directorate general of hydrocarbons...directorate general of hydrocarbons (dgh) under the ministry...
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DIRECTORATE GENERAL OF HYDROCARBONS
(UNDER MINISTRY OF PETROLEUM & NATURAL GAS)
GOVERNMENT OF INDIA
NOIDA
TENDER NO. DGH/MM/ENQ/275/2
(THIS IS REVISED DRAFT TO BE USED ONLY FOR DISCUSSION
DURING SECOND PRE-TENDER MEETING)
TENDER DOCUMENT
TO
BUILD, POPULATE AND OPERATE
A
HYDROCARBON EXPLORATION & PRODUCTION
NATIONAL DATA REPOSITORY
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Directorate General of Hydrocarbons Under Ministry of Petroleum & Natural Gas
Govt. of India
Office of: Directorate General of Hydrocarbons OIDB Bhawan, Sector-73, Noida-201301 India
Phone No.: +91-120-247-2000 Fax : +91-120-247-2049 E-mail : [email protected], [email protected] Website: www.dghindia.org
Tender No. DGH/MM/ENQ/275/2
Section 1 Invitation to Bid
SUB: Tender to Build, Populate and Operate a Hydrocarbon Exploration & Production National Data Repository (NDR) for India Dear Sir, Directorate General of Hydrocarbons (DGH) under the Ministry of Petroleum & Natural Gas, Government of India proposes and thereby invites interested parties who are eligible to bid as per Tender Conditions to set up a NDR for exploration and production related activities in the hydrocarbon domain. The salient features of the tender are as under:-
1. Tender No : DGH/MM/ENQ/275/2
2. Type of Bid : Single stage 2 Bid System (Technical Bid & Price Bid)
3. Bid Closing Time & Date : 1400 Hrs (IST) on zzth December 2012
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4. Place of Submission : Directorate General of Hydrocarbons OIDB Bhawan, Sector-73, Noida – 201301 India Phone No.: +91-120-247-2000 Fax: +91-120-247-2049
5. Bid Opening Time, Date & Place (a) Technical Bid (b) Price Bid
: :
1500 Hrs (IST) on zzth December, 2012 at the same address as above. Opening time and date shall be intimated later to technically qualified bidders.
6. Bid Validity : 180 days from the bid closing date.
7. Amount of Bid Bond (original Bid Bond to be enclosed with the Technical Bid only)
:
USD 300,000 for foreign bidder and Rs 15,000,000 for Indian bidder. Bid Bond in the form of Bank Guarantee is to be submitted as per proforma enclosed at Section 13 and it should be valid up to 225 days from the bid closing date. Bids without requisite bid bond will not be considered.
8. Amount of Performance Bank Guarantee to be submitted only by the Successful Bidder.
: 10% of the Total Contract Value, to be submitted within 21 days of issuance of LOI as per proforma enclosed at Section 12 and should be valid up to 90 days beyond the contract completion period.
9. Signing of the Contract : Contract is to be signed within 28 days of issuance of LOI or within a period mutually agreed between DGH and the successful bidder.
10. Contract Duration : 5 (Five) years
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2. Summary of Tender Sections
Other details and terms/conditions are as per the following Sections:
Bidders are reminded that all communications with DGH shall be only with the undersigned. Thanking you,
Yours faithfully, Head (MM) For Directorate General of Hydrocarbons Email: [email protected], [email protected] Encl: As above
Section Description
Section 1 Invitation to Bid Section 2 Instructions to Bidders Section 3 Scope of Work Section 4 Prices and Commercial Conditions Section 5 General Terms and Conditions Section 6 Special Terms and Conditions Section 7 Contractor-provided Information Section 8 Contract Administration Procedures Section 9 Attachments to the Contract Section 10 Bid Form Compliance Section 11 Bid Evaluation Criteria (BEC) Section 12 Performance Bank Guarantee Section 13 Bank Guarantee for Bid Bond Section 14 Check List Section 15 Parent Company Agreement Section 16 Corporate Guarantee Section 17 Subsidiary Company Agreement Section 18 Declaration by the Parent Company Section 19 NDR Site Plan
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3. Table of Tender Sections
Sections Page Section 1: Invitation to Bid 1
1. Invitation to Bid 2. Summary of Tender Sections 3. Tables of Tender Sections
Section 2: Instructions to Bidders 9
1. Screening of Bidders 2. Secrecy of Bid Document 3. General Bidding Instructions 4. Submission of Bids 5. Bid Opening and Evaluation 6. Clarifications 7. DGH’s Right to accept or reject Bid 8. Bid Price 9. Bid Bond 10. Sample Data Set 11. NDR Site Preparation
Section 3: Scope of Work 16
PART A: Scope of Work for NDR Project Summary
1. Definition 2. Introduction
2.1 Objectives 3. Background & History 4. NDR Ownership & Operation 21 4.1 NDR Contract Duration 4.2 Work Location and Hours 4.3 Business Model for NDR 4.4 Operational Model for NDR 4.5 NDR Development Methodology 4.6 Change Management 5. Contract Phases and Proposed Timeline 23 5.1 Mobilization and Build Phase 5.2 Initial Population Phase 5.3 Operation Phase 6. NDR Data Guidelines 25 6.1 Data Scope 6.2 Data Types (Data Domains) 6.2.1 Seismic Data 6.2.2 Well and Log Data 6.2.3 Physical Assets 6.2.4 Spatial Data 6.2.5 Other Data 6.2.6 Documents 6.3 Data Volumes 6.3.1 Initial Dataset 6.3.2 Additional Dataset
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7. Applicable Data Standard for reporting to DGH 32 7.1 Data Formats 7.1.1 Seismic Data 7.1.2 Well And Log Data 7.1.3 Well Documents 7.1.4 Spatial Data 7.1.5 File Naming Standards 7.2 Media Standards 8. Functional Requirements 35
8.1 Web Access 8.2 Data Entitlements 8.3 DGH Personnel Access 8.4 Registered Users 8.5 Public 8.6 Data Registration 8.7 Data Loading 8.8 Data Delivery 8.9 Data Sale
9. Training 38 10. NDR Technical Specifications 38
10.1 Hardware 10.2 Software 10.3 Services Provided by Contractor 10.4 Technology Refresh
11. Items Provided by DGH 48 11.1 Server Room 11.2 Serviced Office Facility for Contractor Staff 11.3 Telephone, Internet, E-mail 11.4 Communication Links for NDR to the WWW 11.5 Communication Links to DGH Staff 11.6 Consumables
12. Business Continuity and Disaster Recovery 50 13. Service Level Agreements (SLA) 50
13.1 The NDR Centre 13.2 Hardware 13.3 Software 13.4 Network 13.5 Services
14. End of Contract/Termination Deliverables 52 15. Secondary Data Centre (SDC) 53
15.1 The SDC Centre 15.2 Present Scope of Work with regard to SDC PARTB: Scope of Work for Site Preparation
16. Summary of Site Preparation 55 16.1 Data Centre Plan 16.2 Scope of Work 16.3 Work Head and sub-head
Section 4: Prices and Commercial Conditions 57
1. General Pricing Conditions 2. Contract Price Summary
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3. Hardware/Software Prices 4. Hardware/Software Maintenance Cost 5. NDR Operation Costs 6. Training Cost 7. Other Optional Services Cost 8. Site Preparation Cost 64 9. Site O&M Cost 76 10. Consumables for PDC
Section 5: General Terms and Conditions 77
1. Secrecy of Contract Document 2. Performance 3. Performance Bank Guarantee 4. Insurance 5. Remedy of Defects 6. Liability 7. Customs Duty 8. Force Majeure 9. Termination 10. Indemnification 11. Arbitration 12. Applicable Laws 13. Taxes and Levies 14. Subsequently Enacted Law 15. Confidentiality of Information 16. Changes in Work 17. Notices
Section 6: Special Terms and Conditions 83
1. Association of DGH 2. Satisfactory Performance 3. Waivers and Amendments 4. Terms of Payments 5. Consequential Damage 6. Withholding of Amount 7. Online Data Transmission 8. Permits and Licenses 9. Security and Safety 10. Assignments and Sub-Contracting 11. Holiday for Poor Performance of Contractor 12. Intellectual Property right 13. Intellectual Property Indemnity 14. Interpretation Liability 15. Liquidated Damage 16. Liability for Data 17. Extension of Contract Duration
Section 7: Contractor–provided Information 88
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1. Information for Bid Screening 2. Information for Technical Evaluation
2.1 Contract Execution Plan 2.2 Company Experience 2.3 Project Team 2.4 Description of Software Offered 2.5 Description of Hardware Offered 2.6 Training Program for DGH Users 2.7 Proposed Maintenance Contracts for Hardware and Software 2.8 Business Continuity and Disaster Recovery Plan 2.9 Contractor’s Change Management Methodology 2.10 Contractor’s HSE Plan
3. Other Requested Information 3.1 Contractor’s proposed Header Record Attributes of E&P Objects 3.2 Contractor’s estimate for Consumables 3.3 Subcontractor Information 3.4 Secondary Data Centre 3.5 Site Preparation
Section 8: Contract Administration Procedures 93
1. Contract Administration Procedures 1.1 Progress Tracking 1.2 Communications and Meetings 1.3 Contract Representative 1.4 DGH Representative 1.5 Loaded Data Acceptance Procedures 1.6 Invoicing
Section 9: Attachments to the Contract 95
1. Supplied Brochures and Promotional Documents Section 10: Bid Form Compliance 96
1. Proforma for Bid Form Compliance Section 11: Bid Evaluation Criteria (BEC) 98
1. General Bid Evaluation (Technical) 2. General Bid Evaluation (Commercial)
Section 12: Performance Bank Guarantee 101
Section 13: Bank Guarantee for Bid Bond 104
Section 14: Check List 107 Section 15: Parent Company Agreement 108
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Section 16: Corporate Guarantee 109 Section 17: Subsidiary Company Agreement 111 Section 18: Declaration by Parent Company 112 Section 19: NDR Site Plan 113
19.1 Definition 19.2 Fifth Floor Plan 19.3 General Comments on Fifth Floor Plan 19.4 Work Head and Sub-head revisited 19.5 Civil & Interior Work 19.6 Electrical System & Networking 19.7 HVAC System Work 19.8 IBMS Work 19.9 Management Safety & Security System Work 19.10 Furniture Work 19.11 Audio/Video System Work 19.12 Storage Facility Work
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Section 2 Instruction to Bidders
1. Screening of Bidders
Technical Bids will be screened based on minimum and essential criteria shown in the table below. Bidders are required to complete the table in Section 7 Article 1, prior to responding to the entire tender document (the screening questions are repeated below for ease of reference).
Definition: A National Data Repository (NDR) is defined as a government sponsored data bank to preserve and disseminate oil and gas information and data in order to promote and regulate exploration and development activities in the country.
Bidders’ response to all of the questions below must be affirmative in order for the bid to be accepted. Bids from parties who do not provide an unqualified “YES” answer to the questions below shall be rejected. If a “YES” answer requires taking into account the capabilities of subcontractors, then this fact shall be clearly identified in Section 7. Bidders who respond affirmatively shall provide supporting documents for each question in Section 7.
Criteria table for screening of bidders
Item Response (YES/NO)
1. Is the main bidder having minimum experience of 5 years in implementing the NDR solution successfully? Please provide documentary evidence from the host country’s agency certifying successful implementation and functioning of NDR. Provide the name and contact details of one person for verification by DGH in tabular form, Table 1.1 given in Article 1 of Section 7.
Provide answers in Section 7
2. Has the main bidder implemented the proposed NDR solution in at least two countries? Please provide documentary evidence. Name those countries and the approximate volume of data managed (seismic and well logs), date contract started and duration. Provide the name and contact details of one person for each of the two NDRs for verification by DGH in a tabular form, Tables 1.2 and 1.3 given in Article 1 of Section 7. (At any point of time, any request by DGH to demonstrate a functional NDR, as identified by the bidder, will be at the discretion of DGH which the bidder has to comply with the request.)
Provide answers in Section 7
3. Is the proposed NDR Solution capable of storing seismic and log data in their original received format as well as the loaded NDR form?
Provide answers in Section 7
4. Does the main bidder have a minimum of 5 project managers and 20 data management specialists currently active on various upstream data management contracts? Please provide documentary evidence and provide the information in a tabular form, Table 1.4 as given in Article 1 of Section 7.
Provide answers in Section 7
5. Is the most current version of the proposed NDR software employed and operational in at least two NDRs or equivalent Corporate Data Repositories at present time? Please provide the details in a tabular form, Table 1.5 given in Article 1 of Section 7 along with contact names and contact details to for verification by DGH.
Provide answers in Section 7
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2. Secrecy of Bid Document 2.1 Bidder shall not, without DGH’s prior written consent, make use of the bid document or any
information enumerated within except for bid preparation purposes.
2.2 The bidder shall not, without DGH’s prior written consent, disclose the Tender, or any provision thereof or any specification, data, maps, or information furnished by or on behalf of DGH in connection therewith, to any person or third party other than a person employed by the Bidder or its subcontractors who shall also be bound by the provisions of this article. Disclosure to any such person shall be made in confidence and shall extend only as far as may be necessary for the submission of bid.
3. General Bidding Instructions
3.1 Bidder shall comply with all the instructions provided in the Tender documents, and any subsequent instructions issued by the DGH. An offer letter directly from the main bidder shall be enclosed in the beginning of the bid.
3.2 Bidder shall bear all costs related to the procurement, preparation and submission of the Tender.
3.3 Bidder shall not attempt to communicate with any DGH employee on matters related to this bid during the bid period, other than through the designated DGH representative. Failure to comply with this instruction may result in disqualification of the bidder.
3.4 Bidder must submit a compliant bid.
3.5 Bidder shall ensure that they satisfy all Technical/Commercial/General bid evaluation criteria as stipulated in Section 11 along with that stipulated in Articles 4.10 & 4.11 of this Section 2 at the time of submission of bid.
4. Submission of Bids
4.1 The tender would be processed according to a single stage, two bid procedure. Offers should be submitted in two parts viz., Technical Bid and Price Bid, each in duplicate and each in separate envelopes. Each and every page of the bid shall be numbered and shall bear the official stamp. Pages containing confirmations and compliances to tender document shall bear the signature of the authorized person.
4.2 The envelope containing the Technical Bid should be in a sealed cover bearing the following information on the right hand top corner:
- Envelope No. 1 Technical Bid - Tender No.: - Bid Closing Date: - Bidder’s Name:
4.3 The cover containing the price Bid should be in a separate sealed cover bearing the following information on the right hand top corner:
- Envelope No. 2 Price Bid - Tender No.: - Bidder’s Name:
4.4 The Technical and Price Bids each marked ”ORIGINAL” and ”COPY” (as applicable) should then be put together in another (larger) envelope bearing the following details and the address of DGH.
- Tender No.: - Bid closing Date: - Bidder’s Name:
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- Bidder’s Address:
In addition, each envelope shall contain the digital version of the envelope contents in electronic format (on CD, DVD or flash-drive). Any bid not containing the Price bid and Technical bid in separate envelopes will be rejected.
4.5 Price Bid should contain only the price formats. It should be in accordance with price formats placed in the Technical Bid and should be identical except that the price formats in Technical Bid shall not contain any prices, directly or indirectly. However, the Price Format submitted along with the Technical Bid should mention the word “Quoted or Not-Quoted” against each and every item. All tables of the price formats without quoted price shall be included in the Technical Bid.
The offer should contain complete specification, details of service and equipment/ accessories offered. Wherever possible, other relevant literature/catalogues of the equipment offered should also be attached.
4.6 The Bid Bond of requisite amount as mentioned in the covering letter, “Invitation to Bid” must be enclosed with the Technical Bid.
4.7 The Price Schedule with the quoted price should not be put in the envelope containing the Technical Bid. The price schedules submitted with the Technical bid shall include all the line items, descriptions, units, quantities, footnotes and any other information requested or provided EXCEPT FOR PRICING INFORMATION
4.8 Tender should be delivered at the following address so as to reach not later than 1400 hrs on the closing date of the tender:
Office of: Head (MM) Directorate General of Hydrocarbons OIDB Bhawan, Sector-73, Noida – 201301 India Phone No.: +91-120-247-2000 Fax : +91-120-247-2049
4.9 Timely delivery of the bid is the responsibility of the Bidder. Bids must reach DGH not later than the closing date & time specified in the tender. Any bid received by DGH after the closing date and time will be rejected and/or returned unopened to the Bidder. DGH will not be responsible for the loss of tender or for any delay during the postal transit or otherwise.
4.10 Eligibility of Bidder: Either a company or a consortium of companies which satisfies the technical criteria may bid for the tender. Company or constituent companies of the consortium participating in the bid shall exist as a legal entity in their respective countries as an incorporated/registered company and shall submit requisite documents in the support of their legal constitution along with the bid.
In case of the single company bidding for the tender, the company itself is designated as main bidder.
In case of a consortium of companies bidding for the tender, names, document of technical and financial strength of the constituents of the consortium; legally valid agreement of the consortium by individual constituents should be furnished along with the nomination of the lead company designated as Main Bidder, agreed by all the constituents of the consortium. This information must be included in the Technical Bid.
In case of a consortium of companies bidding for the tender, then,
a. All the members of consortium must undertake in their agreement that each party shall be jointly and severally liable to DGH for any and all obligations and responsibilities arising out of this Contract.
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b. The main bidder of the consortium should confirm unconditional acceptance of full responsibility of executing the `Scope of Work' of this bid document. This confirmation should be submitted along with the technical bid.
c. DGH shall correspond and shall address all correspondence with regard to this tender with the Main Bidder only whose response shall be taken as agreed to by all the constituents of the consortium.
d. The bids can only be submitted by the main bidder in whose name the bid documents were purchased from DGH
4.11 Bidder’s Experience: The experience of the Main Bidder, its Parent Company and the other subsidiaries of the Parent Company will be considered for Screening Criteria and other technical qualifications.
In case the main bidder is dependent on the experience of its parent company, then,
a. the main bidder shall enclose an Agreement with the Parent company to ensure commitment and involvement of the parent for successful completion of the Contract as per format enclosed at Section 15.
b. A Corporate Guarantee from the Parent company must be attached along with the bid as per format enclosed at Section 16.
c. Documents in support of legal existence of its Parent company.
In case the main bidder is dependent on the experience of other subsidiaries of its parent company, then, in addition to above a. to c., the main bidder shall enclose
d. An Agreement with the subsidiary to ensure commitment and involvement of the subsidiary for successful completion of the Contract. as per format enclosed at Section-17.
e. Documents in support of legal constitution of the subsidiary as applicable.
For the purpose of screening criteria and other technical qualifications, the main bidder shall be construed to include except where specified otherwise, its parent company and the other subsidiaries of its parent company in respect of which documents have been submitted.
A company shall be considered as subsidiary of its parent if
i) the Parent company controls the composition of the board of directors of the subsidiary,
ii) controls more than half of the voting right of the subsidiary, and
iii) owns more than half of the paid-up equity of the subsidiary.
Documents in support of such relationship and declarations by the parent company as per format enclosed at Section 18 shall be attached with the bid.
4.12 The bidder's offer and any annotations or accompanying documentation shall be in English language only. The tender papers shall be complete in all respects and submitted together with requisite information and attachments, if any. It shall be complete and free from ambiguity, changes or interlineations.
4.13 Bidders shall quote their firm rates in figures and without putting any conditions/qualifications. Tenders containing qualifying expressions such as "subject to availability", "subject to minimum acceptance", etc. shall be liable for disqualification and may lead to rejection. The price quoted shall be in US dollars (USD) or Indian rupees (INR) or both. While evaluating price bids, the closing rate of exchange declared by State Bank of India on the day prior to Price Bid opening will be taken into account for conversion of USD into INR.
4.14 Any representation or request received after bid opening date and before opening of commercial bid, regarding revision of rates, will not be entertained and may lead to rejection of bid.
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4.15 Bidders should indicate at the time of quoting against this tender their complete postal and fax/e-mail address.
4.16 The conditions of the contract with the successful bidder would be based on various sections of this document. Bidders are requested to state their compliance on these terms in their technical offer itself, in addition to Compliance Statement of Section 10 “Bid Form Compliance”.
4.17 Indian Agent: It is not mandatory for a bidder to have an Indian agent to bid for the NDR. However, in case, an Indian agent is engaged for the purpose, bidders are required to clearly indicate the same in their bid. If so, the bidder should furnish the name and address of their agent, and clearly state whether these agents are authorized to receive any commission. The rate of commission should be indicated which would be payable by the bidder in non-convertible Indian currency according to Import Trade Regulation in India. Unless otherwise specified, it will be assumed that no agency commission is involved in the particular bid. The price quoted in the Price Bid shall be inclusive of Indian Agent’s commission, if any and the commission shall be paid directly by the bidder.
4.18 Fax/e-mail or any other types of open offers are not acceptable. Unsolicited offers will be rejected.
4.19 The bidder must enclose the Cheque/DD or copy of DGH receipt regarding the purchase of the Tender Document by the main bidder in the Technical Bid.
5. Bid Opening and Evaluation
5.1 DGH will open the Technical Bids in the presence of Bidders, or their authorized representatives, who choose to attend at the date, time and place mentioned in the forwarding letter, “Invitation to Bid”. The Bidder’s representative must produce an authorization letter from the Bidder at the time of opening of Bids.
5.2 The Price Bids of those bidders, whose Technical Bids are found to be acceptable, will be opened on a fixed date, time & venue, which shall be communicated to the technically acceptable Bidders.
6. Clarifications
6.1 Clarification on Tender Document:
At any time prior to the deadline for submission of bids, DGH may at its own discretion and for any reason whatsoever whether at its own initiative or in response to a clarification requested by a bidder, modify the Bid Documents by the issuance of an Addendum in its website.
Bidders may request clarifications related to the Tender documents by e-mail up to 21 days before the bid submission deadline. Bidders are advised to request the clarification in above timeframe.
Pre-bid Conference shall be held, as notified in the advertisement, so as to provide an opportunity to the participating bidders to interact with DGH with regard to various clarifications requested by them in the time frame mentioned above on tender provisions/tender specifications, before the bids are submitted. In case, due to the points/doubts raised by the prospective bidders, any specific term & condition needs to be modified, then the same will be considered by DGH for modification.
The main bidder has to purchase the bid document from DGH before the closing of sale of tender document to participate in the pre-bid conference,. Again, authorised representative of the bidder for the pre-bid conference should be competent enough to take on the spot decisions
DGH shall publish the final clarifications on the tender document as deemed fit by DGH in its website. DGH will communicate the same to all bidders who purchase the tender document, through their given e-mail addresses.
Such clarifications shall be attached to the Tender. Bidders are required to visit ‘NOTICES’ section of DGH website, www.dghindia.org for latest clarification on the tender documents.
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No change in specifications and tender conditions will be permissible after bid opening. All the bidders must ensure that their bid is complete in all respects and conforms to tender terms and conditions, BEC and the tender specifications in totality failing which their bids are liable to be rejected without seeking any clarifications on any exception/deviation taken by the bidder in their bid.
6.2 Clarification on bids: To assist in the examination, evaluation and comparison of bids, the DGH may, at its discretion, ask the Bidders for certain clarifications. The request for clarifications and the response shall be through e-mail, fax or post.
7. DGH’s right to accept or reject Bids
The DGH reserves the right to accept or reject any Bid, and to annul the Bidding process and reject all Bids, at any time, prior to the award of Contract, without assigning any reason.
8. Bid Price
8.1 Price quoted by the bidder shall be firm and final and not subject to variation on any account. The price bids are to be strictly in accordance with the price format. Conditional bid is liable to be rejected.
8.2 Bidders are advised not to indicate any separate discounts. Discounts, if any, should be merged in the rates against the quoted items.
9. Bid Bond
9.1 The main bidder shall furnish along with his Technical Bid, interest-free refundable Bid Bond of USD 300,000 (for foreign bidders) or INR 15,000,000 (for Indian bidders) in the form of Bank Guarantee as per the proforma enclosed at Section 13. Technical Bid not accompanied by Bid Bond in original shall be rejected. Bid Bond should be valid for 225 days from the bid closing date.
9.2 The Bid Bond is required to protect the DGH’s interest against the risk of Bidder’s conduct, which would warrant the Bond's forfeiture.
9.3 The Bid Bond will be returned to all unsuccessful bidders, once the LOI is issued to the successful bidder. Similarly, the Bid Bond will also be returned to successful bidder, on receipt of Performance Bank Guarantee from them.
9.4 The Bid Bond shall be denominated in the currency indicated in the Bid and shall be in the form of a Bank Guarantee issued by a bank having corresponding branch office in India, in the format provided in the Bidding Documents (Section 13).
9.5 The Bid Bond may be forfeited: (a) If a bidder withdraws/modifies his bid during the period of bid validity or
(b) If the successful bidder fails to furnish Performance Bank Guarantee within 21 days of issuance of LOI.
10. Sample Data Set
DGH has enclosed a DVD with sample data types for seismic and log data. It has been uploaded in its website as well.
11. NDR Site Preparation
All aspects of Site Preparation work for NDR Project shall be undertaken by the Contractor on the 5th Floor of OIDB Bhawan. Some portion of the floor is already in finished and semi-finished state. The Contractor has to bring the whole area of the floor to finished state in all respects. The bidders
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are advised to physically inspect the NDR floor to have a clear assessment of the scope. Bidder may contact DGH for the intended visit.
11.1 Minimum qualification criteria for Agencies engaged in Site Preparation
The bidder shall undertake that following minimum qualification criteria will be complied with by the main bidder or the agencies to whom Site Preparation Works (Sl 1 & 2) and Site O&M (Sl 1 & 3) are sub-contracted by the main bidder.
Sr. No. Description Proof
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Agencies subcontracted, if any, shall be a Company registered in India under the Companies Act, 1956 and should be in business for three years ending 31/03/2012.
Copy of the Certificate of incorporation and amendment if any thereof
2
For Site Preparation Work: The Main Bidder/Agencies sub-contracted should have experience of undertaking services for components as defined in PART B of Scope of Work, Section 3, at minimum two locations.
Copy of work order/contract/purchase order demonstrating that the main bidder/agencies has implemented Data Center Physical Infrastructure services.
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For Site O&M: The Main Bidder/Agencies should have experience of handling comprehensive on-site operations and maintenance of Data Centre Physical Infrastructure Services for their customer for at least one Data Centre of 2,000 sft or above white space. (Here, White space is space for server-robotics-networking rooms, IT racks, Power Distribution Units, Precision Air-Conditioner, WorkStation areas) for a continuous period of one year during the last three financial years ending 31/03/2012 and whose services have not been terminated prematurely before completion of the contract.
Copy of work order/contract/purchase order and work completion certificate issued by the Customer Copy of approved As-Built Data Centre Layout drawings with indicating details of Data Centre White space.
If the main bidder intends do to the site preparation and site O&M works himself, then all necessary proofs that the main bidder satisfies the above qualification criteria have to be submitted along with the technical bid for verification by DGH.
In case, Site preparation components and Site O&M are to be sub-contracted, then the same shall be clearly indicated in the bid in Article 3.3 of Section 7, Contractor-Provided Information.
The main bidder shall clearly indicate details of agencies subcontracted, if any, for any of the services required in the Site Preparation Work and Site O&M and shall produce all necessary proofs that the agencies sub-contracted satisfy the above qualification criteria within 28 days of issuance of LOI for verification by DGH.
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Section 3 Scope of Work
PART A: Scope of Work for NDR Project
Summary
Directorate General of Hydrocarbons (hereafter referred to as DGH) is seeking to establish a National Data Repository (NDR) for India. The NDR centre will be located in DGH’s premises in Noida, National Capital Region, New Delhi, India.
NDR is expected to store and maintain hydrocarbon exploration & production data in a safe and reusable manner, in perpetuity. The data shall be preserved in accordance with generally accepted NDR standards, and made available to entitled users.
Having an NDR for India will enhance prospects of petroleum exploration and facilitate the Bidding Rounds by improving the availability of quality data through out the year. With this action, India will be joining the league of countries that have an NDR and can compete effectively in the hydrocarbon exploration and production sector.
The scope of work that Contractor is required to perform includes all components and services necessary to build, populate and operate the NDR for and on behalf of DGH.
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1. Definitions
The key terms used in this document are described in this table:
Item Description BC Business Continuity BEC Bid Evaluation Criteria Contractor The eligible bidder that will build, populate and operate the NDR at DGH,
pursuant to this tender and the acceptance of eventual Contract. Contract Duration Same as Contract Period Contract Period Initial 5 years plus any extensions thereof CRS Coordinate Reference System DGH Directorate General of Hydrocarbons DGH Representative
Shall mean representative from DGH, a team from DGH and members of third party or a third party team
DR Disaster Recovery E&P Exploration and Production E&P Object a generic reference to well, well log, survey, 2D line, concession (block),
field, etc. GOI Government of India GSI Geological Survey of India HRAM High Resolution Aero-Magnetic HW Hardware Initial Contract Period
Initial period for which the contract is awarded, excluding any optional extensions.
INR Indian Rupee, often written as Rs ISP Internet Service Provider JV Joint Venture LKM Line kilometer Log curve Measured or computed properties of formations and fluids, plotted along the
depth of the wellbore (e.g., GR, SONIC) Log run The logging activity that corresponds to a logging service, over a set
wellbore interval (e.g., RUN 1, RUN 2), creating one or more Log Curves. Normally given a service name by the logging Contractor (e.g., DLL-MSFL, FDC-CNL, etc.)
Log/Well log The complete data set that is acquired by wireline or MWD methods, includes all the acquired log curves
LOI Letter of Intent ML Mining Lease (that is, active producing blocks) MT Magneto-Telluric Data MMT Marine Magneto-Telluric Data MoP&NG Ministry of Petroleum and Natural Gas NDR A government sponsored data bank to preserve and disseminate oil and gas
information and data in order to promote and regulate exploration and development activities in the country.
NDR Participant Operating Companies/agencies that subscribe to NDR (producing, as well
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Item Description as exploring companies) and other entities that DGH permits
NELP New Exploration Licensing Policy NGRI National Geophysical Research Institute NIO National Institute of Oceanography NOC National Oil Company OALP Open Acreage Licensing Policy OBC Ocean Bottom Cable OEM Original Equipment Manufacturer OIDB Oil Industry Development Board OIL Oil India Limited (one of the two state owned companies) ONGC Oil and Natural Gas Corporation Ltd.(one of the two state owned
companies) Operator Holder of E&P licenses pursuant to the award of a PEL, ML, or a
nominated block, who is also responsible for all activities related to the license.
PBG Performance Bank Guarantee PDC Primary Data Centre PEL Petroleum Exploration License PSC Production Sharing Contract PSU Public Sector Undertaking (ONGC and Oil India) QA/QC Quality Assurance / Quality Control Repeat Section An additional log run over a short section of the wellbore (for which a log
run is being executed), in order to calibrate the logging tools and check for potential problems
RMS Root Mean Square SDC Secondary Data Centre SKM Square kilometers SLA Service Level Agreement SW Software TD Target depth UI User interface UKOOA UK Offshore Operators Association Well Collective name given to one or more holes (wellbores) drilled from the
“same” surface location. References to “well” include all its “wellbores” Wellbore One of the holes for a given well. Each wellbore of the well has a unique
identifier
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2. Introduction
Directorate General of Hydrocarbons (DGH) was established in 1993 as the technical arm of Ministry of Petroleum & Natural Gas (MoP&NG), Government of India, with the mandate to promote and manage the Indian Petroleum and Natural Gas resources, effectively and efficiently with a balanced regard to the environment, safety, technology and economy of India.
DGH coordinates resource management and administration on behalf of the MoP&NG. The Ministry and DGH are responsible for the development of framework and monitoring of policies related to all phases of petroleum activities within India.
DGH manages the flow of data from NOCs and JVs operating within India and further develops this information, bearing national responsibility for the availability of data and information from the petroleum activities and contributing towards creation of new business opportunities where society, industry and research communities benefit. In addition to being responsible for safeguarding the data generated by Operators, DGH also generates data through its own acquisition, processing and interpretation projects.
2.1 Objectives
With this Contract, DGH expects the Contractor to build, populate and operate an NDR for India that will provide a world-class data storage and retrieval infrastructure for all E & P activities. The main objective is to setup National Data Repository of reliable exploration and production data for India with provisions for seamless access and on-line data management. Specific goals are:
• To validate, store, maintain and reproduce high quality and reliable geoscientific data • To facilitate efficient data reporting, data exchange, and data trading among existing players
including all geoscientific agencies • To improve DGH’s ability to monitor and control the E&P activities and reporting • To encourage new E & P activities by providing high quality and reliable data • To strengthen overall geoscientific activities in India • To support an open acreage system round the year for an improved Global E & P Business
environment in India • To provide quality E & P data for Processing, Interpretation and Visualization Centers at
DGH
3. Background & History
Until the formulation of New Exploration Licensing Policy (NELP) in 1999, petroleum exploration and production activities were carried out in India by National Oil Companies (NOC) on “nomination basis”. Since the inception of NELP, the blocks of sedimentary basins have been awarded for exploration and production activities to successful bidders through global competitive bidding.
As of September 24th , 2012, operations are being carried out by national and private companies in active 655 concessions, of which 278 are under PEL and 377 under ML categories.
During the last thirteen years, till the ninth round of NELP bidding, PSCs were signed for 254 blocks, while in Pre-NELP period; PSCs for 28 blocks were signed.
With establishment of NDR, DGH now envisions a move beyond the NELP, towards “Open Acreage” approach with OALP, whereby licenses can be awarded at any time.
Figure 1 in the following page shows locations of the active blocks. More details about various NELP rounds and about DGH’s activities can be obtained from DGH’s website, www.dghindia.org.
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Figure 1: Map showing PEL and ML blocks operative in India
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4. NDR Ownership & Operation
All matters related to oil & gas development in India are within the jurisdiction of the Government of India who is the owner of data generated from petroleum related activities within India.
DGH, as a technical arm of the Government of India, shall be the owner of the newly built NDR system and will have the mandate of managing it.
4.1 NDR Contract Duration The duration of the contract is five-years including Site Preparation.
4.2 Work location and working hours The Contractor shall provide all services at the DGH premises in Noida near New Delhi. The Contractor shall be required to mobilize his team along with materials and equipment to DGH’s premises.
The Contractor shall operate, in general, the NDR data centre for the duration of the Contract with his provided staff as per DGH’s normal working hours of eight hours (9:30AM-05:30PM).
DGH at its own discretion may like to deploy its own manpower (trained by the Contractor) for data loading and other purposes. However, the working hours of such DGH personnel may extend beyond normal working hours. In such cases, the contractor may be asked to provide one shift-operator per extended shift of eight hours.
Web access should be available round the clock in any given time.
4.3 Business model for NDR DGH has selected the following business model for its NDR after reviewing several business models for leading NDRs worldwide:
• The Contractor shall build, populate and operate the NDR for the duration of the contract. • Costs of Site Preparation, Hardware, Software, Licenses, Hardware maintenance and
Software maintenance will be borne by DGH. Ownership of site equipments, HW and SW Licenses shall be in the name DGH.
• Contractor shall provide requisite manpower for carrying out services for NDR operation and will be paid for the services rendered on monthly basis.
• Maintenance and Operation shall be the sole responsibility of the Contractor. • All data/forms/procedures associated with the NDR Project shall be the property of GOI.
DGH shall be the sole entity dealing with the Contractor. However, the Contractor is also answerable to the Steering Committee comprising of representatives from DGH, Ministry, Contractor and other representatives designated by DGH. Some of DGH’s responsibilities include (but not limited to):
• Provide all input data for NDR population and operation • Setting NDR’s strategic direction with Steering Committee • Approval of invoices and payments • Coordinating the data entitlement framework & guidelines with E&P Operators and other
users
DGH shall be the focal point and the central body to coordinate with E&P Operators, Academia and other stakeholders.
4.4 Operational model for NDR NDR will be operated on a turnkey basis by Contractor. Contractor shall provide all of the necessary goods and services to build, populate and operate the NDR. Contractor shall be solely
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responsible for the execution and management of all technical and operational aspects of the NDR. DGH participation shall be limited to providing input data, setting of strategy, prioritization of work, audit (commercial & technical), control, quality control for final acceptance of loaded datasets, financial management, marketing and high level communications with NDR participants. Moreover, DGH may like to get its own staff trained by the Contractor for NDR management, operations and maintenance as well as for services of data loading and others, which DGH at its own discretion may utilize the same whenever needed. The Contractor shall coordinate all NDR issues with the DGH Representative.
4.5 NDR development methodology DGH requires that a standard methodology be applied to each data domain implementation within the scope of NDR to ensure consistent and compatible treatment of data across all domains. DGH shall not be interested in building a customized solution and requires the Contractor to use off-the-shelf solutions for NDR implementation.
The methodology is subject to review and modification by the Contractor and DGH Representative prior to the mobilization of the Contractor implementation team.
The standard methodology, to be applied to each data domain (e.g., wells, seismic, etc.), shall include but not be limited to:
Stage 1 – Data Domain Mapping • Review/modify domain stage plan with DGH Representative • Develop data domain description including: work and data flows, user interface and data
integration requirements • Develop data model mapping from “DGH provided data” to Contractor’s data model
(including standards such as naming conventions, unique E & P object identifiers, units of measure, CRS, etc).
• Validate data mapping with DGH Representative • Test domain data capture / loading tools • Load sample of domain data • Stage review with DGH Representative • Data domain sign off
Stage 2 – Domain Data Capture • Review/modify domain stage plan with DGH Representative • Implement process and/or tool upgrades from Stage 1, validate with DGH Representative • Load domain data with Contractor’s QA/QC processes in place • Stage Review with DGH Representative • Domain sign off
Stage 3 – Domain User Interface (UI) / Data Integration • Review domain stage plan with DGH Representative • Deploy UI prototype • Test data integration tools (Data integration tools are deemed to be an integral part of the
software, and they should address the functional requirements of assembling, loading, viewing, retrieval and delivering data to standard applications commonly available in E&P Industry.)
• Deploy UI and data integration tools to DGH Representative (key users may be involved)
• Stage review with DGH Representative • Domain sign off
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Stage 4 – Domain Support • Review domain stage plan with DGH Representative • Provide documentation and on-site support for the tools and workflows deployed in
NDR • Domain close-out review with DGH Representative • Domain sign off
Again, DGH encourages the Contractor to use off the shelf data and work flows developed and deployed to address other international NDR requirements, with little or no customization of implementation code at DGH.
Data domains are described in more detail in Article 6.
4.6 Change management Certain components of any project are subject to change no matter how much planning is done ahead of time. To manage unforeseen circumstances a change mechanism shall be instituted. The change mechanism shall cover:
• How to request a change • How to evaluate a change request • What are the cost implications, if any • How to implement an approved change request
Contactor’s change management methodology is to be given in Section 7- “Contractor-provided Information”.
5. Contract Phases and proposed Timeline
The Contract Period for the NDR project is five years.
The following diagram (Fig. 2) shows the main phases for NDR:
Site
Pre
para
tion
&
Mob
ilisa
tion
Bui
ld-u
p
Initial Dataset Additional Dataset Operation Phase
Initial Population Phase
Perform Infrastructure Support and Data Delivery Services 3 6 9 12 15 18 21 24 27 >> 57 60
Months
Figure 2: Main Phases of NDR implementation
The duration of different phases of the NDR project is as follows: - Site preparation and mobilisation: Up to 6 months following the signing of contract.
- Build-up phase: Up to 9 months following the signing of contract.
- Initial population phase: 12 months after the completion of Build up Phase.
- Operation phase: Starts immediately after the Initial Population Phase is completed and continues until the end of the Contract.
The Contractor shall undertake works of Site Preparation, Mobilisation and Build-up Phases concurrently to meet the above timelines.
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Infrastructure support and data delivery services:
During the Initial Population Phase and the Operation Phase, the Contractor shall perform the following common tasks:
- To deliver data already populated in NDR to NDR subscribers as required - To deliver data to DGH in support of acreage promotion activities (e.g., NELP, OALP),
internal DGH studies, and data sales - To keep in an operational state the NDR systems, network, hardware & software and any
other NDR infrastructure as required - To perform all the necessary business continuity and disaster recovery tasks - To provide help and support (and end-user training, if required) to DGH and NDR
participants
Following Articles 5.1 to 5.3 provide the details of each phase.
5.1 Mobilization and build-up phase During Mobilization Phase, the Contractor’s tasks will include, but will not be limited to the following:
- Mobilize the implementation team - Ship and install the hardware and complete the HW commissioning, Ship SW
During Build up Phase, the Contractor’s tasks will include, but will not be limited to the following:
- Install software and run acceptance tests - Test and verify communications, web access and robotics - Perform all tasks required prior to the commencement of the initial population and operation
phases During build up phase, the Contractor shall load a representative (small) sample data set for each of the referenced data domains to test and validate the loading processes, UI and data retrieval and delivery systems. Contractor shall load ten 2D lines, two 3D surveys (one onshore and one offshore), and 4 wells (2 onshore and 2 offshore). The acceptance criteria will be successful loading and retrieval of above data. “Load” means performing all the tasks required in order to prepare, load, quality check, entitle and publish all data related to an E&P object. “Retrieval” means performing all testing of query, download, output, data delivery using web portal. DGH Representative shall verify and accept the results before declaring the centre “open for business” (that is, before commencement of the Initial Population Phase). DGH Representative (or an alternate) shall participate in the acceptance tests and is expected to complete any additional checks/certifications within two weeks of the successful completion of all of the acceptance tests. Further tasks to be completed during this phase consist of any and all tasks necessary to make NDR ready to provide the services of the remaining phases of the Contract (initial population and operation), including but not limited to the following:
- Prepare site-specific Operations & Maintenance manuals encompassing all NDR services - Implement data loading methodology as stated in Article 4.5 - Deploy and test the Disaster Recovery and Business Continuity plans - Formulate the data loading strategy and priorities - Establish all relevant standards (for naming conventions, data standards, submission
standards, etc.) - Establish Contract performance measurement and reporting procedures - Put into operation the quality management plan and the HSE plan
Bidder needs to provide further details in Contractor’s Execution plan included in Section 7- “Contractor-provided Information”.
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5.2 Initial population phase During this phase, the “Initial Dataset” given in Article 6.3.1 shall be loaded, verified and published in NDR (Fig. 3). Bidder needs to provide further details in Contractor’s Execution plan included in Section 7- “Contractor-provided Information”.
Site
Pre
para
tion
&
Mob
ilisa
tion
Bui
ld-u
p
Initial Dataset Additional Dataset Operation Phase
Initial Population Phase Newly acquired data by Operators Data in DGH Data from Operators
Data from Operators Perform Infrastructure Support and Data Delivery Services
3 6 9 12 15 18 21 24 27 >> 57 60 Months
Fig. 3
5.3 Operation phase This phase starts immediately after the completion of the Initial Population Phase and continues for the remainder of the Contract (Fig. 3). As with the Initial Population phase, Contractor shall continue to provide during this phase any and all infrastructure management, ongoing data loading, data delivery and user support services that can reasonably be expected from an NDR, including but not limited to the following:
- To load the data that will be provided by DGH. - To load the newly acquired data given in Article 6.3.2 under the heading “Additional
Dataset”.
- Bidder needs to provide further details in Contractor’s Execution plan included in Section 7- “Contractor-provided Information”.
6. NDR Data Guidelines
6.1 Data scope All E&P data currently held by Operators, DGH and/or agencies like NOCs, GSI, NIO, SOI, NGRI etc. can be broadly categorized as follows:
• NELP data: Data belonging to a concession awarded under the NELP • Pre NELP data: Data belonging to a concession awarded prior to the introduction of the
NELP • Data of “nominated blocks”: Data belonging to nomination blocks operated by NOCs (i.e.,
ONGC and OIL) • Data of relinquished and/or open acreage: Data that is most likely to be useful in the near
future for acreage promotion. • Data acquired and processed by DGH: These are primarily regional surveys conducted in
order to assess the broad hydrocarbon potential of a given area. • E&P data acquired by other agencies
6.2 Data types (Data Domains) DGH requires the NDR to be populated with concession data, general field information, seismic data, navigation data, velocity data, well header data, well documents, log data, monthly production data, etc. In addition, all spatial data related to the above, as well as other necessary and useful spatial data (such as lease boundaries, field boundaries, basin boundaries, cultural data, and hydrocarbon infrastructure, national grid data required for OALP etc.) shall be loaded.
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Other data types (enumerated below) that are in scope shall also be loaded to NDR when they are made available by DGH. Much of these information types can be loaded as documents and attached to the relevant E & P objects such as wells.
In case simple document loading is found to be insufficient and further database loading is required, this shall be accomplished either by reprioritising the current work load or by utilising Change Management processes to schedule additional resources with DGH’s approval (at additional cost, if any). The data types in this category include, but are not limited to:
• Drilling • Reservoir • Detailed production • Facilities • Geological • Geochemical • Gravity and Magnetic • Environmental, Others
The scope of data for NDR is limited to “digital data” currently in the possession of DGH or the data that DGH will make available during the project phases (by requesting the data from the Operators and other Agencies). More specifically, Contractor shall not be responsible for data preparation services such as transcription from legacy media, scanning, digitizing of logs, or vectorising of seismic sections.
6.2.1 Seismic data
The following seismic data with complete header information shall be managed in NDR: • Field data and pre-Stack data (2D, 3D, onshore, offshore) • Post stack seismic data (2D, 3D, onshore, offshore) • Survey header information • Navigation data , projection, CRS and 3D grid definition • Seismic velocities • Well seismic data (VSP’s checkshots) • Acquisition and processing parameters • Related spatial data (3D survey outlines, 2D lines, 2D and 3D shot point/bin grid maps) • All documents related to seismic data (e.g. observer’s logs, Reference datum, acquisition and
processing reports, Low Velocity Layer documents, Gun signatures, etc.) • Any other items related to seismic data, mainly additional documents and data like OBC data
Wherever available, all relevant CRS, acquisition and processing information shall either be contained in the header structures or presented as additional Information Files and/or records in the NDR database. If CRS, seismic acquisition and processing header information is not available in the header then the information from the acquisition and processing documents that identify the data should be manually entered into the database. The rest of the acquisition and processing parameters that are in the documents do not need to be loaded into the database. These may remain in the attached documents. Software supplied shall provide the ability to read Revision 0 and Revision 1 SEG-Y formats also and shall be upgradable for future needs.
Contractor’s proposed attributes for the seismic survey and 2D line header records are to be given in Section 7- “Contractor-provided Information”.
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6.2.2 Well and log data
Digital well header information, well documents and log data shall be populated in NDR. Raw logs (open-hole and cased-hole) and spliced curves are required to be loaded to NDR where the data are available. Raw digital well logs are the collection of logs measured using the same toolstring. Spliced curves are the curves from surface to TD where they have been spliced, depth matched, de-spiked, etc.
Well header information is required to be loaded to NDR. As guidance, header information shall include but not be limited to the following (Contractor’s proposed attributes to be included in the well header record are to be given in Section S7 - “Contractor-provided Information”.):
• Well name, wellbore identifier • Well elevation, elevation reference point, and elevation units • Total depth, depth units and depth type (e.g., true vertical depth, along-hole depth) • Spud date • Operator (logging company) • Well coordinates, and coordinate reference system • Well/wellbore relationship • Field names to which the wells are allocated • Concession names to which the wells belong
In addition, well deviation data shall be loaded. Other well header information may be entered as required by DGH.
A well header record, in addition to a well log header record must exist prior to loading the log data. Raw logs and spliced logs shall be loaded when data are available.
For raw well log header information, the following list of values is provided as guidance (Contractor’s proposed attributes to be included in the well log header record has to be given in Section 7 “Contractor-provided Information”):
Attribute Description
Well Name The well official name
Location Location of the surface point of the well. Coordinate system and Latitude, Longitude or Easting, Northing.
Company Company name
Field The hydrocarbons field in which the well is located.
STAT_CODE State
DATE Date
RUN Run
PDAT Permanent Datum
BLI Bottom Log Interval
TLI Top log Interval
KB Elevation of KB
DF Elevation of Drill Floor
GL Elevation of Ground Level
EPD Elevation of Permanent Datum
LMF Log Measured from
APD Above Permanent Datum
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Attribute Description
DMF Drilling measured From
TCS Time Circulation Stopped
MRT Maximum Recorded Temperature
BHT Bottom Hole Temperature
BHP Bottom Hole Pressure
CS1 to CS4 Casing Size 1-4
BS Bit Size
BS1 to BS4 Bit Size 1 to 4
RMS Resistivity of Mud Sample
DFT Drilling Fluid Type
DFV Drilling Fluid Density
DFV Drilling Fluid Viscosity
Others Other attributes
For raw log header, there could be other attributes that may be recorded and must be entered. The Contractor shall verify the data as received. All header parameters shall be verified prior to loading into NDR.
All well documents shall be loaded and correctly attached to the relevant well/wellbore.
6.2.3 Physical assets
As part of NDR operation, physical media will arrive at the data centre on a regular basis from DGH and operators. Some of the data types may include digital or scanned reports, digital images, CDs, tapes, and other items. This information shall be bar coded and entered in a physical inventory system where the metadata describing the item and its storage location is registered.
The loading of information contained in the above physical assets (digital data contents) will depend on the data types (i.e., whether it is seismic, logs, etc.), and will be dealt with accordingly (refer to Data Registration Article 8.6 for further details).
Separate designated space will be provided on the premise of NDR Centre itself for storage of physical assets.
Metadata information of those data loaded or in the process of being loaded in NDR need to be published on NDR website
Owing to the adoption of high density media in recent years, the number of physical assets received is likely to be less than the numbers historically received.
Safety and security measures of the storage will be part of Site Preparation and Site O&M.
6.2.4 Spatial data
All spatial data received shall be loaded both in its original Coordinate Reference System (CRS), and also converted to WGS 84 for display and delivery purposes.
All spatial data related to wells, seismic surveys, seismic lines and concession boundaries shall be loaded as given in the submitted data. Other approved cultural data (in an Access DB) shall be provided by DGH for loading to NDR covering the following data types:
• Political boundaries (state, national & international for India and other administration areas) • Rivers, roads & land-use patterns
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• Bathymetry data – low & high at certain contour intervals • Facilities, Basin boundaries, Coverage areas for E & P data sets • National grid data for OALP, Environmental, Other useful spatial data
Block boundaries for NELP rounds, relinquished block areas (historical and future) shall be loaded as separate layers that can be switched on/off. NDR will maintain the current block map as well as previous versions of the block maps.
The formats for the bathymetry input data will be in industry standard Arc GIS compatible shape file. Spatial data of all types of boundaries (Cultural Data) can be provided as shape files (.shp). It has to be loaded to spatial database.
There will not be multiple versions of same data. However once data is loaded in to NDR, it may be necessary to modify/update the loaded data as and when necessary. The data, after migrating from the existing DB to the NDR, may change as during each NELP round new shape files etc will be added to the DB. New lease boundary created or wells drilled need to be added to DB. Loaded seismic and well data will remain almost static.
6.2.5 Other data
In addition to the data referenced in the previous sections, DGH maintains other well & block data related to operations such as shown below:
a. Allocated monthly production/injection by well and field shall also be loaded (oil, gas and water).
b. Core interval data for cored wells, scanned core images c. PVT and Reservoir Fluid Analysis data d. Gravity and magnetic data, Geochemical data e. MT, MMT, CSEM and HRAM data f. Aeromagnetic, Satellite Gravity and other Geophysical/E&P data including Coal Bed
Methane and Gas Hydrate data g. Remote Sensing, and similar data
Items a & b above shall be loaded as part of the well information. For items c through to g, data will be loaded as files attached to related E & P objects (including spatial references) with the proper metadata and the spatial representation should be visible when the GIS layer is displayed. The approximate extent of coverage should be displayed on the map. Geo-referencing is not required.
6.2.6 Documents
All documents (made available in digital form) related to E&P objects (e.g., seismic surveys, wells, wellbores, well logs, concessions, fields, basins, etc.) shall be loaded and attached to the relevant E&P objects on the map. Typical well documents include but are not limited to those listed in Article 7.1.3. Typical seismic documents are given in Article 6.2.1.
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6.3 Data volumes
Data volumes for the seismic and well data referenced in Article 6.2 are given below:
Table 1
Data for loading to NDR
Total Volume of data in first 5 years contract (51 months)
Total Volume of Initial Population Phase (12
months)
Total Volume of Operation Phase
(39 months) Total Volume
Seismic Data No. of Surveys
No. of Lines
LKM/ SKM
No. of Surveys
No. of Lines
LKM/ SKM
No. of Surveys
No. of Lines
LKM/ SKM
2D
Proc
esse
d On-shore 48 960 28,800 468 9,360 241,800 516 10,320 270,600
Off-Shore 96 2,880 345,600 117 3,510 280,800 213 6,390 626,400
Total 144 3,840 374,400 585 12,870 522,600 729 16,710 897,000
Field 72 1,920 187,200 351 7,800 319,800 423 9,720 448,500
3D
Proc
esse
d On-shore 48
24,000 117
58,500 165
82,500
Off-Shore 96 96,000 117 117,000 213 213,000 Total 144 120,000 234 175,500 378 295,500
Field 144 120,000 234 175,500 378 295,500
Well and Log Data 1,200 wells 6,240 wells 7,440 wells
Spatial Data As related to E&P Objects As related to E&P Objects As related to E&P Objects
Well Reports 2,400 12,480 14,880 Seismic Reports 504 1,404 1,908
Scanned Logs 4,800 24,960 29,760
Other Reports 480 1,950 2,430
For 2D/3D seismic surveys, volume in terms of No. of lines/LKM/SKM are indicative only and may vary.
6.3.1 Initial dataset
The Initial dataset that shall be loaded as a part of the Initial Population phase consists of two components (Table 2):
1. “Data with DGH”: These are the data volumes that are currently held by DGH, which shall be loaded during the early part of the “Initial Population” phase.
2. “Available Dataset”: This is the estimated volume of data that are held by all Operators, which can be delivered to DGH with 100% certainty with 60 days notice.
Table 2
Data for loading to NDR
Dataset for Initial Population Phase (12 months)
Data with DGH "Available Dataset" (Data with Operators)
Total Volume for Initial Dataset
Seismic Data No. of Surveys
No. of Lines
LKM/ SKM
No. of Surveys
No. of Lines
LKM/ SKM
No. of Surveys
No. of Lines
LKM/ SKM
2D
Proc
esse
d On-shore 24 480 14,400 24 480 14,400 48 960 28,800
Off-Shore 60 1,800 216,000 36 1,080 129,600 96 2,880 345,600
Total 84 2,280 230,400 60 1,560 144,000 144 3,840 374,400
Field 42 1,140 115,200 30 780 72,000 72 1,920 187,200
3D
Proc
esse
d On-shore 6
3,000 42
21,000 48
24,000
Off-Shore 12 12,000 84 84,000 96 96,000
Total 18 15,000 126 105,000 144 120,000
Field 18 15,000 126 105,000 144 120,000
Well and Log Data 600 wells 600 wells 1,200 wells
Spatial Data As related to E&P Objects As related to E&P Objects As related to E&P Objects
Well Reports 1,200 1,200 2,400
Seismic Reports 162 342 504
Scanned Logs 2,400 2,400 4,800
Other Reports 240 240 480
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The media containing the current data held by DGH is described in Table 3.
Table 3
Digital Data currently held by DGH Media Field Data Processed Data Total
Type Capacity No. of cartridges
Data in GB
No. of cartridges
Data in GB
No. of cartridges Data in GB
3590 10/20 GB 7,000 105,000 1,000 15,000 8,000 120,000
8mm/4mm 5/20 GB 70 700 30 300 100 1,000
3592 500 GB 480 192,000 20 4,000 500 196,000
LTO-4 400 GB 20 7,000 5 500 25 7,500
HDD 250/500 GB 30 3,000 30 3,000
All 327,500
The associated navigation, velocity data, and supporting documents are available as well. DGH possesses duplicate set of selected data in 800 number of LTO-4 media holding 46,400 GB.
6.3.2 Additional dataset
Additional dataset that shall be loaded as part of the Operation phase includes (Table 4): 1. “Existing Data from Operators”: These volumes of data are currently held by operators but
these can be made available to NDR for loading after the completion of Initial Population Phase.
2. “New Data”: This is the estimated acquisition of new data for the next five years, based on work programs already agreed for the existing concessions.
Table 4
Data for loading to NDR
Additional Dataset for Operation Phase (39 months) Existing Data from
Operators New Data acquired
in next 5years Total Volume for
Additional Dataset
Seismic Data No. of Surveys
No. of Lines
LKM/ SKM
No. of Surveys
No. of Lines
LKM/ SKM
No. of Surveys
No. of Lines
LKM/ SKM
2D
Proc
esse
d On-shore 390 7,800 195,000 78 1,560 46,800 468 9,360 241,800
Off-Shore 78 2,340 210,600 39 1,170 70,200 117 3,510 280,800
Total 468 10,140 405,600 117 2,730 117,000 585 12,870 522,600 Field 234 5,070 202,800 117 2,730 117,000 351 7,800 319,800
3D
Proc
esse
d On-shore 20
10,000 97
48,500 117
58,500
Off-Shore 20 20,000 97 97,000 117 117,000
Total 40 30,000 194 145,500 234 175,500
Field 40 30,000 194 145,500 234 175,500
Well and Log Data 5,460 wells 780 wells 6,240 wells
Spatial Data As related to E&P Objects As related to E&P Objects As related to E&P Objects
Well Reports 10,920 1,560 12,480
Seismic Reports 782 622 1,404
Scanned Logs 21,840 3,120 24,960
Other Reports 1,170 780 1,950
General comments about data loading: • “Load” means performing all the tasks required in order to prepare, load, quality check,
entitle and publish all data related to an E&P object. • HW supplied shall be capable of handling loading of data mentioned in Table 1 and loading
of all other data types mentioned under Art 6.2. • Human resources allocated during Initial Population and Operation phases shall be capable
of handling data volume mentioned in Table 1 and under Art 6.2.
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• There shall be no break between Initial Population and Operation phases and it is to be noted that there is NO difference between these two phases other than the vintage nature of part of the data to be managed (New data are likely to be of higher quality standard.).
• Contractor shall provide the required resources to deal with the anticipated data volumes in the Initial Population and Operation Phase.
• DGH reserves the right to increase the volume of data to be handled during the Initial Population or Operation phases. In this eventuality, Contractor will be informed well in advance to adjust resources accordingly (Refer Article 16, Change in Work in Section 5).
• “Other Reports” includes reports other than Well and Seismic Reports and they need to be loaded as document and to be attached to relevant E&P objects in NDR.
7. Applicable Data Standards for reporting to DGH
The reporting standards in this section apply to existing data received from E & P operators and new data generated by them.
7.1 Data formats In general, the operating companies should add all associated parameters and information to the data sets produced. This should be encoded, with attributes when appropriate, within an industry standard format. Please refer to the following sections for details.
7.1.1 Seismic data
For seismic data all industry standards prevailing or introduced in future including the following data formats shall be handled:
• UKOOA navigation , P1/84, P1/90 • SEG-Y (Standard & non-standard) • SEG-D • RODE
Seismic field data provided by Operators shall already be in de-multiplexed (trace-sequential) format. However, Contractor’s software shall be capable of archiving legacy seismic data formats (SEG-A, SEG-B and SEG-C) and suitably transcript legacy data to the NDR format. The Contractor is required to read all input data for QA/QC purposes and loading to NDR. Legacy seismic data formats (SEG-A, SEG-B and SEG-C) must be loaded to NDR and referenced as on-line, near line or off-line data as the case may be. However, older tape media like 9-track not mentioned in Scope of Work need not be read by the Contractor.
Processed seismic data in the SEG-Y format are expected to be: • Raw Stack • Raw Migration, Filtered Migration • PSTM/ Final processed gathers un-muted
If data is submitted by operators in RODE format, contractor should be able to process the data, such as read RODE files and copy to disk as part of the archival process. Export RODE to original format (original format tape export – all SEG formats).
In addition, all velocity information shall be supplied and clearly named in association with the proper seismic 2D line(s) or 3D volumes. RMS, Interval and Average Velocity values for Sediment Volumes shall be submitted in ASCII/ESSO V2 format from a known reference surface. Acceptable velocity formats are ASCII/ESSO V2 for 2D and 3D SEGY but other formats may also be submitted. Velocity data should be loaded into the database if possible or attached as documents.
All documents that accompany the seismic surveys are also submitted alongside the survey data to the extent possible. These include but are not limited to:
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• Observer’s logs, Static corrections • Acquisition and processing reports, LVL documents
Processed VSP data in the SEG-Y formats are expected to be Total Wave Field, Upgoing Decon Aligned, Corridor Stack, VSP-CDP transformed, etc.
All standard formats prevailing/introduced in the industry in future shall be handled by the contractor in this contract. HW, SW, and the manpower deployed shall be capable of handling these formats.
7.1.2 Well and log data
All raw well-log data recorded from all data acquisition passes in both open and cased-hole sections shall be reported, whether acquired by electric wireline (EWL), MWD methods, or associated surface systems. The raw well-logs include all data curves as delivered to the Operator by the log acquisition service company.
Processed logs (e.g. depth shifted, spliced, de-spiked, etc.) shall be submitted in LAS or DLIS format.
All mud, lithology description and hydrocarbon detection and drilling-dynamics data delivered to the well operator shall be reported. Where Mudlog data is collected ‘mixed’ with Formation Evaluation data, they should be separated into ‘Mudlog’ and ‘Raw Well-log’ sets. Contractor should take the necessary steps to load the Mudlogs as submitted. If the Mudlog contains multiple items, the association between these items should be preserved.
Deviation Survey Data should be reported and should include all data delivered by the well surveying Contractor including supporting information.
Digital images of raw, well completion and petrophysical logs if available should be submitted in PDF format.
Well header data will be provided in ASCII format. For log data formats DLIS, LAS, LIS & ASCII shall be handled.
Formats for scanned log could be in PDF. However, the scanned logs can also be in some other formats commonly provided by various logging service providers.
All standard formats prevailing/introduced in the industry in future shall be handled by the contractor in this contract. HW, SW, and the manpower deployed shall be capable of handling these formats.
7.1.3 Well Documents
All reports relating to wells/blocks shall be submitted on regular basis. The following list of reports is a guideline only:
• Core (conventional / special) Report • Drilling Cement Report • End of Well Drilling Report • Fluid Analysis Report • Formation Pressure Report • Geological Report, Lithological Report • Mud Log Report, • MWD Report • Petrophysical Interpretation Report • Production Log Report • Pressure report • Production and injection report
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• PVT Analysis Report • Site Survey Navigation Report • Site Survey Report • Stratigraphical Report • Time-Depth-Velocity Report • Well Completion - Final Well Report • Well Evaluation Report • Well Logs - MWD Report, Wireline Logging Report • Well Proposal, Well Test Report • Wellbore Seismic Report • Wellpath (Deviation Survey/computed) Report, Other reports
The above data shall be reported in PDF/TIFF format or preferably on the actual MS Office original format (Word, Excel, PowerPoint, etc.)
7.1.4 Spatial data
All spatial data shall be reported in ESRI Shape file format. The CRS information should be unambiguously defined, and should be submitted alongside the spatial data. Projection and datum information shall be supplied for all spatial data in order to be loaded properly.
7.1.5 File naming standards
File names should have the same basic structure: NAME(Contents Information).EXTENSION The use of UPPER-CASE characters throughout is mandatory.
The extension gives information about the format of the file. The following codes are recommended:
• DLIS, LIS, or SEGY for industry standard binary formats • LAS for 'standard' ASCII formats • ASC for other non-standard ASCII files • For ‘general industry standard’ graphics files, use the commonly adopted extensions: PDF,
(Adobe's 'Portable Document File'), or TIF ('Tag Image File Format').
The NDR Contractor is expected to rename submitted data as per the file naming standards,
In general, all industry standards prevailing or introduced in future shall be handled for all data types mentioned in the above Articles 7.1.1 to 7.1.5.
7.2 Media standards
For input media standards, the following media are to be read: • DAT, SDLT, DLT, Exabyte, CD & DVD • 3480, 3490/3490E, 3590/3590E, 3592 • LTO-3, LTO-4 and LTO-5
New data submissions should be made on the media like 3592, LTOs, CD, and DVD.
DGH will be responsible for supplying readable input media and data. For new data, DGH will ensure that data is provided as per DGH standards (readable). The detailed data submission standards will be established with input from the successful Bidder.
NDR will be required to provide output on 3592, LTO-4, LTO-5, CD, DVD, and Blu-ray. In addition, plotted maps and printed reports shall be part of the services provided by the NDR centre. The media and consumables required for output are to be provided by DGH.
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8. Functional Requirements
8.1 Web access DGH requires a spatial web-based data access portal that provides an integrated data solution across all E&P users. The web-based solution shall present information from both spatial and NDR databases. The web access solution shall enforce established entitlements for users, and the E&P objects.
The web portal shall allow users to build a selection of items and place them in a “shopping basket”. If entitled, the user shall have the option to request the information to be downloaded on his/her preferred media type (supported by the NDR Centre). Users shall be allowed to receive requested information remotely if approved by DGH Representative and the operation is feasible with the size, and the capacity of the web connections. Web users should be able to view well logs and small volume seismic data on the web. The web portal shall also provide operational information about NDR (such as scheduled downtime, datasets loaded, NDR news and messages, etc.).
In general, the user interface shall have the following features: • Ability to view geoscientific and cultural data • Ability to retrieve and load/enter data online as per entitlement • Self-service by operators (Operator loading may be done in the future for new, “problem-
free”, standard data.) • Ability to QA/QC data before final loading to NDR • Ability to zoom in on an object (well, SP, seismic line, etc.) and display other information • Link to meta data with display capabilities • Building of select list (wells, seismic lines, etc.) and further queries based on the saved list • Ability to turn on/off layers and ordering of layers • Intuitive navigational capabilities • Look and feel of file manager/Explorer • Query building, execution and saving • Ability to prepare a data pack by selecting polygons comprising of part lines data • Ability to place order for data (on chargeable basis or free depending upon data cost and
user’s type) • Ability to accept details of DGH's input on payments details for ordered data • Ability to register users after verification • Ability to request for a survey name as per naming standard
Whenever data is uploaded by the operator, it will be uploaded and will stay in the NDR staging area for QA/QC before being populated to NDR.
An entity wishing to be registered as NDR user may submit the request-form online and the password will be issued by the Contractor after verification by DGH representative. Public www access may be without registration.
Contractor shall arrange for digital certificate of DGH from a reputed authority in India for secure access of web, if so required.
8.2 Data entitlements Data accessed by users must be within the approved entitlement hierarchy set up by data administrators for:
• Well/wellbore data entitlement
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• Seismic data entitlement (to the shot point/CDP level) with related navigation and velocity data
• Concession information • Physical assets (digital reports, scanned documents, etc.)
Entitlement and roles will be established during the Methodology Implementation given in Article 4.5 with the guidance from the DGH Representative. Entitlement shall automatically become effective (or revoked) at due dates. For example, raw log data with a two-year release date shall be effective on that date, or a temporary entitlement granted for a data room shall be revoked when the entitlement expires.
NDR data access to entitled parties shall be accomplished by adding/modifying entitlement records rather than by data duplications.
8.3 DGH personnel access DGH users, about 12, will access NDR via the web-based portal or through the Intranet within DGH. Generally, DGH personnel will access the NDR in exactly the same manner as other participants, except for those with more entitlements as approved by the DGH Representative.
8.4 Registered users Registered users shall include:
• E & P Operators • University / Research Institutes • Agencies such as NGRI, SOI, GSI, etc. • Other parties entitled by DGH
This group of users shall initially access their data from DGH premises utilizing the data rooms specifically set up for this purpose or through the WWW. Web access needs to be made operational at the beginning of the initial data population phase to enable these users the option to access the data securely via the internet. The contractor should address the data entitlement protocol of the registered users.
8.5 Public The general public who access the NDR will require a spatial web-based technical portal. Meta data will be the key data available to WWW users. Some of the data types that users shall be able to display on the screen are:
• General information about NDR and DGH • Inventory of E & P data • News on DGH activities including upcoming NELP Rounds • Well locations • 2D lines and 3D survey outlines • Lease boundaries • Cultural data, etc.
8.6 Data registration Physical asset management is a task that the Contractor shall perform on all the physical assets prior to loading in NDR. Data registration shall apply to all media containing digital information to be loaded to NDR.
In addition, all new media (containing digital information) arriving at DGH will be registered prior to loading to NDR.
Typical assets that are managed by DGH are:
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• Seismic Data media • Well Log media • Document media • Velocity media • Other media
For an effective physical asset management, the physical asset management workflows have to be accompanied by the proper policies to govern various aspects of the asset’s life cycle. The typical asset management workflow includes, but not limited to the following.
• Asset indexing/cataloguing/meta data • Asset bar coding • Asset check in • Asset storage (library type environment) • Asset security and entitlement • Asset browsing – meta data • Asset ordering • Asset retrieval/check out/ order processing • Reporting
The bar code shall be fixed on the digital media itself and not on the media cover in order to prevent misfiling of digital media.
Data Registration and physical asset management software shall be provided by the Contractor and should be linked to the NDR software using common keys.
NDR metadata that is already populated or in the process of population need to be viewable to WWW/NDR users as entitled.
Reporting will contain information on asset status and movement/flow that can be used by DGH Representative.
If new data shipment contains hardcopy paper documents, logs or sections, the Contractor is responsible to barcode this information and enter it in the physical asset system but the Contractor is not responsible for digitization. The same can be brought to the notice of DGH representative who in turn will take necessary steps to get such data in digital form. The Contractor shall be able to track such hardcopy form of data also and able to generate reports of their status. Point forward, DGH’s policy is to eliminate the submission of hardcopy materials.
8.7 Data loading Once the physical media are registered at NDR and depending on the data type received, the normal loading process will then take place. The data loading processes shall adhere to the methodology developed in Article 4.5.
8.8 Data Delivery NDR data shall be delivered to entitled users either via electronic delivery or by copying to physical media. To the extent possible, data ordering and delivery shall be on a “self service” basis, requiring only minimal support from NDR staff. Online data download request may be on any type of data as per entitlement. Only seismic bulk data which may take considerable time to download should be delivered offline. Payment mechanism shall be in place for entitled users to downloaded data as per price list of data types depending upon the user type. Contractor shall incorporate the tracking facility for payment purposes in the web interface.
If physical delivery is required, user will have option to choose preferred media type from CD, DVD, LTOs, or 3592 and Blu-ray depending on the volume of data requested. Media will be provided to the contractor.
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Since NDR and DGH are co-located, data delivery to DGH can be through electronic means for DGH’s own processing, interpretation, and virtual reality centre.
8.9 Data Sale NDR data shall be on sale as per the price list attached. The cost of data sale shall depend on a. type of data like whether speculative or other b. type of delivery like whether the data is part of data package for OALP/NELP etc c. user requesting the non-speculative data has exploration license for the area or not d. any discount offered to a type of user like users from academia
The cost of chargeable data shall be in line with the data protocol and user’s entitlement as set by DGH from time to time.
9. Training
The Contractor will train DGH Representative, about five in number, in database and system management as well as train DGH representative/staff, about ten in number on NDR operations and maintenance including services like data loading and other functions to enable them to effectively participate in the NDR operations and activities. The trainees are expected to have some knowledge of basic Unix beginner’s commands.
The objective of the above training is to enable DGH to effectively use the NDR from database and system management view as well as for submitting data, browsing data, downloading data and for other NDR functions. This will help DGH to take over the NDR operation in the event operation is transferred by the contractor to DGH at the end of the Contract Period. Lodging, boarding, travelling cost and allowances if required will be borne by DGH.
The Contractor shall also provide end user training program for 80 members from DGH and NDR Participants. This should be spread in several sessions once the “Build-up” phase is completed. For end-user training, the HW-Infrastructure-Facility setup of NDR can be used.
10. NDR Technical Specifications
10.1 Hardware
DGH wishes to establish a multi-client national data centre for secure storage and management of all E&P data, providing all the necessary functionalities of an NDR. The capacity made available must meet the access requirements by DGH personnel, E&P operators, academic/research institutes and WWW load, as well as the capacity that is utilized by the Contractor personnel.
All hardware provided shall be brand new of reputed make. Below are some of the key hardware features that shall be used as a guideline for a typical NDR centre. The actual specifications and detailed list reflecting the latest proven HW technology required in order to comply with DGH’s operational requirements are to be given in the price proformae in Section 4, and are to be further described in details in Section 7- “Contractor-provided Information”.
Item Description Blade Chassis • Form Factor: Rack Mountable; Should hold at least 8 Blades
• I/O Modules: Minimum 4 high speed bays capable of supporting I/O architecture in Ethernet, Fiber Channel technology.
• Power Modules: Redundant power modules to provide N+1 redundancy • Chassis Management Module: Inbuilt management module to manage
Blades, Ethernet Switch, FC Storage Switch, Cooling Fans, Power Units. • Ethernet IO Module: 2 x 10Gbps Ethernet switches with L2/L3 capabilities • Fibre Channel IO Module: 2 x FC switch with 8Gbps Bandwidth • Backplane: Should have sufficient ports to support high availability. Min 2
FC ports for 10Gbps Ethernet Uplink Min 2 FC ports for SAN switches; Connectivity for KVM Switch.
• Others: LED/LCD based information panel that can be used to obtain the
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Item Description status of the chassis Identity, Check log and identify faults.
Blade Server (Database (2), Application (2), Tape Robotic/Backup, GIS, Delivery, Load Balancing etc.)
• CPU: 2 x Intel Xeon Eight Core 2.6 GHz or Higher • Memory: Min 64 GB DDR 3, Min 24 DIMM Slots • HDD: 2 x 600GB, 10K RMP, SAS • Ethernet Adapter: 2 Number of 10Gbps Ethernet ports • HBA Adapter: Dual Port 8Gbps Fiber Channel Expansion Adapter • Others: Min 1 External USB; 2 x PCI Express 3.0; RAID Controller • OS: RH Linux/Windows Server (refer notes below) • Anti Virus
Tape robotic system
• Min 4 LTO 5 drives, expandable to 8 • Drive should be hot swappable • Minimum of 250 Fibre Channel physical slots, scalable to FC 400 slots • FC Connectivity with SAN Switch • Redundant Power Supply • Management software to manage, view, monitor Tape Library
SAN Storage • 120 TB of usable space after RAID 5 under 8+1 RAID grouping, Expandable to 240 TB usable SAS 2.0 after RAID 5 configuration.
• Disks hot swappable. • End to End Fibre Channel with SAS2.0 support • Disk Drives SAS 2.0, 10K rpm • 16 GB of Battery Backed Cache • Min 2 storage controllers with 4 minimum 8Gbps FC ports per controller for
redundant connectivity with the SAN switches. • Storage management software • RAID Level Support for (0,1,5, 6,10) • Redundant cooling and power supply • Controllers with FC ports for connectivity with SAN switches • Capable for storage level replication. (SW details to be provided)
Rack with KVM Switch Set • 42U racks to mount all servers, storage and network equipment to be supplied along with all accessories for the rack . Each rack should have -
• One No 8 port KVM switch set • One 21” LCD Monitor with Keyboard & Mouse • Necessary cables to connect the Servers
SAN Switch • 2 SAN Switches , each having 16 FC ports • 8 Gbps FC Port bandwidth • Redundant power supply and fan • Web based management software • OS Support for Red Hat Linux, Windows Server • Capable for storage level replication along with SAN storage (SW details to
be provided) Work Stations • Min 2 Xeon, 8 Core Processors, 2.66 Ghz or Higher.
• 64 Bit Architecture • 8GB RAM Expandable to 32 GB • Raw 1 TB Storage (SAS) expandable up to 2 TB • Dual display Nvidia 3D Graphics card with 2 GB Frame Buffer • 24” Dual Color LCD Monitors with 1920x1080 resolutions. • 1 DVD Drive • 100/1000 Mbps Ethernet Port and one FC port to connect to SAN • 4 USB Ports • Keyboard, Mouse • Suitable OS • Anti Virus • Ability to run vendor supplied Application software to access Data server,
web server and run QA/QC applications Operating System • Red Hat Enterprise Linux with security, compatible with all HW software
supplied by the Vendor including device drivers etc. • Device Drivers compatible with OS supplied for all equipment drives
supplied under this contract.
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Item Description • Windows server
Firewall (HW)
• At least 8, Giga bit Ethernet ports • Facility to define DMZ • Minimum 2 Gbps Throughput • Ability to connect to at least 2 ISPs and 2 Core L3 switches/IDS-IPS Devices
behind the firewall on high availability basis . • Ability to static NAT • Provision to restrict packets based on the following: Source address,
Destination address, Protocol type, User, Port number, Unsafe/malicious content, Fragments, Acknowledgement bits, URLs, Custom defined.
• Two firewalls will work on HA mode. • Firewall shall have stateful feature. • Ability to communicate with Intrusion detection system proposed by the
Vendor. • Should protect from denial of service attacks, port scanning etc. • Should provide the interface to administer rules and configurations. • Web based management software
HW based Intrusion Detection System and Intrusion Protection System (IDS-IPS)
• Will have IDS and IPS capabilities. • At least 8, Giga bit Ethernet ports • Minimum 2 Gbps Throughput. • Ability to inspect traffic coming from 2 ISPs. • Capable of packet penetration and application level inspection. • Two IPS systems will work on HA mode. • Ability to monitor the protocol attacks and prevent them. • Monitor the traffic going in and out of NDR. • Logging and alerting the NDR Administrators for any intrusion detected by
the system. • Capability to update IDS-IPS signature updates from vendor’s website on real
time basis. • Web based management software
Peripherals • 2 Colour laser Printers (one A3 and one A4) • 2 Colour scanners (one A3 and oneA4) • 1 A0 plotter • 1 A0 scanner • 1 copier
Network Switch • Minimum two Gigabit L3 switches connected or trunked with each other. • Minimum 24 Ethernet ports upgradable to 48 • Minimum 4 Fibre Ports upgradable to 8 • Structured Cabling CAT-6 and on Fibre cable to connect all devices in LAN. • Should support HSR (High-availability Seamless Redundancy) protocol for
HA configuration I/O System(s) • Ability to handle Media types for input & output.
• DAT, Exabyte, CD & DVD, 3480, 3490, 3590, 3592, LTO-3, LTO-4, LTO-5 and Blu-ray, SDLT, DLT of various capacities
• System capable of interfacing with SAN system for read write. • Adequate RAM and Hard disk processor speeds to handle input and output
operations inside NDR. The loading of data in to NDR in phases are explained in Section 3 “Scope of Work”. Vendor should specify based on his data loading plan, the capacity and number of such I/O systems required.
Communication • Each Blade Chassis would be connected at 10 Gbps through fibre port at both L3 switches on redundant basis.
• Work Stations are at least equipped with one Gigabit Ethernet port and one FC port.
• All servers and work stations are connected SAN and LAN through two SAN and two LAN switches.
• Vendor solution needs to take into account optimization of the LAN bandwidth utilization.
• Also the throughput of SAN switches and Server are synchronized to give optimum performance in storage network.
Consumables (ref. Article 11.6 • Shall be supplied by DGH. Contractor is to inform DGH when inventory is
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Item Description of this section) low. Bar Coding • Barcoder including reader, printer, PC and software
Note to Bidders:
• There should be no single point of failure. At the following levels:
1) Firewall 2) IDS-IPS 3) Network Switch 4) Blade Chassis 5) SAN Switches 6) SAN Controller
Vendor needs to implement above defined redundancy in his proposed architecture. Any additional SW/HW required to build such redundancy may be quoted if not mentioned above.
• Redundancy also has to be built on Application instances with web server with GIS engine and Database Instance. Virtualization if needed may be adopted provided such implementations are certified by the SW vendor. Cost of necessary virtualization software if required may be quoted.
• It is proposed to embed all routing policies in the L3 switches itself along with internal VLANs.
• Detailed architectural diagram showing network topology, application hosts etc. to be provided along with the bid.
• SAN System (SAN Switch+Storage) should support storage level data replication to be used for future DR center.
• Bidder to configure all internal data network, server network and storage network. Necessary routing policies, security policies, backup policies etc. are to be defined at the firewall/router, backup server in consultation with DGH
• There will be no limit of licences in terms of web access.
• Vendor has to implement SSL certificate at the web server.
• Required public access bandwidth to NDR may be indicated in the bid.
• Bidder’s solution should specify the numbers of the servers and work stations required to be installed in order to meet the data delivery and access demands from worldwide web users and from internal NDR users on and above to what DGH has suggested as minimum quantities to be supplied by the contractor in the price bid format.
• Bidder should also address the issue of scalability of solution and its extendibility within the contract period.
• Bidder’s solution shall handle unlimited user requests from online for viewing GIS enabled Metadata and download or order the bulk data, in addition to the NDR internal work load. The internal NDR workload will include data loading, QA/QC, NDR internal users viewing and downloading the data in to applications.
• If any of the referenced hardware components in the table above are discontinued or replaced with a more advanced model(s) at the time of the Mobilisation and Build-up Phase, Bidder’s solution shall utilise the revised components to carry on with the same task.
• For tape drive to read old obsolete media that is not available in the market today, refurbished tape drive will be acceptable to DGH. Contractor has to identify such HW in the bid.
• All data in NDR must be either in online, nearline or offline mode. Offline does not mean indexing the tapes into NDR only as this does not solve the problem of readability of old and aging data on tapes. DGH is interested in a solution of storing pre stack data sitting on
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tapes to a near-line (robotic) system. In this manner, aging media is not an issue for DGH since NDR backup and media life expectancy issues are part of a practical NDR backup procedure(s). The online disk storage must act as a staging area for the near-line robotic system depending on what seismic projects are being worked on. Depending on the usage criterion for the staging area, projects will be going back and forth between the staging area and near-line (robotic system). Bidders shall provide a seamless solution for the two storage systems. That is if any requested-for data is not available online at any given time, the NDR solution shall be able make such data available online from near-line robotics or offline storage-to-near-line robotics and notify the user about it planned availability.
• Data is to be retained online as far as possible. Robotic system will be used for both backup and near-line data storage.
• Speed/Type & capacity of all disks must be clearly mentioned. Contractor is responsible if these parameters do not meet the NDR requirements as per the present Scope of Work.
• Normally, download requests for Bulk data by users of NDR will be handled by the Data Delivery server, while taking in to account the following: 1. Security aspects of NDR Data access. 2. Also ensuring while simultaneous bulk data down loads are happening, the main servers like web Interface Server and/or other NDR application servers are not overloaded.
• In case of database/application server, the vendor shall provide higher processing capacity if the proposed overall NDR solution requires it.
• The load characteristics of servers need to be worked out by the vendor and provided in the technical bid while suggesting the overall HW solution.
• The operating system is Red Hat Enterprise Linux for the major systems like Database/Application(s) server, data delivery and Tape Robotic, etc. Windows server OS may be used with other servers where applicable.
• If the offered system environment requires any other hardware like a separate Authentication server then they must be included in the bid.
• The purpose of the internal disk of minimum 1 TB proposed is for software installation, operating system virtual memory requirements and index files storage requirements (if any) of applications for quick lookup of data. The vendor must provide higher disk capacity if the proposed software requires it.
• DGH users in DGH are external users. For DGH representative/staff using facility within NDR Center will be internal users. Bidder is required to ensure virus protection, spam protection and other necessary protection and security measures in NDR Centre for both internal and external users.
• Bidder must not quote for the mail administrator as the cost of the same will be borne by DGH. DGH will be providing the domain for the email addresses.
• The Contractor shall ensure that HW architecture of the Data Centre is such that there is no single point of failure up to storage level and implement necessary measures to achieve this, like virtualization and replication. Bidder must, however, quote for a minimum of 8 physical servers.
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10.2 Software DGH requires state of the art functionalities for its NDR centre. A comprehensive multi-client capability is required to manage all of the E & P data. NDR shall be a multi-client solution with several levels of security, confidentiality, integrity and to restrict access to the data of different departments of the same corporation or of different petroleum companies, establishing the respective confidentiality parameters. Once stored, each item of data can be retrieved only by the company having the respective access rights. NDR software shall also facilitate trading of data between operators through DGH, and transferring data due to relinquishments, farm-ins farm-outs, etc., by assigning and reassigning entitlement to various operators on a particular data which the software shall be able to perform and monitor, with DGH permission but without data duplication. Needed other SW like SW for data replication, for log splicing, for transcription of legacy seismic data, virtualization if needed. etc must be quoted in Section 4.
Some of the required common capabilities include: • User Friendly screens, Data security, • Ease of loading data, QA/QC capabilities • Data update, Data searches & selection • Data retrieval • Data output in special formats (e.g. excel) • Ability to track and report transactions and charges (for invoicing) • Upgadable to industry’s future needs
Below are some of the key software features that shall be used as a guideline for a typical NDR centre. The actual specifications and detailed list reflecting the latest proven software technology required in order to comply with DGH’s operational requirements are to be given in the price profomae in Section 4- “Prices and Commercial Considerations”, and are to be further described in Section 7- “Contractor-provided Information”. The NDR software shall be capable of all the following features and functionalities:
Category Functionality NDR Functionalities
• GIS user interface to handle metadata • Independent Web-based access • Data capture of original format for seismic and log data • For seismic data, the preservation and storing of acquisition and processing
parameters, • Ability to store data (seismic & raw logs) in on-line, near-line and off-line modes • For seismic data, ability to select and deliver selected subsets of data within a
geographical area, according to entitlements with related navigation and velocity data
• Tracking and delivery of data orders via WWW or direct connect (through a leased line owned by NDR participants)
• Ability to read data delivered on various media mentioned in Art. 7.2 • Keyword searches for metadata • Data output in common projection/datum formats • Ability to load header information – seismic and logs • Snapshot of trace data prior to downloading large volumes. • Link to physical assets inventory • Preparation and plotting of various maps in multiple formats (e.g. CGM,
postscript, PDF) • Data entitlement shall be accomplished by adding/modifying entitlement records
rather than by data duplications. • Visualisation in data-rooms within NDR centre • Log curves splicing and conditioning • Transcription of legacy seismic data (SEG-A, B & C, etc.) • Mapping of data formats as per NDR standards
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Category Functionality Data Loading, Export and Retrieval
• Strong entitlement model and enforcement capability in order to support multi-client, multi-use data (CDP/shotpoint level for seismic, well level for well data)
• User-friendly loaders for various data types • Visual QA/QC capabilities for all data types (where applicable) prior to loading
to NDR • Seismic trace data and navigational data must be synchronized prior to loading /
unloading • Merging of navigation data into headers wherever possible • Data export in common industry formats • Data export to workstation/desktop environment • Reporting and plotting capabilities of web based data • Data export to industry GIS packages, in selected Coordinate Reference System. • Ability to store query results and queries for future use • Tracking & reporting of downloaded data by user • Data package preparation for NELP and OALP
Security and Recovery
• Data security by role (geologist, engineer, etc.), by Company and by data type down to a specific data level
• Virus protection, and other necessary protection and security measures • Secure registration of users over the web • Data encryption on all communication lines. • Tested firewall security • Monitoring of all communication lines • Ability to generate multiple backup media at the same time for disaster recovery
purposes • Monitoring integrity of on-line, near-line and off-line data • Archival copy of all data created in open standard vendor-neutral format. • Intrusion Detection system capable of interfacing and communicating with
Firewall System (HW/SW) monitoring and Administration
• All Equipment supplied under the contract needs to be monitored and managed for their faults, configuration, availability, performance and security
Service Management tools
• Help desk • Service performance measurement and reporting • Quality management and reporting • Systems and network management
10.3 Services provided by Contractor
The Contractor shall follow the following guidelines during the various phases of the contract: • Adherence to the stated methodology in Article 4.5 • Loading of data as per data volumes in Article 6.3 • Contractor shall perform the initial QA/QC to ensure that given data are identical to loaded
data (except for applied fixes). • Contractor shall state/describe any additional QA/QC capabilities that can be implemented
for the specified data types • Implementation of adopted naming standards • All data shall be quality controlled and quality assured (QA/QC) prior to and after final
loading to NDR. This may require setting up a staging area where data is loaded initially and once the data passes the initial QA/QC by Contractor then and only then, the data is loaded to its final destination in NDR. Once data is loaded to NDR, DGH may at its option carry out final QC checks, or ask operators to do the same for their loaded data. It is envisaged that QA/QC operations would be carried out in a "staging area". This may be a separate instance
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of the database. Contractor shall describe how he ensures that the "production system" only includes data that has been subjected to QA/QC.
Contractor shall provide at the quoted price all services that are required to build, populate and operate the said NDR as a turnkey project. The following services descriptions are given as guidance. Contractor is to provide for in Section 7- “Contractor-provided Information” the description of these services below, and any other services that in his opinion are additionally required.
1. Well (and wellbore) Header Data Loading: For each well (and wellbore) Contractor shall:
a. Assemble, verify, load and quality-check the well header record, and the well bore header record, ensuring that each wellbore is connected to the relevant well.
b. Load the well location on to the map. c. Load the entitlement records as required. d. Load other well header attributes as outlined in Article 6.2.2 and Section 7.
2. Well log Data Loading: For each well log (raw log set), Contractor shall:
a. Load the log run header record (identifying the service name, run number, date, depth ranges, etc.
b. Load the original (raw) log, in its original format into NDR. c. Check quality of the loaded log by generating a QC plot that would include the
commonly used curves (e.g., the equivalent of the “field plot”). d. If there are any scanned images of “original field plots” available, load and attach
these to the same log run header record (the image logs for new data are already digitally produced, and not scanned).
e. If an individual curve is being loaded (such as a spliced curve), then a curve header record shall be created, and the curve subsequently loaded and QC’d.
3. Load the allocated monthly production/injection by well and field for oil, gas, water and reservoir pressure data.
4. Load meta data related to cored intervals and scanned images of cores if available.
5. Well document loading: For each well document (e.g., end of well report, production report, test reports, etc., see list in section titled “Well Documents”), Contractor shall:
a. Load the document and associate it with the related well, wellbore and/or well log header record.
b. Load the entitlement records as required.
6. General document loading and attaching to E&P Objects: Documents related to general E&P objects such as fields, basins, exploration areas, etc. shall be loaded and attached to the related E&P object on the map.
7. Seismic data loading: a. For each 2D and 3D survey, Contractor shall load the survey header record into
NDR. b. For each 2D line Contractor shall:
i. Load the line header record into NDR. ii. Load the field data (or nearest equivalent) into NDR (including trace data,
navigation data, velocity data and supporting documents and files such as observer’s logs, LVL records, acquisition reports, etc.).
iii. Load the products of processing into NDR (including trace data, navigation data and supporting documents such as processing reports).
iv. Load the spatial information related to the line.
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v. Load the entitlement records as required. vi. Load the CRS details.
c. For each 3D survey, Contractor shall: i. Load the field data (or nearest equivalent) into NDR (including trace data,
navigation data, and supporting documents and files such as observer’s logs, LVL records, acquisition reports, etc.).
ii. Load the products of processing into NDR (including trace data, navigation data and supporting documents such as processing reports).
iii. Load the spatial information (survey outline and bin-grid information) related to the survey.
iv. Load the entitlement records as required.
v. Load the CRS details
8. Load Concession Data: For each concession block, Contractor shall load and verify: a. The concession header record (name, dates, concession holders, shares, operating
partners, non-operating partners, etc.). b. Concession boundary, including records of relinquishment as required. c. Concession documents, if available.
9. Other Spatial Data Services: Loading of Spatial Data related to all E&P objects (wells, seismic, license blocks and fields) is included in the loading of the respective E&P object. In addition, Contractor shall load into NDR all supporting spatial and cultural data including grid data for OALP.
10. Data Delivery Services: when the NDR participants (including DGH) require, Contractor shall deliver data packages to entitled parties. Data delivery may be electronic, or via media and may include:
a. Well log data and well documents b. Seismic line data, c. Seismic survey data d. Spatial data e. Navigational and velocity data f. Maps, g. Any other data loaded in NDR
The Contractor will deliver the data packs required by the NDR Participants/Users to DGH Representative who in turn is responsible for shipping and packing of the data packs.
As part of the Data delivery services provided by the contractor, DGH requires the capability of users to select from the GIS map, a polygon for data pack preparation.
11. Other Data services: a. Maintaining reference data (related to company names, standard naming
conventions, etc.): Contractor shall maintain all reference data as required b. Fixing problems with data that have not been submitted in a form or format that can
be loaded into NDR (However, all future newly acquired data may not have problem to fix once NDR format is finalized and all operators are informed about it.)
c. Creating “spliced curves” from raw well logs. Splicing of curves of raw logs if required in a well log data set is a part of present scope of work. Normally, depth matching/splicing of about 10 different log curve types of such wells will be required.
d. Archive and transcription of legacy seismic data
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12. Entitlement Services: Loading of the initial entitlement record is included in the service of loading the individual E&P objects. Contractor shall update entitlement records as and when required to reflect changes in contractual arrangements between participants, or when data are released.
13. Business Continuity and Disaster Recovery Service: Contractor shall a. Register all original items submitted to NDR. b. Send all original items to the designated storage facility once it is registered (bar
coded and entered in a physical asset database/system). c. Make backups of live data in NDR systems. d. Create archival copies of data loaded within NDR, whether online, nearline or offline
for safekeeping in a designated offsite storage facility, in OPEN, INDUSTRY STANDARD, VENDOR-NEUTRAL FORMAT. Create copy of offline data for SDC, when required.
For example, for a SEG Y file which is delivered in RODE format, the archival copy should be in SEG Y file but not in RODE which is not Vendor Neutral.
14. Help Desk and User support services: Contractor shall: a. Create new participant companies b. Add/remove/update users c. address user queries in a timely manner d. provide training to end user on the usage of the web based access system
15. NDR infrastructure management service: In order to ensure the effective and efficient functioning of all NDR systems and software, Contractor shall provide any and all infrastructure management services required, including (but not limited to):
a. Systems administration and Database administration b. Network and communications management c. User account management d. Configuration management e. Security management f. Application management g. Hardware management h. Systems backup
16. Other call-on services: DGH may instruct the Contractor to provide additional services, which is beyond the original scope including provisions for shift operator for shift beyond normal working hours. These services shall be on a time and materials basis. Contractor shall provide hourly, daily and monthly rates for Contractor staff of relevant experience and skill levels
17. Data registration services as per Article 8.6.
18. Data rooms support: Contractor shall provide support in creating data packages/data rooms for data promotion or other purposes. Data rooms are located in the DGH office. However, DGH may wish to setup virtual data rooms in the future. The Contractor software should be capable of providing this requirement. The main requirement from the Contractor is to prepare the data package that will be promoted in the data room. In that sense, there is little difference between preparing data for the data room, or preparing data for any other (entitled) delivery.
Virtual Data rooms means viewing across the web data such as images and involves no manipulation of data or loading of data on virtual applications for interpretation that would normally be associated with Physical Data rooms located in DGH.
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Contractor has to provide visualization applications (without any interpretation SW) in 6 workstations to be used by DGH Representative/ staff in the NDR data centre so that these four workstations can act as data rooms if necessary. These are located in NDR data center. However, Contractor is not required to provide visualization applications & hardware for any additional data rooms in DGH office outside of NDR data center.
10.4 Technology refresh
The Contractor shall maintain the software during the entire contact period. All updates shall be installed within 60 days of the official release of the update unless the Contractor has a written agreement from DGH to the contrary. This is applicable to all software required to operate the NDR including third party software after due testing and certification by the Contractor.
11. Items provided by DGH
The NDR centre will be located in Noida (NCR, New Delhi) in the DGH premises. The Centre shall be build up in 5th floor of OIDB Bhawan. The interior and furnishing, infrastructure build up and provision of site services for the floor will be the provided by the contractor as mentioned in PART B of the Scope of Work. A brief description is given below for clarity.
11.1 Server room
The preliminary NDR facilities layout of the white space area is characterized in the following diagram (Fig. 4). Please see PART B of the Scope of Work for details. (The bidder shall submit with the bid its own lay-out plan mentioning the area requirements.)
Fig. 4
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3-phase power supply at the electrical duct of respective floors will be provided by DGH.
11.2 Serviced office facility for Contractor staff All work areas provided to the Contractor’s staff will be equipped with UPS outlets arranged by the contractor to drive personal workstations and DGH LAN connectivity.
11.3 Telephone, internet, e-mail All personal cabins that the Contractor’s or DGH staff occupies in the NDR Data Center will be provided with the telephone (local dial) and DGH LAN internet ports along with the wiring by the contractor. The Contractor will implement the security aspects of the same. DGH will only provide the connectivity of local telephone dial from the respective floor duct. DGH LAN connectivity has to be taken from fourth floor of DGH.
Contractor will implement secure e-mail, and wired Internet facility to browse the internet and NDR web applications within the NDR Centre. All rooms in NDR will have CAT-6 LAN ports provided to a wall socket by the contractor. Contractor needs to extend the Network ports with help of HUBs .etc
All NDR specific requirements with respect to Network Topology need to be implemented by the Contractor himself. Network layout for the NDR Data Center is the responsibility of the Contractor. Here for the networking purpose, NDR Data Centre covers all area where supplied HW is being installed, mainly the server room, robotics, network room and areas for all workstations & other HW components supplied. Apart from what is mentioned in Scope of Work that is the requirement of Vendor teams, DGH representatives and NDR Data Center mentioned above. All other ports also will be required to be supplied by the vendor across the NDR floors.
The contractor shall configure network/router with the ISPs.
11.4 Communications links for NDR to the WWW DGH will provide 2 dedicated leased lines to local ISPs with a bandwidth of 20Mbps.
Contractor may indicate necessary bandwidth and service levels required to support NDR external and internal users via Web server if different from above. DGH will accordingly procure and maintain that bandwidth and SLA from ISPs.
The Contractor is expected to monitor and report the bandwidth utilization reports on monthly basis to DGH to facilitate the decision making process to tune the bandwidth usage needs.
The Internet link from ISPs is routed through firewall as indicated. The Firewall policy and administration will be provided by the Contractor. The Contractor shall maintain the user level security policy and other traffic monitoring policies to prevent intruders entering the NDR local area network.
FTP server and E-mail server are to be provided by the Contractor and configured with Firewall.
The NDR system will be on a separate external internet link to DGH’s current system.
11.5 Communications links to DGH staff DGH LAN will not be connected to the NDR LAN in any way. DGH staff will access NDR at par with other users. However, DGH representative inside data centre will access NDR at par with NDR staff.
11.6 Consumables Following consumables shall be supplied by DGH during Contract term:
• All Tape media for use in the robotics system and data delivery purposes • All paper/ink/toner for printers/plotters needed by NDR users • All disk media (CD, DVD, Blu-ray, etc)
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• All stickers/label for tapes and long term storage and for barcoding
• All USB disk/flash drive for data unloads by NDR users
• All physical packaging items for data shipments & storage
• Presentation packaging and printing for data packs
• Reimburse the cost of Cleaning cartridges arranged by the contractor
The understanding is that DGH would be responsible for supplying all consumables that ultimately remain under the ownership of DGH/NDR users.
Contractor to provide in Section 7 an estimate of the types and quantities of consumables required during the Build-up and Initial Population phases.
12. Business Continuity and Disaster Recovery
DGH will arrange an alternate, secure, air-conditioned location for storing backup media of NDR data away from their Noida Centre. The media to be used is LTO-5 due to their high density and media longevity. DGH requests the Contractor to keep one copy on hand and the other copy at the alternate location.
The archival copy of data stored offsite shall be in “archival format”, in other words, it should be written in an open, industry standard format which does not have any dependencies to any proprietary software package. The frequency of alternate location archival will depend on data loading progress, but will be performed no less than once in a quarter. The Contractor is to keep one copy on hand also in PDC.
The bidder is to provide for inclusion in Section 7 its recommended backup methodology in accordance with international standards for:
• Backup frequency (daily, weekly, monthly. Etc.) • Incremental backup, full backup or combination of the two • Hot or cold backup • Oracle and system backup • Other options • Backup of database vs. backup of data in files (e.g., seismic, documents, logs, etc.) • Creation of the archival copy in open, industry standard, vendor-neutral format.
Downtime that is allowed before the backup can be restored is no more than one working day. In case of major disaster, the Contractor is to consult with DGH Representative on an agreeable course of action.
At this current time, DGH is not interested in a “hot” disaster recovery site with HW/SW facilities to be utilized should there be a disaster at the main NDR centre. However, DGH is interested to have a Secondary Data Center (SDC) in future in an offsite location where a monthly system and database backup along with archival dataset is kept, in order to have quick business resumption as explained in Article 15 at the end of this section.
13. Service Level Agreements (SLA)
Since DGH has requested the Contractor to provide a turnkey solution for the NDR centre, the components of the solution provided shall be covered by the following SLA’s that shall be compatible with each other SLA with appropriate uptime:
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13.1 The NDR centre The NDR centre shall be operational round the clock. There shall be no scheduled downtime as such. Unscheduled downtime shall be limited to 8 hours per calendar month ensuring at least 98.9% uptime on a monthly basis. Activities like system maintenance, patch installation etc. can be taken in this timeframe. Should additional time is required for system maintenance, patch installation etc., the same may be planned in consultation with the DGH Representative.
13.2 Hardware The hardware for the NDR centre incorporates a maintenance contract compatible with SLA of NDR Centre, which is to be included in Section 7- “Contractor-provided Information”.
13.3 Software The software (including third party software if any) for the NDR centre incorporates a maintenance contract compatible with SLA of NDR, which is to be included in Section 7- “Contractor-provided Information”.
13.4 Network The Contractor is responsible for the up time of the communication facilities within the NDR intranet compatible with SLA of NDR Centre. The maintenance of the HW and SW components for communications is covered accordingly by the HW and SW maintenance contracts respectively. DGH is responsible for the communication link between the firewall and the ISPs.
13.5 Services Services provided by the Contractor are summarized in the following table (please refer to Article 10.3 for details).
Performance levels for Items 1 to 11 listed below are covered under the monthly data load expectations. Monthly data load expectations for all the services can be derived with the help from the Table 2 for the Initial Population Phase and from the Table 4 for the Operation Phase.
Performance levels for items 12 to 18 listed below are elaborated.
1. Well (and wellbore) Header Data Loading 2. Well log Data Loading 3. Allocated/recorded monthly production/injection data and reservoir pressure data 4. Cored interval meta data loading 5. Well document loading 6. General Document Loading 7. Seismic data loading including Navigation, velocity, VSP, etc. 8. Concession Data loading 9. Other Spatial Data Services 10. Data Delivery Services 11. Other Data services 12. Entitlement Services
a. New entitlements shall be loaded within 3 working days of receipt. b. Defined roles will be enforced for data access. c. Contractor shall adhere to the guidelines provided in Article 8.2. d. Monthly reports summarizing data unloaded
13. Business Continuity and Disaster Recovery Service
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a. Contractor shall adhere to the guidelines provided in Article 12. 14. Help Desk and User support services
a. Log Help Desk requests. b. Respond to requests within 4 hours (estimate or resolution). c. Monthly reports summarizing Help Desk activities
15. NDR infrastructure management service a. Installation of all official software updates within 60 days of release b. Report on WWW access on monthly basis c. Unscheduled downtime shall be as per Article 13.1
16. Other call-on services a. Defined as per scope of work (Article 10.3.16)
17. Data registration services as per Article 8.6 a. Physical data is registered and metadata updated in the NDR within three working
days of arrival to DGH and placed in library (bar-coded) for individual items but not bulk shipment. However, Contractor shall be responsible for the speed at which metadata can be encoded for bulk shipment to meet the monthly loading expectations.
18. Data rooms support a. Contractor shall respond within two working days with a proposed schedule to DGH
requests for setting up data rooms. The schedule shall clearly describe what data can be made available for the data room, and how long this would take considering current workloads.
b. Help data rooms users with sign in procedures
The above services shall be provided during the Contract Period. Bidder is to provide in Section 7- “Contractor-provided Information” the anticipated resources to fulfill those requirements.
14. End of Contract/Termination Deliverables
At the end of Contract Period or upon receiving notification to terminate, Contractor shall perform any and all tasks necessary to ensure smooth transfer of data, operations, equipment, hardware, software, licenses etc. to DGH or its designated new contractor. During the Termination period, the Contractor shall focus primarily on the termination tasks. No further data loading shall be performed during this period.
All handover tasks shall be performed during the termination period, working in good faith with DGH and its new contractor. Termination handover tasks include but are not limited to the following:
1. Contractor shall provide DGH with all the operational manuals. 2. Contractor shall provide DGH with all data inventory reports. 3. Contractor shall provide DGH with vendor neutral archival copy of the entire NDR data
including all bulk data as well as meta data. 4. Contractor shall resolve all pending issues related to HW/SW/Licenses. 5. Contractor shall verify that all HW and SW are in good operational mode as per
respective maintenance contracts. 6. Contractor shall provide training to DGH representatives on system administration and
all aspects of operation of the NDR before the handover period, at DGH option. 7. Contractor shall verify that all data is retrievable. 8. DGH shall be free from any liabilities as a result of the Contractor’s operation of NDR. 9. Final dry run BC and DR plans shall be performed.
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10. The last completed full backup of system and database to be handed over along with all applications, OS and driver’s softcopies.
11. Contractor shall ensure smooth transfer of all NDR operations to DGH or designated new contractor.
12. Contractor shall cooperate fully to achieve all above.
15. Secondary Data Centre (SDC) 15.1 The SDC centre
The Contractor is to configure all necessary HW/SW/Networking facilities in PDC should DGH decides to go ahead with an SDC in near future so that PDC can be linked to SDC in a plug-in plug-out fashion.
The SDC will be located in an offsite location to be decided by DGH. The location may be in a suitable data centre service provider or is fully developed by DGH. The responsibility to build the SDC lies with DGH; however, the contractor has to provide all necessary technical support in establishing of the SDC as mentioned in Article 15.2.
Normally, no data population will be carried out at SDC. SDC is described as below though description may not be whole description for the SDC:
1. The main purpose of having a SDC is to provide a limited data delivery/viewing services during the periods which the PDC is out of service
2. SDC will be located in a suitable offsite location. 3. PDC and SDC will be connected with a dedicated lease line provided by DGH. 4. Metadata database, cultural data, log data, processed 2D seismic data (to the extent possible)
and other non-bulk data are concerned; PDC and SDC should be in sync on-line. Bulk data like raw 2D seismic and 3D seismic volumes shall be available as off-line data in SDC, a copy of which is periodically created in PDC and transported to SDC.
5. SDC shall have PDC Data Base realized by replication. Bidder has to provide methodology of running SDC including managing of catalogues, spatial information etc for update to SDC. Bidder has to provide and implement on-line and off-line data management services between PDC and SDC. All NDR data that is stored in online, nearline and offline modes in PDC shall be available in online and offline modes in SDC.
6. The SDC shall guarantee business resumption as with suitable RTO as far as WWW access and data services for data types available on-line in SDC as mentioned above are concerned. Data services related to data delivery services of data stored off-line in SDC shall be resumed in a short time of 24 hours in case of total breakdown of the PDC until the restarting of PDC. SDC will be managed in the same way as that of PDC, only that there is a limited services in respect of data delivery of bulk data. However, NDR Users shall be notified about the planned availability of offline data as online data when such request for the same are received.
7. Conduct media integrity check for all types of offsite storages. 8. SDC software shall be same as the PDC software. Contractor has to provide details of SDC
management including web enabled data viewing, data ordering, reading capabilities, updating capabilities, and data delivery.
9. Updating of PDC from SDC when PDC resumes its operations. 10. All HW requirements, HW maintenance, Site Preparation and O&M of infrastructure facilities
including storage and services facilities will be provided by DGH. However, all SW requirements and SW maintenance shall be resourced out of resources available in PDC.
11. The offsite location shall have storage facility for storing physical media of offline data set, vendour-neutral archival set and the second copy of system, database and data backup sets created in PDC. The second copy of data set will have identical BAR-CODE number as the first set kept in Primary Data Centre (PDC) in DGH but of different colour.
12. Transportation of physical media to the offsite location/SDC is the responsibility of DGH.
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15.2 Present Scope of Work with regard to SDC
1. PDC shall be configured as SDC-ready mode as a plug-in plug-out fashion. That is, no change in HW requirement and HW configuration is necessitated in PDC should DGH decides to have an SDC.
2. The contractor will provide data and multiple service management procedures for SDC that are essential to achieve the very purpose of maintaining a SDC and shall attach the same in Article 3.4 of Section 7, Contractor-provided Information.
3. Contractor will provide the HW requirement and HW management procedure for SDC as and when asked by DGH depending upon offsite location of SDC.
4. Contractor may be asked to redeploy his manpower to manage the SDC. Alternatively, DGH Representative may be trained by the Contractor for the same by the change management procedure.
5. SW of SDC shall be same as deployed in PDC. When required, DGH will ask the Contractor to relocate one necessary set of SW from PDC to SDC.
6. Creating offline dataset or dataset required for SDC is included in the present scope of work of PDC.
7. The Contractor shall act as a consultant and shall provide all necessary consultancy services required to build and operate the SDC when warranted, free of cost.
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PART B: Scope of Work for NDR Site Preparation
Summary
The Contractor shall design, implement and operate & maintain NDR data centre physical infrastructure including services in PDC in DGH premises on a turnkey basis. The contractor is to develop a state of art, energy efficient, green data centre.
By contracting the scope of work for site preparation, DGH is looking at a complete set of services provided as per the scope of work for site preparation for PDC. The Contract Period for O&M will be same as that of NDR project. However, the start of the Contract Period for site preparation shall precede that for the NDR project in such a way that the site preparedness synchronises with the mobilization and build-up on NDR in PDC.
PDC will be housed in 5th floors of G+9 floors building of OIDB Bhawan. The floor designated for the NDR is the 5th floor out of G+9 floors of the building and is lying vacant at present in semi finished state.. The building design work for G+9 is already completed. The contractor is required to work closely with DGH, OIDB and other agencies deployed during building design while undertaking site preparation jobs of NDR. Any activity performed by the contractor should not cause any alteration or damage to the existing building structure in future.
The Contractor shall perform the site preparation, procurement, installation, maintenance and operation of the PDC on a Design, Build & Operate basis for a minimal contractual period coinciding with the NDR Contract Period, from the date of readiness of data center physical infrastructure and final acceptance after certification.
The Contractor is expected to technically size the Data Centre requirements, procure the right equipment for installation as per its proposed design of the Data Centre, install, commission and maintain the Data Centre to the satisfaction of DGH.
Some of the services like HVAC etc for NDR floors are to be provided on a compatible basis to the remaining floors of the building.
The contractor is advised to visit NDR floors for physical inspection and enquiry during DGH office hours before bidding for it. Floors will be handed over to the contractor as existing at the present conditions.
The contractor or any third party agencies subcontracted by the contractor shall satisfy the minimum qualification criteria, as mentioned in Article 11 of Section 2, Instruction to Bidders.
16.1 Data Centre Plan (i) PDC white space area for server, robotic and networking is about 3,000 sft while
including workstation, peripheral and ramp areas, it is about 5,500 sft in the 5th floor of DGH premise. The total floor area will be about 16,000 sft.. The detailed indicative floor design and site work requirements are provided in Section 19.
(ii) The Contractor has to complete the 5th Floor Site Preparation along with Mobilisation for NDR project plan within 6 months of signing of the agreement.
16.2 Scope of Work The Scope of Work listed below is representative but not exhaustive and includes all the functional components of Site Preparation that have to be addressed by the contractor:
(i) Design, supply and implementation of data centre physical infrastructure components such as civil & interior, electrical, LAN, management safety & security system and air-conditioning/precession air-conditioning work and other related components.
(ii) Five years on-site maintenance of all the equipments and their components supplied in setting up the data center physical infrastructure. Onsite support for data centre infrastructure operations
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on 24*7*365 basis by qualified engineers/ personnel for a period of five years to ensure at least 98.9% uptime on a monthly basis.
16.3 Work Head and Sub-head The Contractor shall design, implement, operate & maintain the complete PDC physical infrastructure and its support facility for following (list is not exhaustive):
Sr. No. Work Head/Sub-Head Description Remarks 1.0 Civil & Interior Work 1.1 Partition and Paneling 1.2 False Ceiling 1.3 Door, Window & Glazing 1.4 Painting And Finishing 1.5 Flooring And Cladding 1.6 Miscellaneous 2.0 Electrical System Work & Networking HT/DG system is available 2.1 Circuit Cum Point Wiring 2.2 Cable Tray, Raceway & Junction Box 2.3 Lighting Fixtures 2.4 UPS System (with 100 % redundancy) Applicable to DCWSP White Space 2.5 Miscellaneous electrical equipments 2.6 LAN Ports (DGH and NDR) DGH LAN from 4th Floor 2.7 Miscellaneous networking system 3.0 HVAC System work Compatible to existing HVAC 3.1 VAV Boxes system 3.2 Precision Air conditioner (with 100 % redundancy) Applicable to DC White Space 3.3 Air distribution 3.4 Thermal insulation 3.5 Miscellaneous equipments 4.0 IBMS Work Compatible to existing system 4.1 CCTV System 4.2 Access Control System 4.3 Fire Alarm System 4,4 Cables 4.5 PA System 5.0 Management Safety & Security System Work Compatible to existing system 5.1 Gas based fire suppression system (GBFS) Applicable to DC White Space 5.2 Water Leak Detection (WLD) Applicable to DC White Space 5.3 Aspirating Smoke Detection System (VESDA) Applicable to DC White Space 5.4 Ultrasonic Pest Repeller (UPR) Applicable to DC White Space 5.5 Fire Fighting Works incl. hand held extinguishers 5.6 Signage Works 5.7 Miscellaneous system 6.0 Furniture Work 7.0 Audio/Video System Work 8.0 Storage facilities Work 9.0 Any other work
Refer Section 19 for details.
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Section 4 Prices and Commercial Conditions
1. General Pricing Conditions
1.1 Contractor shall include in the price schedule the description, units, quantities, unit rates and prices. The price includes costs of all the required site material & equipment, hardware, software, licenses, HW/SW/Site maintenances, manpower, services, mobilization and build up phases costs and cost of all other items required for the delivery of the Scope of Work (PART A & PART B) for the Contract.
1.2 Contractor warrants that notwithstanding changes made to the scope of work by DGH, the totality of the items in the price schedules (in the quantities specified) are necessary and sufficient in order to deliver the Scope of Work, in accordance with the technical specifications as provided.
1.3 Quoted Prices shall be inclusive of profits, commissions, travel costs, staff boarding and lodging costs, insurances payable by the Contractor (excluding insurance for materials and equipment that is arranged by DGH), all taxes, duties, levies, permits and all other costs. Applicable service tax payable in India for each item of Table 1 shall be mentioned in the column 3 of the Table 1.
1.4 Prices quoted shall be fixed for the entire Contract Duration. 1.5 The price quoted shall be in US dollars (USD) or Indian rupees (INR) or both. While evaluating
price bids, the closing rate of exchange declared by State Bank of India on the day prior to Price Bid opening will be taken into account for conversion of USD into INR.
1.6 NOTE TO BIDDERS:
a. The technical bid response must not contain any pricing information. However, it must contain all the remaining information (e.g., descriptions, units, quantities, footnotes, etc.) in formats suggested in the following Tables 1 onwards, included in this section.
b. The commercial bid response must be identical to the version in the technical bid response, except that the commercial bid response shall include all the price information.
c. The bid bond must be a part of technical bid, in the absence of which bid will not be evaluated. d. If the bidder feels that any additional Site Material & equipment/HW/SW/Manpower is
required other than specified in the corresponding tables, the same must be included with quantity and price and such prices will also be considered for bid evaluation.
e. The quantities mentioned in Tables 2, 3, and 5 are the minimum that bidder must quote for. However, if in the opinion of the bidder the quantity is not sufficient to meet the Scope of Work, then the bidder must quote his estimated quantity in the bid over and above the quantity stipulated by DGH.
f. The requirement of HW and SW for the Scope of Work shall be fully completed in Tables 2 and 3 to meet Scope of Work during the Contract Period.
g. The HW warranty/maintenance period will start from the day HW is commissioned whereas; SW warranty/maintenance will start form the day NDR Build-up is completed and the NDR “Initial Population Phase” begins.
h. If any item is missing in the price quote or if any of the prices is not quoted against any items in the price bid, then it is considered that the Contractor will provide the same free of cost.
i. Prorate monthly cost in Tables 4A, 4B, 5A and 9 shall increase or uniform over the time. j. All the tables (including Table 5) of this Section 4 shall be submitted in Technical Bid, without
pricing information, if any. k. However, if any item or price of any item is found to be missing in the bid, then DGH at its
discretion may add the highest cost quoted for this item by other bidders to the bidder’s commercial bid for the purpose of price bid evaluation.
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2. Contract Price Summary Table 1 below provides the overall sum that will be used for bid evaluation.
Table 1: Summary Contract Prices (USD/INR)
Item Contract Price
Service Tax
Total of the item
(2+3)
Currency (USD/ INR)
Reference
1 2 3 4 5 6 a) Total Price of Hardware Supply Table 2 b) Total Mobilisation and HW Commissioning Cost Table 2A
c) Total Price of Software Supply Table 3 d) Total NDR Build-up Cost Table 3A e) Total Hardware Maintenance Cost Table 4A f) Total Software Maintenance Cost Table 4B g) Total NDR Operation Cost Table 5A h) Total Training Cost Table 6 i) Total Call-on Manpower Cost Table 7 j) Total Site Preparation Cost Table 8 k) Total Site Operation & Maintenance Cost Table 9
Total Contract Value (sum of a to k) including service tax USD INR
Total contract Value (in words): USD……………………………and INR…………………
The above price in column 2 above shall be inclusive of all taxes, insurances, duties and charges, and exclusive of applicable insurance charges for materials and equipments that is borne by Directorate General of Hydrocarbons as mentioned in the Article 1.2 above. Liabilities arising out of any change in tax rates or tax laws shall be to the Contractor’s account, except in case of service tax dealt with separately below. These prices in column 2 are brought form the referenced Table No. given in column 6 above. Applicable service tax payable in India should be shown in column 3 above.
The rate of service tax payable for relevant services that is effective on the bid closing date shall be quoted for bid evaluation purpose. (At present, the rate of service tax applicable for relevant services is at 12.36 %.) At the present rate of service tax, the amount of service tax payable shall not exceed the amount quoted as above.
All applicable taxes to be included in contract price (Col 2) for evaluation. However, the Bidder should quote the applicable Service Tax, separately in Col. 3, clearly indicating the rate and the amount of Service Tax and the classification of the respective service (as per Service Tax rules) under which the Service Tax is payable. Bidder should attach in the Price Bid such details in a separate table when required.
If there is any change in service tax rate subsequently to the bid closing date, then the invoicing shall be done at the actual service tax rate prevailing on the date of invoice.
3. Hardware/Software Prices a. 25% Total Price of Hardware Supply (refer Table 1, a) will be paid on delivery. Another
25% of Total Price of Hardware Supply and 50% of Total Mobilisation and HW commissioning cost (refer Table 1, b) will be paid once HW is installed and commissioned. The remaining 50% payment of both line items (Table 1, a & b) will be released after successful completion of Build up Phase as mentioned in Art 5.1 of Scope of Work.
b. 50% of Total Price of Software Supply and Total NDR Build-Up Cost (refer Table 1, c & d) will be paid after successful completion of Build up Phase as mentioned in Art 5.1 of Scope
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of Work and the remaining 50% after the successful completion of first three months of Initial Population Phase.
Contractor shall quote in the bid all HW and SW to meet the requirement of Scope of Work in the following Tables 2 and 3. Due care should be taken while quoting for each item thus reflecting prevailing market trend for that item.
Table 2: Hardware* Price (USD/INR) excluding service tax
Item Code Item Description Unit Quoted Qty. Required Rate Price=Qty.xRate
1 2 3 4 5 6=4x5
Hardware << Bidder shall add to the table for all the required items of hardware >>
Blade Chassis Min 8 Blades, Min 4 I/O Bays, Inbuilt Management Module 2
Blade Server 8 Core Xeon 2.66 Ghz, 64 GB DDR3 RAM, 24 DIMM Slots 8
Tape Robotic system
LTO-5 Robotics 4 (scalable up to 8) drives, 250 (scalable up to 400 ) FC Slots 1
SAN Storage Disk: 120 TB available storage with RAID 5 on SAS 2.0; Scalable to 240 TB after RAID 5 1
Rack with KVM Switch set 42 U Racks 2
SAN Switch SAN Switch with 16 FC ports 2
Workstations Workstations for Contractor’s and DGH’ s use 12
Others << Specify >> Tape Devices I/O LTO-5 2
LTO-4 2
3592 2
Blu-ray 1
3590 1
exabyte 1
3490 1
3480 1
DAT 1
SDLT 1
DLT 1
External USB based DVD drive 2
Others << Specify >>
Communications Firewall, 2 Gbps Throughput 2
HW based IDS-IPS System, 2 Gbps Throughput 2
Gigabit L3 (4 FC, 24 Ethernet ports 1Gb) Switches 2
Gigabit L2 (24 Ports) Switches 2
LAN(Cables & peripherals) 1
Others << Specify >>
Peripherals Colour Laser Printer (A3) 1
Colour Laser Printer (A4) 1
Colour Scanner (A3) 1
Colour Scanner (A4) 1
Colour Plotter A0 1
Colour Scanner (A0) 1
Copier 1
Barcoding Station (Barcode Readers, printers, necessary SW with PC+Monitor)
2
Others << Specify >>
Total Price of Hardware Supply [for use in a) of Table 1] excluding service tax
*Kindly refer to Scope of Work particularly the Article 10.1 of Section 3 for HW specifications and descriptions. Item descriptions in col 2 above are prominent features of the items in col 1 only. Detailed specifications have to comply with the item description table in Article 10.1 of Section 3.
All HW shall be new of reputed make certified by the OEM. The bidder shall include any HW item that is not mentioned above but is required to meet the Scope of Work, in the above table. HW item
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description shall be completed with all technical specifications. The quantity mentioned is the minimum for the bid. However, bidder shall increase the quantity over and above the mentioned quantity as appropriate to the requirement of Scope of Work. HW items and their quantity mentioned shall be necessary and sufficient to carry Scope of Work during Contract Period. The bidder shall ensure that all necessary HW components including interfacing connectors, terminators, spares, etc. in sufficient quantities have been resourced to deal with Scope of Work during the Contract Period. DGH shall not be responsible in future for any additional hardware and hardware components that is required to meet the present scope of work.
Payment will however be based on actual HW equipments delivered on the basis of above unit rates.
Table 2A: Mobilisation and Hardware Commissioning* Cost (USD/INR) excluding service tax
Description Cost
Total Mobilisation and Hardware Commissioning Cost [for use in b) of Table 1] excluding service tax
*Kindly refer to Scope of Work for works during mobilization period particularly the Article 5.1 of Section 3.
Contractor shall be responsible for shipping, transportation, installation, integration and commissioning of HW by moblising his manpower and of equipment and shall bid for their costs in Table 2A. The cost should be total sum of expenses associated with the all aspects of mobilization, installation, integration and commissioning of HW of Mobilization Phase.
Table 3: Software* Price (USD/INR) excluding service tax
Item Code Item Description Unit Quantity Rate Price=QtyxRate
1 2 3 4 5 6=4x5
Software << Bidder shall add to the table all the required items of software >>>
NDR
Storage Mgmt
Database Backup, Systems Backup, Application Server Backup, Workstation Backup, Tape Library Integration. Web based SW for monitoring and defining backup policies etc.
Network Mgmt Web based Network, Server, Storage monitoring and management etc.
Systems & Security Antivirus
Others MS Office Enterprise License 10
MS Project License 1
Others <<Specify >> like replication, virtualization, log splicing, data transcription etc
Others <<Specify >>
Total Price of Software Supply [for use in c) of Table 1] excluding service tax
*Kindly refer to Scope of Work particularly the Article 10.2 of Section 3 for SW specifications and descriptions.
The bidder shall include any SW item that is not mentioned above but is required to meet the Scope of Work, in the above table. SW item description shall be completed with all technical specifications. SW items and their quantity with number of licenses (to be mentioned in the description) shall be necessary and sufficient to carry Scope of Work during Contract Period. The
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bidder shall ensure that all necessary SW components in sufficient quantity/ no. of licenses have been resourced to deal with Scope of Work during the Contract Period. DGH shall not be responsible in future for any additional software and licenses that is required to meet the present scope of work.
Minimum number of licenses to be provided for each licensed software is 5, for MS Office Enterprise minimum is 10 and for MS Project 1, that bidder must quote for. However, if in the opinion of the bidder the quantity is not sufficient to meet any aspects of Scope of Work, then the bidder must quote in the bid for the increased number of license over and above the minimum number stipulated. DGH shall not be responsible in future if any additional licenses are required to meet the scope of work. All licenses are perpetual, multi-locations and concurrent.
Payment will however be based on actual SW delivered and number of licenses permitted on the basis of above unit rates.
Table 3A: NDR Build-Up* Cost (USD /INR) excluding service tax
Description Cost
Total NDR Built-Up cost [for use in d) of Table 1] excluding service tax
*Kindly refer to Scope of Work for works during build-up period of NDR particularly the Article 5.1 of Section 3.
Contractor shall be responsible for performing all activities during NDR Build-Up as per the Scope of Work and shall bid for their costs in Table 3A. The cost should include expenses associated with the all aspects of NDR Build-up Phase.
4. Hardware & Software Maintenance Cost: Contractor shall be responsible for comprehensive HW and SW maintenance and shall bid for their costs in Table 4A and 4B. The HW warranty period will start from the day HW is commissioned. The SW maintenance period will start from the day NDR Build-up Phase is completed and the “Initial Population Phase” of NDR begins. The HW/SW maintenances will be paid on quarterly basis at the end of each quarter.
Table 4A: Hardware Warranty/Maintenances* Cost (USD/INR) excluding service tax
Year Warranty Period in months where maintenance is not chargeable
No of chargeable months
Monthly Cost
Total cost =Monthly Cost x No of chargeable months
First Year (12 months)
Second Year (12 months)
Third Year (12 months)
Fourth Year (12 months)
Fifth Year (6 months)
Total Hardware Maintenance Cost (54 months) [for use in e) of Table 1] excluding service tax
*Kindly refer to Scope of Work particularly the Article 13 of Section 3 for SLA requirements.
Table 4B: Software Warranty/Maintenances* Cost (USD/INR) excluding service tax
Year Warranty Period in months where maintenance is not chargeable
No of chargeable months
Monthly Cost
Total cost =Monthly Cost x No of chargeable months
First Year (12 months)
Second Year (12 months)
Third Year (12 months)
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Fourth Year (12 months)
Fifth Year (3 months)
Total Software Maintenance Cost (51months) [for use in f) of Table 1] excluding service tax
*Kindly refer to Scope of Work particularly the Article 13 of Section 3 for SLA requirements Benefits of HW/SW warranty period provided shall be passed on to DGH and hence price shall not be quoted for such period in Table 4A and 4B. Replacement of defective HW component is part of maintenance and is the responsibility of the contractor. Payment will however be based on actual HW/SW maintenance services provided on the basis of above monthly rates.
5. NDR Operation Costs
The costs associated with the “NDR Operation” which includes both Initial population and Operation Phases are to be given in Table 5A. Bidder shall allocate sufficient monthly human resources for the duration of the Contract in order to provide services in different phases in accordance with the Scope of Work. Costs of all aspects of NDR Operation should be included in Table 5A. The bidder has to quote in Table 5A a single lump sum monthly price for the manpower provided as per following Table 5 required for the operation of the NDR Centre, PDC. The designation, experience and normal job description of manpower resources to be provided are given in Table 5. The quantity mentioned is the minimum requirement as estimated by the DGH. However, if in the opinion of the Contractor, the quantity mentioned is not sufficient to meet the Scope of Work then the Contractor must quote over and above the minimum stipulated by DGH. Bidder must ensure that the manpower resources are necessary and sufficient to carry out all services mentioned in the Scope of Work. In the last column, the bidder has to indicate the cost weightage for each designation to arrive at the monthly payment liability, in case, where there is shortfall in supply of human resource. The sum of weightages shall be 1 (one).
Table 5: NDR Operation*
Sl
Manpower Designation
Experience in same field in years
Job Description* Unit Qty. Cost Weightage
2 3 4 5 6 7 1 Project Manager 10+ Overall responsibility of running NDR Number 1
2 System Administrator 5+ System administration and HW support
engineer Number 1
3 Database Administrator 5+ Database administration and SW support
engineer Number 1
4 Seismic Loader 5+
Lead the seismic data loading crew & train DGH data loader Load 2D/3D Processed/Field data as per Scope of Work Correction in formats if any Managing Physical assets and seismic data delivery services
Number 1
5 Seismic Loader 2+
Load 2D/3D Processed/Field data as per Scope of Work Correction in formats if any Managing Physical assets and seismic data delivery services
Number 2
6 Well Data Loader 5+
Lead well data loading crew and train DGH data loader Load well, well logs, scanned logs, reports as per the Scope of Work Correction in formats if any Managing Physical assets well data delivery services
Number 1
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7 Well Data Loader 2+
Load well, well logs, scanned logs, reports as per the Scope of Work Correction in formats if any Managing Physical assets and well data delivery services
Number 2
8 @Other data services 5+
Loading services for other data not mentioned above Correction in formats if any Managing Physical assets and data delivery services
Number 1
9 #Non-data services
Services other than data loading services mentioned above Managing all related records and documents
Number 1
10 <<Other specify>> Number
Total Cost Weightage 1.000
* The bidder shall include any human resource that is not mentioned above but is required to meet the Scope of Work, in the above table. Please refer to Scope of work for details of each job. Detailed job description is to be provided in Section-7, “Contractor’s provided Information” for the manpower resources. Bidder may add to the list any other manpower needed and may increase the quantity to carry out the NDR Operation during different phases of NDR Operation. DGH shall not be responsible in future for any additional manpower that is required to meet the present scope of work. @Other data services included the data types mentioned in Art 6.2 to 6.2.6 of the Scope of Work and data delivery services
#Non-data services are all services other than data loading and data delivery services and services not included in job description of Project Manager, System Administrator and Database Administrator.
Note: Any contingent hand required for data handling shall be provided by the Contractor himself.
Table 5A: Total NDR Operation Cost (USD/INR) excluding service tax
Year Monthly Lump Sum Rate No. of months Price=Monthly Lump Sum
Rate x No. of months First Year (12 months) 12 Second Year (12 months) 12 Third Year (12 months) 12 Fourth Year (12 months) 12 Fifth Year (3 months) 3 Total NDR Operation Cost (51months) [for use in g) of Table 1] excluding service tax
The monthly lump sum rate is a guaranteed payment for the deployment of human resources as mentioned in Table 5 by the bidder in the bid. Table 5 duly filled with appropriate quantity of human resources must be included in both Technical and Price Bids. Monthly payment of NDR Operation Cost will however be reduced, if actual manpower deployed for NDR Operation is lesser, on the basis of above monthly rates multiplied by the cost weightage factor for the month.
6. Training Cost
As per Scope of Work (refer Article 9 of Section 3), Contractor has to provide training for DGH and NDR participant end-users. The total price in Table 6 will be used for commercial evaluation.
Table 6: Training Cost (USD/INR) excluding service tax Item Code Item Description Unit Quantity Unit Rate Price=QtyxRate Assumptions
Training
End user training Class 16 Assume class size of 5 trainees
Database and system administration trainee 5 Random
Training to DGH for data loading, and other services trainee 10 Random
Others <specify>
Total Total Training Cost [for use in h) of Table 1] excluding service tax
The above estimated volume of training will be used for bid evaluation. Payment will however be based on actual volume of training on the basis of above unit rates on monthly basis.
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7. Other Optional Services Cost
Bidder warrants that the price of all the goods and services to build, populate and operate the NDR are already included in Tables 2, 2A, 3, 3A, 4A, 4B, 5A and 6 above to fulfil all commitments of the present Scope of Work for NDR Project. However, if DGH requires any additional services (such as manpower for one-off projects, shift operator for shift beyond normal working hours, for services not included in Scope of Work etc.), then payment for such additional services shall be paid in accordance with the prices listed in Tables 7 below. The total cost in Table 7 will be used for commercial evaluation.
Table 7: Call-On Manpower (USD/INR) excluding service tax Item Code Item Description Unit Unit Rate Quantity Price=QtyxRate
Call-on manpower
Resource 10+ years Data Management experience Man month 12
Resource 10+ years Data Management experience Man day 60
Resource 5+ years Data Management experience Man month 12
Resource 5+ years Data Management experience Man day 60
Resource 2+ years Data Management experience Man Month 12
Resource 2+ years Data Management experience Man day 60
Total Total Call-on Manpower Cost [for use in i) of Table 1] excluding service tax
The above estimated volume of call-on manpower will be used for bid evaluation. Payment will however be based on actual volume of manpower availed on the basis of above unit rates on monthly basis.
8. Site Preparation Cost
Table 8 below provides the overall sum of Site Preparation Cost. The costs (in INR only) associated with the Scope of Work of “Site Preparation” are to be given in Table 8.1 onwards. Costs of all aspects of Site Preparation should be included in Table 8.
Bidder must ensure that the materials and resources mentioned in this section are necessary and sufficient to carry out all works as mentioned in the Scope of Work of Site Preparation.
Table 8: Total Site Preparation Cost (INR)
Head/Sub-head Contract Cost
Service Tax
Total of the item
(2+3) Reference
1 2 3 4 5 1) Total cost of Civil and Interior Work Table 8.1 2) Total cost of Electrical System Work Table 8.2 3) Total cost of HVAC System Work Table 8.3 4) Total cost of IBMS Work Table 8.4 5) Total cost of Management Safety &
Security System Work Table 8.5
6) Total cost of Furniture Work Table 8.6 7) Total cost of Audio/Video System Work Table 8.7 8) Total cost of Storage Facility Work Table 8.8 Total Site Preparation Cost (sum of 1 to 8) [for use in j) of Table 1]
Contractor shall be responsible for carrying out above work head/sub-head for about 16,000 sft in 5th floor. Some of the building facility/service areas are in completion or semi-completion stages. Bidder shall physically inspect the floor to have a clear idea about the scope of individual work head/sub-head. Bidder shall include any work head/sub-head that may be missing in Table 8 and accordingly shall include additional table beyond Table 8.8.
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All aspects of Site Preparation work shall be undertaken by the Contractor. Some portion of the floor is already in finished and semi-finished state. The Contractor has to bring the whole area of the floor to finished state in all respects. The bidders are advised to physically inspect the NDR floor to have a clear assessment of the scope.
Payment of 75% of Total Site Preparation Cost (refer Table 8) shall become due at the successful completion of Site Preparation, and the remaining 25% after successful completion of NDR build-up.
Comments to follow before filling up price quotes in Tables 8.1 to 8.8:
1. All materials and equipment supplied shall be brand new. Equipment description shall be completed with all technical specifications. Equipment supplied shall be necessary and sufficient to carry Scope of Work during Contract Period. All necessary materials and equipments supplied, agencies sub-contracted, manpower deployed in site preparation etc. shall be resourced quantity-wise and quality-wise to deal with Scope of Work during the Contract Period. DGH shall not be responsible in future for any additional resources of any type that is required to meet the present scope of work. If need arises, DGH may partially modify any component of the Site Plan.
2. The quantity mentioned in following Tables 8.1 to 8.8 is only for bid evaluation purpose and the quantity mentioned shall not be altered while bidding. Payment will however be based on actual materials/equipments/services delivered/completed as per the floor design finally implemented, on the basis of rates quoted on these tables. Due care should be taken while quoting for each item thus reflecting prevailing market trend for that item.
8.1 Civil and Interior Work Refer Section 19, particularly Tables 19.2, 19.5.1 and 19.5.2 therein.
Table 8.1: Total Cost of Civil and Interior Work ITEM
NO DESCRIPTION UNIT QTY RATE (INR)
AMOUNT= QTY.xRATE
1.1 PARTITION AND PANELING 1.1.1 P/F GI frame work using gypsteel Sqm 1000
1.1.2 P/F Acoustic insulation in GI /wooden frame partition of 50mm thick insul wool Sqm 1000
1.1.3
Partition Wall with fixed glazing Providing and fixing wooden fixed glazing in partition wall with 8mm thick toughened glass
Sqm 200
1.1.4
P/F 12.5mm thick fire line gyp board cladding over G.I framework screws fixed with dry wall screw of 25mm for first layer and 35mm for second layer
Sqm 600
1.1.5
P/F 12.5mm thick Fire line gyp board cladding over G.I framework screws fixed with dry wall screw of 25mm at 300mm centre
Sqm 600
1.1.6 P/F Panelling with approved anegre veneer 4mm thick .... Complete as per design and drawing
Sqm 150
1.1.7 P/F 4mm thk veneer paneling Sqm 500
1.1.8 P/F 8mm thick lacqured glass of Saint Gobain or approved equivalent on wall panelling over 12mm thick BWP plywood
Sqm 40
1.1.9 P/F Maple wood moulded 100mm high skirting 12mm thick ...shade and finish Rmt 200
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1.1.10 P/F fabric paneling Sqm 6 1.1.11 Misc items 1.2 FALSE CEILING
1.2.1 Using Gypsteel (India Gypsum) or approved equivalent 350
1.2.2 P/F acostical suspended ceiling system Ultima with tegular edge Sqm 600
1.2.3 P/F boxing of size 200mm x 250mm for roller screen Rmt 5
1.2.4 P/F in position palmet of overall size 250x200/150x300mm .... For adjacent wall/true ceiling/slab
Rmt 100
1.2.5 Misc items 1.3 DOOR, WINDOW & GLAZING 1.3.1 P/F maple wood frame work Cum 2 1.3.2 P/F 35mm thk flush door shutter 80
1.3.3 P/F 50mm thick double leaf maple wood door shutter.... in desired shape and finish. Sqm 12
1.3.4 P/F Door Closer, Dorma ITS - 96 Nos. 50
1.3.5 P/F heavy duty mortise lock with 1" throw dead Nos. 40
1.3.6 Misc items 1.4 PAINTING AND FINISHING 1.4.1 Providing and applying POP punning Sqm 100
1.4.2 Providing and applying acrylic emuslion coloured paint Sqm 700
1.4.3 Misc items 1.5 FLOORING AND CLADDING 1.5.1 Providing PCC 40mm thick (1:2:4) Sqm 1200 1.5.2 Misc items 1.6 MISCELLANEOUS
1.6.1
Providing, fabricating and fixing in position cabinet in Print/Copy room.....Over 8mm exterior grade MDF board backing 1800mm long x 2700mm high
Each 1
1.6.2 P/F Vitrified Tiles of Restile make along the corridor area (Polo) Base Tile Sqm 300
1.6.3 P/F Vitrified Tiles of Restile make along the corridor area (Creme) Accent Tile Sqm 30
1.6.4 P/F 12mm MDF exterior grade on frame work required Sqm 30
1.6.5 Providing and laying of PCC 1:2:4 (1 Cement: 2 Coarse Sand: 4 graded stone aggregate) on floor
Cum 100
1.6.6 Providing and laying of 6mm cement plaster with neat cement finishing over PCC Sqm 600
1.6.7 Wooden flooring Sqm 1000 1.6.8 False Flooring Sqm 536
1.6.9 P/F of a layer of MDF 8mm thick over partition Sqm 400
1.6.10 Any other Misc items A Total Cost of Civil and Interior Work [for use in 1) of Table 8] excluding service tax
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B Applicable service tax on A @ ____% on amount ________ (Details attached separately)
C Total Cost of Civil and Interior Work [for use in 1) of Table 8] with service tax (A+B) Payment will however be based on actual works completed on the basis of above unit rates.
8.2 Electrical System Work Refer Section 19, particularly Article 19.6 therein.
Table 8.2: Total Cost of Electrical System Work Item No. DESCRIPTION UNIT Qty RATE
(INR) AMOUNT=
QTY.xRATE
2.1 CIRCUIT CUM POINT WIRING
2.1.1
Wiring for the light points with 2.5 sq mm PVC Insulated copper conductor 1100 volts grade stranded flexible FRLS wires in concealed or surface mounted and mm thick GI box and earthing of fixtures and the outlet box with 2.5 sq. mm PVC Insulted copper conductor stranded flexible FRLS wire complete as required.
Nos. 150
2.1.2 Wiring complete as per item no.2.1.1 above for additional point on the same switch. Nos. 250
2.1.3 Wring complete as per item no.2.1.1 above without switch which should be directly controlled by SPMCB PROVIDED in the DB
Nos. 10
2.1.4 Wiring complete as per no. 2.1.3 above for additional point on the SPMCB Nos. 50
2.1.5
Wiring for 6/16 Amps switch socket outlet with 4sq.mm PVC insulted copper confuter 1100 volts grade stranded flexible frls wires in Msconduit socket outlet with 4sq mm PVCinsulated copper confuter stranded flexible FRLS wire complete as required .
Nos. 25
2.1.6 Wiring complete as per item no.2.1.5 above for additional point. Nos. 24
2.1.7
Wiring for 6 Amps switched socket outlet with 2.5 sq.mm PVC insulated copper conductor 1100 volts grade stranded flexible FRLS wires in MS conduit / existing raceway including providing and fixing of 6 Amps 3 pin switch socket outlet of approved make and design in 1.6 mm thick GI box with grid plate and earthing of third pin of the socket with 2.5 Sq. mm PVC insulated copper conductor stranded flexible FRLS wire complete as required.
Nos. 30
2.1.8 Wiring complete as per item no.2.1.7 above for additional point. Nos. 50
2.1.9 Wiring for a set of 2 Nos. 6 Amps 3 pin combined switch socket outlet with 3 x 2.5 sq.mm. PVC insulated
Nos. 8
2.1.10 Wiring complete as per item no.2.1.9 above for additional sets. Nos. 6
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2.1.11
Supply &fixing of following sizes of 16 gauge black hilips MS conduit along with all accessories in recessed / surface including draw boxes , pull boxes, cutting the wall and making good the same in case of recessed conduit as required. 25mm dia conduit
Mtr. 650
2.1.12 3 Nos 2.5 sq.mm PVCinsulted copper conduter 1100 volts grade stranded flexible FRLS wire in 25 mm dia MS Conduit
Nos. 25
2.1.13 Misc. 2.2 CABLE TRAY, RACEWAY & JUNCTION BOX 2.2.1 Providing & Laying 1.6 mm thick GI raceways 300x40 mm Mtr. 25 250x40 mm Mtr. 20 200x40 mm Mtr. 85 150x40 mm Mtr. 70 100x40 mm Mtr. 250
2.2.2 Providing and fixing of following size junction box ….. As per spec.
350x40 mm Nos. 5 300x40 mm Nos. 5 250x40 mm Nos. 10 200x40 mm Nos. 15 150x40 mm Nos. 40 2.2.3 Misc 2.3 LIGHTING FIXTURES
Supply, Installing, testing & commissioning of the following lighting fixtures with all fixing accessories etc. complete as required.
2.3.1 Fluorescent light fixtures hilips make TBS 669/414 D6 HF or equivalent complete with 4 x14 W TL (T-5) lamp.
Nos. 90
2.3.2 Recessed mounted compact fluorescent light Philips make FBH150/218 or equivalent complete with 2x18 W CFL LAMP.
Nos. 60
2.3.3 Recessed mounted compact fluorescent light fixture Philips make FBS 085/118 or equivalent complete with 1x18 W CFL lamp.
Nos. 60
2.3.4 Fluorescent light fixtures Philips make TMS 122/128 HF or equivalent complete with T5 lamp. Nos. 200
2.3.5 Fluorescent light fixtures Philips make TBS 669/228 D6 HF or equivalent complete with 2x28 W TL (T-5) LAMP.
Nos. 130
2.3.6 Recessed mounted CFL lighting fixtures Philips make FBS 2712xPLC/ZPL/830IC C PI WH with 2x18W CFL Lamp
Nos. 10
2.3.7 Misc. fixtures 2.4 UPS SYSTEM 2.4.1 APC Smart-UPS 20kVA system or equivalent Nos. 2
2.4.2 UPS 5kVA system Nos. 2
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2.5 MISCELLANEOUS EQUIPMENTS 2.5.1 Extenders for Workstations and other equipments Nos. 50 2.5.2 Networking equipments including all ports 2.5.3 <<Other specify>>
A Total Cost of Electrical System Work [for use in 2) of Table 8] excluding service tax B Applicable service tax on A @ ____% on amount ________ (Details attached separately) C Total Cost of Electrical System Work [for use in 2) of Table 8] with service tax (A+B)
Payment will however be based on actual works completed based on above unit rates.
8.3 HVAC System Work Refer Section 19, particularly Article 19.7 therein.
Table 8.3 Total Cost of HVAC SYSTEM WORK Item No. DESCRIPTION UNIT Qty RATE
(INR) AMOUNT=
QTY.xRATE 3.1 VARIABLE AIR VOLUME (VAV) BOXES
Supply, installation, testing and commissioning of VARIABLE AIR VOLUME (VAV) BOXES suitable for following air flow capacities complete with Motorized aluminium construction damper with actuator, Cooling / heating thermostat with ON/OFF control, differential pressure sensor including 24 Volt power supply unit with power supply cord and 6 Amps plug top for each VAV box. Controller shall be capable of accepting analogue signal from thermostat and output to damper actuator :
3.1.1 300 - 390 CFM Nos. 23 3.1.2 400 - 490 CFM Nos. 1 3.1.3 500 - 590 CFM Nos. 6 3.1.4 600 - 790 CFM Nos. 1 3.1.5 800 - 990 CFM Nos. 1 3.2 Precession Air Condition
Supply, installation, testing and commissioning of DUAL COIL MICROPROCESSOR BASED A/C UNITS with R-134A / R-407C Refrigerant as per specification complete with squirrel cage induction motor, EC Fan, belt drive and vibration isolator. Motor shall be suit
3.2.1 22 TR Dual Coil (chilled water & DX) Air cooled Microprocessor units (including one stand by)
Nos. 8
3.3 AIR DISTRIBUTION
Supply, installation and testing of following Factory fabricated GI sheet metal ducts as per SMACNA complete in all respect as per drawing, specification and direction of Engineer-In-charge, Supply, Fabrication, installation and testing of hand made site fabricated sheet metal ducts, as per the IS-655, in accordance with the approved shop drawings and as required by the specifications.
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3.3.1 26 gauge galvanised sheet steel Sqm. 740 3.3.2 24 gauge galvanised sheet steel Sqm. 440 3.3.3 22 gauge galvanised sheet steel Sqm. 150 3.3.4 20 gauge galvanised sheet steel Sqm. 50
3.3.5
Supply, installation, testing and balancing of powder coated Extruded Aluminium supply air Grilles with volume control dampers in accordance with the approved shop drawings, specifications and direction of Engineer-In-charge
Sqm. 0.7
3.3.6 Supply, installation, testing and balancing of powder coated extruded aluminium. Air Grilles without volume control dampers.
Sqm. 1
3.3.7
Supply, installation, testing and balancing of Powder coated extruded aluminium construction square / round shape supply air diffusers with removable core & anti smudge ring & volume control dampers as per approved drawings and specifications
Sqm. 1
3.3.8
Supply, installation, testing and balancing of Powder coated extruded aluminium construction. Square / round shape return air diffusers with removable core, antismudge ring & without volume control damper as per specifications
Sqm. 1
3.3.9
Supply, installation, testing and balancing of powder coated Extruded Aluminium supply air Floor Grilles in server room with volume « control dampers in accordance with the approved shop drawings and specifications
Sqm. 7
3.3.10
Supply, Installation, Testing and Balancing of Powder coated extruded aluminium construction Linear Grilles with removable core including of volume control damper behind supply air collar as per approved drawings and specifications.
Sqm. 2
3.3.11
Supply, installation, testing and balancing of Powder Coated Extruded Aluminium Linear supply Air Multi Slot Diffuser complete with air pattern controllers & Hit & Miss volume control damper as per specifications and approved drawings.
Sqm. 1
3.3.12
Supply, installation, testing and commissioning of Powder Coated Extruded Aluminium Multi Slot return Air Diffuser with air pattern controller as per specification and approved drawings.
Sqm 1
3.3.13 Supplying & fixing of opposed blade volume control dampers in supply air duct collars as per approved drawings and specifications.
Sqm. 4
3.3.14
Supply, installation, testing and balancing of - Powder coated/Anodised extruded aluminium construction inlet air louvers with bird screen and volume damper for fresh air as per specifications and approved shop drawings.
Sqm. 1
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3.4 THERMAL INSULATION
Supply, installation and testing of acoustic lining with in supply and return air ducts complete as per drawing, specifications and direction of Engineer-In-charge. All ducts shown cross hatched on the approved shop drawings shall be provided with acoust
3.4.1 25 mm thick acoustic lining Sqm. 45
Supply and installation of External Thermal insulation on ducts as per the approved specifications including providing adhesive, tapes , UV protective coating over exposed ducts complete in all respect as per the specifications and direction of Engineer
3.4.2 9/10 mm thick insulation for supply & return air ducts. Sqm. 850
3.5 MISCELLANEOUS EQUIPMENTS A Total Cost of HVAC System Work [for use in 3) of Table 8] excluding service tax B Applicable service tax on A @ ____% on amount ________ (Details attached separately) C Total Cost of HVAC System Work [for use in 3) of Table 8] with service tax (A+B) Payment will however be based on actual works completed based on above unit rates.
8.4 IBMS Work Refer Section 19, particularly Article 19.8 therein.
Table 8.4 Total Cost of IBMS Works Item No. DESCRIPTION UNIT Qty RATE
(INR) AMOUNT=
QTY.xRATE 4.1 CCTV SYSTEM (COLOURED)
4.1.1
Supply, installation, testing and, commissioning of indoor Pan/Tilt/Zoom cameras including integrated Housing (dome type), Connectors, Lens, Camera Mounts and all Ancillary Equipment with suitable power supply & all accessories complete in all respect as per specification direction of Engineer-In-charger
Nos. 2
4.1.2
Supply & laying of co-axial cable RG-6 in 25 mm dia 16 gauge black enamelled MS conduit including all accessories as required to connect and operate the system complete as per specification & direction of Engineer-In-charge.
MTR 400
4.1.3
Supply & laying of 3C x 2.5sqmm PVC Insulated PVC sheathed unarmored cu flexible cable for power supply system in 25 mm dia 16 gauge black enamelled MS conduit including all accessories as required to connect and operate the system complete as per specification & direction of Engineer-In-charge.
MTR 150
4.1.4
Supply and laying of 2 core twisted pair shielded cable in 25mm dia 16 gauge black enamelled MS conduit including all accessories as required for communication complete as per specification & direction of Engineer-In-charge.
MTR 200
4.2 ACCESSS CONTROL SYSTEM
4.2.1
Supply , installation, testing & commissioning of proximity card (miniprox) readers suitable for mounting on metal surface / metal frames / wooden frames / wall or as required based on site conditions including all accessories complete
Nos. 9
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4.2.2
Supply , installation, testing & commissioning of finger print readers (biometric) suitable for mounting on metal surface/metal frames or wooden frames wall or as required based on site conditions including all accessories complete as per specification & direction of Engineer-In-charge.
Nos. 5
4.2.3 Supply, installation, testing and commissioning of Push Button for Exit Nos. 2
4.2.4
Supply, installation, testing and commissioning electro magnet (fail safe type) suitable for 650 lbs holding force for the single leaf doors along with magnetic door contact complete as per specification & direction of Engineer-In-charge.
Nos. 5
4.2.5
Supply, installation, testing and commissioning of 2 No. drop bolts for double leaf door alongwith magnetic door contact for each leaf complete as per specification & direction of Engineer-In-charge.
Nos. 9
4.2.6
Supply, installation, testing and commissioning of door open break glass switch for individual access control door housed in a powder coated lockable enclosure located in control room including wiring in 16 gauge 25 mm dia black enamelled MS conduit between door and switch per access control door complete as per specification & direction of Engineer-In-charge.
Nos. 14
4.2.7
Supply, laying, testing and commissioning of the cables in 25mm dia 16 gauge black enamelled MS conduits with all accessories including glanding with single compression brass cable gland and termination for each door including that from card reader, push button, between controllers, fail safe type and magnetic contact per access control door complete as per specification & direction of Engineer-In-charge.
Nos. 7
4.3 FIRE ALARM SYSTEM
ALARM INITIATING DEVICES MODULES & CONTROLS
Supplying, installing, testing and commissioning of following items.
4.3.1 Analog addressable Photoelectric smoke detector with mounting based LED, address switch to programme the detectors complete as required.
Nos 170
4.3.2 Analog addressable rate of rise cum fixed temperature detector with mounting based LED, address switch to programme the detectors complete as required.
Nos 2
4.3.3 Addressable type fault for isolating shorted, dewired and loose circuits between two successive fault isolators with automatic resetting arrangement complete as required.
Nos 7
4.3.4 Addressable control modules for Sounders / Flasher, Speaker Zones etc complete as required as per specifications.
Nos 4
4.3.5 Addressable control relay modules for AHU & stairs Pressurization Fan, Access control Integration etc' complete as required as per specifications.
Nos 2
4.3.6 Addressable monitor modules^for Sprinkler Flow Switch, Eire doors, magnetic contacts & WLD Monitoring complete as required as per specifications.
Nos 1
4.3.7 Response indicators as per specifications Nos 90 4.3.8 Addressable Manual Call Points Nos 2
4.3.9
Exit point Addressable Sounders with strobes with minimum 8 distinct sound patterns to indicate corridors, Exit doors, Move upward, move down ward etc. to direct Occupants for fast & safe Evacuation as per specification
Nos 2
4.4 CABLES
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4.4.1
Supplying, laying, testing and commissioning of annealed tinned copper conductor PVC sheathed, armoured FRLS 2 core 1.5 sq mm cable for fire detection and alarm system as per specifications complete as required.
MTR 1600
4.4.2
Supplying, installing, testing and commissioning of following 16 gauge black enamelled MS rigid conduits recessed in RCC walls or clamped on surface in ceilings including all accessories clamps hardwares etc. complete as per specifications and direction of Engineer-In-charge. 25mm dia
MTR 1000
4.5 PA System
4.5.1
Supply, installation, testing and commissioning of False Ceiling Speakers of 6 W RMS power handling capacity, inbuilt 100 V Line Matching Transformer, Wide Opening angle, Optimized for music and speech applications,
Nos 60
4.5.2
Supply, laying and connecting of single pair PVC insulated twisted shielded copper conductor cable of 32/0.2 mm dia in existing conduit including all fixing accessories as required. *
Mtr 1300
4.5.3 Supply, installation, testing and commissioning of volume control unit housed in 2 mm thick GI box enclosures for speakers complete as required.
Nos 7
A Total Cost of IBMS Work [for use in 4) of Table 8] excluding service tax
B Applicable service tax on A @ ____% on amount ________ (Details attached separately) C Total Cost of IBMS Work [for use in 4) of Table 8] with service tax (A+B) Payment will however be based on actual works completed based on above unit rates.
8.5 Management Safety & Security System Work Refer Section 19, particularly Article 19.9 therein.
Table 8.5: Total Cost of Management Safety & Security System Work Item No. DESCRIPTION UNIT Qty RATE
(INR) AMOUNT=
QTY.xRATE 5.1 Gas Based Fire Suppression System
5.1.1
Supply, installation, testing and commissioning of Novac 1230/ NAF S 227/ FM 200 based gas suppression system based on shop drawings prepared by Contractor approved by Engineer-In-charge in DC White area
Sft 5,500
5.2 Water Leak Detection System
5.2.1 Supply, Installation, Testing & Commissioning of leak detection system in DC White area LS 1
5.3 VESDA System
5.3.1 Supply, Installation, Testing & Commissioning of VESDA system in DC White area LS 1
5.4 Ultrasonic Pest Repeller System
5.4.1 Supply, Installation, Testing & Commissioning of ultrasonic pest repeller system in DC White area
LS 1
5.5 Fire Fighting Works incl. hand held extinguishers
Providing & fixing of black steel pipes heavy class
5.5.1 25mm dia Rm 550 5.5.2 32mm dia Rm 40 5.5.3 40mm dia Rm 100
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5.5.4 50mm dia Rm 60 5.5.5 65mm dia Rm 30 5.5.6 100mm dia Rm 40 5.5.7 150mm dia Rm 50
5.5.8 Providing & fixing 15mm gunmetal sprinkler head Nos. 250
5.5.9 Hand held extinguishers Nos. 10 5.6 Signage Work 5.6.1 Misc, signage work of all units LS 1 5.6.2 Safety and other signage LS 1 5.6.3 Others 5.7 Miscellaneous System
A Total Cost of Management S&S System Work [for use in 5) of Table 8] excluding service tax
B Applicable service tax on A @ ____% on amount ________ (Details attached separately) C Total Cost of Management S&S System Work [for use in 5) of Table 8] with service tax
(A+B) Payment will however be based on actual works completed based on above unit rates.
8.6 Furniture Work Refer Section 19, particularly Article 19.10 therein.
Table 8.6: Total Cost of Furniture Works Item No. DESCRIPTION Model Qty RATE
(INR) AMOUNT=
QTY.xRATE 6.1 Chairs
6.1.1 Executive chair for Full Cabin Large, small, big cabin 24
6.1.2 Visitor chairs for large, big, small cabin 48 6.1.3 Workstation chairs 32 6.1.4 Conference Room 48 6.2 Sofa 6.2.1 Single seater 10 6.2.2 Double seater 7 6.2.3 Center table 8 6.2.4 Corner table 16 6.3 Modular Furniture 6.3.1 Executive Table Big cabin 6' 7 6.3.2 Executive Table small cabin 5' 21 6.3.3 Table for workstation (6ft) 24 6.3.4 Modular Table for reception 1 6.3.5 Table for conference room (24 seater) 1
A Total Cost of Furniture Work [for use in 6) of Table 8] excluding service tax
B Applicable service tax on A @ ____% on amount ________ (Details attached separately)
C Total Cost of Furniture Work [for use in 6) of Table 8] with service tax (A+B) Payment will however be based on actual works completed based on above unit rates. Model/make for each furniture has to be given here and brochures attached in Section 9.
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8.7 Audio/Video System Work Refer Section 19, particularly Article 19.11 therein.
Table 8.7: Audio/Video System Work Item No. DESCRIPTION Unit Qty RATE (INR) AMOUNT=
QTY.xRATE
7.1 Audio/Video system for Conference Room with overhead projector and drop down screen
L.S. 1
7.2 LED 42” display system at the conference lobby for NDR notices and updates
L.S. 1
A Total Cost of Audio/Video System Work [for use in 7) of Table 8] excluding service tax
B Applicable service tax on A @ ____% on amount ________ (Details attached separately)
C Total Cost of Audio/Video System Work [for use in 7) of Table 8] with service tax (A+B)
Payment will however be based on actual works completed based on above unit rates.
8.8 Storage Facility Work Refer Section 19, particularly Article 19.12 therein.
Table 8.8: Storage Facility Work Item No. DESCRIPTION Unit Qty RATE (INR) AMOUNT=
QTY.xRATE
8.1
Fire proof Steel Cupboard, 4 glass door with lock, H1980xW1220xD305 mm, with one vertical and 4 horizontal adjustable partitions with pigeon holes suitable for LTO5 digital cartridges storing with glass top
No. 30
8.2
Steel Cupboard, 4 glass door with lock, H1980xW1220xD305 mm, with one vertical and 3 adjustable horizontal partitions suitable for reports storing with glass top
No 30
8.3
Fire proof Compactor, H1980mm, W3x915mm & D457mm suitable for digital cartridges storing- Rail Length- suitable for 457mm+3x915mm+457mm configuration
LS 4
8.4
Open Deep Shelf, wooden, H1980mmxW1520xD610mm with one vertical and 2 horizontal partitions with glass top
No. 10
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9 Operation & Maintenance of PDC Physical Infrastructure: Contractor shall be responsible for comprehensive Operation & Maintenance of PDC Physical Infrastructure and shall bid for their costs in Table 9 and shall be managed by competent and qualified manpower on 24*7*365 basis. The O&M period will start from the day of the commissioning of NDR HW begins after completion of Site Preparation Works and continue up to the end of NDR Contract Period. The O&M cost will be paid on quarterly basis at the end of each quarter.
Table 9 : O&M Cost of PDC (USD/INR) excluding service tax
Year Warranty Period in months where maintenance is not chargeable
No of chargeable months
Monthly Cost (INR)
Total cost =Monthly Cost x No of chargeable months
First Year (12 months)
Second Year (12 months)
Third Year (12 months)
Fourth Year (12 months)
Fifth Year (6 months)
Total O&M Cost (54 months) [for use in k) of Table 1] excluding service tax
Benefits of any warranty period provided shall be passed on to DGH and hence price shall not be quoted for such period in Table 9. Payment will however be based on actual O&M services provided on the basis of above rates.
10. Consumables for PDC
Consumables to be provided by DGH are listed in Article 11.6 of Section 3.
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Section 5 General Terms and Conditions
1. Secrecy of Contract Document
1.1 The Contractor shall not, without DGH’s prior written consent, disclose the Contract, or any provision thereof or any specification, data, maps, or information furnished by or on behalf of DGH in connection therewith, to any person or third party other than a person employed by the Contractor. Disclosure to any such employed person shall be made in confidence and shall extend only so far as may be necessary.
1.2 Contractor shall not, without DGH’s prior written consent, make use of contract document or any information enumerated above except for execution of the Contract.
2. Performance
The Contractor shall undertake to perform all obligations under the Contract with all reasonable skill, diligence and care in accordance with sound industry practice to the satisfaction of DGH and accept full responsibility for the satisfactory quality of such obligations.
3. Performance Bank Guarantee (PBG)
3.1 Contractor shall submit Performance Bank Guarantee for 10% of the Total Contract Value as performance security within 21 days of issue of LOI. The Contractor shall furnish Performance Bond to DGH in the form of Bank Guarantee as per format provided by DGH in Section 12.
3.2 In the event the Contractor fails to honour any of the commitments entered into under the Contract and / or in respect of any amount due from the Contractor to the DGH, the DGH shall have the right to invoke the Performance Bank Guarantee and claim the amount from the Bank.
3.3 The DGH has the right to invoke the Performance Bank Guarantee in case the Contractor fails to mobilize the equipment within the stipulated period irrespective of any reasons whatsoever unless otherwise stipulated in the Contract.
3.4 The Performance Bank Guarantee shall be valid till the completion of 90 days after the duration of the Contract. If the PBG could be obtained for three years initially, then the same shall be renewed before 3 months of the expiry date and the renewed PBG shall be submitted to DGH immediately after the renewal.
3.5 The Performance Bank Guarantee will be duly discharged by the DGH after successful completion of Contractor’s obligations under the Contract, to the satisfaction of the DGH and/or person/agency appointed by it for the said purpose.
3.6 The Performance Bank Guarantee shall be denominated in the currency of the Bid and shall be in the shape of a Bank Guarantee issued by a bank having corresponding branch office in India, in the format provided in the Bidding Documents (Section 12).
3.7 In case of extension of the terms of the Contract, validity of the Performance Bank Guarantee shall be extended accordingly.
4. Insurance
The Contractor shall arrange at its own cost for a comprehensive insurance plan to cover and mitigate all risks in respect of their personnel and in respect of those materials and equipment under his ownership and control. Copies of the relevant documents shall be submitted to the DGH. Insurance of materials and equipment under DGH ownership and control will be arranged by DGH at DGH cost.
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5. Remedy of Defects
The Contractor warrants that while performing its duties and obligations as per its scope of work set out herein, it shall adhere to the high working standards and as per the industrial norms prevailing internationally, in respect of state-of-the-art oilfield practices and in conformity with all specifications, standards and drawings set forth or referred to in this Contract, and additional guidance in line with the Contract, which the DGH may from time to time provide to Contractor. If any defect in NDR operation is brought to its notice, the Contractor shall undertake to remove the defects in two working days. In case the Contractor fails to rectify the defects in the stipulated time, DGH shall be entitled to get such defects rectified and deduct the cost of such rectification from the bills submitted by the Contractor and/or adjust the same against the Performance Bank Guarantee. However, any work contracted to remedy a defect should be competitively sourced to ensure fairness to the Contractor.
6. Liability
6.1 Except as otherwise expressly provided herein, neither the DGH nor its employees, agents, nominees, other contractors or sub-contractors, shall have any liability or responsibility whatsoever to whomsoever (including the owner) for any loss or damage caused to the equipment and / or loss or damage to the property of Contractor and / or its contractors or sub-contractors, irrespective of how such loss is caused. The Contractor shall protect, defend indemnify and hold harmless DGH from and against such loss or damage and any suit, claim or expense resulting there-from.
6.2 Neither the DGH nor its employees, agents, nominees, assignees, other contractors and sub-contractors, shall have any liability or responsibility what-so-ever for injury, illness, or death of any employee of Contractor and/or of its contractors or sub-contractors irrespective of how such injury, illness or death is caused. Contractor shall protect, defend and hold harmless the DGH from and against such loss or damage and any suit claim or expense resulting there-from.
7. Customs Duty
The Contractor at their own cost shall arrange for the import clearance of all equipment, spare parts, consumables (not applicable to those consumables being supplied directly by DGH) etc. from customs and port authorities in India. Customs Duty, clearing agent fees and other applicable levies, if payable shall be borne solely by the Contractor. The Contractor ensures that Customs Duty, clearing agent fees and other applicable levies prevailing at the time of bid have been included in the price bid.
8. Force Majeure
8.1 The term "Force Majeure" as employed herein shall mean an event beyond the control of the DGH and/or the Contractor and not involving the DGH's or Contractor's fault or negligence, such acts including but not restricted to acts of nature, tempest, war, civil war, riot, flood, fire and Acts and Regulations of respective governments of the two parties i.e., DGH and the Contractor. Force Majeure does not include the financial obligations of the Contractor or DGH, nor does it arise from the failure of one or both parties to meet their obligations under the Contract.
8.2 In the event of either party being rendered unable by Force Majeure to perform any obligation required to be performed by them under the Contract, the relative obligation of the party affected by such Force Majeure shall, upon notification in writing to the other party, be suspended for the period during which such cause lasts.
8.3 Neither party shall be held responsible for any loss or damage or delay in or failures of performance of the Contract awarded consequent to this tender to the extent that such loss or damage or such delay or failure of performance is caused by Force Majeure.
8.4 Upon the occurrence of such cause and upon its termination, the party alleging that it has been rendered unable as aforesaid thereby, shall notify the other party in writing within 72 hours of the
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alleged beginning and estimated duration thereof, giving full particulars and satisfactory evidence in support of its claim.
8.5 Time for performance of the relative obligation suspended by Force Majeure shall then stand extended by the period for which such cause lasts.
8.6 If a Force Majeure situation arises, the Contractor shall notify the DGH of such condition and the cause thereof. Unless directed by the DGH in writing, the Contractor shall continue to perform his obligations under the Contract as far as reasonably practicable, and shall seek all reasonable alternative means for performance.
8.7 Either party shall have the right to terminate the Contract with prior written 15 days notice if such Force Majeure conditions continue beyond 30 days. No payments are to be made to the Contractor for the duration of Force Majeure conditions.
9. Termination
9.1 Termination on expiry of the Duration of the Contract:
The Contract shall be deemed to have been automatically terminated on expiry of duration of the contract or extension, if any, thereof. No written notice will be required.
9.2 Termination on account of Force Majeure conditions prevailing:
Either party shall have the right to terminate the contract on account of Force Majeure, as per the provisions of Article 8.7.
9.3 Termination on account of Insolvency:
In the event that the Contractor at any time during the term of the Contract becomes insolvent or makes a voluntary assignment of its assets for the benefits of creditors or is adjudged bankrupt, then the DGH shall by a notice in writing have the right to terminate the Contract and all the Contractor’s right and privileges hereunder, shall stand terminated forthwith.
9.4 Termination on account of unsatisfactory performance:
If DGH considers that the performance of the contractor is unsatisfactory, or not up to the expected standards, DGH shall notify the contractor in writing and specify in details the cause of the dissatisfaction. DGH shall have the option to terminate the Contract by giving 30 days notice in writing to the Contractor if the Contractor fails to comply with the requisitions contained in the said written notice issued by DGH (refer to Article 2 of Section 6 for definition of satisfactory performance).
9.5 Termination due to change of Ownership & Assignment:
In case the Contractor’s rights and/or obligations under the Contract and / or the Contractors rights title, and interest to the equipment / material / software, are transferred or assigned without the DGH’s consent, DGH may at its absolute discretion, terminate the Contract. Such consent shall not be unreasonably withheld by the DGH.
9.6 Termination due to delay:
DGH can terminate the Contract under the following conditions: • Delay in mobilization beyond 90 days from the scheduled date of completion of Mobilization
Phase. • Delay of more than 90 days from the scheduled date of completion of Build-up Phase.
9.7 Termination due to breakdown:
If at any time during the term of the Contract, breakdown of Contractor’s equipment results in Contractor being unable to substantively perform obligations hereunder for a period of 15 successive days (not including force majeure delay), DGH, at its option, may terminate this
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Contract without any further right or obligation on the part of DGH, except for the payment of money then due. No notice shall be served by DGH under the condition stated above.
9.8 Consequences of Termination:
In all cases of termination herein set forth, the obligation of DGH to pay the rates or any other charges shall be limited to the period up to the date of termination. Notwithstanding the termination of the Contract, the parties shall continue to be bound by the provisions of the Contract that reasonably require some action or forbearance after such termination.
Upon termination of the Contract, the Contractor shall return to DGH all of DGH’s items, which are in Contractor’s possession at the time. In the event of termination of Contract, DGH will issue termination notice, specifying date or event after which Contract will stand terminated. The Contractor shall then demobilize their personnel and materials at own cost after completing all works that the Contractor is obliged to complete as per Article 14 of Section 3 and other provisions of the Contract.
10. Indemnification
10.1 The Contractor hereby agrees to indemnify and hold the DGH harmless from any loss or liability, (including all/any attorney's fees and related legal expenses), arising out of any claim for damage to Contractor's property and injuries to or death of Contractor's employees and agents caused by, or incidental to Contractor's performance under this Contract, regardless of whether any such loss, liability, injury or death may be caused by negligence of DGH, its third party agents or its employees.
10.2 DGH and Contractor each agree to indemnify and hold one another harmless from any loss, expense or liability, including all/any attorney's fees and related expenses arising out of any claim presented by third parties for injuries or death to personnel, or damage to property or equipment which is attributable to the negligence of DGH and/or Contractor caused by, or incidental to the performance of each party under this Contract.
11. Arbitration
11.1 Except as otherwise provided elsewhere in the Contract, if any dispute or difference arises between the parties hereto or the respective representatives or permitted assignees at any time in connection with operation, interpretation of the CONTRACT or breach thereof shall be decided in accordance with Arbitration and Conciliation Act, 1996 by an Arbitral Tribunal consisting of three arbitrators. Each party shall appoint one arbitrator and the Arbitrators so appointed shall appoint third arbitrator, who shall act as the presiding arbitrator.
11.2 In case a party fails to appoint an arbitrator within 30 days from the receipt of request to do so by the other party or the two arbitrators so appointed fail to agree on the appointment of the third arbitrator within 30 days of the appointment of second Arbitrator, the Chief Justice of Supreme Court/High Court as the case may be or any other person or institution designated by him within whose jurisdiction the subject Contract has been made, shall appoint the arbitrator/presiding arbitrator upon request of any of the parties.
11.3 If any of the arbitrators so appointed dies, resigns, is incapacitated or withdraws for any reasons from the proceedings, it shall be lawful for the concerned party/arbitrators to appoint another person in his place in the same manner as aforesaid. Such person shall proceed with the reference from the stage where his predecessor had left if both the parties agree for the same or otherwise he shall proceed de-novo.
11.4 It is agreed between the parties that the party invoking arbitration shall specify all disputes to be referred to arbitration at the time of invocation of arbitration and not thereafter.
11.5 It is also agreed between the parties that neither party to the arbitration shall be entitled to the interest on the amount of award.
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11.6 The Arbitral tribunal shall give a reasoned award and the same shall be final, conclusive and binding on the parties.
11.7 The venue of the arbitration shall be New Delhi, India and shall be conducted in English language.
11.8 The fees of the arbitrators shall be borne by the respective parties nominating them and the fee of the presiding arbitrator, cost and other expenses incidental to the arbitration proceedings shall be borne equally by the parties. Subject to aforesaid, the provisions of Indian Arbitration Act and Conciliation Act, 1996 and any statutory modification or re-enactment in lieu thereof shall apply to the arbitration proceedings under this clause.
12. Applicable Laws
The Contract shall be deemed to be a Contract made under, governed by and construed in accordance with laws of India and shall be subject to the exclusive jurisdiction of Indian courts at Delhi/New Delhi in India. Contractor shall ensure full compliance of all applicable Indian laws and statutory regulations at its own cost.
13. Taxes and Levies
13.1 Corporate and personal and other direct taxes payable by Contractor in respect of the Contract, if any, shall be the liability of Contractor and DGH shall not be held liable for the same.
13.2 All applicable taxes, levies etc. shall be borne by the Contractor except service tax payable in India as applicable and the same shall be shown separately in the invoice.
13.3 Tax on payments made shall be deducted at source by DGH as per the Indian Income Tax Act and Rules and other relevant rules framed there under including subsequent changes, if any. A proper Tax Deduction Certificate shall be issued by DGH within the time prescribed under the Indian Laws.
14. Subsequently Enacted Law
After the expiry of the bid closing date, if there is a change in an existing law by way of an amendment or on account of any new enactment, liabilities arising out of any change in tax rates, tax laws or other laws shall be to the Contractor’s account, except in case of service tax payable in India.
15. Confidentiality of Information
All information obtained by Contractor in the conduct of operation and the information/maps provided by the DGH to the Contractor shall be considered confidential and shall not be divulged by the Contractor or his employees, affiliates and sub-contractors to any third party other than the DGH’s personnel. This obligation of Contractor shall prevail indefinitely even after termination of Contract. During this Contract, DGH and its employees, agents, other contractors, sub-contractors engaged by DGH (of any tier) and their employees etc may be exposed to certain Confidential information and data of the Contractor, which shall held in the strictest Confidence and shall not be disclosed to any other party except on a strictly need to know basis, after the prior written approval from the Contractor.
16. Changes in Work
Scope of Work may need some changes during the course of the Contract, depending upon operational and strategic considerations and priorities, which shall be implemented by mutual agreement between DGH and the Contractor based on change management procedure.
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17. Notices
Any notice given by one party to other pursuant to the Contract shall be sent by post or fax and receipt of the same may be confirmed in writing to the applicable address of the other party. The present applicable address of the DGH is specified below:-
Office of: Director General
Directorate General of Hydrocarbons OIDB Bhawan, Sector-73, Noida-201301 India Phone No.: +91-120-247-2000 Fax : +91-120-247-2049
The applicable address of Contractor is specified below:-
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Section 6 Special Terms and Conditions
1. Association of DGH
The DGH Personnel and/or other nominated contractor of the DGH shall be associated with day to day activities of NDR Operation to ensure quality of data being loaded to NDR as per Scope of Work and as per Terms and Conditions. Apart from this, DGH participation shall be limited to setting of strategy, prioritization of work, audit, control, financial management, marketing and high level communications with NDR participants. The Contractor will coordinate all NDR issues with the DGH Representative.
2. Satisfactory Performance
Satisfactory performance means (but not limited to) compliance to • Contract (NDR) Execution Plan (refer Article 2.1 of Section 7):
- Execution of Phases - Achieving Milestones and Goals - QA/OC approach - Quality and quantity of Resources utilized (Goods and Services) - Progress Tracking Report
• Service Level Agreement (refer to Article 13 of Section 3): - The NDR Centre - Hardware - Software - Network - Services
• Scope of Work (refer to Section 3): - NDR Development Progress - Up-gradation of Hardware and Software - NDR Guidelines - Data Volume Target - Web Access availability - Training
• General and Special Terms and Conditions (refer to Sections 5 and 6)
3. Waivers and Amendments
It is fully understood and agreed that none of the terms and conditions of the Contract shall be deemed waived or amended by either party unless such waiver of amendment is executed in writing by the duly authorized agents or representatives of such party. The failure of either party to execute any right of termination shall not act as a waiver or amendment of any right of such party provided hereunder.
4. Terms of Payment
The Contractor shall raise monthly bill(s) in four copies, along with duly verified Progress Reports (PRs) by the DGH Representative for release of payment. DGH will release the payment of such bills within 30 days from its submission. In case of any discrepancy in bills, the same will be notified to the Contractor for clarification within 10 days from its submission. Payments will be made by way of Telegraphic Transfer in the case of all bidders.
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5. Consequential Damage
Neither DGH nor the Contractor shall be liable to the other for special, indirect or consequential damages resulting from nor arising out of the Contract, including but without limitation, to loss of profit or business interruptions, howsoever caused and regardless of whether such loss or damage was caused by the negligence of the parties.
6. Withholding of Amount
DGH may at its absolute discretion withhold or nullify its obligations to pay the whole or any part of the amount due to the Contractor on account of subsequently discovered evidence of loss/ damages caused to the DGH by the contractor on account of the following:-
6.1 Non-completion of contracted work to the satisfaction of the DGH or to the satisfaction of its duly appointed representative/agent.
6.2 Defective work not remedied by the Contractor.
6.3 Unsettled claims by any of the sub-contractor/s appointed by the Contractor or by any other third party claiming through the Contractor or on the basis of any reasonable evidence indicating probable filing of such claims against the Contractor.
6.4 Any failure by the Contractor to fully reimburse the DGH in accordance with the indemnification provisions of the Contract. Where, during the process of the work, the Contractor allows any indebtedness to accrue for which DGH may be held to be primarily or contingently liable or ultimately responsible for its discharge and where the Contractor fails to pay and discharge such indebtedness, within five days of being called upon to do so, then DGH may during the period for which indebtedness shall remain unpaid, be entitled to with-hold a sum equal to the amount of such unpaid indebtedness. When all the above grounds for withholding payments are removed, the payments shall thereafter be made for amounts so withheld within 15 days.
6.5 DGH will also withhold amount/amounts on account of the following:
a. Garnishee order issued by a Court of Law in India. b. Income tax deductible at source according to Law prevalent from time to time in the country. c. Any obligation of Contractor which by any Law prevalent from time to time to be discharged
by DGH in the event of Contractor’s failure to adhere to such Laws. d. Any payment due from Contractor in respect of any unauthorized imports.
7. Online Data Transmission
No data shall be transmitted online without the written consent of DGH.
8. Permits and Licences
Obtaining the necessary permits and licences for operations in India shall be the responsibility of the Contractor. DGH will provide necessary support, e.g. recommendations etc. for facilitating permit including the road permits and licences.
9. Security and Safety
The Contractor shall follow the recommended guidelines for health, safety and environment (HSE) in addition to the security of NDR equipment within the centre.
10. Assignments and Sub-Contracting
Contractor shall not subsequently subcontract or assign, in whole or part, its obligations to perform under this contract, except with DGH’s prior written consent, which shall not be unreasonably withheld.
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11. Holiday for Poor Performance of Contractor
DGH may at its sole discretion put the contractor on holiday for a particular period or blacklist permanently in case of default as a result of non-adherence to contractual obligations and / or delay in execution of the Contract by the contractor. This action shall disqualify such a defaulter from bidding in the future tendering process. In the event such action is initiated by DGH, the same shall be circulated to all Departments under the administrative control of the Ministry of Petroleum & Natural Gas of Government of India.
12. Intellectual Property Right
DGH and Contractor shall each retain ownership of, and all right, title and interest in and to, their respective, pre-existing Intellectual Property, and no license therein, whether express or implied, is granted by this Contract or as a result of the Scope of Work performed hereunder. It is agreed by DGH and Contractor that any process improvement or technical development or invention and intellectual Property thereto (Developed Intellectual Property), that occurs incidental to the performance of the Work called for under this Contract shall be owned by the party (DGH or Contractor as the case may be) developing such Intellectual Property. During the Contract and at the end of the Contract as required hereunder, Contractor grants to DGH a royalty-free, paid up, worldwide, perpetual, non-exclusive, non-transferable license to use any Contractor Intellectual Property incorporated into any Deliverable/Services, solely for the intended use of the Deliverable/Services to ensure that DGH has all rights to continue use of Contractor Intellectual Properties for its NDR operations after the end of the Contract. As used herein, “Intellectual Property” shall mean inventions(whether or not patentable), works of authorship, trade secrets, techniques, know-how, ideas, concepts, algorithms, and other intellectual property incorporated in any Deliverable/Services and used, first created or developed by Contractor in providing the Scope of Work set out in this Contract.
13. Intellectual Property Indemnity
Contractor shall indemnify and hold the DGH harmless from any third party Claims arising on account of intellectual property infringement with respect to its Products/Services provided such Products/Services are used by DGH, NDR Participants, their employees, and/or contractors without unauthorised modification/addition/combination and/or in accordance with the method or process recommended by the Contractor. The Contractor shall ensure that no third party intellectual property right is infringed. The Contractor shall inform DGH for not implementing any DGH specification if such Contractor’s compliance with DGH specifications may result in intellectual property infringement.
14. Interpretation Liability
Contractor does not guarantee results. All interpretations using the Software, and all recommendations or reservoir descriptions based upon such interpretations, are opinions based on inferences from measurements and empirical relationships and on assumptions, which inferences and assumptions are not infallible, and with respect to which competent specialists may differ. DGH and NDR Participants have full responsibility for all interpretations, recommendations and reservoir descriptions utilizing the software. Contractor cannot and does not warrant the accuracy, correctness or completeness of any interpretation, recommendation or reservoir description. Under no circumstances should any interpretation, recommendation or reservoir description be relied upon as the sole basis for any drilling, completion, well treatment, production or other financial decision, or any procedure involving any risk to the safety of any drilling venture, drilling rig or its crew or any other individual. DGH and NDR Participants have full responsibility for all such decisions and for all decisions concerning other procedures relating to the drilling or production operation.
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15. Liquidated Damage
1. Tasks during Site Preparation Phase as set out in PARTB of Scope of Work should be completed within the period specified in the Contract failing which the liquidated damages (“LDs”) at the rate of half of one percent per calendar week of delay or part thereof limited to seven and one half percent of the Total Site Preparation Cost as per Table 8 of Section-4, Prices and Commercial Conditions shall be levied for the period for which the job is delayed. 2. Tasks during Mobilisation Phase as set out in Scope of Work should be completed within the period specified in the Contract failing which the liquidated damages (“LDs”) at the rate of half of one percent per calendar week of delay or part thereof limited to seven and one half percent of the Total Price of Hardware Supply and Total Mobilisation and HW Commissioning Cost as per Table 2 and 2A of Section-4, Prices and Commercial Conditions shall be levied for the period for which the job is delayed. 3. Tasks during Build-up Phase as set out in Scope of Work should be completed within the period specified in the Contract failing which the liquidated damages (“LDs”) at the rate of half of one percent per calendar week of delay or part thereof limited to seven and one half percent of the Total Price of Software Supply and Total NDR Build-up Coct as per Table 3 and 3A of Section-4, Prices and Commercial Conditions shall be levied for the period for which the job is delayed. 3. In case of shortfall in achieving annual targets as set in Scope of Work due to reasons not attributed to DGH, a liquidated damages (“LDs”) equivalent to 7.5% of Annual NDR Operation Cost as per Table 5A of Section-4 for the relevant year will be deducted from the Contractor in the last month’s bill of the corresponding year. Payment of LDs shall be in full and final settlement for all claims arising in connection with delay by the Contractor.
16. Liability for Data In the event of loss, destruction or damage to any data, if any, provided by DGH, Contractor’s sole liability shall be limited to the cost of copying such data from the original copies retained by DGH and restoring the same to NDR. However, such repeated work will not be considered for production.
17. Extension of Contract Duration Contract Duration for the project including site preparation is 5 years. However, in the event that the new contract at the end of Contract Duration is not in place or due to some other compulsion, DGH shall have the right to exercise the option of extending the Contract Period up to another 2 years for some or all of the services delivered by the contractor beyond the original contractual period, in order to ensure business continuity with the following terms and conditions:
a. The requirement for extension shall be intimated to the contractor three months in advance for the services to be continued.
b. Contractor’s consent shall not be required for the extension up to first two tears beyond the initial Contract Period of 5 years. However, any further extension beyond the two years extension period shall be with the consent of the Contractor.
c. The level of monthly workload of the services shall remain unchanged in the extended period.
d. DGH shall pay for the requested service at the following rate:
Sl Service Requested Period of extension @Rate existing in the 5th year incremented by
2 3 4 1 SW Maintenance Cost in PDC First 9 months 0 %
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Subsequent 12 months 5% Subsequent 3 months 10%
2 NDR Operation Cost in PDC First 9 months 0 % Subsequent 12 months 5% Subsequent 3 months 10%
3 Site O&M Cost in PDC First 6 months 0 % Subsequent 12 months 5% Subsequent 6 months 10%
4 HW Maintenance Cost in PDC First 6 months 0 % Subsequent 12 months 10% Subsequent 6 months 20%
e. Other terms and conditions of the contract will remain same.
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Section 7 Contractor-provided Information
Note For evaluation purposes, and if applicable, for inclusion in the contract, Bidders are required to provide the following information in a format that can be included in the Contract.
1. Information for bid screening
Only the bidders who respond with “YES” to the questions below shall be eligible for further consideration.
Bidders response to all of the questions below must be affirmative in order for the bid to be accepted. Bids from parties who do not provide an unqualified “YES” answer to the questions below shall be rejected.
Item Response (YES/NO)
1. Is the main bidder having minimum experience of 5 years in implementing the NDR solution successfully? Please provide documentary evidence from the host country’s agency certifying successful implementation and functioning. Provide the name and contact details of one person for verification by DGH in tabular form, Table 1.1 given in Article 1 of Section 7.
2. Has the main bidder implemented the proposed NDR solution in at least two countries? Please provide documentary evidence. Name those countries and the approximate volume of data managed (seismic and well logs), date contract started and duration. Provide the name and contact details of one person for each of the two NDRs for verification by DGH in a tabular form, Tables 1.2 and 1.3 given in given in this Article.
3. Is the proposed NDR Solution capable of storing seismic and log data in their original received format as well as the loaded NDR form?
4. Does the main bidder have a minimum of 5 project managers and 20 data management specialists currently active on various upstream data management contracts? Please provide documentary evidence and provide the information in a tabular form, Table 1.4 given in given in this Article.
5. Is the most current version of the proposed NDR software employed and operational in at least two NDRs or equivalent Corporate Data Repositories at present time? Please provide the details in a tabular form, Table 1.5 given in given in this Article along with contact names and contact details for verification by DGH.
For each of the screening questions above, bidders shall provide documentary evidence supporting and substantiating their affirmative answers.
If a “YES” answer requires taking into account the capabilities of subcontractors, then this fact shall be clearly identified here.
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Table 1.1
Sl Name of the Country Month & year of NDR solution implementation
Name of a person with contact details for verification
1
2
Attached documentary evidences are in pages-
Table 1.2 Name of NDR solution proposed to DGH
: ’Name here’
Table 1.3 Sl Name of the
Country Date contract started and Contract Duration
Approximate volume of data managed (seismic and well logs)
Name of a person with contact details for verification
1 Seismic:
Well Logs:
2
3
Attached documentary evidences are in pages-
Table 1.4 Sl Name of the
Country Name of upstream data management contracts
Number of Project Manager
Number of data management specialist
1
2
3
4
5
6
Total number
Attached documentary evidences are in pages-
Table 1.5 Sl Name of NDR/
Corporate Data Repository
Name of NDR solution implemented
Contract start date & end date
Name of a person with contact details for verification
1
2
3
Attached documentary evidences are in pages-
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2. Information for Technical Capability
Bidders shall provide the requested information for Technical Capability in this section in line with guidance provided below to ensure proper assessment of their technical capability. Bidders shall submit the requested information in the given order.
2.1 Contract execution plan
Including, but not limited to a. Phases b. Milestones and goals c. Task descriptions d. Resources (staff and their utilization level for each task/phase as applicable, Please fill Table 1)
e. Organization chart for Contractor’s team f. Approach and methodology g. Risks and mitigation h. General QA/QC approach i. Reporting j. Detailed description of how the Contractor will perform each service and work flow steps for
each service, including the measures Contractor will take to adhere to the stated service levels.
k. Service QA/QC steps for each service: for each service line e.g. seismic loading, well loading, log loading etc. QA/QC steps shall be clearly described.
l. Anticipated installed capacity (for each service), Please fill Table 2.
Table 1: Contractor staff and utilization level Resource (List of Contractor staff e.g. see below)
Total man-month to resource
No. of years of experience of the resource
Example: Project Manager Example: System Administrator Example: Database Administrator Example: seismic loader 1 Example: well loader 1 Etc. Etc.
Bidder shall describe the job responsibilities of Project manager, System & Database Administrator and of other staff in full details.
2.2 Company experience
a. Bidder’s NDR experience: Bidder shall provide information for two NDR projects that bidder has executed (expanded version of the responses provided to Article 1).
b. Service delivery experience: Bidder shall provide information on their current data management services including service capabilities, presence in India and summary of at least two projects in progress.
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2.3 Project Team
The bidder shall provide two CVs for each proposed staff member with information on skill, experience, education, and NDR experience, in particular. Bidder, if successful, shall make best endeavor to deploy the staff whose CV has been provided. However, in case this is not possible, the provided CVs will be held, for future reference, as indicative of skill and experience level of the staff the bidder proposes to deploy and DGH will reserve the right to reject any proposed staff member if the skill and experience level is not deemed to be commensurate with the originally proposed staff. The CV’s should clearly specify the following:
a. The position for which the CV is proposed b. Years of experience c. Education and training d. Employment history and summary of experience, highlighting specific NDR experience.
2.4 Description of software offered
a. Bidders shall describe their offered software in line with guidelines given in Article 10.2 in Section 3.
b. Bidders shall describe all significant capabilities and functionalities of the software and specify the NDR workflows in which the software is used.
c. Bidders shall provide a schematic overview of the configuration of the software (i.e., specify the server(s) on which the software is installed).
2.5 Description of hardware offered
a. Bidders shall describe their offered hardware in line with guidelines given in Article 10.1 of Section 3.
b. Bidders shall describe all significant components of the hardware, make, model, capabilities, etc.
c. Bidders shall provide a detailed schematic diagram of components referenced in their proposal.
2.6 Training program
Bidders shall describe the details on the training program as per Article 9 of Section 3.
2.7 Proposed maintenance contracts for hardware and software
Bidders shall include here copies of their proposed hardware and software maintenance Contracts. Bidders are reminded that for the duration of the Contract, Contractor is responsible for maintaining the Service level agreements, and as such, the maintenance Contracts should be sufficient for the Contractor to deliver on the SLA’s.
2.8 Business Continuity and Disaster Recovery Plan
Refer to Article 12 of Section 3- “Scope of Work”.
2.9 Contractor’s change management methodology
Refer to Article 4.6 of Section 3 – “Scope of Work”.
2.10 Contractor’s HSE plan
Contractor has provided below:
a. HSE plan for the Contract b. Most recent HSE audit results for their company
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3. Other requested information
3.1 Contractor’s Proposed Header Record Attributes of E&P Objects
For each header record listed below, Contractor has included in this section a table providing attribute names descriptions and type/size information (see below):
- Well header record attributes - Wellbore header record attributes - Well log header record attributes - Log curve header record attributes - Seismic survey header record attributes - Seismic 2D Line header record attributes - Concession header record attributes - Field header record attributes
3.2 Contractor’s estimate for consumables to be provided by DGH
Contractor shall provide estimate of the types and quantities of consumables required during the Build and Initial Population as per the format below.
Consumable item Unit Quantity
3.3 Subcontractors information
Bidder shall provide in this section information on:
a. All their subcontractors who will be engaged in this contract b. Type and volume of work performed by each subcontractor c. Estimated ratios of the overall work performed by contractor to that performed by
subcontractors
3.4 SDC information
Bidder shall provide in this section information on SDC including recovery methodology and procedures to ensure business resumption as described in Article 15 of Section 3. Bidder shall also confirm in this section that PDC is SDC connectivity-ready.
3.5 Site Preparation information
Bidder shall provide in this section a detailed execution plan of site preparation with milestone to achieve with timeline. Bidder shall also provide in this section detailed information about agencies that will perform all components of site preparation and O&M.
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Section 8 Contract Administration Procedures
1. Contract Administration Procedures
1.1 Progress tracking
Contractor shall be required to track and report actual versus planned activities. Contractor shall also maintain a digital project file (MS Project) shared with DGH on monthly basis.
1.2 Communications and meetings
The Contractor shall submit a weekly progress report and a monthly detailed report throughout the project duration to the DGH Representative. The weekly report will include:
o Actual versus Planned activities o Activity detail o Deviation (if any) detail o Issues detail o Planned activities for the week ahead
The monthly report shall include:
o Actual versus Planned activities o Activities summary o Deviations summary o Planned activities for the month ahead
Instructions and Change Orders can only be given by the designated DGH representative in writing.
1.3 Contractor representative
The Contractor Representative will report directly to the DGH Representative. The Contractor Representative shall be responsible for:
o Execution of the project plan o Liaison with the DGH Representative o Submission of the weekly and monthly progress reports o Final QA/QC (prior to sign off by DGH) of the work conducted by Contractor’s team o Management of Contractor’s team o Deliverables as per project plan o Deviation reporting from plan
The Contractor Representative should have proven experience in project management related to E &P environment.
1.4 DGH representative
The DGH Representative will be the focal point for any issues raised by the Contractor Representative. Some of the key responsibilities are:
o Approval of monthly invoices o Approval of any change requests
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o Approval of QA/QC data for final loading to NDR o Approval of Contractor’s team members for engagement with the NDR project o Interfacing with E & P operators o Data gathering from E & P operators o Resolution of data issues with E & P operators o Participate in weekly or monthly meetings as required o Coordinate Steering Committee Meetings
1.5 Loaded data acceptance procedures
For any category of loaded data to NDR, the Contractor shall submit a QA/QC report signed by the Contractor’s Representative indicating that:
o The loaded data is the same as provided data (records in = record loaded except for applied correction. If any correction are applied, these shall be indicated in the report)
o Proper mapping of the data o GIS display of loaded data (if applicable) o Sample report of loaded data requested by the GIS interface
1.6 Invoicing
Contractor shall submit a monthly invoice of NDR Operation for the work done along with the QA/QC forms approved by DGH Representative and the Contractor’s Representative relevant to the particular data loaded as per Contract terms.
Other invoices for hardware and software maintenance, Site O&M, training and call-on manpower payments and for other payments shall be submitted as per Contract terms.
Service tax will be paid only against valid service tax registration no. provided on the invoice.
All Foreign Bank charges will be borne by the bidder. All Indian Bank charges will, however, be borne by DGH.
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Section 9 Attachments to the Contract
1. Supplied Brochures and Promotional Documents
Contractor shall provide all promotional materials related to their NDR solution in this section (digital and hardcopy). Contractor shall provide a digital copy of all promotional materials included here. All brochures related to Site Preparation shall be included here. DGH has the right to include all or part of the submitted documents as part of the Contract.
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Section 10 Bid Form Compliance
1. Proforma for Bid Form Compliance
Bid Form Compliance* Date ………………….. Tender Enquiry No. DGH/MM/ENQ/275/2 To, Directorate General of Hydrocarbons OIDB Bhawan, Sector-73, Noida – 201301 India Phone No.: +91-120-247-2000 Fax : +91-120-247-2049 Gentlemen, Having examined the Bidding Documents including Sections, the receipt of which is hereby duly acknowledged, I/We, the undersigned, offer to supply and deliver (to Build, Populate and Operate a National Data Repository (NDR) for India including NDR Site Preparation) in conformity with the said Bidding Documents for the sum as may be ascertained in accordance with the schedule of prices attached with the Price Bid. I/We undertake and agree, if my/our bid is accepted, - To submit within 21 days of issuance of the LOI, the Performance Bank Guarantee for 10% of the Total Contract Value for the execution of the work order.
- To abide by this bid for a period of 180 days from the date fixed for bid closing and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
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Until a formal Contract is prepared and executed, this bid together with your written acceptance thereof and your notification of award shall constitute a valid binding Contract between us. I/We understand that you are not bound to accept the lowest bid or any other bid, if it does not conform to requirement of DGH. Dated this ……………………….. day of ……………….2012. ……………………………. ………………………………. (Signature) (in the capacity of) Duly authorised to sign bid for and on behalf of ………………………. * To be submitted with Technical Bid
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Section 11 Bid Evaluation Criteria (BEC)
1. General Bid Evaluation Criteria (Technical)
The following BEC must be complied with, failing which the bid is likely to be rejected.
• The Bid must comply with all terms and conditions of the tender without any deviation, confirmation of which should be attached with the bid.
• The Bid is prepared and submitted as per Section 2, Instructions to the bidders.
• The Bidder is eligible to bid as per Articles 4.10 and 4.11 of Section 2 at the time of bid and submits all requisite documents mentioned therein along with the technical bid.
• Bidder shall satisfy all the criteria of Article 1 of Section 2, “Screening of Bidders”. Namely,
1. The main bidder is having minimum experience of 5 years in implementing NDR solution.
2. The main bidder has implemented the proposed NDR solution in at least two countries. 3. The proposed NDR Solution is capable of storing seismic and log data in their original
received format as well as the loaded NDR form. 4. The main bidder has a minimum of 5 project managers and 20 data management
specialists currently active on various upstream data management contracts. 5. The most current version of the proposed NDR software is employed and operational
in at least two NDR’s or equivalent Corporate Data Repository at present time.
Supporting documentary evidence as requested in Article 1 of Section-2 must be submitted along with the technical bid. The information in tabular form (Table 1.1 to 1.5) as given in Article 1 of Section-7 must be duly filled.
• Bid should be directly from the main bidder.
• The bidder must submit relevant documentary evidence in support of its experience/technical capability as well as that of his subcontractors along with the Technical Bid document. A list of key personnel and their experience should also be enclosed with the Technical Bid.
• The bidder should confirm in the technical bid that NDR Centre Site Preparation for the NDR floor will be completed within 6 months after signing of contract.
• The bidder should confirm in the technical bid that they would mobilize and complete the HW commissioning within 6 months after signing of contract
• The bidder should confirm in the technical bid that they would complete the NDR build-up within 9 months after signing of contract.
• The bidder should also confirm that the entire contracted scope of work will be completed within a period of 60 months from the signing of contract.
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2. General Bid Evaluation Criteria (Commercial)
The following commercial conditions must be complied with, failing which the bid is likely to be rejected.
a. Bids should be submitted under two-bid system i.e. Technical and Commercial in separate sealed covers as instructed in the tender document.
b. The offer should be valid for acceptance for a period of 180 days from the closing date of the bid. Bid Bond Bank Guarantee should be valid for 225 days from the closing date of the bid.
c. The following standard tender clauses are to be complied with and confirmed on the Check List given in the tender document.
• Submission of requisite Bank Guarantee for Bid Bond along with technical bid • Acceptance of Performance Bank Guarantee clause
d. The bid is also liable to be rejected if:
• It is non-compliant of the terms and conditions of the tender document, • Offer is made by fax or any other open form, • Bid is not signed by authorized persons.
e. Bidders are advised not to indicate any separate discounts. Discounts, if any, should be merged in the rates against the quoted items.
f. Offers must be firm and without any qualifying conditions like "subject to change without notice", etc. Offers containing qualifying conditions are liable to be rejected.
g. Commercial bid evaluation will be done on the basis of the total cost of the project considering all items of Price Format and the additional costs implied or indicated by the bidder. DGH is not bound to accept the lowest bid or any other bid, if it does not conform to requirement of DGH.
h. Price should be quoted in the Price format given in the Prices and Commercial Conditions document failing which the offer will be liable for rejection and should be as per the blanked price format placed with the technical bid without any variation in formats. While evaluating bids, the closing rate of exchange declared by State Bank of India on the day prior to Price Bid opening will be taken into account for conversion of foreign currency into Indian Rupees, in case, such conversion is needed.
i. Post tender submission, changes in prices will not be accepted.
j. Unsolicited clarifications/letters from the bidders after opening of the technical bid will not be accepted or considered; rather it may lead to disqualification of the bidder at the discretion of DGH.
k. The BEC overrides all other similar clauses mentioned anywhere in the Bid Document, if there is a conflict.
l. Decision on any point, if arises, at the time of evaluation will be at the sole discretion of DGH.
m. Financial Criteria for the main bidder or its parent company
1 Average Turnover for last 2 financial years
: > 30% of annualized bid value
2 Net-worth as per the latest audited annual report
: Positive
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Notes:
i. Annualized bid value, here, is the Total Contract Value as per Table 1 of Section-4 divided by five.
ii. The date of the immediate previous year’s annual accounts should not be older than eighteen (18) months from the bid closing date.
iii. Each company will submit a ‘certificate of compliance’ to the effect that the Turnover of the company is equal to or more than the required value as applicable.
iv. In case the information contained in the ‘certificate of compliance’, as in above, is found to be incorrect later on after opening of price bids then their bids will be rejected.
v. The Net-worth of the bidding company / parent company shall be calculated in accordance with the method given below based on the latest completed year’s audited account and annual report.
vi. "Net-worth" means aggregate of value of the paid up equity capital and free reserves (excluding reserves created out of revaluation) reduced by the aggregate value of accumulated losses and deferred expenditure not written off (including miscellaneous expenses not written off).
n. DGH reserves the right to seek any clarification if required without altering the price bid or the commercial terms.
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Section 12 Performance Bank Guarantee
1. Proforma for Performance Bank Guarantee
(To be submitted on non-judicial stamp paper of Rs 100)
Performance Bank Guarantee
Ref. No. Bank Guarantee No. ……………………. Date : ……../ …….../ ……… Valid up to ………………………………. To Directorate General of Hydrocarbons OIDB Bhawan, Sector-73, Noida – 201301 India Phone No.: +91-120-247-2000 Fax : +91-120-247-2049 Dear Sirs, 1. In consideration of Directorate General of Hydrocarbons, a statutory body, under the Ministry of Petroleum & Natural Gas, established in 1993 and having its present office, at OIDB Bhawan, Sector-73, Noida – 201301, India (hereinafter referred to as "DGH", which expression shall unless repugnant to the context or meaning thereof includes all its successors, administrators, executors and permitted assigns) having agreed to enter into a Contract to Build, Populate and Operate a National Data Repository (NDR) for India with response to DGH’s Tender No. DGH/MM/ENQ/275/2 dated xxth November 2012 (hereinafter called "the contract" which expression shall include all the amendments thereto) with M/s. ………………………………… having its registered / head office at ……………………………………………………. (hereinafter refereed to as "the Contractor") which expression shall, unless repugnant to the context or meaning thereof include all its successors, administrators, executors and assigns and DGH having agreed that the contractor shall furnish to DGH a performance guarantee for an amount of Indian Rupees / USD ………………….for faithful performance of the entire contract. 2. We ………………………… (name of the bank along with address, , Fax No.) registered under the laws of ……………………… having head / registered office at ……………………… (hereinafter referred to as "the Bank" which expression shall, unless repugnant to the contest or meaning thereof include all its successors, administrators, executors and permitted assigns) do hereby guarantee and undertake to pay immediately on
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first demand in writing and any/all moneys to the extent of Indian Rs./USD ………………………. (in figures) ……………………………………………….. (in words) without any demur, reservation, contest or protest and/or without any reference to the Contractor. Any such demand made by DGH on the Bank by serving a written notice shall be conclusive and binding, without any proof, on the bank notwithstanding any dispute(s) pending before any Court, Tribunal, Arbitrator or any other authority and/or any other matter or thing whatsoever, as liability under these presents being absolute and unequivocal. We agree that the guarantee herein contained shall be irrevocable and shall continue to be enforceable until it is discharged by DGH in writing. This guarantee shall not be determined, discharged or affected by the liquidation, winding up, dissolution or insolvency of the contract or and shall remain valid, binding and operative against the bank. 3. The Bank also agrees that DGH at its option shall be entitled to enforce this Guarantee against the Bank as a principal debtor, in the first instance, without proceeding against the contractor and notwithstanding any security or other guarantee that DGH may have in relation to the Contractor's liabilities. 4. The Bank further agrees that DGH shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Contract or to extend time of performance by the said Contractor(s) from time to time or to postpone for any time or form time to time exercise of any of the powers vested in DGH against the said Contractor(s) and to forebear or enforce any of the terms and conditions relating to the said contract and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Contractor(s). 5. The Bank further agrees that the Guarantee herein contained shall remain in full force during the period that is taken for the performance of the contract and all dues of DGH under or by virtue of the contract have been fully paid and its claim satisfied or discharged or till DGH discharges this guarantee in writing, whichever is earlier. 6. This Guarantee shall not be discharged by any change in our constitution, in the constitution of DGH or that of the Contractor. 7. The Bank confirms that this guarantee has been issued with observance of appropriate laws of the country of issue. 8. The Bank also agree that this guarantee shall be governed and construed in accordance with Indian Laws and subject to the exclusive jurisdiction of competent Indian courts of the place from where tenders have been invited. 9. Notwithstanding anything contained hereinabove, our liability under this Guarantee is limited to Indian Rs./USD ………………………………………… (in figures) (Indian Rs./USD …………………………………………………………. (in words) and it shall remain in force until ………………… (indicate the date of expiry of bank guarantee) unless extended further. Any claim under this Guarantee must be received by us before the said expiry of this Bank Guarantee. If no such claim has been received by us by within the said expiry/extended date, the rights of DGH under this Guarantee will cease. However, if such a claim has been received by us within the said date, all the rights of DGH, under the Guarantee shall be valid and shall not cease until we have satisfied that claim.
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In witness whereof, the bank through its authorised officer has set its hand and stamp on this …………………. day of ………………… 2013 …………………….. at ………………………………….. WITNESS No. 1 ___________________ _____________________ (Signature) (Signature) Full name and official address Full Name, designation & (in legible letters) official Address (in legible letters) with Bank Stamp Attorney as per power of Attorney No. ___________ Date : ________________ WITNESS No. 2 ___________________ (Signature) Full name and official address (in legible letters)
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Section 13 Bank Guarantee for Bid Bond
1. Proforma for Bank Guarantee for Bid Bond
(to be submitted on non-judicial stamp paper of Rs 100)
BANK GUARANTEE FOR BID BOND
Ref. No. Bank Guarantee No. ……………………. Date : ……../ …….../ ……… Valid up to ………………………………. To: Directorate General of Hydrocarbons OIDB Bhawan, Sector-73, Noida – 201301 India Phone No.: +91-120-247-2000 Fax : +91-120-247-2049 Dear Sir, 1. Whereas Directorate General of Hydrocarbons, a statutory body under the Ministry of Petroleum and Natural Gas established in 1993 and having its present Office at OIDB Bhawan, Sector-73, Noida – 201301, India, (herein after called “DGH” which expression shall unless repugnant to the context or meaning thereof include all its successors, administrator, executor and permitted assigns) has floated a Tender (Tender No. DGH/MM/ENQ/275/2 dated xxth November 2012) to Build, Populate and Operate a National Data Repository (NDR) for India and M/s……………………………. having its Head/ Registered Office at ……………………………………………… (hereinafter called the "Tenderer" which expression shall unless repugnant to the context or meaning thereof mean and include all its successors, administrator, executors and permitted assigns) have
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submitted a bid reference No ………………………………….and Tenderer having agreed to furnish as a condition precedent for participation in the said tender an unconditional irrevocable Bank Guarantee for an amount of USD/Rs. (in figure), USD/Rupees (In words)……………………………………………….only for the due performance to Tenderer's obligations as contained in the “Instructions to Bidders” of the Tender Documents and other terms and conditions contained in the Tender Documents supplied by DGH which amount is liable to be forfeited on the happening of any contingencies mentioned in said document. 2. We……………………………………………………………(name of the Bank) ………………………………….registered under the laws of having head/ registered office at ……………………(hereinafter referred to as 'the Bank" which expression shall, unless repugnant to the context or meaning thereof, include all its successors, administrators, executors and permitted assigns) do hereby guarantee and undertake to pay immediately on first demand to DGH any money or all money payable by the Tenderer to the extent of USD/Rs ……………………………(in words………………………………………only) in aggregate at any time without any demur, reservation & recourse or protest and or without any reference to the Tenderer/bidder. Any such demand made by DGH on the bank by serving a written notice shall be conclusive and binding without any proof, on the bank not with standing any disputes or differences raised/ pending between bidder and DGH. We agree that the guarantee herein contained shall be irrevocable and shall continue to be enforceable until it is discharged by DGH in writing. 3. The bank confirms that this guarantee has been issued with observance of appropriate laws of the country of issue. 4. The Bank also agree that this guarantee shall be irrevocable and governed and construed in accordance with Indian Laws and subject to exclusive jurisdiction of competent Indian courts at Delhi/New Delhi. 5. This guarantee shall be irrevocable and shall remain in force up to -------------------, and including thirty days after the bid validity date and any demand in respect thereof should reach the bank not later than the aforesaid validity date. Any claim under this Guarantee must be received before the aforesaid validity date. 6. Notwithstanding anything contained herein above our liability under this guarantee is limited to USD/Rs. (in words) only and our guarantee shall remain in force until (indicate the date of expiry of bank guarantee) unless extended further. Any claim under this Guarantee must be received by us before the said expiry/ extended date and if no such claim has been received by us within the said date/ extended date, rights of DGH, under this Guarantee, will cease. However, if such a claim has been received by us within the said date extended date the rights of DGH under this Guarantee shall be valid and shall not cease until we have satisfied that claim.
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In witness whereof, the Bank through its authorised officer has set its hand and stamp on this…………………………………….day of …………………………………… 2012 ……………………………………..at …………………………………… WITNESS No. 1 ___________________ _____________________ (Signature) (Signature) Full name and official address Full Name, designation & (in legible letters) official Address (in legible letters) with Bank Stamp Attorney as per power of Attorney No. ___________ Date : ________________ WITNESS No. 2 ___________________ (Signature) Full name and official address (in legible letters)
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Section 14 Check list*
Please Tick ( ) for the following and provide the reference page number where related information is available in the bid:
Item (All needed documents are to enclosed in the technical bid)
Yes
No
Page ref. for documents
Bid is submitted under two bid system and the submission is as per Section 2 - Bid submitted is in duplicate along with digital copy of full bid. - An offer letter directly from the main bidder is placed in the beginning of the bid. Pg Bid has been signed by the authorized person. Authorization letter from the main bidder is enclosed. Pg
Demand Draft in original/Copy of DGH receipt regarding purchase of the Tender Document by the main bidder is enclosed. Pg
Bid Bond as per tender conditions is enclosed. Pg Signed Bid Form Compliance from the bidder (Section 10) is enclosed. Pg Bidder confirms that bid on offer has been prepared in accordance with all tender provisions in totality and that in the bid there is no deviation from the tender document. Pg
In addition, following confirmations from the bidder shall accompany the bid that: Bid has been made directly by the main bidder. Pg Site Preparation will be completed within 6 months after the signing of the Contract. Pg Bidder will Mobilize and commission HW within 6 months after the signing of the Contract. Pg
NDR build-up will be completed within 9 months after signing of the Contract. Pg Entire contracted scope of work will be completed within a period of 60 months from the signing of contract Pg
Scope of work will be totally covered by HW, SW and human resources offered. Pg The HW and SW maintenance & Site O&M services offered is as per the tender conditions. Pg
Bid offer is firm and without any qualifying condition. Pg If separate discount is shown then it will not be taken for evaluation purpose. Pg If separate discount is shown then it will be taken into account while awarding the Contract. Pg
Blank Price Formats provided with the Technical Bid contain “Price quoted/not quoted” and are exact replica of Price Formats in the Price Bid. Pg
Pricing and Commercial Conditions (Section 4) are totally accepted. Pg Price bid contains only the Price Formats. Prices have been quoted as per Section 4. Pg PDC is SDC connectivity-ready as per Article 15 of Section 3. Pg
Bidder is qualified to bid as per Art 4.10 of Section 2 and satisfies all conditions. Please place all the supporting documents asked in an orderly manner. Pg.
The Main Bidder is qualified to have experience as per Art 4.11 of Section 2 and satisfies all conditions. Please place all the supporting documents in an orderly manner. Pg.
The bidder satisfies all conditions of Screening Criteria and has filled the tables in Art 1 of Section 7. Please place all the supporting documents in an orderly manner. Pg
The bidder fulfills the financial criteria stipulated in Art 2m of Section 11 (BEC). Please place all the supporting documents asked in an orderly manner. Pg
A list of key personnel and their experience is enclosed with the Technical Bid. Pg Bidders have provided information and attached required documents referenced in Section 7 “Contractor-Provided Information” for bid evaluation. Pg * Check list must be submitted along with the Technical Bid. All responses here can be used during the contract preparation. Hence, bidder shall be very careful while preparing the check list.
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Section 15
Parent Company Agreement
FORMAT OF AGREEMENT BETWEEN MAIN BIDDER AND THEIR PARENT COMPANY (TO BE
MADE ON STAMP PAPER OF REQUISITE VALUE AND NOTORISED)
This agreement made this ___ day of ____ month ____ year by and between M/s. ____________________ (Main bidder’s particular) ___________ hereinafter referred to as main bidder of the first part and M/s. ___________ (Parent Company’s particulars) hereinafter referred to as “Parent Company” on the other part, whereas Directorate General of Hydrocarbons (hereinafter referred to as DGH) has invited offers vide their tender No. DGH/MM/ENQ/275/2 dated xxth November, 2012 to Build, Populate and Operate a National Data Repository (NDR) for India and whereas M/s. __________________(Main bidder) intends to bid against the said tender and desires to have a financial and technical support of M/s. ________________(Parent Company) and whereas Parent Company represents that they have gone through and understood the requirements of subject tender and are capable and committed to provide the services as required by the main bidder for successful execution of the contract, if awarded to the main bidder. Now, it is hereby agreed to by and between the parties as follows: 1. M/s.____________(Main bidder) will submit an offer to DGH for the full scope of work as
envisaged in the tender document as a main bidder and liaise with DGH directly for any clarifications etc. in this context.
2. M/s. _________(Parent Company) as a sub-contractor undertakes to provide financial, technical support and expertise, expert manpower and procurement assistance and project management to support the main bidder to discharge its obligations as per the Scope of work of the tender / Contract for which offer has been made by the Parent Company and accepted by the main bidder.
However, as a minimum, following services will be necessarily covered by the Parent Company: _________________________________________________________________
3. This agreement will remain valid till validity of main bidder’s offer to DGH including extension if
any and till satisfactory performance of the contract in the event the contract is awarded by DGH to the main bidder.
4. It is further agreed that for the performance of work during Contract Period main bidder and Parent Company shall be jointly and severely responsible to DGH for satisfactory execution of the contract.
5. However, the main bidder shall have the overall responsibility of satisfactory execution of the contract awarded by DGH.
In witness whereof the parties hereto have executed this agreement on the date mentioned above. For and on behalf of For and on behalf of (Main bidder) (Parent Company) M/s. M/s. Witness: 1) 1) 2) 2)
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Section 16 Corporate Guarantee
PARENT COMPANY GUARANTEE
DEED OF GUARANTEE
THIS DEED OF GUARANTEE executed at ……….. this …….. day of ……… by M/s ………………………… (mention complete name-parent) a company duly organized and existing under the laws of …………………. (insert jurisdiction/country), having its Registered Office at ……………………………………… hereinafter called “the Guarantor” which expression shall, unless excluded by or repugnant to the subject or context thereof, be deemed to include its successors and permitted assigns. WHEREAS Directorate General of Hydrocarbons, a statutory body under the Ministry of Petroleum and Natural Gas established in 1993 and having its present Office at OIDB Bhawan, Sector-73, Noida – 201301, India (herein after called “DGH” which expression shall unless repugnant to the context or meaning thereof include all its successors, administrator, executor and permitted assigns) has floated a Tender (Tender No. DGH/MM/ENQ/275/2 dated xxth November, 2012) to Build, Populate and Operate a National Data Repository (NDR) for India M/s ………………….. (mention complete name-main bidder), a company duly organized and existing under the laws of ……………. (insert jurisdiction/country), having its Registered Office at …………………….. (give complete address) hereinafter called “the Company” which expression shall, unless excluded by or repugnant to the subject or context thereof, be deemed to include its successor and permitted assigns, a subsidiary of the Guarantor, have, in response to the above mentioned tender invited by DGH, submitted their bid number …………………… to the DGH with one of the condition that the Company shall arrange a guarantee from its parent company guaranteeing due and satisfactory performance of the work covered under the said tender including any change therein as may be deemed appropriate by DGH at any stage. The Guarantor represents that they have gone through and understood the requirement of the above said tender and are capable of and committed to provide technical, financial and such other supports as may be required by the Company for successful execution of the same. The Company and the Guarantor have entered into an agreement dated …….. as per which the Guarantor shall be providing technical, financial and such other supports as may be necessary for performance of the work relating to the said tender. Accordingly, at the request of the Company and in consideration of and as a requirement for DGH to enter into agreement(s) with the Company, the Guarantor hereby agrees to give this guarantee and undertakes as follows: 1. The Guarantor (Parent Company) unconditionally agrees that in case of non-performance by the
Company of any of its obligations in any respect, the Guarantor shall, immediately on receipt of notice of demand by DGH, take up the job without any demur or objection, in continuation and without loss of time and without any cost to DGH and duly perform the obligations of the Company to the satisfaction of DGH. In case the Guarantor also fails to discharge its obligations herein and complete the job satisfactorily, DGH shall have absolute rights for effecting the execution of the job from any other person at the risks and costs of the Guarantor. The Guarantor also undertakes to make good any loss that may be caused to DGH for non-performance or unsatisfactory performance by the Guarantor or the Company of any of their obligations.
2. The Guarantor agrees that the Guarantee herein contained shall remain valid and enforceable till
the satisfactory execution and completion of the work (including discharge of the warranty obligations) awarded to the Company.
3. The Guarantor shall be jointly with the Company as also severally responsible for satisfactory
performance of the contract entered between the Company and DGH.
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4. The liability of the Guarantor, under this Guarantee, is limited to the value of the contract entered
between the Company and DGH This will, however, be in addition to the forfeiture of the Performance Guarantee furnished by the Company.
5. The Guarantor represents that this Guarantee has been issued after due observance of the
appropriate laws in force in India. The Guarantor hereby undertakes that the Guarantor shall obtain and maintain in full force and effect all the governmental and other approvals and consents that are necessary and do all other acts and things necessary or desirable in connection therewith or for the due performance of the Guarantor’s obligations hereunder.
6. The Guarantor also agrees that this Guarantee shall be governed and construed in accordance
with the laws in force in India and subject to the exclusive jurisdiction of the courts of New Delhi, India.
7. The Guarantor hereby declares and represents that this Guarantee has been given without any
undue influence or coercion from any person and that the Guarantor has full understood the implications of the same.
8. The Guarantor represents and confirms that the Guarantor has the legal capacity, power and
authority to issue this Guarantee and that giving of this Guarantee and the performance and observations of the obligations hereunder do not contravene any existing law or any judgment.
For & on behalf of (Parent Company)
M/s __________________________
Witness : 1. 2.
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Section 17 Subsidiary Company Agreement
FORMAT OF AGREEMENT BETWEEN MAIN BIDDER AND OTHER SUBSIDIRY OF THEIR
PARENT COMPANY (TO BE MADE ON STAMP PAPER OF REQUISITE VALUE AND NOTORISED)
This agreement made this ___ day of ____ month ____ year by and between M/s. ____________________ (Main bidder’s particular) ___________ hereinafter referred to as main bidder of the first part and M/s. ___________ (Subsidiary Company’s particulars) hereinafter referred to as “Subsidiary Company” on the other part, whereas Directorate General of Hydrocarbons (hereinafter referred to as DGH) has invited offers vide their tender No. DGH/MM/ENQ/275/2 dated xxth November, 2012 to Build, Populate and Operate a National Data Repository (NDR) for India and whereas M/s. __________________(Main bidder) intends to bid against the said tender and desires to have a financial and technical support of M/s. ________________(Subsidiary Company) and whereas Subsidiary Company represents that they have gone through and understood the requirements of subject tender and are capable and committed to provide the services as required by the main bidder for successful execution of the contract, if awarded to the main bidder. Now, it is hereby agreed to by and between the parties as follows: 1. M/s.____________(Main bidder) will submit an offer to DGH for the full scope of work as envisaged
in the tender document as a main bidder and liaise with DGH directly for any clarifications etc. in this context.
2. M/s. _________(Subsidiary Company) as a sub-contractor undertakes to provide financial, technical support and expertise, expert manpower and procurement assistance and project management to support the main bidder to discharge its obligations as per the Scope of work of the tender / Contract for which offer has been made by the Subsidiary Company and accepted by the main bidder.
However, as a minimum, following services will be necessarily covered by the Subsidiary Company: _________________________________________________________________ 3. This agreement will remain valid till validity of main bidder’s offer to DGH including extension if any
and till satisfactory performance of the contract in the event the contract is awarded by DGH to the main bidder.
4. It is further agreed that for the performance of work during Contract Period main bidder and Subsidiary Company shall be jointly and severely responsible to DGH for satisfactory execution of the contract.
5. However, the main bidder shall have the overall responsibility of satisfactory execution of the contract awarded by DGH.
In witness whereof the parties hereto have executed this agreement on the date mentioned above. For and on behalf of For and on behalf of (Main bidder) (Subsidiary Company) M/s. M/s. Witness: 1) 1) 2) 2)
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Section 18 Declaration by Parent Company
We………………………………………………………………………………………(Full Name of the Company) are a company incorporated in (Name of the Country………………………………………) and having its registered office situated at …………………………………………………………………………………………………. (Address), hereinafter called “the Parent Company”.
It is hereby declared that ………………………………………… ……………………………… (Name of subsidiary Company), a company incorporated in …………………………………………………) and having its registered office situated………………………………………………… …………………(Address) is the Subsidiary Company of the ……………………………………. (Name of the Parent Company),hereinafter called “the Subsidiary Company”.
The Parent Company hereby also declares that:
(a) It is authorized to control the composition of the board of Directors of the Subsidiary Company;
(b) It controls more than half of the voting rights of the Subsidiary Company; and
(c) It owns more than half of the paid-up equity of the Subsidiary Company.
.
Signed on this ……… day of …………2012.
…………………………………..
(Signature)
(on behalf of the Parent Company)
……………………………………….. (Name of the Company)
…………………………………
(Position) [Attach common seal of Company]
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Section 19 NDR Site Plan
19.1 Definitions
The key terms specially used in this Section are described in this table (Please read this in conjunction with Article 1 of Section 3):
Item Description AC Air Conditioning DC White Space Areas of Server, Robotics and Networking Rooms DCWSP White Space DC White Space plus WS and Peripheral areas GBFS Gas based fire suppression system HVAC Heat Ventilation Air Conditioning IBMS Intelligent Building management System IFMS Intelligent Floor Management System MTR meter O&M Operation and Maintenance Pre AC Precision Air-Conditioning sft Square feet Sqm Square meter UPR Ultrasonic Pest Repeller VESDA Very Early Smoke Detection Apparatus WLD Water Leak Detection WS Workstation
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19.2 Fifth Floor Plan The indicative plan is as follows:
Table 19.2 Fifth Floor Plan
Sl. Unit Descriptions Size in sft Quantity Total Size in sft
1 Server Room 2,018 1 2,018 2 Robotic Room 775 1 775 3 Networking Room 304 1 304 4 Peripheral Room 500 1 500 5 Workstation Enclosure partitioned 1,530 1 1,530 6 Ramp area 225 2 450 7 Conference Room 1,045 1 1,045 8 Visitor/Reception Area 290 1 290 9 Conference Room Lobby 595 1 595
10 Full Cabin Big 180 7 1,260 11 Full Cabin Small 120 8 960 12 NDR Workshop 265 1 265 13 Store for Contractor's Consumables 330 1 330 14 Store for DGH's Consumables 245 1 245 15 Back-up Dataroom 330 1 330 16 Off-Line Data Room 330 1 330 17 Data Movement Room 210 1 210 18 Data Reception and Bar-coding 175 1 175 19 Fax and Copier 120 1 120 20 Store 100 1 100 21 SW Room 120 1 120 22 Corridors 3,200 1 3,200 23 Miscellaneous 848 24 Total Approx. fifth Floor Area 16,000
Note:
a. Pre AC provision, GBFS, WLD, VESDA, UPR and bio-metric access for Sl. 1 to 3, comprising of about 3,000 sft (DC White Space).
b. False flooring with ramps (LVL+1.5 ft) for Sl. 1 to 6, comprising of about 5,500 sft. Height of false floor shall be uniform through out. Contractor may raise it further if it is so needed.
c. Positioning of Precession AC units is to be carved out of Server Room Area.
d. Normal 24hr AC through HVAC system for all areas for Sl. 4 to 23.
e. Applicable components of Site Preparation are for whole floor.
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19.3 General comments on Fifth Floor plan a. Bidder may like to modify/relocate/resize different units as the above floor plan are
indicative only and are flexible. Suggestion for the same with design plan by the architect may be submitted for consideration by DGH. However, there shall not be substantial change in the floor plan. The indicative floor layout plan diagram can be collected from DGH by hand.
b. Lift lobby area etc are to HVAC connected as in other floors of the building.
c. Other areas which are in semi-finished need to be completed by the Contractor. It is assumed that the Contractor has surveyed the floor and has taken into consideration of all such aspects in Total Site Preparation Cost.
d. The contractor shall coordinate with OIDB, DGH and agencies deployed earlier to address all implications on integration of necessary components of Site Preparation of NDR floor with remaining floor of G+9 Building.
e. The Contractor shall depute authorized person(s) who shall be focal point(s) of communication with DGH.
f. Adequate space in 4th floor will be assigned for the Contractor’s use to the extent possible.
g. The bidder is also advised to visit 4th Floor of DGH to get an overall impression of quality of site preparation components.
h. All relevant brochures of materials/equipment supplied shall be attached in Section 9.
19.4 Work Head and Sub-head revisited The Contractor shall design, implement, operate & maintain the complete PDC physical infrastructure and its support facility for following (list is not exhaustive):
Table 19.4 (same as table in Article 16.3 of Section 3)
Sr. No. Work Head/Sub-Head Description Remarks 1.0 Civil & Interior Work 1.1 Partition and Paneling 1.2 False Ceiling 1.3 Door, Window & Glazing 1.4 Painting And Finishing 1.5 Flooring And Cladding 1.6 Miscellaneous 2.0 Electrical System Work & Networking HT/DG system is available 2.1 Circuit Cum Point Wiring 2.2 Cable Tray, Raceway & Junction Box 2.3 Lighting Fixtures 2.4 UPS System (with 100 % redundancy) Applicable to DCWSP White Space 2.5 Miscellaneous electrical equipments 2.6 LAN Ports (DGH and NDR), UPS/Power/Voice Ports DGH LAN from 4th Floor 2.7 Miscellaneous networking system 3.0 HVAC System work Compatible to existing HVAC 3.1 VAV Boxes system 3.2 Precision Air conditioner (with 100 % redundancy) Applicable to DC White Space 3.3 Air distribution 3.4 Thermal insulation 3.5 Miscellaneous equipments 4.0 IBMS Work Compatible to existing system 4.1 CCTV System 4.2 Access Control System 4.3 Fire Alarm System 4,4 Cables 4.5 PA System 5.0 Management Safety & Security System Work Compatible to existing system
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5.1 Gas based fire suppression system (GBFS) Applicable to DC White Space 5.2 Water Leak Detection (WLD) Applicable to DC White Space 5.3 Aspirating Smoke Detection System (VESDA) Applicable to DC White Space 5.4 Ultrasonic Pest Repeller (UPR) Applicable to DC White Space 5.5 Fire Fighting Works incl. hand held extinguishers 5.6 Signage Works 5.7 Miscellaneous system 6.0 Furniture Work 7.0 Audio/Video System Work 8.0 Storage facilities Work 9.0 Any other work
19.5 Civil & Interior Work The Contractor shall design and implement Civil & Interior Work as per the floors plan, Table 19.2, with right kind and standard materials and implemented by skilled craftsmanship in order to create a world-class data centre.
Various units of Civil and Interior Works are described below:
Table 19.5.1: Description of Units Sl. Unit Description
All
Glass-wooden walls-Partition-Paneling fitting/Glass-Wooden Doors/False Ceiling and other sub-components of Civil & Interior Work (1.1-1.6 of Tables 19.4 and 19.5.2 of Section 19) suitable to specific unit.
1 Server Room Pre AC provision, GBFS, WLD, VESDA, UPR, Electric system etc. including False Flooring. Free from Pre AC unit's noise.
2 Robotic Room 3 Networking Room 4 Peripheral Room Including Partitioning, False Flooring, Modular
Workstations with appropriate partitions is included in Furniture Work.
5 Workstation Enclosure 6 Ramp area 7 Conference Room Minimum reverberation
8 to 22
Visitor/Reception Area .. to .. Corridors Civil & Interior work as per plan layout
23 Miscellaneous As required
The following is a guideline regarding standard for few selected materials. The bidder has to provide the material with the following specification or equivalent for all items for civil and interior work and such details shall be attached along with the bid in an orderly manner as given below:
Please add to the list if any item is missing.
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Table 19.5.2: Civil and Interior Work ITEM
NO DESCRIPTION
1.1 PARTITION AND PANELING 1.1.1 P/F GI frame work using gypsteel 1.1.2 P/F Acoustic insulation in GI /wooden frame partition of 50mm thick insul wool
1.1.3 Partition Wall with fixed glazing Providing and fixing wooden fixed glazing in partition wall with 8mm thick toughened glass
1.1.4 P/F 12.5mm thick fire line gyp board cladding over G.I framework screws fixed with dry wall screw of 25mm for first layer and 35mm for second layer
1.1.5 P/F 12.5mm thick Fire line gyp board cladding over G.I framework screws fixed with dry wall screw of 25mm at 300mm centre
1.1.6 P/F Paneling with approved anegre veneer 4mm thick .... Complete as per design and drawing 1.1.7 P/F 4mm thk veneer paneling
1.1.8 P/F 8mm thick lacqured glass of Saint Gobain or approved equivalent on wall paneling over 12mm thick BWP plywood
1.1.9 P/F Maple wood moulded 100mm high skirting 12mm thick ...shade and finish 1.1.10 P/F fabric paneling 1.1.11 Misc items 1.2 FALSE CEILING 1.2.1 Using Gypsteel (India Gypsum) or approved equivalent 1.2.2 P/F acoustical suspended ceiling system Ultima with tegular edge 1.2.3 P/F boxing of size 200mm x 250mm for roller screen 1.2.4 P/F in position pelmet of overall size 250x200/150x300mm .... For adjacent wall/true ceiling/slab 1.2.5 Misc items 1.3 DOOR, WINDOW & GLAZING 1.3.1 P/F maple wood frame work 1.3.2 P/F 35mm thk flush door shutter 1.3.3 P/F 50mm thick double leaf maple wood door shutter.... in desired shape and finish. 1.3.4 P/F Door Closer, Dorma ITS - 96 1.3.5 P/F heavy duty mortise lock with 1" throw dead 1.3.6 Misc items 1.4 PAINTING AND FINISHING 1.4.1 Providing and applying POP punning 1.4.2 Providing and applying acrylic emulsion coloured paint 1.4.3 Misc items 1.5 FLOORING AND CLADDING 1.5.1 Providing PCC 40mm thick (1:2:4) 1.5.2 Misc items 1.6 MISCELLANEOUS
1.6.1 Providing, fabricating and fixing in position cabinet in Print/Copy room.....Over 8mm exterior grade MDF board backing 1800mm long x 2700mm high
1.6.2 P/F Vitrified Tiles of Restile make along the corridor area (Polo) Base Tile 1.6.3 P/F Vitrified Tiles of Restile make along the corridor area (Creme) Accent Tile 1.6.4 P/F 12mm MDF exterior grade on frame work required 1.6.5 Providing and laying of PCC 1:2:4 (1 Cement: 2 Coarse Sand: 4 graded stone aggregate) on floor 1.6.6 Providing and laying of 6mm cement plaster with neat cement finishing over PCC 1.6.7 Wooden flooring 1.6.8 False Flooring of 5,500 sft 1.6.9 P/F of a layer of MDF 8mm thick over partition 1.6.10 Any other Misc items
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The price shall be quoted for Civil & Interior Work in the Price Format, Table 8.1 of Section 4. The price quoted shall be complete in all respects. Being a turnkey project, bidders are once again reminded that the civil & interior work shall be completed in all respect to make the data centre a world-class.
19.6 Electrical System & Networking Power Source
Computer equipment requires a "CLEAN" and dedicated power source in conjunction with the use of electrical noise protection device or power conditioner to prevent electrical noise disturbance. For maximum reliability, the independent feeder for the computer equipment should not be shared with other electrical devices.
Power system providing dual power paths all the way to the critical load for single-corded equipment to improve power supply availability.
Panelling with BUS coupler and cabling is required as per power requirement of Data Centre including Workstation, Robotic and Network requirement.
Grounding
For personnel safety and protection of equipment from damages and electromagnetic interference, a separated and insulated ground wire should be provided for the computer equipment with redundant grounding.
Circuit Breaker
Besides the normal operating current, the circuit breaker of computer equipment handles the in-rush and surge current. Each computer equipment will be provided with a separate circuit and a circuit breaker. Circuit breaker and its related power point/socket should be properly labeled to identify the branch circuit it is controlling.
Service Power Socket
Sufficient numbers of single-phase raw power points with ON/OFF switches are required at appropriate locations . These power points should be installed at 6” above raised floor level and separated from the computer panel or feeder.
Cables
Cable trays and steel-wire-armored cables for all under floor power cables.
Power cables have to be laid separately from signal cables in order to avoid any interference. If crossing each other is unavoidable, crossing is suggested at right angle.
Earthing
Separate earthing should be maintained for UPS, IT equipments and Non IT equipments. The schedules of earthing systems are as under :
HT/LT panels- 2 nos.
IT equipment – Dedicated earth pit
False flooring – Dedicated earth pit
Remaining equipments like AC units, panels,DB etc.- 2 nos.
All the earth pit should be interconnected at ground level as per IS and IEEE.
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Pathways for Electrical
Two pathways – one active & one passive have to be considered in the power system to enable the Data center to be concurrently maintainable.
Separate trays should be provided for both Data and Electrical. Common trays are not allowed either above ceiling or below ceiling.
Uninterrupted Power Supply (UPS)
APC Smart-UPS VT 20kVA UPS system or equivalent
1. Internal Maint Bypass, Parallel Capability, 16 kW / 20 kVA, Input 400V 3PH / Output 230V, 400V 3PH , Including Battery modules and interface cables
2. Dual mains input : Increases availability by allowing the UPS to be connected to two separate power sources.
3. Scalable runtime to Allow additional run time to be quickly added as needed. 4. Hot-swappable batteries for clean, uninterrupted power to protected equipment while
batteries are being replaced 5. Generator compatible for clean, uninterrupted power to protected equipment when
generator power is used. 6. Automatic internal bypass Supplies utility power to the connected loads in the event
of a UPS overload condition or fault. 7. Battery modules connected in parallel to Deliver higher availability through
redundant batteries 8. Network manageable for remote management of the UPS over the network. 9. LCD Alpha-Numeric Display to display system parameters and alarms. 10. Audible alarms to Provide notification of changing utility power and UPS conditions 11. UPS availability with 100% redundancy. 12. Contractor shall ensure that UPS kVA specifications given above meet the NDR
requirement or else upgrade it if so desired. 13. Inbuilt isolation transformer and modular scalability for future
A separate 5kVA UPS system (100% redundancy) with desirable features for emergency lighting and for IBMS,
STRUCTURED CABLING
• Cables should be used having adequate fire resistant and low smoke producing characteristics
• Power and communication cables should be segregated to avoid interference by having a minimum distance 6 inches apart when they are parallel.
• Whenever possible, data and power cables should intersect perpendicularly so as to minimize the potential for generation of disruptive electronic noise on the lines.
• Conduit types should be rigid metal or rigid PVC. • Cables should not be cut in place and left in the sub floor void. • No section of conduit should contain more than two 90 deg bends between pull points. • Protect the cables from rodents by covering all cable outlets. • Cabling should be scalable to future expansion. • Cabling to be on CAT-6. Laying, alignment of cable and the raceways to be completed. • All the racks to be proposed with cable managers. Specifications of Passive Components:
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Indoor Single mode Fibre optic cable: • 6 core single -mode fibreoptic cable, suitable for indoor deployment in Ethernet (upto
10Gbps) data network. • The cable shall be laid in 1” diameter PVC pipe. • The pipe shall be securely fixed to brick wall or steel girders. Patch panel:
• Installation of angular patch panel in rack mounting of patch panel, punching UTP cable in the patch panel, ferruling the cable, dressing, labeling and testing connectivity.
CAT-6 UTP cable:
• UTP cable shall be laid in PVC channel / PVC wire duct/ PVC conduit of suitable size. In case of brick walls, the cable shall be laid in PVC channel / PVC wire duct. In case of laying along steel girders, the cable shall be laid in PVC conduit.
CAT-6 Information Outlet:
• The Information outlet shall consist of CAT-6 Keystone punch down jack Installation of I/O involves mounting of I/O on wall, punching UTP cable in the I/O jack, ferruling the cable and labelling the I/O.
Scope
The Contractor shall design and implement Electrical System Work as per the floors plan, Table 19.2, with right kind and standard materials and implemented by skilled craftsmanship in order to create a world-class data centre. The fixtures and wiring of following outlets are to be done by the Contractor.
Table 19.6.1 UPS/Raw Power/Data/Voice Outlets requirement
Sl. Unit Descriptions UPS Outlet
Raw Power Outlet
Data Outlet
Voice Outlet
Fifth Floor 1 Server Room with appropriate sockets 16 14 1 1 2 Robotic Room with appropriate sockets 4 4 1 1 3 Networking Room with appropriate sockets 6 5 1 1 4 Peripheral Room with appropriate sockets 8 7 1 1 5 WS Enclosure with appropriate sockets 20 20 6 6 6 Ramp area 7 Conference Room 6 6 6 1 8 Visitor/Reception Area 2 4 2 2 9 Conference Room Lobby 2 2 2 2
10 Full Cabin Big in 7 cabins 14 14 14 14 11 Full Cabin Small in 8 cabins 16 16 8 8 12 NDR Workshop (with 1 HT point) 2 2 1 1 13 Store for Contractor's Consumables 2 2 1 1 14 Store for DGH's Consumables 2 2 1 1 15 Back-up Dataroom 2 2 2 1 16 Off-Line Data Room 2 2 2 1 17 Data Movement Room 2 2 2 1 18 Data Reception and Bar-coding 2 2 2 1 19 Fax and Copier 2 2 1 1 20 Store 1 1 1 1
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21 SW Room 1 1 1 1 22 Corridors 4 6 2 2
TOTAL Data Outlets are for DGH LAN and for NDR LAN wherever applicable.
The following is a guideline regarding standard for few selected materials. The bidder shall add any missing in the list. Bidder shall ensure that all electric works for both the floor is complete as per requirements of NDR Centre including service power sockets for data centre.
Table 19.6.2: Electrical System Work & Networking Item No. DESCRIPTION
2.1 CIRCUIT CUM POINT WIRING
2.1.1
Wiring for the light points with 2.5 sq mm PVC Insulated copper conductor 1100 volts grade stranded flexible FRLS wires in concealed or surface mounted and mm thick GI box and earthing of fixtures and the outlet box with 2.5 sq. mm PVC Insulted copper conductor stranded flexible FRLS wire complete as required.
2.1.2 Wiring complete as per item no.2.1.1 above for additional point on the same switch.
2.1.3 Wring complete as per item no.2.1.1 above without switch which should be directly controlled by SPMCB PROVIDED in the DB
2.1.4 Wiring complete as per no. 2.1.3 above for additional point on the SPMCB
2.1.5 Wiring for 6/16 Amps switch socket outlet with 4sq.mm PVC insulted copper confuter 1100 volts grade stranded flexible frls wires in Msconduit socket outlet with 4sq mm PVC insulated copper confuter stranded flexible FRLS wire complete as required .
2.1.6 Wiring complete as per item no.2.1.5 above for additional point.
2.1.7
Wiring for 6 Amps switched socket outlet with 2.5 sq.mm PVC insulated copper conductor 1100 volts grade stranded flexible FRLS wires in MS conduit / existing raceway including providing and fixing of 6 Amps 3 pin switch socket outlet of approved make and design in 1.6 mm thick GI box with grid plate and earthing of third pin of the socket with 2.5 Sq. mm PVC insulated copper conductor stranded flexible FRLS wire complete as required.
2.1.8 Wiring complete as per item no.2.1.7 above for additional point.
2.1.9 Wiring for a set of 2 Nos. 6 Amps 3 pin combined switch socket outlet with 3 x 2.5 sq.mm. PVC insulated
2.1.10 Wiring complete as per item no.2.1.9 above for additional sets.
2.1.11 Supply &fixing of following sizes of 16 gauge black nameled MS conduit along with all accessories in recessed / surface including draw boxes , pull boxes, cutting the wall and making good the same in case of recessed conduit as required. 25mm dia conduit
2.1.12 3 Nos 2.5 sq.mm PVC insulted copper conduter 1100 volts grade stranded flexible FRLS wire in 25 mm dia MS Conduit
2.1.13 Misc. 2.2 CABLE TRAY, RACEWAY & JUNCTION BOX 2.2.1 Providing & Laying 1.6 mm thick GI raceways 300x40 mm 250x40 mm 200x40 mm 150x40 mm 100x40 mm 2.2.2 Providing and fixing of following size junction box ….. As per spec. 350x40 mm 300x40 mm 250x40 mm
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200x40 mm 150x40 mm 2.2.3 Misc 2.3 LIGHTING FIXTURES
Supply, Installing, testing & commissioning of the following lighting fixtures with all fixing accessories etc. complete as required.
2.3.1 Fluorescent light fixtures Philips make TBS 669/414 D6 HF or equivalent complete with 4 x14 W TL (T-5) lamp.
2.3.2 Recessed mounted compact fluorescent light Philips make FBH150/218 or equivalent complete with 2x18 W CFL LAMP.
2.3.3 Recessed mounted compact fluorescent light fixture Philips make FBS 085/118 or equivalent complete with 1x18 W CFL lamps.
2.3.4 Fluorescent light fixtures Philips make TMS 122/128 HF or equivalent complete with T5 lamp.
2.3.5 Fluorescent light fixtures Philips make TBS 669/228 D6 HF or equivalent complete with 2x28 W TL (T-5) LAMP.
2.3.6 Recessed mounted CFL lighting fixtures Philips make FBS 2712xPLC/ZPL/830IC C PI WH with 2x18W CFL Lamp
2.3.7 Misc. fixtures 2.4 UPS SYSTEM 2.4.1 APC Smart-UPS 20kVA system as described in scope above 2.5 MISCELLANEOUS Electrical EQUIPMENTS 2.6 DGH/LAN Ports, Data/Voice Ports & UPS/Raw Power Outlets 2.7 Miscellaneous Networking system
Contractor shall ensure that all items for Electrical System have been included.
19.7 HVAC System Work The Contractor shall design and implement HVAC System Work as per the floors plans, Tables 19.2 and 19.3, with right kind and standard materials and implemented by skilled craftsmanship in order to create a world-class data centre.
Precision Ac for DC White Space
Precision A/C systems designed for cooling electronic equipment: These pre-packaged systems should offer excellent reliability and typically have a high ratio of sensible-to-total cooling capacity and a high CFM/ton ratio.
Factors that need considerations for Data Center AC:
Precise control of temperature (±0.5° C) and humidity (±5% RH)
Designed for continuous operation
Flexibility to address custom load arrangement and future upgrades
Redundancy, monitoring, and diagnostics guard against down-time
Chip cooling technologies for high performance CPUs
Heat trapping, hot aisle/cold aisle structure, ducting,
Air circulation/purification/ future expandability, sizing and numbers
100% redundancy
Maintenance convenience, security, power management, cable management, heat disposition
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Contractor shall ensure that Pre AC specifications given below meet the NDR requirement or else upgrade it if so desired.
19.7 HVAC SYSTEM WORK Item No. DESCRIPTION
3.1 VARIABLE AIR VOLUME (VAV) BOXES
Supply, installation, testing and commissioning of VARIABLE AIR VOLUME (VAV) BOXES suitable for following air flow capacities complete with Motorized aluminium construction damper with actuator, Cooling / heating thermostat with ON/OFF control, differential pressure sensor including 24 Volt power supply unit with power supply cord and 6 Amps plug top for each VAV box. Controller shall be capable of accepting analogue signal from thermostat and output to damper actuator :
3.1.1 300 - 390 CFM 3.1.2 400 - 490 CFM 3.1.3 500 - 590 CFM 3.1.4 600 - 790 CFM 3.1.5 800 - 990 CFM (1 in each floor) 3.2 Precession Air Condition
Supply, installation, testing and commissioning of DUAL COIL MICROPROCESSOR BASED A/C UNITS with R-134A / R-407C Refrigerant as per specification complete with squirrel cage induction motor, EC Fan, belt drive and vibration isolator. Motor shall be suit
3.2.1 22 TR Dual Coil (DX) Air cooled Microprocessor units (including one stand by) for 5th Floor only
3.3 AIR DISTRIBUTION
Supply, installation and testing of following Factory fabricated GI sheet metal ducts as per SMACNA complete in all respect as per drawing, specification and direction of Engineer-In-charge,Supply, Fabrication, installation and testing of hand made site fabricated sheet metal ducts, as per the IS-655, in accordance with the approved shop drawings and as required by the specifications.
3.3.1 26 gauge galvanised sheet steel 3.3.2 24 gauge galvanised sheet steel 3.3.3 22 gauge galvanised sheet steel 3.3.4 20 gauge galvanised sheet steel
3.3.5 Supply, installation, testing and balancing of powder coated Extruded Aluminium supply air Grilles with volume control dampers in accordance with the approved shop drawings, specifications and direction of Engineer-In-charge
3.3.6 Supply, installation, testing and balancing of powder coated extruded aluminium. Air Grilles without volume control dampers.
3.3.7 Supply, installation, testing and balancing of Powder coated extruded aluminium construction square / round shape supply air diffusers with removable core & anti smudge ring & volume control dampers as per approved drawings and specifications
3.3.8 Supply, installation, testing and balancing of Powder coated extruded aluminium construction. Square / round shape return air diffusers with removable core, antismudge ring & without volume control damper as per specifications
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3.3.9 Supply, installation, testing and balancing of powder coated Extruded Aluminium supply air Floor Grilles in server room with volume « control dampers in accordance with the approved shop drawings and specifications
3.3.10 Supply, Installation, Testing and Balancing of Powder coated extruded aluminium construction Linear Grilles with removable core including of volume control damper behind supply air collar as per approved drawings and specifications
3.3.11 Supply, installation, testing and balancing of Powder Coated Extruded Aluminium Linear supply Air Multi Slot Diffuser complete with air pattern controllers & Hit & Miss volume control damper as per specifications and approved drawings
3.3.12 Supply, installation, testing and commissioning of Powder Coated Extruded Aluminium Multi Slot return Air Diffuser with air pattern controller as per specification and approved drawings
3.3.13 Supplying & fixing of opposed blade volume control dampers in supply air duct collars as per approved drawings and specifications
3.3.14 Supply, installation, testing and balancing of - Powder coated/Anodised extruded aluminium construction inlet air louvers with bird screen and volume damper for fresh air as per specifications and approved shop drawings
3.4 THERMAL INSULATION
Supply, installation and testing of acoustic lining with in supply and return air ducts complete as per drawing, specifications and direction of Engineer-In-charge. All ducts shown cross hatched on the approved shop drawings shall be provided with acoust
3.4.1 25 mm thick acoustic lining
Supply and installation of External Thermal insulation on ducts as per the approved specifications including providing adhesive, tapes , UV protective coating over exposed ducts complete in all respect as per the specifications and direction of Engineer
3.4.2 9/10 mm thick insulation for supply & return air ducts. 3.5 MISCELLANEOUS EQUIPMENTS
19.8 IBMS Work The Contractor shall design and implement Safety & Security System Work as per the floors plans, Tables 19.2 and 19.3, with right kind and standard materials/equipments and implemented by skilled craftsmanship in order to create a world-class data centre. The IBMS shall be provided along with software and hardware to monitor and manage data centre infrastructure information.
ELECTRONIC SECURITY
The Access Control System shall be used to serve the objective of allowing entry and exit to and from the Data Center to authorized personnel only. The system employed shall be based on Smart Card / Biometric technology. Smart Card Readers shall be used for entry control and exit control. The readers shall be connected to individual Door Controller Unit, each door control unit shall be connected to main Integrated Controller with TCP IP connectivity which in turn shall be connected to the network software servers located at the Server Room and also at a remote place through network.
Door Controller
Control Unit for the handling of mono-directional and bidirectional access gates. The unit shall be able to manage personnel identification readers based upon different and even combined technologies (magnetic, proximity, biometric, etc.)
Handling of pre-established paths personalized for each Cardholder.
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Handling of the maximum number of Cardholders that can be present in a given area.
Full handling of the gate status: open, close, engaged, not reclosed, tampered, transit aborted, gate blocked.
Low voltage power supply (12 V dc/ac) for maximum safety.
Smart Card Reader
The card reader shall be of Open type based Smart Card technology. The card readers shall be of high reliability, consistent read range characters, low power consumption and easy to install. The card readers for the indoor applications shall have a read range of min 3 Cms. They shall include multi color LED to indicate normal/pass status.
Smart Card
The reader shall be compact and shall be suitable for indoor & outdoor operation from 0 to 50°C at operating humidity of 10% to 95% non-condensing.
Electro Magnetic Locks
The Electro Magnetic Lock (EML) shall mean a locking mechanism that works on the principle of electromagnetic attraction.
Magnetic Contact
The magnetic contact shall be of flush / surface mount type. The contacts shall be corrosion resistant and completely hermetically sealed
Emergency Release Box
The emergency release box shall be of break glass type and in case of any emergency the glass shall be broken which shall cut-off the power supply to the electro magnetic lock.
Finger Print Reader
The finger print reader (FPR) shall be capable of reading a fingerprint utilizing an optic/ capacitance sensor comparing the same with a stored template. The FPR shall store the fingerprint templates of each cardholder indexed against the card number issued to the person. When a card is presented at the smart card reader, the card number shall be passed on to the FPR, which would then read the finger print (presented at the optic) and verify it against the templates stored against the same card number.
Pin pad
Pin pads shall be provided in specific entry points which shall work in conjunction the Proximity Card Readers. The sequence shall be that either the card is shown first & the Pin is entered or vice versa. The Controller shall verify both the card & Pin information before authorizing entry. The system shall be capable of providing unique PIN to each card holder.
Integration with Fire Alarm System
The system shall be capable of being integrated to the fire detection system. Any door controller on the Network shall be capable of receiving an output from the fire alarm system over a single pair of wire, against which all doors shall be automatically force open without any need for manual interface.
FIRE ALARM SYSTEM
The Fire Alarm / Life Safety System shall be a microprocessor-based network system. All Control Panel Assemblies and connected Field Appliances shall be both designed and manufactured by the same company, and shall be tested and cross-listed as compatible to ensure that a fully functioning Life Safety System is designed and installed.
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The Life Safety System shall be a Multi-Processor Based Network System designed specifically for Fire, Audio Evacuation and Security applications. .
Fixed Temperature/Rate of Rise Heat Detector
Provide intelligent combination fixed temperature/rate-of-rise heat detectors. The heat detector shall have a low mass thermistor heat sensor and operate at a fixed temperature and at a temperature rate-of-rise. It shall continually monitor the temperature of the air in its surroundings to minimize thermal lag to the time required to process an alarm. The integral microprocessor shall determine if an alarm condition exists and initiate an alarm based on the analysis of the data.
Ionization Smoke Detector
Provide intelligent ionization smoke detectors. The analog ionization detector shall utilize a unipolar ionization smoke sensor to sense changes in air samples from its surroundings. The integral microprocessor shall dynamically examine values from the sensor and initiate an alarm based on the analysis of data. Systems using central intelligence for alarm decisions shall not be acceptable. The detector shall continually monitor any changes in sensitivity due to the environmental affects of dirt, smoke, temperature, aging and humidity.
Photoelectric Smoke Detector.
Provide intelligent photoelectric smoke detectors. The analog photoelectric detector shall utilize a light scattering type photoelectric smoke sensor to sense changes in air samples from its surroundings. The integral microprocessor shall dynamically examine values from the sensor and initiate an alarm based on the analysis of data. Systems using central intelligence for alarm decisions shall not be acceptable. The detector shall continually monitor any changes in sensitivity due to the environmental affects of dirt, smoke, temperature, aging and humidity.
Table 19.8 IBMS WORKS
Item No. DESCRIPTION
4.1 CCTV SYSTEM (COLOURED)
4.1.1
Supply, installation, testing and, commissioning of indoor Pan/Tilt/Zoom cameras including integrated Housing (dome type), Connectors, Lens, Camera Mounts and all Ancillary Equipment with suitable power supply & all accessories complete in all respect as per specification direction of Engineer-In-charger
4.1.2 Supply & laying of co-axial cable RG-6 in 25 mm dia 16 gauge black enameled MS conduit including all accessories as required to connect and operate the system complete as per specification & direction of Engineer-In-charge.
4.1.3
Supply & laying of 3C x 2.5sqmm PVC Insulated PVC sheathed unarmored cu flexible cable for power supply system in 25 mm dia 16 gauge black enameled MS conduit including all accessories as required to connect and operate the system complete as per specification & direction of Engineer-In-charge.
4.1.4 Supply and laying of 2 core twisted pair shielded cable in 25mm dia 16 gauge black enameled MS conduit including all accessories as required for communication complete as per specification & direction of Engineer-In-charge.
4.2 ACCESSS CONTROL SYSTEM
4.2.1 Supply , installation, testing & commissioning of proximity card (miniprox) readers suitable for mounting on metal surface / metal frames / wooden frames / wall or as required based on site conditions including all accessories complete
4.2.2
Supply , installation, testing & commissioning of finger print readers (biometric) suitable for mounting on metal surface/metal frames or wooden frames wall or as required based on site conditions including all accessories complete as per specification & direction of Engineer-In-charge. (only in DC White Space, 5th Floor)
4.2.3 Supply, installation, testing and commissioning of Push Button for Exit
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4.2.4 Supply, installation, testing and commissioning electro magnet (fail safe type) suitable for 650 lbs holding force for the single leaf doors along with magnetic door contact complete as per specification & direction of Engineer-In-charge.
4.2.5 Supply, installation, testing and commissioning of 2 No. drop bolts for double leaf door along with magnetic door contact for each leaf complete as per specification & direction of Engineer-In-charge.
4.2.6
Supply, installation, testing and commissioning of door open break glass switch for individual access control door housed in a powder coated lockable enclosure located in control room including wiring in 16 gauge 25 mm dia black enameled MS conduit between door and switch per access control door complete as per specification & direction of Engineer-In-charge.
4.2.7
Supply, laying, testing and commissioning of the cables in 25mm dia 16 gauge black enameled MS conduits with all accessories including glanding with single compression brass cable gland and termination for each door including that from card reader, push button, between controllers, fail safe type and magnetic contact per access control door complete as per specification & direction of Engineer-In-charge.
4.3 FIRE ALARM SYSTEM ALARM INITIATING DEVICES MODULES & CONTROLS Supplying, installing, testing and commissioning of following items.
4.3.1 Analog addresable Photoelectric smoke detector with mounting based LED, address switch to programme the detectors complete as required.
4.3.2 Analog addressable rate of rise cum fixed temperature detector with mounting based LED, address switch to programme the detectors complete as required.
4.3.3 Addressable type fault for isolating shorted, dewired and loose circuits between two successive fault isolators with automatic resetting arrangement complete as required.
4.3.4 Addressable control modules for Sounders / Flasher, Speaker Zones etc complete as required as per specifications.
4.3.5 Addressable control relay modules for AHU & stairs Pressurization Fan, Access control Integration etc' complete as required as per specifications.
4.3.6 Addressable monitor modules for Sprinkler Flow Switch, Eire doors, magnetic contacts & WLD Monitoring complete as required as per specifications.
4.3.7 Response indicators as per specifications 4.3.8 Addressable Manual Call Points
4.3.9 Exit point Addressable Sounders with strobes with minimum 8 distinct sound patterns to indicate corridors, Exit doors, Move upward, move down ward etc. to direct Occupants for fast & safe Evacuation as per specification
4.4 CABLES
4.4.1 Supplying, laying, testing and commissioning of annealed tinned copper conductor PVC sheathed, armoured FRLS 2 core 1.5 sq mm cable for fire detection and alarm system as per specifications complete as required.
4.4.2 Supplying, installing, testing and commissioning of following 16 gauge black enameled MS rigid conduits recessed in RCC walls or clamped on surface in ceilings including all accessories clamps hardware etc. complete as per specifications and direction of Engineer-In-charge. 25mm dia
4.5 PA System
4.5.1 Supply, installation, testing and commissioning of False Ceiling Speakers of 6 W RMS power handling capacity, inbuilt 100 V Line Matching Transformer, Wide Opening angle, Optimized for music and speech applications,
4.5.2 Supply, laying and connecting of single pair PVC insulated twisted shielded copper conductor cable of 32/0.2 mm dia in existing conduit including all fixing accessories as required.
4.5.3 Supply, installation, testing and commissioning of volume control unit housed in 2 mm thick GI box enclosures for speakers complete as required.
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19.9 Management Safety & Security System Work The Contractor shall design and implement Management Safety & Security System Work as per the floors plan, Table 19.2, with right kind and standard materials/equipments and implemented by skilled craftsmanship in order to create a world-class data centre.
GAS BASED FIRE SUPPRESSION SYSTEM
This requirements for a “Total Flood” Novac 1230/FM200/FE227 Clean Agent Suppression System with Microprocessor Based Intelligent Fire Alarm System Addressable System, Detection System and comprises of both Automatic and Manual actuation and abort facilities, etc.
REQUIREMENTS:
Design and installation of the fire detection Novac 1230/ FM-200 / FE227 suppression system will be in strict accordance with the following guidelines and regulatory agencies:
1. NFPA 2001 Clean Agent Fire Extinguishing Systems
System description and operation
The system shall be an Novac 1230/FM-200/FE 227 total flooding, gaseous, clean agent, fire suppression system designed to provide a uniform concentration of Novac 1230/FM-200 / FE227 for the protected area.
Upon completion of the time delay the Novac 1230/FM-200 / FE227 system shall:
a. Cause a discharge alarm to be activated. b. Operate auxiliary contacts for emergency power off of all electrical equipment
(excluding lighting and emergency circuits for life safety). c. Activate visual alarms (strobe) at protected area entrance. d. Energize control solenoid on the pilot cylinder to pneumatically activate the
requisite number of Novac 1230/FM-200 / FE27 cylinders and the distribution valve to release gaseous agent into the affected area.
Novac 1230/FM200/FE227 SUPPRESSION SYSTEM:
A. Novac 1230/FM-200 / FE227 fire suppression system shall be of the engineered, permanently piped, fixed nozzle type with all pertinent components.
B. All agent storage cylinders shall be centrally located as vertical, free-standing cylinders
with wall and/or floor mounted retaining brackets. Where multiple cylinders are required for the same hazard, a common manifold shall be employed.
C. Manifolded cylinders shall employ a flexible discharge hose to facilitate installation and
system maintenance. Each cylinder on a manifold shall also include an agent check valve installed to the manifold inlet.
D. A central bank system catering to the largest risk area shall be provided.
EQUIPMENT AND MATERIAL (MECHANICAL)
PIPE MATERIAL - Novac 1230/FM200/FE227 SYSTEM:
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• System piping shall be of non-combustible materials having physical and chemical
characteristics such that its integrity under stress can be predicted with reliability. • Piping shall be installed in accordance with good commercial practice to the appropriate
codes, securely supported with hangers and arranged with close attention to the design layout since deviations may alter the design flow performance as calculated.
• Assembly of all joints shall conform to the appropriate standards. Threaded pipe joints shall utilize Teflon tape applied to the male threads only.
EXTINGUISHING AGENT:
The agent shall be Novac 1230/FM-200/FE227. FM200/FE227 STORAGE CYLINDERS:
Cylinder assemblies shall be of seamless steel construction .Each cylinder assembly shall be provided with a specific charge of Novac 1230/FM-200/FE227 DISCHARGE HOSE/CHECK VALVE:
When manifolding, all cylinder assemblies shall include a flexible discharge hose and check valve for connection to the manifold inlet.
DISCHARGE NOZZLES:
• Discharge nozzles shall be sized to provide flow rates in accordance with system design
flow calculations. • A nozzle inlet orifice plate shall be included. The orifice size shall be determined by a
computerized flow calculation program. • Orifice(s) shall be machined in the nozzle body to provide a horizontal discharge pattern
based upon the approved coverage arrangements. • Nozzles shall be permanently marked with the manufacturer's part number. The nozzles
shall be threaded directly to the discharge piping without the use of special adapters.
Gas Discharge Pressure Switch:
A pressure switch shall be provided downstream of cylinder manifold to provide an electrical indication of the release of Novac 1230/FM200/FE227.
WATER LEAK DETECTION SYSTEM
Installation of water leak detection system for DC white space where the water leak can be hazard. It has applications where there is water cooling, air conditioning or potential ingress of water and conductive fluids into buildings. The system shall protect the cables laid beneath the false floor from damage which is possibly caused either by flooding or by undue dampness which generally goes unnoticed. The system shall comprise an electronic monitoring and alarm control panel connected to sensors located in the area requiring protection and can be custom made with a variety of types of detection sensor to suit the characteristics of the areas to be covered. Main Control Panels
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Electronics shall be housed in a robust cabinet and provided with accurate sensing for water leakage and comprehensive alarm facilities. The system shall be ideal for all types of applications utilizing a mixture of sensors on a single control panel to give optimum flexibility. The Sensors Sensor Cable shall comprise of high flexibility conductors insulated by Helagaine monofilament braiding. Cable or Tape sensors shall be suitable for general protection under false floors or along runs of pipe work. Cable sensors are constructed from corrosion resistant twin conductors with insulated braid outer, allowing quick water absorption and detections. Control Panel Lockable cabinets to be constructed in mild steel with stove enameled finish for surface mounting & 20-mm knockouts shall be provided for ease of cable entry. Indications of status on each zone, wiring faults and supply healthy are to be provided. Mains Fail/Battery Back-up indication where applicable shall be provided. An audible Alarm of minimum 60 dB shall be provided which shall have a fully functional local & mute facility. VESDA (Very Early Smoke Detection Apparatus) Supply & installation of VESDA System in the Data Center Room (below false floor and above false floor & False Ceiling) in DC white space area. • A Very Early Smoke Detection System known as VESDA System shall be installed throughout the areas.
• The system shall consist of highly sensitive LASER-based Smoke Detectors with aspirators connected to networks of sampling pipes.
• When required, an optional display unit shall be provided to monitor each detector and a programmer shall be supplied to configure the system.
System Description Shall consist of a highly sensitive LASER-based smoke detector, aspirator and filter. It shall be modular, with each detector optionally monitored by a Display featuring LEDs and a sounder. The system shall be configured by a Programmer that is either integral to the system, portable or PC based. The system shall allow programming of:
• four smoke threshold alarm levels • time delays • faults including airflow, detector, power, filter and network as well
as an indication of the urgency of the fault. • seven or more configurable relay outputs for remote indication of
alarm and fault conditions.
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It shall consist of an air sampling pipe network to transport air to the detection system, supported by calculations from a computer-based design modeling tool. Optional equipment may include intelligent remote displays and/or a high level interface with the building fire alarm system, or a dedicated VESDA System Management (VSM) graphics package.
ULTRASONIC PEST REPELLER The VHFO is a system of one Master Console and Satellites/ Transducers. The Master Console is installed in the control room and the satellites in the problem areas The powerful sound waves generated by the satellites of VHFO are within the hearing range of many pests, and cause them pain and discomfort.
Satellites Number of satellites be such that these cover the intended area. They can withstand high temperatures in false ceilings, and low temperatures in cold storages and air locks. They do not need a power connection. They can be tested on an audible range with the help of a self-testing facility.
Table 19.9: Management Safety & Security System Work Item No. DESCRIPTION
5.1 Gas Based Fire Suppression System
5.1.1 Supply, installation, testing and commissioning of Novac 1230/NAF S 227/ FM 200 based gas suppression system based on shop drawings prepared by Contractor considering following parameters and approved by Engineer-In-charge in DC White Space area,
5.2 Water Leak Detection System
5.2.1 Supply, Installation, Testing & Commissioning of leak detection system in DC White Space area
5.3 VESDA System 5.3.1 Supply, Installation, Testing & Commissioning of VESDA system in DC White Space area 5.4 Ultrasonic Pest Repeller System
5.4.1 Supply, Installation, Testing & Commissioning of ultrasonic pest repeller system in DC White Space area
5.5 Fire Fighting Works incl. hand held extinguishers Providing & fixing of black steel pipes heavy class 5.5.1 25mm dia 5.5.2 32mm dia 5.5.3 40mm dia 5.5.4 50mm dia 5.5.5 65mm dia 5.5.6 100mm dia 5.5.7 150mm dia 5.5.8 Providing & fixing 15mm gunmetal sprinkler head 5.5.9 Hand held extinguishers 5.6 Signage Work 5.6.1 Misc, signage work of all units 5.6.2 Safety and other signage
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5.6.3 Others 5.7 Miscellaneous System
19.10 Furniture Work The Contractor shall design and install Furniture Work as per the floors plan, Table 19.2, with right kind and standard materials/equipments and implemented by skilled craftsmanship in order to create a world-class data centre.
Modular furniture shall be complete with Table with computer stand, drawer, back cupboard and office accessories. Tables for WS shall be with cupboard and accessories suitable for WS environment. Tables are with cupboards. Table of the Conference Room to be fitted with ups-raw power outlets and data ports including NDR LAN for temporary shifting of one workstation for special data viewing or training purpose.
Model given is for Godrej make. However, furniture brand can be Godrej/Durian/approved equivalent. Specification/make/model shall be completely stated in the bid with respective brochures attached in Section 9.
Table 19.10: Furniture Works Item No. DESCRIPTION Model
6.1 Chairs 6.1.1 Executive chair for Full Cabin Large, small, big cabin Leoma 9M01AX 6.1.2 Visitor chairs for large, big, small cabin Leoma 9M121IX 6.1.3 Workstation Chair Ultima 9101R 6.1.4 Conference Room Spyder 9602T 6.2 Sofa 6.2.1 Single seater Midas 6.2.2 Double seater Midas 6.2.3 Center table CPR 5308E 6.2.4 Corner table 6.3 Modular Furniture 6.3.1 Executive Table Big cabin 6.3.2 Executive Table small cabin 6.3.3 Table for workstation 6.3.4 Table for reception 6.3.5 Table for conference room (24 seater)
19.11 Audio/Video System Work The Contractor shall design and install Audio/Video System Work as per the floors plan, Table 19.2, with right kind and standard materials/equipments along with wiring, connector, control etc and implemented by skilled craftsmanship in order to create a world-class data centre. The equipment shall be like Panasonic/Cannon/Epson/Sony or approved equivalent.
Table 19.11: Audio/Video System Work Item No. DESCRIPTION
7.1 Audio/Video system for Conference Room with overhead projector and drop down screen with NDR LAN connectivity for data viewing and training
7.2 LED 42” display system at the Conference lobby for NDR updates and notices with NDR LAN connectivity
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19.12 Storage Facility Work The Contractor shall supply and install Storage Facility Work as per the floors plan, Tables 19.2, with right kind and standard materials/equipments and implemented by skilled craftsmanship in order to create a world-class data centre.
Table 19.12: Storage Facility Work Item No. DESCRIPTION
8.1 Fire Proof Steel Cupboard, 4 glass door with lock, 1980x1220x305 mm (HxWxD), suitable for digital cartridges storing with glass/aluminium top
8.2 Fire Proof Compactor, H-1980mm, W-3x915mm & D-457mm suitable for digital cartridges storing- Rail Length- suitable for 457mm+3x915mm+457mm configuration
8.3 Open Deep Shelf, wooden, H1980mmxW1520xD610mm with glass/aluminium top Storage facility provided shall be suitable for NDR Data storage, new and of reputed brand like Godrej.
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Directorate General of Hydrocarbons OIDB Bhawan, Sector-73, Noida – 201301
India
Phone No.: +91-120-247-2000 Fax : +91-120-247-2049
Email: [email protected] Website: www.dghindia.org