these figures will tend to vary. Full cost recovery on green waste has allowed Council to make available excess raw mulch free of charge to Yass Valley Council residents. This has been common practice for specific periods during the last few years. 8.2 Measurements and Charges Fees for disposal of green waste at our transfer stations are based on volumetric measurement. The only other option would be to base fees on weight. This would require scales to be installed at each transfer station and require additional resources to weigh each load both when full and when empty to determine the weight of the load. Such infrastructure expense could not be justified and would result in the cost of green waste increasing significantly to achieve cost recovery. There are a number of factors which make volumetric assessment a little problematic. These include estimation of the volume of any given load, whether each load is compacted or very loose, and varying sized ute trays and trailers, some which are able to hold significantly more than others eg. trailers with cages. There is a level of judgement required to ascertain the size of each load and to try and consistently impose the set charges. To aid this assessment process a ‘Green Waste Ready Reckoner’ has been developed for transfer station operators; refer Table 1.


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Operators make an assessment based on this table by estimating what height the load would be when compacted down. The practice is for the estimated volume of each load to be rounded down to the nearest half cubic metre. Whilst this system is not perfect, on site training has been developed resulting in very few consumer complaints since the fee structure was commenced. A summary of common sized loads and applicable fees are as follows: Table 1: Green Waste ‘Ready Reckoner’

Load Type Load Height Volume (m3) Charge 0.3m 0.5m3 $4.50 0.6m 1.0m3 $9.00 0.9m 2.0m3 $18.00

6’ x 4’ Trailer or Ute (1.8m x 1.2m)

1.2m 2.5m3 $22.50 0.3m 0.5m3 $4.50 0.6m 1.5m3 $13.50 0.9m 2.0m3 $18.00

7’ x 4’ Trailer (2.1m x 1.2m)

1.2m 3.0m3 $27.00 0.3m 1.0m3 $9.00 0.6m 2.0m3 $18.00 0.9m 3.0m3 $27.00

8’ x 5’ Trailer (2.4m x 1.5m)

1.2m 4.0m3 $36.00 Tree branches and stumps over 300mm in diameter are not accepted at transfer station sites due to limited availability of space and the difficulty in handling and processing limbs of this size. Larger limbs and branches are accepted at the Murrumbateman landfill site and a fee of $28.00 m3 is charged to reflect the higher handling and mulching costs. BUDGET AND MANAGEMENT PLAN IMPLICATIONS Fees for disposal of green waste are set on a cost recovery basis and management of green waste is not intended to be a profit generating exercise. Fees and charges are based on cubic metre rates for mulching plus the cost to manage the greens pile so that the quality of the end product is commercially viable for use. If a reliable market could be developed for mulch and compost, it would be proposed that fees for disposal be reduced accordingly. POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Council’s current strategy of providing recycling of green waste by stockpiling and mulching reduces the total amount of waste going to landfill. Free mulch also provides an environmental benefit to residents who use material to improve soil conditions and reduce water demand. RECOMMENDATION That the information be received.


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9. Undetected Water Leak – Yass Golf Club Reporting Officer – Simon Cassidy FILE: W.02.00.00 PURPOSE OF REPORT Submitting details of an undetected water leak at the Yass Golf Club. REPORT Council is in receipt of a letter from the Yass Golf Club (Attachment A) in relation to an undetected water leak that has led to a higher than normal water bill for the club. The Yass Golf Club’s water consumption increased by over three times for the October 2010 period. As a result of becoming aware of the large increase in water consumption the golf club has identified and repaired the leak and consumption during the following period has returned to normal levels. Recent water consumption through this meter is detailed in the table below:

Meter Reading Date Consumption (kL) February 2011 406 October 2010 1441

June 2010 442 February 2010 216 October 2009 385

The average consumption excluding the October 2010 reading is 362kL. The over consumption of 1079kL caused by the water leak has added an additional cost of $2,427.75 to the Golf Club’s water account. Council policy WS-POL-13 – Rebate for Undetected Water Leaks (Attachment B) provides for a maximum $300 rebate where a leak goes undetected and leads to an increased water bill. The policy was developed in response to a number of similar instances of water leaks on private property which led to large water bills for the owners. Often these leaks can go undetected for some time and owners are unaware of the leak until receiving a larger than normal bill. It should be noted that all pipework from Council’s meter to the point of use is the responsibility of the landowner and there is no requirement for Council to provide any rebate if it so chooses. Council does incur costs associated with the pumping, treatment and distribution of the water and in most cases it would be unreasonable for Council to accept the full costs of a leak on private property. The Golf Club has requested that Council write off the majority of the debt due to the current financial hardships being faced by the club, and the fact that the club was unaware that a leak existed until their account was received.


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BUDGET AND MANAGEMENT PLAN IMPLICATIONS Council has incurred costs associated with the pumping, treatment, and distribution of the water lost as a result of the leak. Should Council wish to write off all or part of the debt, the additional costs could be absorbed into current operational budgets of the Water Fund. POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Council policy WS-POL-13 – Rebate for Undetected Water Leaks provides for a maximum $300 rebate. Council may wish to consider a variation to this amount in this instance. In considering whether or not to vary the policy for the Golf Club, Councillors need to be cognisant of any precedent that this may set. In the case of the Golf Club consideration may be given to public benefit, and the financial plight of the Club. RECOMMENDATION For Council’s determination.


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Attachment A


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Attachment B


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10. Traffic Committee Minutes Reporting Officer – Luka Kovacevic FILE: C.02.01.05 PURPOSE OF REPORT To provide Council with the minutes of the Traffic Committee meeting held on the 15 February 2011. REPORT The quarterly traffic committee meeting was held on the 15 February 2011. The committee considered a total of four reports. Two of these reports were proposals for special event permits within the Yass Valley LGA. In addition to these 2 events, the committee also considered a proposed variation to an existing school bus route as well as a proposed design for a local area traffic management device (centre median) in Sutton. Minutes of the meeting are included in Attachment A. BUDGET AND MANAGEMENT PLAN IMPLICATIONS Nil POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Nil RECOMMENDATION (a) That the minutes of the Traffic Committee meeting of 15 February 2011 be

received. (b) That the recommendation of the Local Traffic Committee in relation to Item 2 be

adopted;

Director of Operations Report Council Meeting

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Attachment A Table of Contents

Present ......................................................................................................................41

Apologies .....................................................................................................................41

Declaration of Interest .................................................................................................41

Confirmation of Minutes .............................................................................................41

Matters Arising From Minutes ....................................................................................41

Director of Operations Report .....................................................................................42

1. ACT Veterans Cycle Club Program 2011 .............................................................42

2. Installation of Give Way Signage and Concrete Median, Camp Street Sutton. ....42

3. Variation of School Bus Route and Bus Length, Dog Trap Road Bus Route. ......43

4. Yass Picnic Races 2011 .........................................................................................43

5. Traffic Committee Action Sheet............................................................................44

General Business without Notice.................................................................................45

Next Meeting ...............................................................................................................45


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Present Mr Tony Egan (RTA), Councillor David Needham, Const Phil Downes (Goulburn LAC), Luka Kovacevic (Engineering Services Manager), Hamish Scroope (Asset/GIS Engineer), Melinda Cooke (Customer Service Officer – Operations)

Apologies Mr John Best, Simon Cassidy (Director of Operations), Alison Beresford (Road Safety Officer)

Declaration of Interest Nil

Confirmation of Minutes RECOMMENDED that the minutes of the Meeting held on 16 November, 2010, copies of which had been circulated to all Committee members, be taken as read and confirmed.

(Needham /Egan)

Matters Arising From Minutes

Nil


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Director of Operations Report

1. ACT Veterans Cycle Club Program 2011 Reporting Officer – Alison Beresford FILE: C.02.01.05

PURPOSE OF REPORT To consider a request from the ACT Veterans Cycle Club to hold a number of cycling events across the Yass Valley LGA.

ACTION: That the proposed cycle events, held by ACT Veterans Cycle Club, be approved as detailed in the attached documentation.

(Needham /Egan )

2. Installation of Give Way Signage and Concrete Median, Camp Street Sutton.

Reporting Officer – Luka Kovacevic FILE

PURPOSE OF REPORT To install a give way sign and raised concrete median at the intersection of Camp Street and Sutton Road, in Sutton. RECOMMENDATION That the proposed concrete median and give way signage on Camp Street be considered by Council for funding in the 2011/12 financial year.

(Needham /Downes)


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3. Variation of School Bus Route and Bus Length, Dog Trap Road Bus Route.

Reporting Officer – Luka Kovacevic FILE: R.04.00.00

PURPOSE OF REPORT To vary an existing bus route and to endorse the usage of a 12.5m long school bus on the approved routes. ACTION That

• the proposed variation to the school bus route along Blue Hills Lane be approved subject to the operator re-gravelling the existing turn around area with 100mm thick DGB-20 gravel, and 12m wide; and

• The request to utilise a 12,5m long bus on the Dog Trap Road route be approved.

(Needham /Egan )

4. Yass Picnic Races 2011 Reporting Officer – Hamish Scroope FILE: R.05.12.04

PURPOSE OF REPORT To consider the Special Events Application for the 110th Yass Picnic Races, to be held on 5 March 2011. ACTION That

1. The attached Special Events Application for the 2011 Yass Picnic Races traffic management plan be approved.

(Needham /Egan )

5. Anzac Day Ceremony 2011 (Late Report) Reporting Officer – Hamish Scroope FILE: R.05.12.04

PURPOSE OF REPORT To consider the approval for the Anzac Day Ceremony to be held on 25 April 2011.


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ACTION That the proposed Road Closure of Comur Street for the 2011 Anzac Day Ceremony be approved in accordance with the Special Events Guidelines, subject to the following conditions:

(a) An application is received from the RSL to hold the Anzac Day Ceremony, (b) A copy of the RSL’s Public Liability Certificate of Currency is provided, and (c) The local fire brigade and ambulance services are notified in writing that the

ceremony will be taking place.

(Needham /Egan )

5. Traffic Committee Action Sheet Reporting Officer – Luka Kovacevic FILE: EG.358 PURPOSE OF REPORT Submitting an update on current Traffic Committee matters. ACTION

ITEM ISSUE ACTION MEETING ACTION COMPLETION

NO. BY DATE DATE / COMMENT

68 Extension of 50km/h zone towards ACT in Murrumbateman

RTA 30/5/06 RTA to implement zone

108 Proposed Traffic / Pedestrian Facility, Crago Street, Yass

YVC 27/11/07 Consultant engaged to undertake concept design

Plans exhibited. Revised design

underway.

Dutton/Meehan St Pedestrian Refuge

YVC Design underway Additional Survey

Completed. Redesign underway

MOU with Council and Goulburn LAC

YVC 18/8/09

Council to follow up with local police regarding early notification of accidents where personal injury, damage to property or signage has occurred

Draft MOU completed. Under

Review

Ramp of Federal Hwy from Sutton Road Intersection

RTA 18/8/09 RTA to investigate

Review Mulligan’s Flat road speed limit

RTA 18/8/09 Review speed limit to make 80km/h zone


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General Business without Notice Nil

Next Meeting The next meeting will be held on 3 May 2011 at 11:00am in the Council Chambers.

director of operations report council meeting 23 march … · director of operations report council...

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