director of operations report council meeting 28 march … · director of operations report council...

Director of Operations Report Council Meeting 28 March 2012

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I N D E X ITEM NO. ITEM PAGE NO.

1. Water and Sewerage Report for the Month of Feb 2012 ............................. OP-02

2. Traffic Committee Minutes.......................................................................... OP-06 Attachment A ............................................................................................... OP-07

3. Yass Dam Upgrade – Progress Report No. 4............................................... OP-12

4. Nicholls Drive Stormwater Detention Ponds............................................... OP-22

5. Comur Street Banner Poles.......................................................................... OP-28 Attachment A ............................................................................................... OP-34

6. Yass Gas Works Remediation – Contract YVC/ASS/05.2011.................... OP-35


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1. Water and Sewerage Report for the Month of Feb 2012 Reporting Officer – Siva Sivakumar FILE: W.01.04.00 PURPOSE OF REPORT To advise of water and sewer statistics for the month of February 2012. REPORT The statistics for the month of February 2012 were as follows:

Feb 2012

Cumulative for 2012

Annual Average

2007/2011

(a) Sewer Chokes 3 8 63 (b) Main breaks repaired 4 6 15 (c) Service leaks repaired 4 7 66 (d) New Water Services connected 2 4 44 (e) Water services renewed 1 8 24 (f) Water meters repaired 7 22 183 (g) Water Consumption

(i) Yass 45.81 ML 114.17 ML 684.09 ML (ii) Bowning 1.40 ML 3.60 ML 27.80 ML (iii) Binalong 2.40 ML 5.70 ML 47.53 ML (iv) Murrumbateman 2.05 ML 3.94 ML 22.00 ML

(h) Effluent Disposal (i) Volume treated at sewerage

treatment plant 43.37 ML 80.82 ML 421.94ML

(iii) Effluent disposed to river 46.80 ML 85.08 ML 351.19 ML Note: Higher River Discharge was due to Septic Tank Effluent + Groundwater Seepage Water mains and services replacement works programme for the financial year 2011 / 2012 are as follows. Street Name Location Estimated Cost Progress Yass Valley Way Crossing near Grand Jun Rd $12,000.00 Completed

Hope Street 150mm Connection $18,000.00 Completed

Grampian Street Glebe Street to Hume Street $50,000.00 Completed

McBean Parade Install Valve $1,500.00 Planned in May 2012


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The water consumption figures for Yass, Bowning and Binalong are shown in the following graphs. Graph 1

Yass, Bowning and Binalong Water Consumption Details

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Average Daily Water Consumption (ML/d)

Year 2007 - 2011 Average Daily Water Consumption(M.L/d)Peak Daily Consumption (ML/d)

Graph 2

Monthly Cumulative Water Consumption Details

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Year 2012 Monthly Cumulative Consumption(ML)

Annual Average 2007 - 2011 (ML)

Water level at Yass dam has been lowered for Dam Upgrade Works. Capacity was at 80% at end of February 2012.


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Graph 3

YEARLY WATER USAGE FROM YASS DAM

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Graph 4


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Water usage comparison in month of February

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BUDGET AND MANAGEMENT PLAN IMPLICATIONS Funding for the proposed water main replacements has been included in the Management Plan 2011 / 2012. POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Nil. RECOMMENDATION That the information be received.


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2. Traffic Committee Minutes Reporting Officer – Luka Kovacevic FILE: C.02.01.05 PURPOSE OF REPORT To provide Council with the minutes of the Traffic Committee meeting held on 14 February 2012. REPORT The quarterly traffic committee meeting was held on the 14 February 2012 with the committee considering a total of four reports. The committee considered and approved the Yass Picnic Races Special Event application as well as a proposed signage plan for the new round-a-bout on Mulligans Flat Road being constructed by the ACT government. The committee also considered a report regarding safety concerns raised by a resident of Kaveneys Road. It was decided that no additional work was required apart from minor storm damage repairs which would be undertaken as resources permitted. New linemarking and no parking signage will also be installed along MacDonald Street near Robbos Gym to try and improve the safety around the Macdonald Street / Comur Street intersection. Minutes of the meeting are included in Attachment A. BUDGET AND MANAGEMENT PLAN IMPLICATIONS Nil POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Nil RECOMMENDATION That the minutes of the Traffic Committee meeting of 14 February 2012 be received and the recommendations contained therein be adopted.


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Table of Contents Attachment A

1. Special Event Application – Yass Picnic Races ................................................... 8

2. Round-a-bout and Signage – Mulligans Flat Road ............................................... 8

3. Kaveneys Road Safety Concerns .......................................................................... 9

4. MacDonald Street Linemarking.......................................................................... 10

5. Traffic Committee Action Sheet ......................................................................... 10


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Present Mr Tony Egan (RTA), Councillor David Needham, Mr John Best, Const Phil Downes (Goulburn LAC), Luka Kovacevic (Engineering Services Manager), Melinda Cooke (Customer Service Officer – Operations), Dane Snowden (Trainee Engineer) Apologies Nil Declaration of Interest Nil Confirmation of Minutes RECOMMENDED that the minutes of the Meeting held on 15 November 2011, copies of which had been circulated to all Committee members, be taken as read and confirmed.

(Downes/Best)

Matters Arising From Minutes Nil

1. Special Event Application – Yass Picnic Races Reporting Officer – Luka Kovacevic FILE: RD.1050 PURPOSE OF REPORT To approve the Special Events Application for the 111th Yass Picnic Races, to be held on 3rd March 2012. RECOMMENDATION: That the attached Special Events Application for the 2012 Yass Picnic Races and associated traffic management plan is approved.

(Needham/Egan )

2. Round-a-Bout and Signage – Mulligans Flat Road Reporting Officer – Luka Kovacevic FILE: RD.2320 PURPOSE OF REPORT


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To consider the proposed speed limit, advisory and regulatory signage for a new round-a-bout on Mulligans Flat Road. RECOMMENDATION: That:

a) The traffic committee support the proposed 60km/h speed zone near the round-a-bout on Mulligans Flat Road

b) the proposed signage plan (dwg # 60048852-TCD-7011) be approved subject

to the inclusion of 60km Ahead signage and revised no stopping signs as required.

(Egan/Best)

3. Kavenys Road Safety Concerns Reporting Officer – Luka Kovacevic FILE: RD.1190 PURPOSE OF REPORT To assess safety concerns along Kaveneys Road. RECOMMENDATION: That:

a) Council write to Roads and Maritime Services with regards to the Kaveneys Road / Barton Highway intersection and line marking on Barton Highway;

b) Council rectify any further storm damage along Kaveneys Road

as resources permit; c) Council continue to maintain Kaveneys Road in accordance with

its Asset management systems; d) Council respond to the letter (Attachment A) and advise the

outcome of the traffic committee meeting; (Best/Egan)


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4. MacDonald Street Linemarking Reporting Officer – Luka Kovacevic FILE: RD.1350 PURPOSE OF REPORT To formalise the intersection of Yass Valley Way and McDonald Street with new linemarking. RECOMMENDATION: That:

a) a BB centreline and associated give way line marking be installed on McDonald Street, approaching the Yass Valley Way intersection..

b) the existing faded No Stopping Sign be replaced with a new sign.

(Needham/Egan)

5. Traffic Committee Action Sheet Reporting Officer – Luka Kovacevic FILE: EG.358 PURPOSE OF REPORT Submitting an update on current Traffic Committee matters. ACTION

ITEM ISSUE ACTION MEETING ACTION COMPLETION

NO. BY DATE DATE / COMMENT

111 Special Event Application details on YVC Website

YVC 24/5/11

Upload special event application details and upcoming events on YVC website

Target Date 31/3/2012

112 Signage on Shingle Hill Way / Sutton Rd intersection

YVC/RTA 9/8/11 RTA to supply new signage, YVC to install

Signs designed and ordered

113 Centreline Marking – Orion Street

YVC 15/11/11 Mark centreline on Crest near Linton

COMPLETED

114 Centreline Delineation – Crago Street / Lead Street

YVC 15/11/11 Mark centreline and install centreline delineation

COMPLETED

115 Speed Limit signs on Wee Jasper Rd

YVC 15/11/11 Install speed limit signs near village of Wee Jasper

COMPLETED

116 Give Way Sign – Wargeila Rd YVC 15/11/11 Install give way sign and line marking at Laverstock intersection

COMPLETED

117 Speed sign Orion Street YVC 15/11/11 Install 50km/h sign on Orion street

118 Speed limit along Yass Valley Way, near Council depot

RMS / YVC

15/11/11 Assess speed limit


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General Business Without Notice

1. Fire Service raised an issue – line marking MR52 – around Sutton village sign. 2. McIntosh Circuit / Barton Highway intersection proposed plans viewed at

meeting 3. Marked Tree Road Black Spot funding to be reviewed.

Next Meeting

The next meeting will be held on 8 May 2012 at 11:00am in the Council Chambers.

.


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3. Yass Dam Upgrade – Progress Report No. 4 Reporting Officer – Simon Cassidy FILE: W.02.00.20 PURPOSE OF REPORT To provide an update on progress of the Yass Dam Upgrade up until 29 February 2012. REPORT 3.1 Progress to Date

• Excavation into the existing rock face for the left abutment works complete (subject to trimming and detailing). It is noted that this area will be utilised by the Contractor for launching a barge when required.

• The two flow diversion slots (each approximately 5.6m wide and 1.0 metre deep) have been cut into the existing dam wall crest. These flow diversion slots are required to lower the storage to 1 metre below the crest to allow the completion of work at the top of the upstream face of the dam wall; and to divert minor flood flows minimising impacts on the work during such events. Due to the consistent rain during January/February, these slots have been shown to operate as required in diverting minor flood flows, thus reducing weather impacts on the works. (see photographs attached)

• The existing pedestrian bridge deck (from the right abutment) has been removed, and all six supporting concrete piers have been removed.

• Demolition of the outlet structure has commenced – approximately 50% complete. This item of work has been delayed due to the crane tip over event that occurred on 5 February. Metalwork on the outlet structure has also been removed.

• Excavation of the concrete into the toe of the dam wall (as required to allow the keying in of the new concrete headblock) is complete.

• Approximately 75% of the holes for the 32mm dowel bars (1200mm long at 1200mm centres) have been drilled into existing dam wall and toe. (see photographs attached)

• Reinforcement for concrete headblock ‘Block 6’ completed to the crest and significantly underway for ‘Block 4’. (see photographs attached) (Note: as detailed in the previous progress report the Contractor’s methodology is to divide the works on the dam wall into 16 block sections which will be constructed sequentially – diagram is provided at the rear of this report)

• Formwork for the first lift concrete pour was completed on 28 February and inspected by NSW Public Work. Concrete was poured that day and completed 14 hours prior to the adjoining diversion slot spilling at the commencement of the significant flood event mentioned previously. (see photographs attached) At the rear of this report a drawing of the formwork design is provided showing the four lifts required for the concrete works on each ‘block’ construction.

• With regard to off-site activities, the Contractor is currently: - awaiting delivery of anchor strands (original order has been used on

another project and will not impact on this project) and corrugate


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- steel procurement is ongoing - finalising procurement of the new bridge deck - designing drill rig platform for work on dam crest (a universal design

system is being used so that the platform can be utilised by the Contractor on other projects)

- procurement for mechanical items (valves, actuators and the like) for the outlet structure is being finalised

- procurement of the electrical switchboard ongoing 3.2 Construction Program

Commencement Date Completion Date Activity Forecast Actual Forecast Actual

% Complete

* Site Establishment (incl. access ramp & work platform)

19/9/11 26/9/11 20/10/11 4/11/11 100

* Bridgework demolition & diversion slots 21/10/11 14/11/11 1/12/11 23/1/12 100 * Dam Wall Construction – Blocks 1 to 16 18/11/11 9/12/11 9/7/12 10 # Right Abutment 25/3/12 5/6/12 # Left Abutment 23/2/12 21/2/12 17/7/12 10 # Outlet Structure 31/5/12 7/10/12 # Anchor Stressing 21/9/12 26/10/12 # Water Supply Outlet Works 21/9/12 24/10/12

Since the previous progress report, there has been another 8 days extension of time granted for inclement weather incurred during December/January, bringing the total extension of time granted to 32 days. It is noted that the Contractor has claimed 4 days for wet weather for February – up to the rainfall event that commenced on 28 February. At the time of writing of this report, this claim had yet been assessed or granted by the Principal’s Authorised Person. Prior to the 1 March 2012 flood event, the Contractor was intending to complete the following works during the month of March:

- Complete demolition of the outlet structure (which was due for completion on 2 March)

- Drill holes on crest and upstream face (note barge was ordered to be on site on 1 March and drill rig for 2 March – both cancelled due to overtopping event), and complete dowel bar drilling

- Continue work on Blocks 4 and 6, and commencement of steel fixing and pouring associated with Blocks and 8

- Coffer dam and dewatering at the right abutment to gain full access Block 2 and to allow a foundation inspection.

As mentioned in the previous progress report, it is expected that the crane tip over incident will lead to delays in the program – given that the crane is to be utilised in current critical path activities (such as demolition of outlet structure). The Contractor’s Authorised Person is required to report on the impacts of this incident on the construction programme, and actions to be taken to achieved scheduled progress. Prior to the major overtopping event of 1 March, the Contractor indicated that they were considering accelerating some works on ‘Blocks’ 7 and 8 (prior to commencing on the construction of the outlet structure – being a critical path activity) – this being subject to devising a safe area so that the demolition of the outlet structure and commencement of ‘Block 8’ can occur concurrently. The Contractor is also


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investigating the possibility of compressing the time for the anchor installation process. Additional forms have also been ordered to accelerate the construction. 3.3 Project Issues

• Crane Tip Over Incident – Actions and Potential Impact on Programme As detailed in the previous progress report, on 5 February 2012, a dangerous incident occurred on the site regarding the Contractor’s crane tipping over. During the demolition of the concrete outlet structure, the Contractor’s 40 tonne crane tipped over when slewing a concrete block (approximately 6.5 tonne) which had been cut from the existing outlet structure. Immediately following the incident, the Contractor’s Authorised Person correctly followed all required protocols required by legislation and the General Conditions of Contract. This included notification of Workcover, as well as notifying the Principal’s Authorised Person (NSW Public Works) and Council’s Director Operations. A Workcover inspector attended the site on 8 February. As a result of the inspection Workcover issued two improvement notices and one prohibition notice. These notices are summarised as follows:

- Improvement Notice Reference N° 7-241354. Need to undertake review of existing Construction Procedure “Removal of Existing Bridge Deck & Outlet Structure” and Crane Lift”.

- Improvement Notice Reference N° 7-241358. Need to undertake review of the Safe Work Method Statement (SWMS) for the operation of the Crawler Crane (P&H 440) and any lifting tasks undertaken on site by crane.

- Prohibition Notice N° 006901. Immediately cease operating and using of the Crawler Crane (P&H 440); and engage the services of a suitably qualified person to undertake an inspection and any necessary repairs to the crane.

As a result of the incident, the Contractor also undertook an internal investigation of the matter. The findings of this (root cause/contributing factors) investigation was provided to both Workcover and NSW Public Works. The Contractor promptly carried out all actions required and responded to Workcover. Workcover formally closed out the matter on 16 February 2012. The construction procedures and SWMS for the “Removal of Existing Bridge Deck & Outlet Structure” and Crane Lift” have been reviewed and amended, and all relevant staff have been advised and trained with regard to these changes, which include a checklist to be completed prior to each lift by the crane. With regard to the Crawler Crane (P&H 440), the incident resulted in damage to the boom truss members (buckled), crane counterweights and the crane body. The Contractor assessed that due to the extent of damage that the crane be floated back to their Melbourne yard. A replacement crane has since been hired to operate on site, and (at this point in time) the Contractor considering the purchase of a replacement crane (which could be on site in say 6 weeks). It is noted that Workcover did comment that it was pleased in the way that the Contractor handled the incident.


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Also mentioned in the previous progress report, on 20 December 2011, the Local Emergency Management Committee (LEMC) (including members of Police, Ambulance, NSW Fire Brigade, Rural Fire Service, SES and Council) attended the site. The purpose of the visit was to provide the LEMC an induction and familiarisation of the dam site and project, in order that they can be prepared should any type of emergency occur during the course of the works. As part of the crane tip over incident, it was necessary for emergency services to attend Both the ambulance and police commented to the Contractor of the benefits of having the LEMC inspection in December, as when the crane tip over incident occurred there was no doubt as to the location of the site and access requirements. The crane tip over incident will have a time impact on the project, as the demolition of concrete outlet structure is identified as a critical path activity on the Contractor’s program. An updated program has been requested to realistically reflect the impacts of the delays caused by the crane tip over incident, and the wet weather and flooding delays experienced in February/March (see below dot point for further detail).

• Major Overtopping Event of 1 March - Impact on Programme As mentioned at the start of this report, due to heavy rainfall over the catchment (commencing on 28 February 2012) a major overtopping event occurred at the dam on 1 March 2012. The water level peaked on 4 March 2012 with water overtopping the dam crest by approximately 1.8 metres. At the time of writing this report the water level was dropping but the full extent of the damage caused by this flood event had not yet been assessed. (see photographs attached) It is expected that this major overtopping event will result in damage to the works and there will be rectification works required, which will delay the project. It is expected that it will be necessary for the following rectification work to be undertaken:

- reinstatement of the a temporary work platform at the base of the dam wall - reinstatement of the access ramp up to the left abutment (which appears to

have had considerable washout) - repair to the haulage road from the pumping station causeway to the left

abutment (which was completely inundated) - demolition and reconstruction of the steel reinforcement in ‘Blocks 4 and

6’. - replacement of temporary handrails across the width of the dam crest - replacement/reinstatement of pollution control booms and removal of

significant debris The Contractor’s Authorised Person has advised that the Contractor may make an insurance claim for the expected damages listed above. The Contractor is responsible for the payment of the excess for this flooding event if an insurance claim is made. As mentioned in the previous dot point, the Contractor has been requested to provide an updated program that realistically reflects the impacts of the delays


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caused by the crane tip over incident, and the wet weather and flooding delays experienced in February/March. It has been requested that the Contractor’s program be updated and submitted once the impacts of the 1 March 2012 flood event have been assessed. As detailed in the ‘Program Information’ section of this report, an initial assessment indicates that the program may be delayed by up to 6 weeks as a result of this overtopping event, and it will also have reflective impacts on the project cashflow.

• Design Peer Review Process As mentioned in the previous progress reports, the Dam Safety Committee (DSC) requested that an independent peer review of the design be undertaken. The peer reviewer issued correspondence to Council on 30 November 2011 agreeing that the final post tensioning stabilising works design arrangement meets the stability acceptance criteria from the current draft version of the ANCOLD Gravity Dam Guidelines 2011. Council’s General Manager forwarded the peer reviewer’s design certification letter and supporting information to the DSC on 23 December 2011. On 2 February 2012, DSC responded to Council stating that the overall design conforms to the DSC requirements. In their correspondence the DSC made mention of requirements regarding adequate supervision required for the installation of the post tensioned ground anchors. NSW Public Works is assisting Council in their response to the DSC to demonstrate that the contract documentation specification and proposed inspection regime provides surety as to the integrity of the dam over its design life.

• Design Amendments and Subsequent Variations to the Contract As detailed in the previous progress report, the dam wall upgrade design has been subject to significant amendments due to the further analysis resulting from the peer review process and the incorporation of the alternative dam wall profile as promoted by the Contractor. The design amendments, being with regard to the changes to the dam wall profile and changes to the number of anchors (and their location) will result in variations to the Contract. Also, the amendment to the Contract reducing the scope of the roadworks to the right abutment will also result in a variation to the Contract As previously advised the Principal engaged quantity surveying firm WT Partnerships on 31 January 2012 to undertake the necessary services to assist the Principal in the evaluation of such significant variations. At the time of writing of this report, the consultant was preparing their draft assessment of these variations, and is liaising with the Principal’s Authorised Person to ensure that the assessment is realistic. Once the consultant’s assessment report is finalised, the Principal’s Authorised Person will be in a position to further progress the matter of resolving these variations with the Contractor.

2.4 Community Matters

• Since the previous progress report there have been no complaints from residents regarding the works.


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• Council’s Director Operations has advised that shortly he intends to provide an update newsletter to be distributed to nearby residents and those on the haulage route along Mount Street. This would be prior to any substantial increase in truck movement to/from the site associated with the commencement of concrete pours for the headblock works. It should be noted that the Contractor has advised that he expects that daily pours would be in the order of approximately 25 m³ which equates to approximately 5 to 6 trucks per pour – which would not be expected to impact on the amenity to residents on the traffic route.

2.5 Photographs & Diagrams

Reinforcement on ‘Block 4’ (14 February)


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Proposed Block Arrangement and Sequencing


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Pouring of concrete for first lift of ‘Block 4’ (28 February 2012). Noted in the background that water is

spilling through the left diversion slot

Curing of concrete of first lift pour of ‘Block 4’ (29 February 2012). Due to rain in the catchment commencing on 28 February, a significant volume of water can be spilling through the diversion slot, preventing the construction of formwork on ‘Block 4’ (Note: reinforcement for ‘Block 4’ can be seen on the far side of the diversion slot).


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Flood/overtopping event of 1 March 2012.


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RECOMMENDATION That :

(a) the information be received; (b) information in relation to finance and contractor performance on the project

be classified as CONFIDENTIAL and considered in the Closed Meeting of Council in accordance with Section 10A(2)(d) of the Local Government Act as the material in this report is commercial information of a confidential nature.


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4. Nicholls Drive Stormwater Detention Ponds Reporting Officer – Luka Kovacevic FILE: P.01.03.00 PURPOSE OF REPORT To consider erect ‘Signs and Remote Supervision’ signage around 2 detention dams in Yass REPORT As a result of recent subdivisions in Yass, Council has taken over the ownership and maintenance of a number of stormwater detention ponds. The ponds are designed to hold storm water during rain events and restrict the volume of water that is able to leave each site to ensure there is no impact downstream of each development. The ponds also have a stormwater quality function and act to reduce the amount of silt and nutrients reaching waterways. A number of residents have raised concerns with the detention ponds in the Hatton Park and Mary Reid Estate developments. Concerns relate to the safety of the ponds in residential areas and the lack of fencing around the sites. Residents were particularly concerned about the possibility of small children entering the ponds whilst unsupervised. Photos from each site are as shown below:

Hatton Park – Near intersection of Rossi Street and Hatton Drive


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Hatton Park

Hatton Park


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Mary Reid Estate – Intersection of Nicholls Drive and Clayton Street

Mary Reid Estate


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Mary Reid Estate

Mary Reid Estate


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The issue raises the argument as to whether these sites pose a risk to the general public and if so what Councils responsibility is in relation to managing any risks. There are numerous other open water bodies within Yass including the Yass River, Chinamans Creek, and Miles Franklin Park wetlands. It is obvious to the general public that these and the detention ponds in question are water bodies and that there is an inherent level of risk associated with them. From a public liability viewpoint the fact that these water bodies are prominent and clearly visible means that a reasonable person could be expected to know that a risk exists and therefore there is no specific need to put controls such as fencing in place. Council’s insurer has advised that Council should erect ‘Signs as Remote Supervision’ warning signage around each of these water bodies to provide an additional level of defence in relation to any potential claims. Whilst Council is not at significant risk in respect to public liability claims there is the more subjective aspect of safety that also needs to be considered as regardless of whether Council would be considered liable, there is a community expectation that Council facilities will be maintained ain a safe manner. Fencing is really the only solution in this regard but the question then is where do we stop given it is not possible to fence off all of the Yass River or Chinamans Creek for example. Council could decide to fence the perimeter of each of the two stormwater detention ponds however this is estimated to cost in the order of $85,000 and would create difficulties with undertaking maintenance of the sites due to access restrictions The two options identified are as follows: Option 1 – Fencing Perimeter of Stormwater Detention Ponds

If Council were of a mind to fence these areas, around $85,000 would need to be allocated. The fence would be of similar standard to a residential pool fence and would require gates to be installed for maintenance access. Whilst this option is possible it would be difficult to justify the cost given that there will still be other open water bodies within Yass. It would also provide difficulties for maintenance as grass growing around the fences would not be accessible by Council mowers. There may also be damage sustained to fencing as a result of large storms and Council would need to undertake repairs to the fencing as required. Option 2 – No Fencing

Councils public liability insurer has advised that fencing the detention dams is not required from a liability viewpoint. The detention dams in question are not considered dissimilar to the Yass River, Chinamans Creek and Miles Franklin Park with the inherent risks being reasonably obvious. Council’s insurer has advised that Council should erect ‘Signs as Remote Supervision’ warning signage in the vicinity of these water bodies to clearly identify the hazards that exist. It is proposed that these signs be erected along with signage required at other Council facilities.


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BUDGET AND MANAGEMENT PLAN IMPLICATIONS The cost of warning signage is included in current operational budgets. Should Council wish to fence off the areas then significant funds will need to be allocated in future capital budgets. POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Council’s insurer has advised that the liability to Council would be mitigated by the erection of the ‘Signs as Remote Supervision’ warning signage however there would still remain a risk to the general public if the area is not fenced as is the case with the Yass River, Chinamans Creek and Miles Franklin Park. RECOMMENDATION That ‘Signs as Remote Supervision’ signage be erected at the Hatton Park and Mary Reid Estate stormwater detention dams.


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5. Comur Street Banner Poles Reporting Officer – Luka Kovacevic FILE: S.03.00.00 PURPOSE OF REPORT To advise Council of the proposed changes with regards to the erection of Banners on the poles in Comur Street. REPORT As Council would be aware, the existing banner poles in front of the Council administration building in Comur Street are used by a variety of ‘profit’ and ‘not-for –profit’ organisations to advertise upcoming local events. The banner poles have recently been upgraded to eliminate the problem of heavy vehicles hitting the banners. Over a number of years the Yass SES has assisted Council by undertaking the traffic control and erecting/removing the banners as required. The SES has recently written to Council (Attachment A) advising that they have reassessed priorities and that they no longer have the capacity to continue undertaking this activity. The erection of banners is a time consuming process and requires four to five people to control traffic and install the banner. Traffic must be stopped in both directions whilst a banner is erected or removed. It is not viable for Council to require individual organisations to erect their own banners due to Workplace Health and Safety requirements and the need for specific training to undertake traffic control activities. Insurance and physical resource requirements are also obstacles to this approach. It appears unless Council wishes to cease the operation of the banner poles, that erection of banners will need to be managed by Council staff. This will create resourcing issues due to the resource intensive nature of erecting the banners and the need to quickly respond at times to remove the banners in adverse weather conditions. There will also be a cost implication as a result of Council staff erecting of the banners rather than a volunteer group undertaking this task. The estimated cost to erect and remove each banner is $550. This is significantly more than the existing charge for erection of the banner which is $110 for not-for-profit groups and $130 for commercial businesses as shown below:

Activity/Function Title of Fee/Charge Fee or Charge 2011/2012

Proposed Charge 2012/2013

Erection and removal of street banners on dedicated banner poles

Non profit community groups and organisations

*$110.00 for installation and removal for first week

*$60.00 per week thereafter up to a maximum of four weeks duration.

*$550.00 for installation and removal for first week



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Maximum fee payable is *$275.00.

Maximum fee payable is *$730.00.

Erection and removal of street banners on dedicated banner poles

Commercial Business *$130.00 for installation and removal for first week.


*$650.00 for installation and removal for first week.


It is considered reasonable that Councils fees and charges for erection of the banners be based on a user pays system which reflects the cost of providing the service. To cover the costs of this operation, it is proposed that Council’s fees and charges for the erection of banners be amended to $550 for the 2012/13 financial year as shown in the table above. BUDGET AND MANAGEMENT PLAN IMPLICATIONS The estimated cost to erect/remove each banner is $550 and it is proposed that Council’s fees and charges be amended to reflect this cost. Should Council decide not to increase the fees and charges, an additional budget allocation will be required to cover the cost of banner erection. POLICY/ENVIRONMENTAL/RISK CONSIDERATIONS Council’s existing ‘Erection of Banners’ Policy USF-POL-07 has been amended to reflect the changes discussed above. A copy of the amended policy has been included for adoption. RECOMMENDATION That:

a) Council’s Fees and Charges for 2012/13 be amended to reflect the cost of Council erecting and removing the banners;

b) Council Policy USF-POL-07 - Erection of Banners be adopted as follows:

Title: ERECTION OF BANNERS USF-POL-7

Keywords: Banners, approval, erection, removal.

Service: URBAN STREET FACILITIES Responsible Officer: CUSTOMER SERVICE MANAGER

Objectives

1. To provide a policy for the approval, erection and removal of street banners

on dedicated banner poles;


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2. To ensure that banners erected in the main street of Yass do not pose a risk to life or property; and

3. To ensure that banners erected in the main street of Yass are of a standard

which is attractive, offers a public benefit and are conscious of public sensitivities.

Policy 1. Scope

This policy only relates to the erection of banners on dedicated banner poles in the main street of Yass.

2. Applications

2.1 The erection of all banners in the main street of Yass requires the approval of Council.

2.2 Prior to the erection of any banner, the person/s or organisation

proposing to have the banner erected must fill in Council’s application form for the erection of a banner.

2.3 All applicants must provide proof in relation to Public Liability

Insurance before the banner will be erected. 2.4 All requests for banner erection will be entered into Council’s banner

book.

3. Booking

3.1 In the event of booking conflicts the following organisations will be given preference over “for profit” organisations.

a) Not for Profit b) Charitable c) Governmental d) Public Benevolent

For profit/commercial (see below) 3.2 The banner poles are to be ostensibly used for the good of the

community, therefore the banner poles are not inherently intended to be used by “for profit” organisations as a means of advertising their businesses or events occurring at their businesses.

3.3 The erection of a banner by a “for profit” organisation will therefore

only be allowed if the space is available and the advertised “product” or “event” and the standard of the banner is considered to be appropriate by the General Manager.


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3.4 If a conflict occurs between two “like” organisations applicants will be required to negotiate a mutually agreeable compromise.

3.5 In the event that organisations are not able to negotiate a

compromise, conflicts are to be resolved by the appropriate Director and/or the General Manager.

4. Duration

4.1 Banners are to be erected for no more than four consecutive weeks. 4.2 Council reserves the right to restrict the duration of a banner’s

placement should it cause conflicts between events or organisations.

5. Approval/Installation

5.1. Council is the only authority authorised to approve, erect and remove any banner.

5.2 Any banners illegally erected will be immediately removed and the

cost of removal will be charged against the perpetrators.

5.3 Council reserves the right to not approve the erection of a banner if it is deemed unsuitable or sufficiently detracts from the streetscape.

5.4 Prior to the erection of any banner the applicants must pay the

appropriate fee seven days before the required erection of the banner. 5.5 The applicant/s must supply Council with the banner a minimum of

seven days before erection for inspection purposes.

5.6 Please note that Tourism/Commercial groups will be charged double the standard fee applicable at the time.

5.6 Subject to the previous steps being met, Council will proceed to

arrange for the banner’s erection and its subsequent removal. 5.8 The erection, re-erection or removal of any banner will be dependant

on the availability of the local SES. 5.7 Council and the local SES will exercise all reasonable care with

banners but will not be responsible for any loss or damage to banners whilst in their custody.

6. Fees

6.1 The cost of erecting and pulling down the banner is as per Council’s

advertised fees and charges on the basis of full cost recovery. 6.2 In the event that a banner is deemed inappropriate after the

administrative function of bookings and the receipt of payment has


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been completed, Council will upon application refund 80% of any fees paid.

7. Safety

7.1 Should a street banner fall, become tangled, ripped or become in any

way a detriment to the safety of the streetscape it will be removed or re-erected.

8. Vertical Banners

8.1 Vertical banner brackets are available for use in the main street of

Yass only when not in use by Yass Valley Council. 8.2 A minimum of eight weeks notice is required to be provided to Yass

Valley prior to any approval being issued to permit the erection of the vertical banners on these brackets.

8.3 The content, appearance and condition of any vertical banners

proposed to be erected must be in accordance with the objectives of this policy.

8.4 The erection and removal of street banners is to be arranged by the

application through a suitably equipped and insured organisation. Any costs associated with these banners is to be borne by the applicant.

9. Banner Standards

9.1 Banners are to be hemmed and double stitched at their sides, and

hemmed and double stitched at their top and bottom ends. When sleeves are attached at the top and bottom ends, the stitching is to be properly reinforced.

9.2 25mm brass eyelets are to be incorporated into each corner of the

banner, to strengthen stitching when it is subjected to severe wind loads.

9.3 ‘Wind holes’ should be let into the fabric to alleviate wind pressure,

and reduce the overall stress that wind can impose on both banner and column. The holes should be 250mm in diameter, partially cut into the fabric to create a ‘flap’, rather than a complete hole and at a minimum spacing of 0.5 metres.

9.4 Banners are to be no greater than 900mm in height and 6m in length. 9.5 A rope with a minimum thickness of 12mm is to be installed at the top

and bottom of each banner. The rope is to extend 2m out from each of the four corners of the banner.

10. Weather Conditions


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10.1 The erection of banners will not be permitted when the wind speed forecast is

greater than 20km/h for any day within the proposed usage period; 10.2 Council reserves the right to remove a banner in the event of unfavourable

weather conditions.

10.3 Where a banner is removed as a result of weather conditions or otherwise by Council prior to the scheduled removal date, Council will either arrange for a suitable period for re-erection of the banner or provide a pro-rata refund of the fees paid.

Other Relevant Policies/Procedures

Previously known as Policy B.18.

History

Minute No Date of Issue Action Author Checked by 321 24 August 1994 Written G Chapman 108 11 April 2001 Amended William Luchetti William Luchetti 183 8 June 2005 Amended Paul McNickle Paul McNickle 1 May 2008 Reviewed Cathy Cooke EMT 280 25 June 2008 Amended Council Meeting Amended L.Kovacevic Council Meeting


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Attachment A

skg

Rectangle


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6. Yass Gas Works Remediation – Contract YVC/ASS/05.2011 Reporting Officer – Simon Cassidy FILE: E.1112.03 PURPOSE OF REPORT To submit details of tenders received for the remediation of the Yass Gas Works. REPORT

6.1 Background

As reported to Council at the Ordinary Meeting held 22 February 2012 the Former Gasworks site that the northern end of Dutton Street has been declared by Office of Environment and Heritage (OEH) as Significantly Contaminated under Section 11 of the Contaminated Land Management Act 1997. This declaration requires Council to undertake rehabilitation works to ensure that any potential hazards to human health or the environment are addressed. Council proposes to remediate the site, starting with areas having the greatest potential to act as ongoing sources of contamination. The scope of the remediation works includes excavation and treatment of gross tar impacted areas with the aim of reducing the mass of contaminants considered to pose the greatest environmental risk of harm. Relocation of the pipeline and pump switchboard that services the Yass Golf Club irrigation system has been completed. These utilities ran through the proposed remediation site and would otherwise have been disrupted during excavation work on the site. Council staff have written to notify residents in the surrounding area of the proposed works and the intention to hold an information evening once a contractor is engaged. A representative of the EPA will also be involved in this consultation. 6.2 Tenders for the Remediation Works

The tender was advertised in the Sydney Morning Herald on the 3 January 2012, and through Councils Tenderlink portal. Tender submissions were accepted up until 4:00pm Friday 3 February 2012. Tenders were received from the following companies:

• EESI Contracting;

• McMahon Services;

• Enviropacific Services; and

• Synergy Resource Management Tendered prices and results of the tender assessment process have been provided in the attached confidential report.

6.3 Removal of Retort Shed


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The remediation works will require the removal of the existing Retort Shed and Amenities Building to allow for the excavation of tar wells and contaminated soil. At the Ordinary Meeting on the 22 February 2012 Council resolved:

“that Council advertise for expressions of interest for the “dismantle and removal” and/or “dismantle and restoration” of the Yass Gas Retort Shed.”

A Request for Quotation was advertised with submissions closing on Friday 9 March 2012. Only one submission was received and details have been provided in the attached confidential report. RECOMMENDATION That Item 6 of the Director of Operations report be classified as CONFIDENTIAL and considered in the Closed Meeting of Council in accordance with Section 10A(2)(d) of the Local Government Act as the material in this report is commercial information of a confidential nature.

director of operations report council meeting 28 march … · director of operations report council...

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